2021-12-31-accounts - St. Catherine's Village Hall Limited

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REGISTERED COMPANY NUMBER: 04558993 (England and Wales)
REGISTERED CHARITY NUMBER: 1095139

Report of the Trustees and

Unaudited Financial Statements
for the Year Ended 31 December 2021

for

St Catherine's Village Hall Limited

A J Bennewith FCA, FCPA, FFA, FFTA,
FIPA, DChA, FRSA
3 Wey Court
Mary Road
Guildford
Surrey
GU1 4QU

St Catherine's Village Hall Limited

`Contents of the Financial Statements for the Year Ended 31 December 2021`

	`Page`
`Report of the Trustees`	`1 to 3`
`Independent Examiner's Report`	`4`
`Statement of Financial Activities`	`5`
`Balance Sheet`	`6 to 7`
`Notes to the Financial Statements`	`8 to 11`

St Catherine's Village Hall Limited

`Report of the Trustees for the Year Ended 31 December 2021`

ThetrusteeswhoarealsodirectorsofthecharityforthepurposesoftheCompaniesAct2006,presenttheir report
withthefinancialstatementsofthecharityfortheyearended31December2021.Thetrusteeshaveadopted the
provisionsofAccountingandReportingbyCharities:StatementofRecommendedPracticeapplicableto charities
preparingtheiraccountsinaccordancewiththeFinancialReportingStandardapplicableintheUKandRepublic of
Ireland (FRS 102) (effective 1 January 2019).

`OBJECTIVES AND ACTIVITIES`

TheCharity'sobjectistoprovideapublicbenefitintheformof"avillagehallfortheuseoftheinhabitantsof St
Catherine's,Guildfordwithoutdistinctionofpolitical,religiousorotheropinionsincludinguseformeetings, lectures
and classes and for otherforms of recreationand leisure-timeoccupationwith the objectof improvingthe conditions
of life for the said inhabitants".

Accessforthedisabled,includingtoiletaccommodation,isaccommodatedona'bestfit'basisasfarasthe hall
constructionhasallowed.TheHallholdslicencesfora varietyoflicensableentertainmentsundera Premises Licence
togetherwithTheMusicLicenceforlivemusic.Thetrusteesarealwaysmindfuloftheirobligationtohirethe Hall
principallyfor the benefitof groupsor individualsfrom the St Catherine'scommunity,but it is nonethelessfeasible for
it to be used frequently by others from a wider area of Guildford and the surrounding district.

Theaimhasbeentosethirechargesatrateswhicharelowerthanthelocalaveragetoencouragecommunity use.
When they considerthat a wider publicbenefit would be served by doing so, the trustees will allow the use of the Hall
at a reduced or nil charge. The trustees encouragecomments from the Hall's users at any time with occasional reviews
with regular hirers to monitor their experience.

The trusteeshave compliedwith their duty to have due regardto publicbenefitwhen makingdecisionsand exercising
any powers or duties.

`ACHIEVEMENT AND PERFORMANCE`

TheCOVID19pandemic,whichimpactedforninemonthsof2020,continuedfortheentiretwelvemonthsof 2021.
SpecificTier4restrictionsoncommunityhallspreventinganyactivitypersisteduntilmid-2021,butmany users
remainedverycautiousthereafter.Sporadicusageinthefinalquartertookthenumberofbookingsfortheyear to
144, similar to 2020 but significantly below the 500 plus bookings in each of the previous six years.

COVIDCompliancefortheHallremainedthepriority.ConsiderableworkwasundertakentoadapttheConditions of
HirewithSpecialConditionsspecifictothepandemic,particularlyasregulationschangedinthesecondhalfof the
year.

Certainremedialstructuralwork identifiedin the past was successfullycarriedout. A number of residual requirements
remain in abeyance pending a more reliable income flow.

