2021-12-31-accounts - The Creamer Fund

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CREAMER Fund

Minutes of the Annual General Meeting

7 March 2022 Freshwell Health Centre

Present:

Trustees: Christopher Blewett (Chairman) Dr Andrew Hildrey (Vice Chair) Debbie Rogers (Treasurer) Sarah McCarthy (Secretary) Glen Ashby Anni Woodcock Rosalie Wyatt

Members of the public: Dr David Oliver Dr Kim Andrews David Shedden

Apologies for absence:

None.

Welcome:

The Chairman welcomed the Trustees to the meeting.

Minutes of the last meeting:

The minutes of the last Annual General Meeting held on 3 March 2020 had been circulated and were agreed and signed as a true record. Noting it was decided not to hold an AGM in 2021 due to the pandemic.

Matters arising from the minutes:

None.

Chairman’s report:

The Chairman’s report had been circulated to the Trustees for comment and modified according to feedback. The Chair read aloud the concluding paragraph of the report, which noted his stepping down at Chair and new role as Trustee. He kindly acknowledged the important contributions from all the Trustees and doners, past and present. The full version is attached to these notes.

Treasurer’s report:

The trial balance to the end of 2021, along with comparisons to previous year, has been circulated to Trustees and sent to the auditor on 28 Feb. Auditing of accounts has been delayed due to illness (auditor). A detailed breakdown will be circulated once accounts signed off by auditor.
When comparing 2021 to previous years, there has been a significant ‘In Memory’ donation of ~ £23k, and two large contributions under the general ‘Donations’ line of ~ £1k each. Regarding expenditure, the total expenditure figure looks similar to 2020, however CREAMER no longer funds the MSK Physio (£7k in 2020 accounts) and omits the second half-year invoice from FHC re USS and x-ray (~ £10k). Therefore, expenditure is significantly higher compared to 2020. In conclusion, CREAMER were fortunate to receive one significant donation, without which expenditure would again exceed income, as has been the case for many years.
A major difference in the accounts from previous years is the addition of the Sick Poor Fund ~ £29k, which as per the Charity Commission dictate, is shown separately in the accounts.

Key considerations during the year have been:

Gift Aid claims in 2021 for 12 months was £737. Note 2020’s claim included all historic eligible donations. CREAMER intends to submit an annual claim.
Exploring use of a card reader in a way of collecting donations in an increasingly cashless society. This will be looked into further.
Increasing the presence of CREAMER collecting tins in various villages with QR codes.
Savings will be made once the BOC Account is transferred into FHC’s name, thereby saving CREAMER the cost of paper billing (~ £70 pa). Mark continues to chase this up with BOC.
Sarah has successfully negotiated setting up a Just Giving Page – huge thanks to Sarah for her determination to get through the very lengthy and confusing process to successfully set up links on our Facebook Page and Website to link to online donations via Just Giving.
Income has been negatively impacted by pausing the book sales and missing the twice-yearly raffle in surgery. Trustees will continue to review regularly with the surgery, and consider alternative community raffles if situation is prolonged e.g. outside Finchingfield’s Post Office, Great Bardfield Co-op or at an event, such as a summer fete. The Treasurer highlighted that whilst these traditional income sources have been restrained, we have received income from other, new sources such as book sales from the Wonky Wheel Gallery and donations from the use of FHC car park which Freshwell kindly nominated CREAMER as recipient.

Secretary’s report:

The Secretary’s report was read aloud and attached to these notes.

Resignation of officers:

The Chair had informed the Trustees prior to the meeting of his intention to step down at this year’s AGM. His successor will be voted in during the Trustees meeting which follows this AGM. Chris will remain as a Trustee.

Any other business:

None.

Date of next Annual General Meeting:

Monday 6 March 2023

– ’ CREAMER Fund 2022 Chair s report

Enhancing Healthcare for Our Local Community March 2022

Thanks are due to all the Trustees of the CREAMER Fund for the gift of their time and effort over yet another disrupted year.

Although we didn’t hold an AGM last year, we did publish a report from the Chair, and are very pleased to be meeting in person again.

We have a strong team of elected officers in post, supported by David Shedden and the staff at the surgery. Debbie Rogers, our Treasurer, continues to bring her enthusiasm and new ideas to the CREAMER Fund. Sarah McCarthy is a hardworking and proactive Secretary. I would also like to thank Sarah’s husband Rob, who has supported us with his professional design and printing skills. During the year we have said ‘goodbye’ to Anita Clapson. In her role as Freshwell’s Business Manager, Anita has been an effective and important link between the surgery and CREAMER Trustees. She was part of the CREAMER Fund’s community initiative responsible for purchasing and over-seeing the setting up and maintenance of a network of twenty-one defibrillators in the surrounding villages.

