Registered Charity No. 1095284 Company No. 04479636
………………………………………………………………………………………………………………………………………………………………………
THE HOUSE OF GENESIS
(A company limited by guarantee and a registered charity)
………………………………………………………………………………………………………………………………………………………………………
TRUSTEES REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED JULY 31[st] 2020
THE HOUSE OF GENESIS
(A company limited by guarantee and a registered charity)
………………………………………………………………………………………………………………………………………………………………………
CONTENTS
| CONTENTS | |
|---|---|
| Page Number | |
| Reference and administrative details of the charity, its trustees and advisers | 3 |
| Trustees’ Report | 4-8 |
| Independent Examiner’s Report | 9 |
| Statement of Financial Activities | 10 |
| Balance Sheet | 11 |
| Notes to the Financial Statements | 12-17 |
2
THE HOUSE OF GENESIS
(A company limited by guarantee and a registered charity)
ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS
August 2019 – July 2020
Directors/Trustees: A. Lusher (Chair) S. M. Gay V. Dodsworth MBE M. J. Graham Dr. S. Taplin D. Wells (appointed 20[th] March 2020)
Registered Company No: 04479636 Registered Charity No: 1095284 Registered Office: 6, Laundry Close Thorpe St. Andrew Norwich NR7 0XH Company Secretary: Simon Gay 10, Upper Street Salhouse NR13 6RZ Independent Examiner: Andrew Rose 9 Turner Close Wymondham NR18 0NP
3
THE HOUSE OF GENESIS
(A company limited by guarantee and a registered charity)
TRUSTEES’ REPORT - YEAR ENDING 31[ST] JULY 2020
The Trustees, who are also Directors of the Charity for the purposes of the Companies Act, present their Annual Report and financial statements for the year ended 31st July 2020. The Trustees confirm that these conform to current statutory requirements, also with the requirements of the company’s governing document and with the provisions of the Statement of Recommended Practice: Accounting by Charities 2011 and the Companies Act 2006.
STRUCTURE, GOVERNANCE & MANAGEMENT
a. CONSTITUTION
The Charity is a charitable company limited by guarantee. It was incorporated on 8th July 2002 as The House of Genesis. Registered No. 04479636.
The Company is registered with the Charity Commission, registration no. 1095284.
The Company’s governing instruments are Memorandum and Articles of Association.
The Trustees/Directors are shown on page 3 of this report.
b. APPOINTMENT OF TRUSTEES
In seeking new members of the Board of Trustees, the experience and qualifications of possible candidates and other interested parties are borne in mind, to ensure the best governance for the charity. The successful candidates are elected by existing trustees. The maximum number of trustees is twelve and the minimum is three, with six currently in post.
c. ORGANISATIONAL STRUCTURE
The day to day work of the Charity is currently staffed by five part-time employees, one finance officer working on a contractual basis and with specialist support from Trustees and volunteers. The Charity has operated from four properties, during this year: 6 Laundry Close, which is owned jointly by the Charity and Saffron Housing Trust; 3 St Williams Way, which was purchased by the Charity in October 2017 using a mortgage, 8 Pilling Park Road and 52 Newbegin Road, which are rented from Norwich City Council under the private sector leasing scheme.
The Trustees are committed to ensuring the appropriate management structure is in place to maintain the quality and success of the service.
d. RISK MANAGEMENT
The Trustees are committed to a regular review of the strategic, business and operational risks which the Charity faces, with a view to ensuring that appropriate systems and procedures are in place to minimise the identified risks. There is an up to date risk register included in the Business Plan, which is subject to regular review. In addition, a full risk assessment has been carried out to help manage the risks associated with Covid-19.
e. PUBLIC BENEFIT
In planning the activities, the Trustees have had regard to the guidance on public benefit issued by the Charity Commission in December 2008.