Notwithstandingthe limitedusagecausedby the COVID 19 pandemic,it shouldbe recognisedthatthe Hall continues
tobeperceivedasanattractivecommunityasset,aswellasprovidingconcretebenefitstotheusersofthe facilities
offered.

No detailedrecordis keptof the cumulativetime givento Hallaffairsby the trusteesor others,butit is estimated on
average to be in excess of 35 hours per week.

Page 1

St Catherine's Village Hall Limited

`Report of the Trustees for the Year Ended 31 December 2021`

`FINANCIAL REVIEW`

Fortheyearended31December2021,incomeof£5,992constituteda23%fallon2020,reflectingthe limited
availability/closureoftheHallformostoftheyear.Thislevelofincomewassome77%downonthepre-COVID 19
periodof2019.Incomewassupplementedby£21,400awardedundertheGovernment'sClosedBusiness Lockdown
Payment,variousLocalRestrictionSupportGrantsand the RestartGrant.In additionand subsequentto the year end,
£2,667 was received by way of an Omicron Hospitality and Leisure Grant relating to 2021.

TheavailabilityofGovernmentfundingenabledustocompleteanumberofremedialimprovementsso expenditure
more than doubled to £22,036, while still allowing for a £8,023 surplus to be retained.

This strengthened total funds to £68,789, still a strong cash position given the circumstances.

Since the Company'sformation,the trustees have soughtto create a reserve that would allow them to fund a series of
significantimprovementstotheHall'sfacilitiesandatthesame timeprovidea cushionagainstunforeseenevents. In
particular,the trustees are mindfulthat the age and constructionof the Hall are such that, despite their best efforts at
preventivemaintenance,aseriousdefectcouldbecomeapparentatanytime.Theycouldthereforebefacedwith a
large,unplannedexpenditureatveryshortnotice.Togaugethereserveappropriateforthis,thetrustees reviewed
duringthe year both the overallfinancialtrends affectingthe Companyand the potentialcosts of possiblerepairs. The
impactof the COVID-19restrictionswouldhave led to a deficitin 2021 butfor the grantreceived.The impactin 2022
is likely to continue. A strict monitoring of cash flow continues to be in place.

`STRUCTURE, GOVERNANCE AND MANAGEMENT`

TheCharityisgovernedbytheMemorandumandArticlesofAssociationoftheCompany,dated9September 2002,
whichsetoutitsobjectsandpowersanddefinethedutiesandpowersofthetrustees.Fortheproperconduct and
managementof theCharity,thetrusteesareempoweredto makesuchotherrulesandbyelawsas theythinkfit. The
trusteesareelectedbytheAnnualGeneralMeetingoftheCompany,thetwolongest-servingtrusteesretiring by
rotationeachyear.NewtrusteesaresoughtbypersonalapproachwithintheStCatherine'sarea,takingaccount of
skills,experienceandevidenceofinvolvementinandcommitmenttothelocalcommunity.Oneofthetrustees is
nominatedbytheSt Catherine'sVillageAssociation,thisnomineeduring2021beingMr G. Vincent.Thereis a  similar
provisionin the Company'sArticlesfor a secondtrusteeto be nominatedby the St Catherine'sWomen'sInstitute but
as this branch of the Women's Institute has been disbanded for some years, this position remains in abeyance.

Newly appointedTrustees are presentedwith an informationpack that lays out the detailsof how the hall is  managed
andincludesa fullintroductionto the responsibilitiesof a charitytrustee,updatedin line withcurrentlegislation and
practice. Full use is made of the Charity Commission guidelines on Trustee recruitment (CC30) and Duties (CC3).

ThetrusteesmeetformallyasaBoardfourtimesayear,butareinmuchmorefrequentcontactforthe day-to-day
managementoftheCompany.Thosetrusteesholdingadelegatedresponsibilityfortheroutineoperationof the
Company, such as the Treasurer, do so via a remit agreed from time to time by the Board.