We have had another challenging year which has had a huge impact on our fundraising. Our Facebook and website presence has raised our profile and offered a way for the community to make online donations, most recently via a JustGiving page. We thank all those who have supported the CREAMER Fund through this time. Your donations have been more important than ever.

This year our payments have totalled £33,607.73. This includes medical purchases for example a refrigerator, which was required for Covid vaccines. We also support the operation and maintenance of surgery equipment, such as the Ultrasound and X-ray machines. These machines help to speed up diagnosis and treatment, avoiding trips to hospitals. Raising funds to meet ongoing costs is a priority.

I am stepping down this year as Chair of the CREAMER Fund, but I will be continuing as a Trustee. I am very proud to have been involved since Dr Andrew Hildrey started the CREAMER Fund in 1993. I would like to thank all the people who have served on the committee over the years, and all the donors, who have supported us, some of whom wish to remain anonymous. I feel sure that the money we have raised and been gifted, has been used wisely.

Chris Blewett

Chair

– ’ CREAMER Fund 2022 Secretary s report

“It has been a busy year for CREAMER. This report recognises the progress we have made, highlighting the collaborative team effort that goes on behind the scenes. Without committed Trustees, Freshwell’s team and wonderful members of the community, its endeavours would not be possible.

I’d like to start by echoing the Chair’s thanks to the Trustees and spotlight those who sit on the Publicity and Fundraising Sub-Committee. Through this focused group, we are working hard to raise the profile of CREAMER within the surgery, out in the community and online. Thanks to David Shedden and the wider surgery team for their ideas and support on this journey. Patients of the surgery will be seeing more ways to engage with CREAMER, notably new posters in the surgery highlighting how patients benefit from CREAMER’s support, and a dedicated donations box in the reception area.

I would like to thank those in the community who donate, whether it’s popping loose change in a collection tin, a considered donation online, or going the extra mile and raising money in aid of CREAMER specifically. Donations are so important to us, and we never take them for granted.

On that note, I would like to acknowledge Mary at the Wonky Wheel who donated the proceeds of her Colouring Book to CREAMER, and to Mr & Mrs Patient in the village who are opening their garden this year, on quite an impressive scale, for CREAMER.

Thanks also go to the organisers of Finchingfield at Christmas who invited CREAMER to join the festivities and support the event. Warm appreciation goes to Mary at The Wonky Wheel who championed CREAMER throughout. We hope to join forces again in future projects.

Our good relations with Community Heartbeat strengthen. CREAMER’s funding for community defibrillators continues, bringing our total to 21. It was recently highlighted that the original initiative led by Kelly Bishop and then CREAMER has inspired others, with over 30 placed out in the communities. We shall endeavour to keep this positive impact going.

We look forward to the year ahead, bringing ideas to fruition, and getting back to physical events again, such as our planned defibrillator awareness sessions and stalls at village fetes. We continue to welcome ideas of how CREAMER can help enhance healthcare and wellbeing in our community. Very much looking ahead with optimism and enthusiasm.

Thank you.

Sarah McCarthy

Secretary

CREAMER FUND TRIAL BALANCE 31.12.21

----- Start of picture text -----
BALANCE B/FD
INCOME:
BOOK SALES / PARKING
COLLECTING BOXES
DONATIONS
IN MEMORY
GIFT AID
MISCELLANEOUS
INTEREST LLOYDS
INTEREST CCLA
SUB TOTAL:
TOTAL INCOME PLUS B/FWD:
PAYMENTS:
PURCHASES 5,565.47
BOC 1,885.50
SERVICE & MAINTENANCE 5,982.00
ULTRASOUND & XRAY 17,054.00
HEARTBEAT 4,080.00
STATIONERY 35.76
TOTAL PAYMENTS: 34,602.73
PAYMENTS FROM INCOME:
Sick Poor Fund Reserve:
LLOYDS TREASURER'S A/C 00273747
LLOYDS INSTANT A/C 07072348
CCLA
CASH IN HAND
----- End of picture text -----

174,577.67 583.01 25.00 5,654.50 26,627.16 737.51 244.99 1.49 19.61 33,893.27 208,470.94 173,868.21 29,341.37 203,209.58 7,103.92 30,877.12 165,178.38 50.16 203,209.58

