## **Trustees’ Annual Report and Accounts for the period from 01 October 2021 to 30 September 2022** ## **Charity name: The Cookham Festival, registration number 1094999** ## **Objectives and Activities** The purpose of The Cookham Festival is to advance the education of the public in music and the arts in particular but not exclusively by organising music festivals in Cookham (in the Royal Borough of Windsor and Maidenhead). The trustees, through the committee, organise an arts festival in Cookham for the public benefit, with events that celebrate music, the spoken word and the visual arts for education and enjoyment. Surplus funds are distributed to local organisations and charities for the promotion and facilitation of arts in the community The Cookham Festival owes it success to the work and commitment of a 16-strong committee who manage the events and administration, finance, marketing etc associated with the Festival and to the 64 volunteers, drawn from the local community, who were deployed during the Festival. ## **Achievements and Performance** The Festival originally planned for May 2021 was cancelled for Covid-related reasons, so the Festival in 2022 was eagerly anticipated. Two ‘in between’ events with authors Nick Hornby and Gerald Seymour took place in the Autumn of 2021. The main Festival took place between 6[th] and 22[nd] May 2022 with over 50 events in 17 days showcasing predominantly local talent. The Festival launched with an evening with Sir Michael Parkinson and spoken word events included talks by local author Mike Bryan; archaeologist Gabor Thomas; historian Kate Murphy; fashion historian Amber Butchart; art historian Dr James Fox and author Robert Thorogood. Under Milk Wood was performed by local amateur actors in Holy Trinity Church and the Comedy Club drew a capacity audience. The visual arts were represented by the Sculpture Garden, now a major national attraction. Members of the Cookham Arts Club painted pictures of the architecture along the High Street and exhibited their work. Photographs of local scenes were shown at the Odney Club. Custodians at the Stanley Spencer Gallery organised tours of the latest exhibition and walks around the village. Music proved as popular as ever. Pupils from our local primary school performed in the World Premiere of Katie Cox and the Motion of the Ocean, commissioned by the Festival from local musician and composer Rob Castell. We hosted The Bucks, Berks and Oxfordshire Big Band; the Windsor and Maidenhead Symphony Orchestra and talented local young classical musicians. Much fun was had at the Slapping Skins Drum workshop. A four-week course of ballroom and Latin dance culminated in a tea dance on the last weekend. Toby Cruse brought Stars of the West End and James Church brought cabaret to Cookham and a Gala Concert, with Alexandra Wood, closed the Festival. Judging from feedback, people at the Festival valued the opportunity to venture out ‘as normal’ after lockdown, to meet friends and enjoyed the events they attended. The Festival has no specific objectives for fundraising of raising monies from our activities. However, we aim to improve our performance vs the previous Festival: - We sold 3195 tickets, including the two events in 2021 (+34% vs 2019) via online portal TicketSource - Ticket sales raised £26,910 (+43% vs 2019) - We received £5,550 in grants and donations (three times more than in 2019). - From our surplus we donated £20,080 (+55% vs 2019) to local charities and organisations After more than two years of lockdown, people were ready to venture out and celebrate locally – and the Festival 2022 met that need – in spades! ## **Financial Review** The 2022 Festival generated a surplus in excess of £20,000. Reserves have been maintained at the opening value with all the surplus generated by the 2022 Festival distributed to local charities. The reason to hold reserves is to ensure prepublicity, bookings for professionals and venues can be made prior to ticket income being generated. At 30 September 2022 reserves (balance carried forward) were £18.431. Our results show that The Cookham Festival is a thriving and successful charity. The main Festival will take place again in May 2024. The charity’s principal sources of funds are ticket sales, grants and donations. To date, most events have been held indoors so weather has not been a risk factor. However, if this were to change to more outdoor events, inclement weather could become a major risk factor. ## **Structure, Governance and Management** The Cookham