4
THE HOUSE OF GENESIS
(A company limited by guarantee and a registered charity)
OBJECTIVES AND ACTIVITIES
a. POLICIES AND OBJECTIVES
The objects of the Company are to:
-
promote for the benefit of the public, the rehabilitation of the homeless and ex-prisoners, and to relieve poverty by the provision of accommodation, support and advice
-
advance religion for the benefit of the public in such a way that its message becomes accessible and comprehensible to those whom the Company seeks to assist.
b. ACTIVITIES FOR ACHIEVING OBJECTIVES
For most of the year, the work was based at three houses where new and existing residents are welcomed and offered support, care, guidance and supervision. Since March 2020, an additional house at 52 Newbegin Road is being rented from Norwich City Council to increase the available accommodation so that the Charity can now accommodate up to 16 men. The men are helped to address issues in their lives that may have previously led to difficulties or failures. Life skills are regularly reviewed with residents and they are encouraged to find employment, training or voluntary work in the community.
As their stay lengthens and positive self-confidence is developed, the men are encouraged to register for their own accommodation, as appropriate to each individual. Their stay at Genesis should not exceed two years, with the average being around eighteen months. Many will return to visit after they have moved on. Sometimes they are seeking support, but more often are keen to demonstrate the positive progress they have made.
In common with many charities, The House of Genesis is funded through grants, fees and annual contracts. The Charity continues to seek more long-term funding.
c. VOLUNTEERS
The Charity has been grateful for the support given by many volunteers over the year.
ACHIEVEMENTS AND PERFORMANCE
a. COVID-19
Since 23 March 2020 to the end of the period in question and beyond, the work of the Charity has been disrupted by Covid-19. Measures detailed below have helped the residents, staff and trustees to remain free from the virus.
Actions taken include:
-
A full risk assessment has been carried out by the General Manager
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An “isolation room” has been maintained for the sole use of residents moving in or residents with symptoms of the disease.
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A range of Personal Protective Equipment has been obtained, some of medical standard, for use by staff and residents.
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Sanitising products have been provided and maintained at all properties.
-
Staff shift patterns have been changed to minimise the contact between staff and thereby reducing the risk of spreading infection. Staff visits between houses have been stopped or restricted.
-
Staff have regularly reminded residents of the need to stay alert and posters have been put in place to reinforce this message
5
THE HOUSE OF GENESIS
(A company limited by guarantee and a registered charity)
-
Effect on the charity
-
The financial cost has largely been met by grant funding, so the effect on the financial situation has been small.
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By ensuring that new residents are quarantined in the isolation room for 10 days before joining the main houses, the filling of vacancies has been delayed, thereby reducing income and limiting the number of men being helped.
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Staffing arrangements have limited the support given to residents, requiring very careful prioritisation of work.
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The work of the Chaplain has been temporarily stopped.
All remain vigilant and we are thankful that the work of the Charity, although made more difficult by the pandemic, has continued and men are still being housed and supported in accordance with the Charitable objects.
b. REVIEW OF ACTIVITIES
The House of Genesis has continued to operate in a positive and stable manner, save for the disruption described above caused by the Corona virus. The Board of Trustees has met on a regular quarterly basis and are pleased to be able to sustain the provision that Genesis is able to offer to 16 men at any one time who have been discharged from prison or who come to us from homeless situations.
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Accommodation
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A new property has been acquired under the private lease scheme at 52 Newbegin Road, which can accommodate 4 men
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An extension to the communal area in the house at St Williams Way has been completed.
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The four houses we now have are highly suitable and are able to accommodate a maximum of sixteen residents
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Staff and Trustees
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In April 2019 Trustees decided to appoint a General Manager in order to reduce the work-load of a volunteer Trustee. A General Manager was appointed in November 2019 to manage the whole project with the assistance of other staff.
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Staffing now consists of a General Manager, a Residents’ Manager and three support workers. All staff are part-time.
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In addition, a Finance Officer works for the Charity on a contract basis.
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Staffing is maintained at the appropriate level. The present staff provide cover on the premises during day time and occasional evening hours with on-call support at all other times.
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A Chaplain offers his services regularly to all residents. This provision has ceased during periods of Covid-19 lock-down.
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The Charity has six trustees with a variety of skills appropriate to the needs of the charity.