CREAMER FUND EXPENDITURE

CREAMER FUND - PURCHASES 2021

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DATE BANK NO TYPE DETAILS
21.01.21 66 FP Roche
29.01.21 66 DD Williams
11.03.21 68 FP RRM Design
01.04.21 69 FP Midmed
01.04.21 69 FP PLH Medical Ltd
29.04.21 69 FP Reimburse DSR
28.05.21 70 FP Roche
05.08.21 73 FP Roche
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NOTES AMOUNT
6571334223 D-Dimer strips 113.51
WSI-23403004 - Trolley 438.00
9330042 Website/Facebok Design 1,452.00
3087861 - pharmacy fridge 2,254.80
19026 - telephone support to xray 960.00
Purchases made as per Chair email 45.45
6571372682 - D-Dimer strips 201.14
6571419827 - D-Dimer Strips 100.57
5,565.47
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CREAMER FUND - PURCHASES 2021

BRITISH OXYGEN

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DATE BANK NO TYPE INVOICE NOTES
20.01.21 66 DD 3061218213 To 31.12.20
25.02.21 67 DD 3061637123 To 31.01.21
20.03.21 68 DD 3062002622 To 28.02.21
20.04.21 69 DD 3062426975 To 31.03.21
20.05.21 70 DD 3062852513 To 30.04.21
25.06.21 71 DD 3063279333 To 31.05.21
23.07.21 72 DD 3063688827 To 30.06.21
25.08.21 73 DD 3064104730 To 31.07.21
20.09.21 74 DD 3064547856 To 31.08.21
20.10.21 75 DD 3064960481 To 30.09.21
25.11.21 76 DD 3065369312 To 31.10.21
24.12.21 77 DD 3065852519 To 30.11.21
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AMOUNT 132.23 176.21 279.83 57.12 170.21 170.21 171.00 57.12 170.21 170.21 57.12 274.03 1,885.50

CREAMER FUND - PURCHASES 2021

SERVICE AND MAINTENANCE CONTRACTS

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DATE TYPE BANK DETAILS INVOICE
07.01.21 FP 66 Numed 0000260333
28.01.21 FP 66 Numed 0000261684
28.01.21 FP 66 Vertec 47862
29.01.21 DD 66 Williams PDI-056591
28.05.21 FP 70 Numed 272327
28.05.21 FP 70 Hitachi 9061006704
18.07.21 FP 72 Intermedical 10221
15.10.21 FP 75 Numed 0000284212
01.11.21 FP 76 Numed 0000284467
06.12.21 FP 77 Numed 287838
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NOTES AMOUNT
Support to 01/22 spirometer 075-15549 210.60
BP monitor C20423 cover 19/2/21 - 18/2/2022 210.60
DEXA service contract 27/3/2021 - 26/3/2022 2,390.40
Clinical integration download for the Spirometry PC 60.00
Spiro support 075-09219 21/6/21-20/6/22 210.60
USS service contract 07.02.21-06.02.22 1,909.20
Calibration for the Feno NoBreath machine 194.40
BP support C14140/17034 17/10/21-16/10/22 453.60
Cover 18.11.21 - 17.11.22 ECG and BP Integration 132.00
ECG SS518380008PA cover 12/21-12/2022 210.60
5,982.00
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CREAMER FUND - PURCHASES 2021

USS AND XRAY FACILITIES (PAID TO FHC)

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DATE BANK NO TYPE DETAILS
07.01.21 66 FP FHC
15.04.21 69 FP FHC
13.05.21 70 FP FHC
18.07.21 72 FP FHC
18.07.21 72 FP FHC
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----- Start of picture text -----
NOTES AMOUNT
USS 19/10 - 21/12 2,680.00
Xray to 31.03.21 + Pukka software 3,520.00
USS 11/1 - 22/3 2,760.00
Xray 04/21 - 06/21 5,334.00
USS 12/4/21 - 21/6/21 2,760.00
17,054.00
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CREAMER FUND - PURCHASES 2021

COMMUNITY HEARTBEAT

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DATE BANK NO TYPE DETAILS NOTES
29.04.21 69 FP 6522 / 7472 Shalford
10.06.21 71 FP 7605 / 7502 Stebbing
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AMOUNT 2,040.00 2,040.00 4.080.00

CREAMER FUND - PURCHASES 2021

STATIONERY ETC

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DATE BANK NO TYPE DETAILS
17.02.21 Registered Post
30.03.21 Stamps
30.09.21 Cupboard keys
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NOTES AMOUNT 1.50 23.76 10.50 35.76