There are no employees.The Companycontractsout to professionalcompaniesthe routinecleaningof the Hall and  all
majorbuilding,redecorationandtechnicalmaintenancework,butminorrepairsandrenovationand all
administration are undertaken by the trustees personally.

ThereareestablishedproceduresfortheregularmonitoringoftheconditionoftheHall,especiallyregarding health
and safety and fire risks, and the trustees take prompt action to remedy faults whenever necessary.

`REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number`

04558993 (England and Wales)

`Registered Charity number`

Page 2

St Catherine's Village Hall Limited

`Report of the Trustees for the Year Ended 31 December 2021`

`Registered office`

Chestnut Avenue
Guildford
Surrey
GU2 4HF

`Trustees`

Mrs R C Calow
R Drake Treasurer
E Thorniley Booking Secretary
G J Vincent SCVA Representative
R C Garcka Chair
D Carley (resigned 4.6.21)
Mrs S Webster

`Company Secretary`

R C Garcka

`Independent Examiner`

A J Bennewith FCA, FCPA, FFA, FFTA,
FIPA, DChA, FRSA
3 Wey Court
Mary Road
Guildford
Surrey
GU1 4QU

Approved by order of the board of trustees on 11 March 2022 and signed on its behalf by:

R C Garcka - Trustee

Page 3

`Independent Examiner's Report to the Trustees of St Catherine's Village Hall Limited`

`Independent examiner's report to the trustees of St Catherine's Village Hall Limited ('the Company')`

IreporttothecharitytrusteesonmyexaminationoftheaccountsoftheCompanyfortheyear ended
31 December 2021.

`Responsibilities and basis of report`

As the charity'strusteesof the Company(andalsoits directorsfor the purposesof companylaw)youare responsible
for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfiedmyself that the accountsof the Companyare not requiredto be auditedunder Part 16 of the 2006  Act
andareeligibleforindependentexamination,Ireportinrespectofmyexaminationofyourcharity'saccounts as
carriedoutundersection145oftheCharitiesAct2011('the2011Act').IncarryingoutmyexaminationI have
followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

`Independent examiner's statement`

Ihavecompletedmyexamination.Iconfirmthatnomattershavecometomyattentioninconnectionwith the
examination giving me cause to believe:

1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or

3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

Ihavenoconcernsandhavecomeacrossnoothermattersinconnectionwiththeexaminationtowhich attention
should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

A J Bennewith FCA, FCPA, FFA, FFTA,
FIPA, DChA, FRSA
3 Wey Court
Mary Road
Guildford
Surrey
GU1 4QU

14 March 2022

Page 4

St Catherine's Village Hall Limited

`Statement of Financial Activities`

`for the Year Ended 31 December 2021`

		`31.12.21`	`31.12.20`
		`Unrestricted`	`Total`
		`fund`	`funds`
	`Notes`	`£`	`£`
`INCOME AND ENDOWMENTS FROM`
`Donations and legacies`		`24,067`	`2,846`
`Other trading activities`	`2`	`5,824`	`7,757`
`Investment income`	`3`	`168`	`326`
`Total`		`30,059`	`10,929`
`EXPENDITURE ON`
`Charitable activities`
`Establishment Expenses`		`20,867`	`8,913`
`Administration Expenses`		`1,169`	`1,638`
`Total`		`22,036`	`10,551`
`NET INCOME`		`8,023`	`378`
`RECONCILIATION OF FUNDS`
`Total funds brought forward`		`60,766`	`60,388`
`TOTAL FUNDS CARRIED FORWARD`		`68,789`	`60,766`

