# **COMPANY REGISTRATION NUMBER: 04376941 CHARITY REGISTRATION NUMBER: 1094918**
## **Mendip Community Transport**
## **Financial Statements**
**31 March 2021**
## **Mendip Community Transport**
## **Contents Page**
## **Year ended 31 March 2021**
||**Page**|
|---|---|
|Trustees' annual report|1-8|
|Independent examiner's report to the members|9|
|Statement of financial activities (including income and expenditure account)|10|
|Statement of financial position|11|
|Statement of cash flows|12|
|Notes to the financial statements|13-22|
## **Mendip Community Transport**
## **Trustees annual report**
## **Year ended 31 March 2021**
## **ANNUAL REPORT YEAR ENDED 31 MARCH 2021**
The trustees, who are also the directors for the purposes of company law, present their report and the financial statements of the charity for the year ended 31 March 2021.
## **Reference and administrative details**
|**Registered charity name**|Mendip Community Transport|
|---|---|
|**Charity registration number**|1094918|
|**Company registration number**|04376941|
|**Principal office and**||
|**registered office**|Unit 10A|
||Quarry Way Business Park|
||Waterlip|
||Shepton Mallet|
||Somerset|
||BA4 4RN|
|**The Trustees**|Jane Ann Gregory-Hook|
||Mark William Shelton|
||Robert Edward Powell|
||Ian Andrew Martyn|
||Rodney Martyn Harris|
||Richard John Leworthy|
|**Company secretary**|Timothy William Blackburn|
|**Independent Examiner**|Joshua Kingston, Bsc,. ACA|
||Burton Sweet Limited|
||The Clock Tower|
||5 Farleigh Court|
||Old Weston Road|
||Flax Bourton|
||Bristol BS48 1UR|
1
## **Mendip Community Transport**
## **Trustees annual report**
## **Year ended 31 March 2021**
## **Background**
Mendip Community Transport was formed in 2002 and is a registered charity (No. 1094918) and a company (No. 04376941) limited by guarantee. There are no shareholders.
MCT has offices at Quarry Way Business Park, Waterlip near Shepton Mallet where the operations and administration teams are based. It operates a fleet of 30 vehicles based at various locations across the Mendip and Sedgemoor districts in proximity to their operational area. All our vehicles are accessible having been fitted with tail lifts or ramps to accommodate passengers with a range of mobility issues.
In addition, MCT operates a Hospital Car Scheme managing a team of approximately 50 volunteer drivers who use their own vehicles to provide transport to and from medical appointments.
## **Charitable Purpose and Activities**
The declared objective of the Charity when it was originally established was ‘…. to provide a community transport service for such of the inhabitants of Somerset, particularly Mendip, and its neighbourhood who are in need of such a service because of age, sickness or disability (mental or physical), or poverty, or because of a lack of availability of adequate and safe public passenger services.’
This remains the focus of the activity that the Charity undertakes today, although the area served now extends into the adjoining district of Sedgemoor.
## **Structure, governance and management**
## **Appointment of trustees/directors**
The Trustees are the Directors of the company. The Directors are appointed by the members of Mendip Community Transport at an Annual General Meeting of the company in accordance with the Articles of Association. In addition, the Directors may appoint persons to fill any casual vacancies which occur during the year and may also co-opt a limited number of additional persons to the Board.
2
## **Mendip Community Transport**
## **Trustees annual report**
## **Year ended 31 March 2021**
## **Trustee induction and Training**
New Trustees are briefed on their legal obligations under charity and company law, the content of the memorandum and articles of association, the committee and decision making process, the business plan and recent financial performance. New Trustees meet key employees and the other trustees. Trustees are encouraged to attend appropriate external training events where these will facilitate their understanding of their role.
## **Objectives and activities**
The charity was established to provide transport for all community groups and individuals whose needs are not met by conventional transport. In particular it caters for the needs of the elderly, the disabled, the young, the mobility impaired and the socially excluded. The Trustees have referred to the guidance on public benefit contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning future activities.
## **Policies**
The following is a summary of the policies adopted by the charity in furtherance of its objects:
- To provide "safe" transport for all its client groups.
- To complement the services provided by the main bus companies for its various client groups.
- To provide specialised transport to disadvantaged groups to go some way to addressing the problems of social exclusion and isolation deprivation which are apparent in rural communities in the Mendip & Sedgemoor areas.
- To continue its policy of establishing close links with other organisations within its area of operations which in turn helps to improve the quality of life for all the residents it serves.
## **Structure of Mendip Community Transport**
Responsibility for the strategic management of the charity, policy making and the monitoring of its work rests with the Board of Trustees/Directors. These six individuals are all volunteers.
The paid staff of the organisation are headed by the Chief Executive who is responsible to the Board for all aspects of the day to day running of the organisation and for advising on all matters relating to this work.
At 31 March 2021 Mendip Community Transport employed 51 part time staff - (2020 - 62). During 2020/21 - 54 volunteers (2019/20 - 62) gave their services to the organisation in all areas of activity.
Mendip Community Transport is a member of the Community Transport Association.
The following sections for achievements and performance and financial review form the strategic report of the charity.