CREAMER FUND - PURCHASES 2021

PETTY CASH

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DATE BANK NO TYPE DETAILS
17.02.21 Registered Post
30.03.21 Stamps
30.09.21 Cupboard Keys
30.09.21 Cash donation
01.11.21 Cash donation
01.11.21 Cash donation
----- End of picture text -----

----- Start of picture text -----
NOTES AMOUNT
c/f 35.92
-1.50
-23.76
reimb dsr -10.50
unknown donor 10.00
L Hamilton 20.00
FF Horticultural Society 20.00
50.16
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CREAMER FUND - INCOME 2021

COLLECTING BOXES/PARKING/BOOK SALES

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DATE BANK NO DETAIL AMOUNT
17.03.21 500452 42 Book Sales 65.34
17.03.21 500452 42 Book Sales 16.35
27.09.21 48 Parking 54.32
06.10.21 500410 49 Collecting 25.00
23.12.21 FP 51 Christmas 447.00
608.01
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CREAMER FUND - INCOME 2021

DONATIONS

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DATE BANK NOBANK REF TYPE DETAIL AMOUNT
15.01.21 40 FP Miller 25.00
18.01.21 40 FP Askew 20.00
20.01.21 40 FP M Barry 500.00
26.01.21 40 FP Knowles 30.00
11.02.21 41 Cq Salmon 1,000.00
15.02.21 41 FP Miller 25.00
17.02.21 41 FP Askew 20.00
26.02.21 41 FP Knowles 30.00
31.03.21 42 FP Stuttle 10.00
10.03.21 42 FP Hilton 100.00
15.03.21 42 FP Miller 25.00
17.03.21 42 FP Askew 20.00
26.03.21 42 FP Knowles 30.00
02.04.21 Cash 10.00
12.04.21 43 500453 Cq Newell 25.00
12.04.21 43 500453 Cq Scarr 100.00
02.04.21 Cash Botten 10.00
15.04.21 43 FP Miller 25.00
19.04.21 43 FP Askew 20.00
26.04.21 43 FP Knowles 30.00
30.04.21 43 FP Stuttle 10.00
05.05.21 44 FP Gilbey 30.00
17.05.21 44 FP Miller 25.00
17.05.21 44 FP Askew 20.00
26.05.21 44 FP Knowles 30.00
01.06.21 45 FP Stuttle 10.00
15.06.21 45 FP Miller 25.00
17.06.21 45 FP Askew 20.00
28.06.21 45 FP Knowles 30.00
30.06.21 45 FP Stuttle 10.00
14.07.21 46 500457 Paypal Giv 187.50
15.07.21 46 FP Miller 25.00
19.07.21 46 FP Askew 20.00
26.07.21 46 FP Knowles 30.00
30.07.21 46 FP Stuttle 10.00
10.08.21 47 500458 Brown re R 10.00
10.08.21 47 500458 Cash re R 20.00
16.08.21 47 FP Miller 25.00
17.08.21 47 FP Askew 20.00
26.08.21 47 FP Knowles 30.00
31.08.21 47 FP Stuttle 10.00
27.09.21 48 500460 FP Wilkins 20.00
02.09.21 48 FP M Clark 50.00
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02.09.21 48 FP Y Clark 50.00
15.09.21 48 FP Miller 25.00
17.09.21 48 FP Askew 20.00
27.09.21 48 FP Knowles 30.00
30.09.21 48 FP Stuttle 10.00
30.09.21 - Cash Unknown ( 10.00
15.10.21 49 FP Miller 25.00
18.10.21 49 FP Askew 20.00
26.10.21 49 FP Knowles 30.00
01.11.21 50 FP Stuttle 10.00
01.11.21 50 500461 Cq George Tan 1,000.00
01.11.21 50 500461 Cq B Birt 100.00
02.11.21 50 FP Wonky Whe 90.00
15.11.21 50 FP Miller 25.00
17.11.21 50 FP Askew 20.00
26.11.21 30 FP Knowles 30.00
29.11.21 50 500463 Cq Hanley 50.00
30.11.21 FP Stuttle 10.00
15.12.21 51 FP Miller 25.00
15.12.21 51 500464 Cq Walker 40.00
17.12.21 51 FP Askew 20.00
20.12.21 51 500465 Cq Salmon 1,000.00
22.12.21 51 FP Shalford P 200.00
29.12.21 51 FP Knowles 30.00
30.12.21 51 FP Stuttle 10.00
31.12.21 51 FP FHC re Dav 52.00
5,654.50
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CREAMER FUND - INCOME 2021

