2024-12-31-accounts - St. Catherine's Village Hall Limited

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REGISTERED COMPANY NUMBER: 04558993 (England and Wales)
REGISTERED CHARITY NUMBER: 1095139

Report of the Trustees and

Unaudited Financial Statements

for the Year Ended 31 December 2024

for

St Catherine's Village Hall Limited

A J Bennewith
FCA, FCPA, FFA, FFTA, FIPA, DChA, FRSA
Upper Ground Floor
18 Farnham Road
Guildford
Surrey
GU1 4XA

St Catherine's Village Hall Limited

`Contents of the Financial Statements for the Year Ended 31 December 2024`

		`Page`
`Report of the Trustees`	`1`	`to`	`3`
`Independent Examiner's Report`		`4`
`Statement of Financial Activities`		`5`
`Balance Sheet`	`6`	`to`	`7`
`Notes to the Financial Statements`	`8`	`to`	`11`

St Catherine's Village Hall Limited

`Report of the Trustees`

`for the Year Ended 31 December 2024`

ThetrusteeswhoarealsodirectorsofthecharityforthepurposesoftheCompaniesAct2006,presenttheirreport with
the financialstatementsof the charityfor the year ended 31 December 2024. The trusteeshave adoptedthe provisions of
AccountingandReportingbyCharities:StatementofRecommendedPracticeapplicabletocharitiespreparing their
accountsinaccordancewiththeFinancialReportingStandardapplicableintheUKandRepublicofIreland(FRS 102)
(effective 1 January 2019).

`OBJECTIVES AND ACTIVITIES`

TheCharity'sobjectistoprovideapublicbenefitintheformof"avillagehallfortheuseoftheinhabitantsof St
Catherine's,Guildfordwithoutdistinctionofpolitical,religiousorotheropinionsincludinguseformeetings,lectures and
classesandforotherformsofrecreationandleisure-timeoccupationwiththeobjectofimprovingtheconditionsof life
for the said inhabitants".

Accessforthedisabled,includingtoiletaccommodation,isaccommodatedona'bestfit'basisasfarasthe hall
constructionhasallowed.TheHallholdslicencesforavarietyoflicensableentertainmentsunderaPremises Licence
togetherwith"TheMusicLicence"forlivemusic.Thetrusteesarealwaysmindfuloftheirobligationtohirethe Hall
principallyforthebenefitofgroupsorindividualsfromtheStCatherine'scommunity,butitisnonethelessfeasiblefor it
to be used frequently by others from a wider area of Guildford and the surrounding district.

The aim has been to set hire chargesat rateswhichare lowerthanthe localaverageto encouragecommunityuse. When
theyconsiderthatawiderpublicbenefitwouldbeservedbydoingso,thetrusteeswillallowtheuseoftheHallat a
reducedornilcharge.ThetrusteesencouragecommentsfromtheHall'susersatanytimewithoccasionalreviews with
regular hirers to monitor their experience.

The trustees have compliedwith their duty to have due regard to publicbenefit when making decisionsand exercising any
powers or duties.

`ACHIEVEMENT AND PERFORMANCE`

Bookingsin2024continuedtorecoverfollowingtheCovid19pandemic.Asignificantnumberofgroupsthatused the
facilities,beforeMarch2020,haveeithernotreformedorreducedtheirfrequencyofhire.Howevernewgroups and
societiesare increasinglymakinguse of the hall'sfacilities.At the close of 2024, bookingsfor the main hall and club room
were90%and60%respectivelyofpre-pandemiclevels.Overall,casual/oneoffhirersaccountedfor11%of those
bookings,9% in the case of the mainhalland16% forthe clubroom.The Hallcontinuesto be perceivedas an attractive
community asset, as well as providing concrete benefits to the users of the facilities offered.

Improvements, in the form of new glass panelled internal doors, were made to aid wheel chair access and visibility.

NodetailedrecordiskeptofthecumulativetimegiventoHallaffairsbythetrusteesorothers,butitisestimated on
average to be in excess of 35 hours per week.

Page 1

St Catherine's Village Hall Limited

`Report of the Trustees for the Year Ended 31 December 2024`

`FINANCIAL REVIEW`

For the year ended 31 December 2024, income of £29,282 represented a 25% increase on 2023.

Expenditureat £28,891resultedin an 8% increaseover 2023.This resultedin a surplusfor the year of £391 givinga small
increase in total funds to £69,540.

Inadditiontoplannedmaintenanceandservicevisits,duringtheyeararound£7,000wasrequiredtobespent on
maintenanceofthebuilding.Thesecostsincludedre-roofingofthetoiletblock,replacementoffencingandrepairs to
external doors and frames.

Duringtheyearitwasalsonecessarytoremovetreesinsidethehallboundarytoreducethelikelihoodofpossible root
damageto drainagepipesrunningthroughanadjacentproperty.Thisresultedina threefoldincreaseingardening costs
from £1,093 to £3,174.