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During the year Martin Graham resigned as chair of the trustees and Alan Lusher was elected to take his place.
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During the year Alan Lusher resigned as secretary to the trustees and Simon Gay took his place.
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Residents
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Referrals continue to come in on a regular basis and every vacancy has several applicants.
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Occupancy rates are closely monitored with a target of 90%, which has consistently been exceeded.
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Whilst not all residents find that they are able to manage themselves with the support provided, most move on after a period with us and take up successful lives in the community.
Finance
- Despite the pandemic, the financial situation remains stable and income covers expenditure. The Business Plan for the next year looks to maintain the present stability.
6
THE HOUSE OF GENESIS
(A company limited by guarantee and a registered charity)
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Projects
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Full review of policies contained within the Charity’s “Staff Handbook” has taken place. All updated and amended as necessary
c. FUNDRAISING
The charity is sustainably funded. Fundraising is actively pursued for major items outside of normal running costs.
d. RESERVES POLICY
The trustees aim to maintain a minimum of £25,000 as unrestricted reserves, which is held at HSBC plc.
7
THE HOUSE OF GENESIS
(A company limited by guarantee and a registered charity)
STATEMENT OF TRUSTEES’ RESPONSIBILITIES
The Trustees are responsible for preparing the Annual Report and the financial statements in accordance with the applicable law and regulations.
Company and charity law require the trustees to prepare financial statements for each financial year. Under that law the trustees have chosen to prepare the financial statements in accordance with the U.K. Generally Accepted Accounting Practice. The financial statements are required by law to give a true and fair view of the state of affairs of the company and of the surplus or deficit of the company for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and apply them consistently;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice; Accounting and Reporting by Charities (issued March 2005) and in accord with the special provisions of Part VII of the Companies Act 2006 relating to small entities.
8
THE HOUSE OF GENESIS
(A company limited by guarantee and a registered charity)
INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS
9
THE HOUSE OF GENESIS
(A company limited by guarantee and a registered charity)
STATEMENT OF FINANCIAL ACTIVITIES
(incorporating income and expenditure account)
FOR YEAR ENDED 31st JULY 2020
| Note INCOMING RESOURCES Incoming Resources from Generated Funds Voluntary Income 2 Investment Income 3 Incoming Resources from Charitable Activites 4 TOTAL INCOMING RESOURCES RESOURCES EXPENDED Charitable Activities 1,5&6 Governance Costs 7 TOTAL RESOURCES EXPENDED NET INCOME (EXPENDITURE) BEFORE TRANSFERS Transfers between Funds NET MOVEMENT IN FUNDS FOR THE YEAR Total Funds at 1st August 2019 (Restated) Setting Up CCN as a Separate Entity TOTAL FUNDS AT 31st JULY 2020 |
Note | Restricted Funds 2020 £ 14,146 0 0 |
Unrestricted | Total Funds 2020 £ 141,363 44 12,358 |
Total Funds 2020 £ 141,363 44 12,358 |
Total Funds 2019 (Restated) £ 112,444 44 8,054 |
|
|---|---|---|---|---|---|---|---|
| Funds 2020 £ 127,217 44 12,358 |
|||||||
| 14,146 | 139,619 | 153,765 | 120,542 | ||||
| 7,004 0 |
120,097 1,001 |
127,101 1,001 |
105,375 2,115 |
||||
| 7,004 | 121,098 | 128,102 | 107,490 | ||||
| 7,142 -1,230 |
18,521 1,230 |
25,663 0 |
13,052 0 |
||||
| 5,912 1,230 0 |
19,751 365,880 0 |
25,663 367,110 0 |
13,052 361,889 -7,831 |
||||
| 7,142 | 385,631 | 392,773 | 367,110 |
The notes on pages 12 to 17 form part of these financial statements.