Festival is an unincoporated association, governed by a Trust Deed. Trustees are appointed by a resolution of the trustees passed at a special meeting. New trustees are directed to Charity Commission website for more information. Trustees appoint and constitute such advisory committees as they may think fit. They take strategic decisions and delegate responsibilities through a committee that assists with the management of the Festival and the Trust’s affairs. Reference and Administrative detsils Chartty n*ne The Cookham Festival Other name th8 chanty uses Cookham Festival Registered charity number 1094999 Char[￿S prinapal address v￿r(￿Ster Cottage H￿h Street Cookham SL6 9SQ Names of the charity trustees who manage the charlty TNst•• narn• Oftk•111 any) Dtss a¢t•d Ir noltor Nam• ol p•rson boty) •nltl•d Derek Bond Ann G￿nV￿)r￿J Chairnan Secretary Admintstrntor StephanE Diggon Corporate trustees- rklm8S of the directors at the date t￿ report was approved - Not applicablg Name of t(ustees hokliw title lo pn)perty beknging to the charity - Not appli1￿ble Funds held as custodian trustees on behalf of others Not applicable Exemptions from disclosure Reason for non-disclosure of key personnel detai15- Not aWKab Declarations Th¢ trustms d•¢lar• that they h•v¢ approv¢d th• tntsl•M' rnport abov•. Signed on b•half of th• c Signaturnls) Full name Position l•g S•cr•tary. C Ch4ir. ete) aimkgn Date 1£ Af /) I zfJt3 FESTIVAL 2022 FESTIVAL (6- 22 May) Financial Statements Page Income and Expenditure Balance Sheet as at 30 September 2022 Individual event outcomes Charitable donations FESTIVAL 2022 FESTIVAL Income and Expenditure Period ended 30 September 2022 2019 2022 Income Grants and donatlons received Advertlsing revenue Surplus on events Total Income (unolysed tytb*nt on pgge 4) 1,700 2,250 14,854 18,804 5,550 21,360 26,910 Expendlture Brochures, posters & publiclty Administration Insurance Total Expendlture 3,757 1,301 367 5.425 3,638 2,956 236 6,830 Festlval Surplus 13,379 20.080 Donations to local charlties and organlsatlons ISeepo9e 5) 12.955 20,080 Surplus after donatlons 424 Page 2 | 5 4ookham FESTIVAL Balance Sheet 30 September 2022 2019 2022 Current Assets/Llablllties Cash at bank Accounts receivable Donations agreed but not paid Net Assets 18,431 38,261 150 119,980) 18,431 18,431 Accumulated fund Balance brought forward 2022 Surplus Balance carrled forward 18,007 424 18,431 18,431 18,431 Approved by: Date: • £Ad¢44YLy 40 13. FESTIVAL Event outcomes 2022 Surplus1 Income ExFtnses (Deficltl Event An Evenin8 Wlth Dr James Fox An Evening with Rob Castell An Evening with Sir Michael P Art Workshop with Caroline Crawford Auntie's Big 8irthday.' i¢X) years of the B8C Behind the Wireless- Women at the BBC Bucks, BeTks and Oxfordshire Bi8 Band Chalk the Walk Comedy Club Concertinl wlth the Brass Funkeysl Creative Writin8 and 8ettin8 published Dancing Family Concert wlth WMSO Gala Concert Alexandra Wood Gerald SeymouT james Church Cabarf Nl8ht Katle Cox and the Motion of the Ocean Mlke 8ryan - Roman 8ritsin Nick Hornby Our Uninvited Guests Oveys Farm Family Concert Paint your Pet photographic exhlbltlon Pop Up Poetry presents.. Queen Cynethryrh's Abbey Robert Thoro8ood Sculpture garden Sing-along with Anything Goes Singing Throu8h the Church'5 Year Slapping Skins Drum workshop SOWE with Toby Cruse Spencer events The Fashion Chronicles Under Milk Wood by Dylan Thomas Will Greenwood and Ben Fennell William Morris." The Life of Art Young Musicians 1.746 i.S66 3,430 303 442 766 1,618 1521 2.549 12181 130 163 13871 Iicoi 3.799 19301 521 312 142 1,417 Ic 2,425 1.868 415 1,418 613 2,355 11.4811 4,654 440 358 11991 14171 446 1,876 343 1,254 loo 7S 1751 177 136 50 4LM) 211 1.488 11.623 12.140 179 262 259 11031 467 12811 4,698 979 794 649 171 445 2,017 658 359 170 1,030 6.224 938 424 2.031 874 648 983 5,153 546 9,310 441 1,254 509 1,182 5,570 7,434 98 313 450 1.699 23.763 441 156 5.677 1.443 616 2.675 543 418 504 248 504 82,135 55.225 26,910 Page 415 FESTIVAL 2022 Charitable Donations Cookham & Maidenhead Arts Trail stanley Spencer Memorial Trust Maidenhead Archaeological Soc Marlow Education Trust Chiltern Muslc Academy Marlow School Cookham Dean C of E School Cookham Rise School Holy Trinlty School Herrles School 100 5(Xl 5¢XI Wlld Cookham Cookham Library Community Room Plnder Hall, Cookham. 3,700 2,000 6,280 20,080 •Pendlng flnal confirmatlon of cost Note: Ap¥rt from the donatlon oi £100 to Cookham and Maldenhead Arts Trall, all the above donatlons. le £19,980 We￿ unp•ld as at 30 September 2022