The notes form part of these financial statements

Page 5

St Catherine's Village Hall Limited

`Balance Sheet`

`31 December 2021`

		`31.12.21`	`31.12.20`
		`Unrestricted`	`Total`
		`fund`	`funds`
	`Notes`	`£`	`£`
`CURRENT ASSETS`
`Debtors`	`6`	`7,146`	`2,810`
`Investments`	`7`	`27,771`	`27,608`
`Cash in hand`		`35,419`	`31,475`
		`70,336`	`61,893`
`CREDITORS`
`Amounts falling due within one year`	`8`	`(1,547)`	`(1,127)`
`NET CURRENT ASSETS`		`68,789`	`60,766`
`TOTAL ASSETS LESS CURRENT LIABILITIES`		`68,789`	`60,766`
`NET ASSETS`		`68,789`	`60,766`
`FUNDS`	`9`
`Unrestricted funds`		`68,789`	`60,766`
`TOTAL FUNDS`		`68,789`	`60,766`

The charitablecompanyis entitledto exemptionfrom audit under Section477 of the CompaniesAct 2006 for the year
ended 31 December 2021.

Themembershavenotrequiredthecompanytoobtainanauditofitsfinancialstatementsfortheyear ended
31 December 2021 in accordance with Section 476 of the Companies Act 2006.

`The trustees acknowledge their responsibilities for`

(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

The notes form part of these financial statements

continued...

Page 6

St Catherine's Village Hall Limited

`Balance Sheet - continued`

`31 December 2021`

Thesefinancialstatementshavebeenpreparedinaccordancewiththeprovisionsapplicabletocharitable companies
subject to the small companies regime.

ThefinancialstatementswereapprovedbytheBoardofTrusteesandauthorisedforissueon11March2022 and
were signed on its behalf by:

R C Garcka - Trustee

R Drake - Trustee

The notes form part of these financial statements

Page 7

St Catherine's Village Hall Limited

`Notes to the Financial Statements`

`for the Year Ended 31 December 2021`

`1. ACCOUNTING POLICIES`

`Basis of preparing the financial statements`

The financialstatementsof the charitablecompany,whichis a publicbenefitentityunderFRS 102,have been
preparedinaccordancewiththeCharitiesSORP(FRS102)'AccountingandReportingbyCharities: Statement
ofRecommendedPracticeapplicabletocharitiespreparingtheiraccountsinaccordancewiththe Financial
ReportingStandardapplicablein the UK and Republicof Ireland(FRS 102) (effective1 January2019)', Financial
ReportingStandard102 'The FinancialReportingStandardapplicablein the UK and Republicof Ireland'and the
Companies Act 2006. The financial statements have been prepared under the historical cost convention.

`Income`

All incomeis recognisedin the Statementof FinancialActivitiesoncethe charityhasentitlementto the funds,
it is probable that the income will be received and the amount can be measured reliably.

`Expenditure`

Liabilitiesarerecognisedasexpenditureassoonasthereisalegalorconstructiveobligationcommitting the
charitytothatexpenditure,itisprobablethatatransferofeconomicbenefitswillberequiredin settlement
andtheamountof theobligationcanbe measuredreliably.Expenditureis accountedforonanaccruals basis
andhas been classifiedunderheadingsthataggregateall costrelatedto the category.Wherecostscannot be
directlyattributedtoparticularheadingstheyhavebeenallocatedtoactivitiesonabasisconsistentwith the
use of resources.

`Taxation`

The charity is exempt from corporation tax on its charitable activities.

`Fund accounting`

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

`Fixed assets`

The charity owns the land and buildings located at Chestnut Avenue, Guildford.

Underclause5oftheMemorandumandArticlesofAssociationthelandandpropertycanbeapplied solely
towardsthe objectiveof the charity.Also under clause 8 of the Memorandumand Articles of Associationin the
eventthatthecharityisdissolvedorwoundupthenanyremainingassetsaretobegivenortransferred to
someothercharityhavingobjectivessimilartothoseofStCatherine'sVillageHallLtdandwhich similarly
prohibit the distribution of their income.

Accordinglythedirectorshaveconsistentlytakentheviewthatforallpracticalpurposestheland, property
andotherassetshaveno commercialvalueto St Catherine'sVillageHallLtdandare shownin the accounts at
"nil" value.