10
THE HOUSE OF GENESIS
(A company limited by guarantee and a registered charity)
BALANCE SHEET
AS AT 31st JULY 2020
| FIXED ASSETS Tangible Fixed Assets CURRENT ASSETS Cash at Bank and in Hand DEBTORS Amounts Falling Payable Within One Year CREDITORS Amounts Falling Due Within One Year LOANS Amounts Falling Due Within One Year NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT ASSETS LONG TERM LOANS CHARITY FUNDS Unrestricted Funds Restricted Funds |
Note £ £ 1&12 503,444 66,553 13 4,947 14 -4,096 14 -2,621 64,783 568,227 1&15 -175,454 392,773 1&16 385,631 7,142 392,773 2020 |
£ £ 502,387 52,504 0 -2,211 -2,500 47,793 550,180 -183,070 367,110 365,880 1,230 367,110 2019 (Restated) |
|---|---|---|
For the year ended 31st July 2020, the company was entitled to the exemption from audit under Section 477 of the Companies Act 2006 relating to small companies. Responsibilities of the trustees:
(a): The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with Section 476 of the Companies Act. However, in accordance with Section 145 of the Charities Act 2011, the accounts have been examined by an Independent Examiner whose report forms part of this document.
(b): The trustees acknowledge their reponsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. The financial statements were approved by the trustees on 5th March 2021 and signed on their behalf by:
Alan Lusher
The notes on pages 12 to 17 form part of these financial statements.
11
THE HOUSE OF GENESIS
(A company limited by guarantee and a registered charity)
NOTES TO THE FINANCIAL STATEMENTS FOR YEAR ENDED 31 JULY 2020
1. BASIS OF PREPARATION
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts.
The charity has adopted IFRS 16 and has changed its accounting policy for lease contracts. Under IFRS 16 the charity recognises the right-of-use asset and lease liability relating to Laundry Close. All comparative information has been restated. The table below summarises the impact of adopting IFRS 16 on the financial statements:
| 1st August 2018 Fixed Assets Current Assets Creditors and Loans less than one year Net Current Assets Total Assets less Current Liabilities Long Term Loans Charity Funds 31st July 2019 Fixed Assets Current Assets Creditors and Loans less than one year Net Current Assets Total Assets less Current Liabilities Long Term Loans Charity Funds |
As Previously Reported £ 417,771 |
Adjustments £ 62,544 |
As Restated £ 480,315 |
|---|---|---|---|
| 70,738 -3,593 |
0 0 |
70,738 -3,593 |
|
| 67,145 | 0 | 67,145 | |
| 484,916 -115,662 |
62,544 -69,909 |
547,460 -185,571 |
|
| 369,254 | -7,365 | 361,889 | |
| 439,527 | 62,860 | 502,387 | |
| 52,504 -4,711 |
0 0 |
52,504 -4,711 |
|
| 47,793 | 0 | 47,793 | |
| 487,320 -113,161 |
62,860 -69,909 |
550,180 -183,070 |
|
| 374,159 | -7,049 | 367,110 |
| 2. VOLUNTARY INCOME Donations Grants |
Restricted Funds 2020 £ 14,146 |
Unrestricted | Total Funds 2020 £ 24,407 116,956 |
Total Funds 2020 £ 24,407 116,956 |
Total Funds 2019 (Restated) £ 25,267 87,177 |
|
|---|---|---|---|---|---|---|
| Funds 2020 £ 10,261 116,956 |
||||||
| 14,146 | 127,217 | 141,363 | 112,444 |
12
THE HOUSE OF GENESIS
(A company limited by guarantee and a registered charity)
NOTES TO THE FINANCIAL STATEMENTS
FOR YEAR ENDED 31 JULY 2020