SincetheCompany'sformation,thetrusteeshavesoughttocreateareservethatwouldallowthemtofundaseries of
significantimprovementstotheHall'sfacilitiesandatthesametimeprovideacushionagainstunforeseenevents. In
particular,thetrusteesaremindfulthattheageandconstructionoftheHallaresuchthat,despitetheirbestefforts at
preventivemaintenance,a seriousdefect couldbecome apparentat any time. They couldthereforebe faced with a  large,
unplannedexpenditureatveryshortnotice.Togaugethereserveappropriateforthis,thetrusteesreviewedduring the
year both the overallfinancialtrends affectingthe Companyand the potentialcosts of possiblerepairs.A strict monitoring
of cash flow continues to be in place.

`STRUCTURE, GOVERNANCE AND MANAGEMENT`

The Charityis governedby the Memorandumand Articlesof Associationof the Company,dated9 September2002, which
set out its objectsand powers and define the dutiesand powers of the trustees.For the properconductand management
oftheCharity,thetrusteesareempoweredtomakesuchotherrulesandbyelawsastheythinkfit.Thetrustees are
electedbytheAnnualGeneralMeetingoftheCompany,thetwolongest-servingtrusteesretiringbyrotationeach year.
NewtrusteesaresoughtbypersonalapproachwithintheStCatherine'sarea,takingaccountofskills,experience and
evidenceofinvolvementinandcommitmenttothelocalcommunity.Oneofthetrusteesisnominatedbythe St
Catherine'sVillageAssociation,thisnomineeduring2022beingProf.N.Fielding.Thereisasimilarprovisionin the
Company'sArticlesfor a secondtrusteeto be nominatedby the St Catherine'sWomen's Institutebut as this branchof  the
Women's Institute has been disbanded for some years, this position remains in abeyance.

Newly appointedTrustees are presentedwith an informationpack that lays out the detailsof how the hall is managed and
includesa full introductionto the responsibilitiesof a charitytrustee,updatedin line with currentlegislationand practice.
Full use is made of the Charity Commission guidelines on Trustee recruitment (CC30) and Duties (CC3).

ThetrusteesmeetformallyasaBoardfourtimesayear,butareinmuchmorefrequentcontactforthe day-to-day
managementoftheCompany.Thosetrusteesholdingadelegatedresponsibilityfortheroutineoperationof the
Company, such as the Treasurer, do so via a remit agreed from time to time by the Board.

Therearenoemployees.TheCompanycontractsouttoprofessionalcompaniestheroutinecleaningoftheHalland all
major building,redecorationand technicalmaintenancework, but minor repairs and renovationand all administration are
undertaken by the trustees personally.

ThereareestablishedproceduresfortheregularmonitoringoftheconditionoftheHall,especiallyregardinghealth and
safety and fire risks, and the trustees take prompt action to remedy faults whenever necessary.

`REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number`

04558993 (England and Wales)

Page 2

St Catherine's Village Hall Limited

`Report of the Trustees for the Year Ended 31 December 2024`

`Registered Charity number`

`Registered office`

Chestnut Avenue
Guildford
Surrey
GU2 4HF

`Trustees`

Mrs R C Calow
R Drake Treasurer
E Thorniley Booking Secretary
R C Garcka Chair
Ms S Webster
Prof N Fielding SCVA Representative
Ms L Greenberg
Dr J Fielding

`Company Secretary`

R C Garcka

`Independent Examiner`

A J Bennewith
FCA, FCPA, FFA, FFTA, FIPA, DChA, FRSA
Upper Ground Floor
18 Farnham Road
Guildford
Surrey
GU1 4XA

Approved by order of the board of trustees on 7 March 2025 and signed on its behalf by:

R C Garcka - Trustee

Page 3

`Independent Examiner's Report to the Trustees of St Catherine's Village Hall Limited`

`Independent examiner's report to the trustees of St Catherine's Village Hall Limited ('the Company')`

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2024.

`Responsibilities and basis of report`

As thecharity'strusteesof theCompany(andalsoitsdirectorsforthepurposesof companylaw)youareresponsible for
the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

HavingsatisfiedmyselfthattheaccountsoftheCompanyarenotrequiredtobeauditedunderPart16ofthe2006 Act
andareeligibleforindependentexamination,I reportinrespectofmyexaminationofyourcharity'saccountsas carried
outunderSection145oftheCharitiesAct2011('the2011Act').IncarryingoutmyexaminationIhavefollowed the
Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

`Independent examiner's statement`

Ihavecompletedmyexamination.Iconfirmthatnomattershavecometomyattentioninconnectionwith the
examination giving me cause to believe:

1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

2. the accounts do not accord with those records; or

3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concernsand have come acrossno othermattersin connectionwith the examinationto whichattention should
be drawn in this report in order to enable a proper understanding of the accounts to be reached.

