**COFFEE CONCERTS TRUST**
## **COFFEE CONCERTS TRUST**
## **17 Whittall Street Kings Sutton Northants OX17 3RD**
**Registered Charity No: 1095243**
## **FINANCIAL STATEMENTS FOR THE YEAR**
## **ENDED 31 DECEMBER 2022**
## **INDEX TO THE FINANCIAL STATEMENTS FOR THE YEAR**
Coffee Concerts Trust
Coffee Concerts 2022.doc
## **COFFEE CONCERTS TRUST**
## **ENDED 31 DECEMBER 2022**
|||**Page**|
|---|---|---|
|1.|Annual Report|1-2|
|2.|Trustees’ responsibilities for the Accounts|3|
|3.|Report of the Independent Examiner to the Trustees|4|
|4.|Statement of Financial Activities|5|
|5.|Balance Sheet|6|
|6.|Notes forming part of the Accounts|7-8|
Coffee Concerts Trust
Coffee Concerts 2022.doc
**COFFEE CONCERTS TRUST**
## **ANNUAL REPORT FOR THE YEAR ENDED 31[ST] DECEMBER 2022**
## **Legal and administrative information**
Coffee Concerts Trust is constituted under a Deed of Trust dated 1[st] January 2002
## **Objects and progress**
The object of Coffee Concerts Trust is to promote improve develop and maintain public education in and appreciation of the art and science of music in all its aspects by the presentation of public concerts and recitals in and around the city of Oxford or elsewhere and by such other ways as the Trustees shall from time to time determine.
The following individuals served as Trustees during the year:
I. D. Belton A. Davis S. L. Edwards S. Banks S. Cardus V.C. Hope-Walker
None of the Trustees are remunerated for Trustee services.
The charity’s banking facilities are provided by:
National Westminster Bank Plc, 17 Oxford Road, Kidlington, Oxon OX5 2BP
The charity’s Independent Examiner is:
Mr Lawrence Millier CPA The Old School House High St, Adderbury, Oxfordshire, OX173LU
The majority of the charity’s funds are provided from concert takings together with donations and grant received.
## **Reserves policy**
The balance shown as unrestricted income funds amounted to £23,696 (2021 = -£4,396). It is the policy of the charity to maintain unrestricted funds, which are the free reserves of the charity, at a minimal level, subject only to predicted imminent expenditure in the immediate future. This situation is constantly monitored by the Trustees.
Coffee Concerts Trust
Coffee Concerts 2022.doc
Page 1
## **COFFEE CONCERTS TRUST**
## **Risk management**
The Trustees have examined the major strategic, business and operational risks which the charity faces or may face, and confirm that systems are in place to enable regular reports to be produced, so that the necessary steps can be taken to lessen such risks.
## **ON BEHALF OF THE TRUSTEES**
**……………………………………. Chairman**
Coffee Concerts Trust
Coffee Concerts 2022.doc
Page 2
## **COFFEE CONCERTS TRUST**
## **TRUSTEES’ RESPONSIBILITIES FOR THE ACCOUNTS**
The statement of recommended practice governing charity accounts requires the trustees to make available an Annual Report for each year, containing accounts.
In preparing the accounts, the trustees are required to:
- ➢ select suitable accounting policies and then apply them consistently;
- ➢ make judgements and estimates that are reasonable and prudent;
- ➢ prepare the accounts on the going concern basis unless there are indications that the trust will be discontinued.
The trustees have a duty to keep proper accounting records, to safeguard the assets of the trust and to take reasonable steps for the prevention and detection of fraud and other irregularities.
Chairman
Coffee Concerts Trust
Coffee Concerts 2022.doc
Page 3
## **COFFEE CONCERTS TRUST**
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF COFFEE CONCERTS TRUST**
I report on the accounts of the Trust for the year ended 31[st] December 2022, which are set out on pages 5 to 8.
## **Respective responsibilities of trustees and examiner**
As the charity’s trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43 (7) (b) of the Act, whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express and audit opinion on the view given by the accounts.
## **Independent examiner’s report**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with section 41 of the Act; and
- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act,
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mr Lawrence Millier CPA The Old School House High St Adderbury Oxfordshire OX173LU
Coffee Concerts Trust
Coffee Concerts 2022.doc
Page 4
## **COFFEE CONCERTS TRUST**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2022**
## **Income and Expenditure**
|**Note**
**Incoming Resources**
**Incoming Resources from generated funds**
Grants and Sponsorship
Donations
Performance takings & CD Sales
Total Incoming Resources
**Resources Expended**
Costs of activities in furtherance of the charity’s
objects
2
Governance costs
3
Total Resources Expended
**Net incoming / (outgoing)resources for the**
**year, being net movement in funds**
**Final balances brought forward at 1st January**
**2022**
**Fund balances carried forward at 31st December**
**2022**|**Unrestricted funds**
**Year ended 31**
**December**
**2022**
**2021**
-
-
10,855
14,505
108,051
6,062|
|---|---|
||118,906
20,566|
||88,757
32,161
2,057
518|
||90,814
32,679|
||28,092
(12,113)
(4,396)
7,717|
||£23,696
(£4,396)|
There were no recognised gains or losses for 2022 or 2021, other than those included in the Statement of Financial Activities.