| 3. INVESTMENT INCOME Interest Income 4. INCOMING RESOURCES FROM CHARITABLE ACTIVITIES Rental Income 5. DIRECT COSTS Rent/Mortgage Interest Paid on Lease Council Tax Insurance Utilities Household Salaries 6. SUPPORT COSTS Office Costs Other Costs Salaries Depreciation - net of profit on sale of assets |
Restricted Funds 2020 £ |
Unrestricted | Total Funds 2020 £ |
Total Funds 2020 £ |
Total Funds 2019 (Restated) £ |
|
|---|---|---|---|---|---|---|
| Funds 2020 £ |
||||||
| 0 | 44 | 44 | 44 | |||
| Restricted Funds 2020 £ |
Unrestricted | Total Funds 2020 £ |
Total Funds 2019 (Restated) £ |
|||
| Funds 2020 £ |
||||||
| 0 | 12,358 | 12,358 | 8,054 | |||
| Restricted Costs 2020 £ 0 0 0 0 43 3,028 707 |
Unrestricted | Total Costs 2020 £ 17,213 5,897 3,343 1,066 13,170 13,602 33,490 |
Total 2019 (Restated) £ 15,020 5,611 2,949 1,090 10,028 9,751 26,626 |
|||
| Costs 2020 £ 17,213 5,897 3,343 1,066 13,127 10,574 32,783 |
||||||
| 3,778 | 84,003 | 87,781 | 71,075 | |||
| Restricted Costs 2020 £ 356 2,120 750 |
Unrestricted | Total Costs 2020 £ 1,130 2,176 25,264 10,750 |
Total 2019 (Restated) £ 989 5,774 18,883 8,654 |
|||
| Costs 2020 £ 1,130 1,820 23,144 10,000 |
||||||
| 3,226 | 36,094 | 39,320 | 34,300 |
13
THE HOUSE OF GENESIS
(A company limited by guarantee and a registered charity)
NOTES TO THE FINANCIAL STATEMENTS
FOR YEAR ENDED 31 JULY 2020
| 7. GOVERNANCE COSTS Accountancy Legal and Professional |
Restricted Costs 2020 £ 0 0 |
Unrestricted Costs 2020 £ 0 1,001 |
Total Costs 2020 £ 0 1,001 |
Total Costs 2020 £ 0 1,001 |
Total 2019 (Restated) £ 1,215 900 |
|
|---|---|---|---|---|---|---|
| 0 | 1,001 | 1,001 | 2,115 |
8. ANALYSIS OF RESOURCES EXPENDED BY EXPENDITURE TYPE
| General Activities Governance |
Staff Costs 2020 £ 58,754 0 |
Staff Costs 2020 £ 58,754 0 |
Depreciation | Depreciation | Other Costs 2020 £ 57,597 1,001 |
Other Costs 2020 £ 57,597 1,001 |
Total 2020 £ 127,101 1,001 |
Total 2019 (Restated) £ 105,375 2,115 |
|
|---|---|---|---|---|---|---|---|---|---|
2020 £ 10,750 0 |
|||||||||
| 58,754 | 10,750 | 58,598 | 128,102 | 107,490 |
9. ANALYSIS OF RESOURCES EXPENDED BY ACTIVITIES
| Direct Costs 2020 £ General Activities 87,781 10. NET INCOME / (EXPENDITURE) This is stated after charging Depreciation on Tangible Fixed Assets - owned by the charity - net of profit on sale of assets. |
Direct Costs 2020 £ 87,781 |
Support Costs 2020 £ 39,320 |
Support Costs 2020 £ 39,320 |
Total 2020 £ 127,101 |
Total 2020 £ 127,101 |
Total 2019 (Restated) £ 105,375 |
|
|---|---|---|---|---|---|---|---|
| 2,020 £ |
2019 (Restated) £ |
||||||
| 10,750 | 8,654 | ||||||
During the year, no trustees received remuneration. (2019 - £0) During the year, no trustees received any benefits in kind. (2019 - £0) During the year, no one received reimbursement of motor expenses. (2019 - £70) During the year, a number of staff and trustees attended 2 meals that cost £86. (2019 - £82)
14
THE HOUSE OF GENESIS
(A company limited by guarantee and a registered charity)
NOTES TO THE FINANCIAL STATEMENTS FOR YEAR ENDED 31 JULY 2020
| 11. STAFF COSTS Salaries The average monthly number of employees, calculated as full-time equivalents, during the year was as follows: General Manager Residents' Manager Support Worker Administration |
2,020 £ |
2019 (Restated) £ |
|
|---|---|---|---|
| 58,754 | 45,509 | ||
| 0.4 0.5 1.6 0.2 |
0.0 0.5 1.9 0.0 |
||
| 2.7 | 2.4 |
No employee received remuneration amounting to more than £60,000 in either year.