The hall itself is insured for £650,000, the contents for £25,335 and the storage shed for £6,500.

continued...

Page 8

St Catherine's Village Hall Limited

`Notes to the Financial Statements - continued`

`for the Year Ended 31 December 2021`

`2. OTHER TRADING ACTIVITIES`

`2.`	`OTHER TRADING ACTIVITIES`
		`31.12.21`	`31.12.20`
		`£`	`£`
	`Regular lettings`	`3,691`	`5,592`
	`Casual lettings`	`1,560`	`1,380`
	`Commercial lettings`	`120`	`320`
	`Storage rental`	`453`	`465`
		`5,824`	`7,757`
`3.`	`INVESTMENT INCOME`
		`31.12.21`	`31.12.20`
		`£`	`£`
	`Bond interest received`	`168`	`286`
	`Bank interest received`	`-`	`40`
		`168`	`326`

`4. TRUSTEES' REMUNERATION AND BENEFITS`

There were no trustees'remunerationor other benefitsfor the year ended 31 December 2021 nor for the year
ended 31 December 2020.

`Trustees' expenses`

Therewerenotrustees'expensespaidfortheyearended31December2021norfortheyear ended
31 December 2020.

`5. INDEPENDENT EXAMINER'S FEE`

The Independent Examiner's fee charged to the Statement of Financial Activities in 2021 is £600 (2020 - £600).

`6. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR`

	`31.12.21`	`31.12.20`
	`£`	`£`
`Rents receivable`	`2,930`	`-`
`Accrued income`	`2,667`	`2,786`
`Prepayments`	`1,549`	`24`
	`7,146`	`2,810`

continued...

Page 9

St Catherine's Village Hall Limited

`Notes to the Financial Statements - continued`

`for the Year Ended 31 December 2021`

`7. CURRENT ASSET INVESTMENTS`

`Investment bonds` `8.` `CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR` `Prepaid rentals` `Accrued expenses` `9.` `MOVEMENT IN FUNDS` `At 1.1.21` `£` `Unrestricted funds` `General fund` `60,766` `TOTAL FUNDS` `60,766` `Net movement in funds, included in the above are as follows:` `Incoming` `resources` `£` `Unrestricted funds` `General fund` `30,059` `TOTAL FUNDS` `30,059` `Comparatives for movement in funds` `At 1.1.20` `£` `Unrestricted funds` `General fund` `60,388` `TOTAL FUNDS` `60,388`	`31.12.21` `£` `27,771` `31.12.21` `£` `280` `1,267` `1,547` `Net` `movement` `in funds` `£` `8,023` `8,023` `Resources` `expended` `£` `(22,036)` `(22,036)` `Net` `movement` `in funds` `£` `378` `378`	`31.12.20` `£` `27,608` `31.12.20` `£` `20` `1,107` `1,127` `At` `31.12.21` `£` `68,789` `68,789` `Movement` `in funds` `£` `8,023` `8,023` `At` `31.12.20` `£` `60,766` `60,766`

continued...

Page 10

St Catherine's Village Hall Limited

`Notes to the Financial Statements - continued for the Year Ended 31 December 2021`

`9. MOVEMENT IN FUNDS - continued`

Comparative net movement in funds, included in the above are as follows:

	`Incoming`	`Resources`	`Movement`
	`resources`	`expended`	`in funds`
	`£`	`£`	`£`
`Unrestricted funds`
`General fund`	`10,929`	`(10,551)`	`378`
`TOTAL FUNDS`	`10,929`	`(10,551)`	`378`

`10. RELATED PARTY DISCLOSURES`

There were no related party transactions for the year ended 31 December 2021.

`11. AVERAGE NUMBER OF EMPLOYEES`

The average number of employees during the year was 0 (2020 - NIL).

Page 11