Coffee Concerts Trust
Coffee Concerts 2022.doc
Page 5
## **COFFEE CONCERTS TRUST**
## **BALANCE SHEET AS AT 31 DECEMBER 2022**
|**Note**
**Current Assets**
Bank balances
Other Debtors
**Creditors**- amounts falling due within 1 year
4
**Total Assets less Current Liabilities, being net**
**assets**
Represented by:
**Unrestricted Income Funds**
5|**As at 31 December**
**2022**
**2021**
27,486
696
90
0
(4,486)
(4,486)|
|---|---|
||£23,696
(£4,396)|
||£23,696
(£4,396)|
These Financial Statements were approved at a meeting of the Trustees
dated ……………………………………………….
Trustees
Coffee Concerts Trust
Coffee Concerts 2022.doc
Page 6
## **COFFEE CONCERTS TRUST**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2022**
## **1. ACCOUNTING POLICIES**
- 1.1. These Accounts are prepared under the historical cost convention, and include the results of the charity’s activities as described in the Annual Report, all of which are continuing. The Accounts have been prepared in accordance with the Statement of Recommended Practice for Charity Accounts. (Issued October 2000)
- 1.2 The charity prepares its Accounts on an accruals basis, with adjustments being made for creditors and debtors, where the underlying expenditure or income properly relates to the Accounting period
- 1.3 Recurring grant income is accounted for on the accruals basis. i.e. recognised when the charity is entitled to receipt.
- 1.4 Expenditure is included on an accruals basis and has been classified under headings that aggregate all costs related to the category.
- 1.5 Value added tax is not recoverable by the charity, and as such is included in the relevant costs in the Statement of Financial Activities.
- 1.6 The charity has taken advantage of the exemption from preparing a cash flow statement contained in financial reporting standard No. 1 on the grounds that it is a small charity.
- 1.7 The charity has no permanent endowments. The general fund represents undistributed income available for future use as directed by the charity’s constitution.
## **2. COSTS OF ACTIVITIES IN FURTHERANCE OF THE CHARITY’S OBJECTS**
|Performers fees
Hall & equipment hire and other direct costs
Marketing and publicity
Other costs incl. CD Production costs|**General**
**Funds**
**£**
**Total**
**2022**
**£**
**Total**
**2021**
**£**
54,104
54,104
23,975
28,417
28,417
6,076
6,236
6,236
2,110
0
0
0|
|---|---|
||£88,757
£88,757
£32,161|
The Trust does not directly employ any personnel, nor are any of the Trustees remunerated.
Coffee Concerts Trust
Coffee Concerts 2022.doc
Page 7
**COFFEE CONCERTS TRUST**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2022**
## **3. MANAGEMENT AND ADMINISTRATION OF THE CHARITY**
|Bank Charges, Accounting & Printer Contract
Telephone
**CREDITORS**- amounts falling due within 1 year
LLoan – C Windass
Other creditors
Accruals
**UNRESTRICTED INCOME FUNDS**
At 1 January 2022
Movement Incoming/(Outgoing) resources for the
At 31 December 2022|**General**
**Funds**
**£**
1,547
510|
|**Total**
**2022**
**£**
**Total**
**2021**
**£**
1,547
215
510
303|
|---|---|---|---|
||£2,057||£2,057
£518|
||
year|
|**2022**
**£**
**2021**
**£**
4,350
136
4,350
136
-
-
£4,486
£4,486
**2022**
**£**
**2021**
**£**
(4,396)
7,717
28,092
(12,113)|
|||||
|||||
||||£23,696
(£4,396)|
## 4. **CREDITORS** - amounts falling due within 1 year
## **5. UNRESTRICTED INCOME FUNDS**
All net assets are represented by unrestricted income funds, and comprise those funds, which the Trustees are free to use in accordance with the objects of the charity.
## **6. CONTINGENT LIABILITIES AND COMMITMENTS**
There were no commitments at 31[st] December 2022. In the opinion of the Trustees, there were no contingent liabilities at 31[st] December 2022.
Coffee Concerts Trust
Coffee Concerts 2022.doc
Page 8