DONATIONS - IN MEMORY

----- Start of picture text -----
DATE BANK NO BANK TYPE DETAIL AMOUNT
17.02.21 500541 41 Daniel Robinso Foster 98.45
17.02.21 500541 41 cq Steel re Fo 40.00
17.02.21 500541 41 Daniel Robinso re Ward 128.34
17.02.21 500541 41 cq Dale re Wa 10.00
17.02.21 500541 41 cq Ridgewell 15.00
17.02.21 500541 41 cq Gould re W 25.00
17.02.21 500541 41 cq Boughtwoo 50.00
08.03.21 - 42 FP Chambers 20.00
05.03.21 - 42 FP Blewett re 50.00
12.04.21 500453 43 cq Executors o22,876.78
19.04.21 500454 43 cq Hanley re 25.00
06.05.21 44 FP Blackmore 10.00
10.05.21 500455 44 GW Hardy cq re Cunnell 110.00
22.06.21 45 FP Williams 30.00
30.06.21 500456 45 cq Ridgewell 200.00
30.06.21 500456 45 Daniel Robinson cqsRe Irene O 449.24
14.07.21 500457 46 Meddle re 25.00
14.07.21 500457 46 Hickes re O 50.00
14.07.21 500457 46 GW Hardy cqsRe Collar 52.50
10.08.21 500458 47 Co-op Re Oliver 50.00
24.08.21 500459 47 Daniel RobinsoRe Wright 666.00
24.08.21 500459 47 GW Hardy cqsRe Dollimo 200.00
15.09.21 48 FP Much Love 83.72
15.10.21 49 FP Much Love 502.65
01.11.21 Cash Lindsay Ha 20.00
01.11.21 Cash FF Horticul 20.00
02.11.21 500462 50 Cq Hanley re 50.00
02.11.21 500462 50 Daniel RobinsoRe Peter G 659.56
10.11.21 50 Cq FHC credit i 30.00
15.11.21 50 FP Much Love 29.92
29.11.21 500463 50 Cq Hardy re H 50.00
26,627.16
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CREAMER FUND - INCOME 2021

MISC INCOME

----- Start of picture text -----
DATE BANK NO TYPE DETAIL AMOUNT
17.03.21 500452 42 Sale of dis 155.00
20.04.21 FP Refund McA 89.99
244.99
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CREAMER FUND - INCOME 2021

LLOYDS BANK INTEREST

----- Start of picture text -----
DATE BANK NO TYPE DETAIL AMOUNT
11.01.21 40 0.05
09.02.21 41 0.03
09.03.21 42 0.02
09.04.21 43 0.02
10.05.21 44 0.11
09.06.21 45 0.09
09.07.21 46 0.09
09.08.21 47 0.22
09.09.21 48 0.19
11.10.21 49 0.21
09.11.21 50 0.22
09.12.21 51 0.24
1.49
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CREAMER FUND - INCOME 2021

CHARITY COMMISSION INVESTMENTS DEPOSIT FUND

----- Start of picture text -----
DATE INTEREST
04.01.21 1.94
01.02.21 1.06
01.03.21 1.48
01.04.21 1.60
04.05.21 1.47
01.06.21 1.73
01.07.21 1.68
02.08.21 1.99
01.09.21 1.66
01.10.21 1.68
01.11.21 1.66
01.12.21 1.66
19.61
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CREAMER FUND - INCOME 2021

GIFT AID CLAIMS

----- Start of picture text -----
DATE BANK DETAIL AMOUNT
18.10.21 49 2nd claim 737.51
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CREAMER FUND - INCOME 2021

SICK POOR FUND - RING FENCED INCOME

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DATE BANK NO TYPE DETAIL AMOUNT
08.07.21 FP Initial tra 20,214.92
08.07.21 FP Initial tra 6,695.29
31.08.21 FP Additional 138.76
27.09.21 500460 48 cq IRO NS&I S 2,292.40
###
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Email - ROGERS, Debbie (ANGEL LANE SURGERY) - Outlook

8/3/22, 7:39 PM

https://outlook.office.com/mail/AAMkADU5ZTgzMGIzLWJiZjYtNGQyMC04MjFmLTkwNzBjMTBhNDAxNAAuAAAAAABneXuYO8LtQb2ZZNVtjDm… 1/1