.......................................................

A J Bennewith
FCA, FCPA, FFA, FFTA, FIPA, DChA, FRSA
Upper Ground Floor
18 Farnham Road
Guildford
Surrey
GU1 4XA

Date: .............................................

Page 4

St Catherine's Village Hall Limited

`Statement of Financial Activities`

`for the Year Ended 31 December 2024`

		`31.12.24`	`31.12.23`
		`Unrestricted`	`Total`
		`fund`	`funds`
	`Notes`	`£`	`£`
`INCOME AND ENDOWMENTS FROM`
`Donations and legacies`		`1`	`2`
`Other trading activities`	`2`	`27,706`	`22,482`
`Investment income`	`3`	`1,575`	`1,028`
`Total`		`29,282`	`23,512`
`EXPENDITURE ON`
`Charitable activities`
`Establishment Expenses`		`25,675`	`25,195`
`Administration Expenses`		`3,216`	`1,533`
`Total`		`28,891`	`26,728`
`NET INCOME/(EXPENDITURE)`		`391`	`(3,216)`
`RECONCILIATION OF FUNDS`
`Total funds brought forward`		`69,149`	`72,365`
`TOTAL FUNDS CARRIED FORWARD`		`69,540`	`69,149`

The notes form part of these financial statements

Page 5

St Catherine's Village Hall Limited

`Balance Sheet`

`31 December 2024`

		`31.12.24`	`31.12.23`
		`Unrestricted`	`Total`
		`fund`	`funds`
	`Notes`	`£`	`£`
`CURRENT ASSETS`
`Debtors`	`6`	`4,869`	`4,984`
`Cash in hand`		`66,716`	`65,653`
		`71,585`	`70,637`
`CREDITORS`
`Amounts falling due within one year`	`7`	`(2,045)`	`(1,488)`
`NET CURRENT ASSETS`		`69,540`	`69,149`
`TOTAL ASSETS LESS CURRENT LIABILITIES`		`69,540`	`69,149`
`NET ASSETS`		`69,540`	`69,149`
`FUNDS`	`8`
`Unrestricted funds`		`69,540`	`69,149`
`TOTAL FUNDS`		`69,540`	`69,149`

ThecharitablecompanyisentitledtoexemptionfromauditunderSection477oftheCompaniesAct2006forthe year
ended 31 December 2024.

Themembershavenotrequiredthecompanytoobtainanauditofitsfinancialstatementsfortheyear ended
31 December 2024 in accordance with Section 476 of the Companies Act 2006.

`The trustees acknowledge their responsibilities for`

(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

The notes form part of these financial statements

continued...

Page 6

St Catherine's Village Hall Limited

`Balance Sheet - continued 31 December 2024`

Thesefinancialstatementshavebeenpreparedinaccordancewiththeprovisionsapplicabletocharitable companies
subject to the small companies regime.

ThefinancialstatementswereapprovedbytheBoardofTrusteesandauthorisedforissueon7March2025and were
signed on its behalf by:

R C Garcka - Trustee

R Drake - Trustee

The notes form part of these financial statements

Page 7

St Catherine's Village Hall Limited

`Notes to the Financial Statements for the Year Ended 31 December 2024`

`1. ACCOUNTING POLICIES`

`Basis of preparing the financial statements`

Thefinancialstatementsofthecharitablecompany,whichisapublicbenefitentityunderFRS102,have been
preparedinaccordancewiththeCharitiesSORP(FRS102)'AccountingandReportingbyCharities:Statement of
RecommendedPracticeapplicableto charitiespreparingtheir accountsin accordancewith the Financial Reporting
StandardapplicableintheUKandRepublicofIreland(FRS102)(effective1January2019)',Financial Reporting
Standard102'TheFinancialReportingStandardapplicableintheUKandRepublicofIreland'andthe Companies
Act 2006. The financial statements have been prepared under the historical cost convention.

`Income`

All incomeis recognisedin the Statementof FinancialActivitiesonce the charityhas entitlementto the funds,it is
probable that the income will be received and the amount can be measured reliably.

`Expenditure`

Liabilitiesarerecognisedasexpenditureassoonasthereisalegalorconstructiveobligationcommitting the
charitytothatexpenditure,itisprobablethatatransferofeconomicbenefitswillberequiredinsettlement and
the amountof the obligationcanbe measuredreliably.Expenditureis accountedforon an accrualsbasisand has
beenclassifiedunderheadingsthataggregateallcostrelatedtothecategory.Wherecostscannotbe directly
attributedtoparticularheadingstheyhavebeenallocatedtoactivitiesonabasisconsistentwiththeuse of
resources.