| 12. TANGIBLE FIXED ASSETS COST At 1st August 2019 (Restated) Additions Disposals At 31st July 2020 DEPRECIATION At 1st August 2019 (Restated) Charge for the year Disposals At 31st July 2020 NET BOOK VALUE At 1st August 2019 (Restated) At 31st July 2020 |
Land and Buildings £ 551,318 6,787 0 |
Motor Vehicles £ 0 2,995 0 |
Furniture, Fittings and Equipment £ 3,137 2,125 0 |
Total £ 554,455 11,907 0 |
|
|---|---|---|---|---|---|
| 558,105 | 2,995 | 5,262 | 566,362 | ||
| 48,931 8,790 0 |
0 998 |
3,137 1,062 0 |
52,068 10,850 0 |
||
| 57,721 | 998 | 4,199 | 62,918 | ||
| 502,387 | 0 | 0 | 502,387 | ||
| 500,384 | 1,997 | 1,063 | 503,444 |
During the year a motor vehicle asset was disposed of for £100, having a net book value of £0.
15
THE HOUSE OF GENESIS
(A company limited by guarantee and a registered charity)
NOTES TO THE FINANCIAL STATEMENTS FOR YEAR ENDED 31 JULY 2020
| 13. DEBTORS Trade Debtors 14. CREDITORS: Amounts Falling Due Within One Year Trade Creditors Mortgage - St. Williams Way, Norwich 15. LONG TERM LOANS Loans Mortgage - St. Williams Way, Norwich Lease - Laundry Close, Norwich |
2020 £ |
2019 (Restated) £ |
2019 (Restated) £ |
|
|---|---|---|---|---|
| 4,947 | 0 | |||
| 2020 £ 4,096 2,621 |
2019 (Restated) £ 2,211 2,500 |
|||
| 6,717 | 4,711 | |||
| 2020 £ 0 105,545 69,909 |
2019 (Restated) £ 5,000 108,161 69,909 |
|||
| 175,454 | 183,070 |
The bank loan is secured by a mortgage on the property.
| 16. STATEMENTS OF FUNDS SUMMARY OF FUNDS Unrestricted Funds Restricted Funds |
Brought Forward (Restated) £ 365,880 1,230 |
Incoming Resources £ 139,619 14,146 |
Resources Expended £ 121,098 7,004 |
Transfers £ 1,230 -1,230 |
Carried Forward £ 385,631 7,142 |
|
|---|---|---|---|---|---|---|
| 367,110 | 153,765 | 128,102 | 0 | 392,773 |
16
THE HOUSE OF GENESIS
(A company limited by guarantee and a registered charity)
NOTES TO THE FINANCIAL STATEMENTS
FOR YEAR ENDED 31 JULY 2020
| 17. ANALYSIS OF NET ASSETS BETWEEN FUNDS Tangible Fixed Assets Long Term Loans Current Assets Creditors Due Within One Year Loans Due Within One Year Debtors Due Within One Year |
Restricted Funds 2020 Unrestricted Funds 2020 £ £ 750 502,694 0 -175,454 6,392 60,161 0 -4,096 0 -2,621 0 4,947 |
Total Funds 2020 Total Funds 2019 (Restated) £ £ 503,444 502,387 -175,454 -183,070 66,553 52,504 -4,096 -2,211 -2,621 -2,500 4,947 0 |
Total Funds 2020 Total Funds 2019 (Restated) £ £ 503,444 502,387 -175,454 -183,070 66,553 52,504 -4,096 -2,211 -2,621 -2,500 4,947 0 |
|---|---|---|---|
| 7,142 385,631 |
392,773 367,110 |
18. CONTINGENT LIABILITIES
There are no contingent liabilities that need noting.
17