`Taxation`

The charity is exempt from corporation tax on its charitable activities.

`Fund accounting`

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

`Fixed assets`

The charity owns the land and buildings located at Chestnut Avenue, Guildford.

Underclause5oftheMemorandumandArticlesofAssociationthelandandpropertycanbeapplied solely
towardstheobjectiveofthecharity.Alsounderclause8oftheMemorandumandArticlesofAssociationin the
eventthatthecharityis dissolvedorwoundupthenanyremainingassetsaretobe givenortransferredto some
othercharityhavingobjectivessimilartothoseofStCatherine'sVillageHallLtdandwhichsimilarlyprohibit the
distribution of their income.

Accordinglythedirectorshaveconsistentlytakentheviewthatforallpracticalpurposestheland,property and
otherassetshavenocommercialvaluetoStCatherine'sVillageHallLtdandareshownintheaccountsat "nil"
value.

Thevillagehallisinsuredforatotalof£897,067,themainbuildingfor£888,185plusshedfor£8,882. Hall
contents are insured for £33,143.

continued...

Page 8

St Catherine's Village Hall Limited

`Notes to the Financial Statements - continued`

`for the Year Ended 31 December 2024`

`2. OTHER TRADING ACTIVITIES`

`2.`	`OTHER TRADING ACTIVITIES`
		`31.12.24`	`31.12.23`
		`£`	`£`
	`Regular lettings`	`20,775`	`17,921`
	`Casual lettings`	`3,123`	`2,624`
	`Commercial lettings`	`3,222`	`1,472`
	`Storage rental`	`586`	`465`
		`27,706`	`22,482`
`3.`	`INVESTMENT INCOME`
		`31.12.24`	`31.12.23`
		`£`	`£`
	`Deposit account interest`	`1,575`	`-`
	`Bond interest received`	`-`	`1,028`
		`1,575`	`1,028`

`4. TRUSTEES' REMUNERATION AND BENEFITS`

Therewerenotrustees'remunerationorotherbenefitsfortheyearended31December2024norforthe year
ended 31 December 2023.

`Trustees' expenses`

Therewerenotrustees'expensespaidfortheyearended31December2024norfortheyear ended
31 December 2023.

`5. INDEPENDENT EXAMINER'S FEE`

The Independent Examiner's fee charged to the Statement of Financial Activities in 2024 is £648 (2023 - £648).

`6. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR`

	`31.12.24`	`31.12.23`
	`£`	`£`
`Rents receivable`	`3,719`	`3,404`
`Prepayments`	`1,150`	`1,580`
	`4,869`	`4,984`

continued...

Page 9

St Catherine's Village Hall Limited

`Notes to the Financial Statements - continued`

`for the Year Ended 31 December 2024`

`7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR`

`CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR`
		`31.12.24`	`31.12.23`
		`£`	`£`
`Prepaid rentals`		`142`	`91`
`Accrued expenses`		`1,903`	`1,397`
		`2,045`	`1,488`
`MOVEMENT IN FUNDS`
		`Net`
		`movement`	`At`
	`At 1.1.24`	`in funds`	`31.12.24`
	`£`	`£`	`£`
`Unrestricted funds`
`General fund`	`69,149`	`391`	`69,540`
`TOTAL FUNDS`	`69,149`	`391`	`69,540`
`Net movement in funds, included in the above are as follows:`
	`Incoming`	`Resources`	`Movement`
	`resources`	`expended`	`in funds`
	`£`	`£`	`£`
`Unrestricted funds`
`General fund`	`29,282`	`(28,891)`	`391`
`TOTAL FUNDS`	`29,282`	`(28,891)`	`391`
`Comparatives for movement in funds`
		`Net`
		`movement`	`At`
	`At 1.1.23`	`in funds`	`31.12.23`
	`£`	`£`	`£`
`Unrestricted funds`
`General fund`	`72,365`	`(3,216)`	`69,149`
`TOTAL FUNDS`	`72,365`	`(3,216)`	`69,149`

`8. MOVEMENT IN FUNDS`

continued...

Page 10

St Catherine's Village Hall Limited

`Notes to the Financial Statements - continued for the Year Ended 31 December 2024`

`8. MOVEMENT IN FUNDS - continued`

Comparative net movement in funds, included in the above are as follows:

	`Incoming`	`Resources`	`Movement`
	`resources`	`expended`	`in funds`
	`£`	`£`	`£`
`Unrestricted funds`
`General fund`	`23,512`	`(26,728)`	`(3,216)`
`TOTAL FUNDS`	`23,512`	`(26,728)`	`(3,216)`

`9. RELATED PARTY DISCLOSURES`

There were no related party transactions for the year ended 31 December 2024.

`10. AVERAGE NUMBER OF EMPLOYEES`

The average number of employees during the year was 0 (2023 - NIL).

Page 11