3
## **Mendip Community Transport**
## **Trustees annual report**
## **Year ended 31 March 2021**
## **Achievements and Performance**
This is the Board of Trustees of Mendip Community Transport annual report and financial statements for the year ended 31 March 2021.
## **Our Services**
Mendip Community Transport operates a range of different services including:
## Slinky Bus (DRT)
The Slinky Bus is a door-to-door Demand Responsive Transport service funded by Somerset County Council for people not served by or unable to access conventional transport services. The service operates between 9am and 5pm Monday to Friday and can be used for a range of purposes including, getting to local health appointments, shopping, attending classes, and visiting friends and family.
Between April and August 2020, we operated four vehicles; two in Mendip and two in Sedgemoor, but this increased to six from September when MCT secured the contract for a further 2 years.
## Service Bus (Route 67 & Route 665)
These services are provided on behalf of Somerset County Council and the local Parish Councils along the routes. They were established to help reduce the rural isolation experienced by some residents following the withdrawal of the previous bus service.
Route 67 operates Monday to Saturday between Wookey, Wells and Wedmore. Route 665 runs on a Tuesday and Friday from Kingweston to Yeovil.
## Glastonbury Tor Bus (Route 196)
This service is provided on behalf of Somerset County Council and Glastonbury Town Council. It operates 7 days a week from the beginning of April through to the end of September and provides access to the Tor from the centre of the town.
## Group Travel
Mendip Community Transport provides transport for various clubs, societies, care homes and schools across the Mendip and Sedgemoor Districts.
4
## **Mendip Community Transport**
## **Trustees annual report**
## **Year ended 31 March 2021**
## Hospital Cars
Mendip Community Transport established this service in 2005 to provide transport for individuals needing to attend hospital out-patient appointments.
There are approximately 50 volunteer drivers from across Mendip and parts of Sedgemoor who volunteer their time and use their own vehicles in return for reimbursement of their mileage expenses.
## **Impact of COVID-19**
Mendip Community Transport continued to operate throughout the Coronavirus Pandemic however the overall level of activity was much reduced compared to previous years.
## Slinky Bus (DRT)
The Slinky Bus (DRT) service was continued uninterrupted; however, seating capacity was reduced by 50% to allow for social distancing and this combined with reduced demand The total number of passenger journeys undertaken was 10,143 (2019 – 23,274).
## Service Bus (Route 67 & Route 665)
These services were suspended at the beginning of April for a period of 10 weeks until they were resume in mid-June. They then ran at 50% capacity with additional vehicles being operated at peak times on Route 67 to ensure social distancing guidelines could be observed and those passengers needing to travel for work or education could reach their destination at the required time.
## Glastonbury Tor Bus (Route 196)
With the agreement of both Somerset County Council and Glastonbury Town Council this service did not operate during the summer of 2020.
## Group Travel
Due to the general restrictions on unnecessary travel that were in place for the majority of the year, there was little demand for this service.
## School Pupil Transport
Mendip Community Transport worked with Somerset County Council to ensure that school transport was available where required. This included the periods of full lockdown when potentially vulnerable pupils and the children of keyworkers continued to attend school.
## Hospital Cars
This service was suspended when the country went into lockdown at the end of March. That continued to be the case until the beginning of November when the service recommenced, initially with a handful of drivers but by the end of the year this had grown to 30 (compared to 50 at the same time 12 months previously).
5
## **Mendip Community Transport**
## **Trustees annual report**
## **Year ended 31 March 2021**
## **Future Plans**
Whilst MCT’s operational activity was significantly impacted by the COVID-19 pandemic, the business was able to benefit from the ongoing financial support of Somerset County Council and access to government funding through the CJRS (Coronavirus Job Retention Scheme). The Trustees and Management are therefore confident that the Charity is in a position to take advantage of any new opportunities for growth, and are actively engaging with SCC to try to ensure that community transport is an integral part of the SCC integrated transport strategy being developed under the ‘Bus Back Better’ initiative.
One part of the MCT operation that has suffered due to COVID-19 and may take longer to recover is the Hospital Car service. The number of volunteer drivers who have returned to work following the resumption of the service is currently 31, which is approximately 60% of the prepandemic figure. Replacing those volunteers who have chosen not to return will be a focus of activity over the coming months if we are to restore the level of service previously provided.
Further work is also planned for the current year to continue to develop and strengthen the organisations governance and control systems.
## **Financial Review**
The financial position and performance of Mendip Community Transport is in line with the expectations of the Trustees, based on the monitoring of income and expenditure throughout the year. Given the uncertainty and challenges resulting from the Coronavirus Pandemic and the impact on activity, the financial position of the Charity remains strong.
Total income was £832,443 for the year compared to £766,278 in the previous year. This figure includes funding through the CJRS (Coronavirus Job Retention Scheme) totalling £125,174.
Total expenditure was £814,489 - (2020 £834,412).
## **Balance Sheet**
At the year end the charity's net assets were £988,036 (2020 - £970,082), of which £400,435 (2020 £720,082) represented general unrestricted funds and £587,601 (2020- £250,000) represented designated funds held in respect of the vehicle replacement programme. The Board considers that the balance of assets as at the yearend was satisfactory.
## **Reserve Policy**
The Board has established a policy whereby sufficient unrestricted funds not held for fixed assets ("free reserves") should be accumulated over time to enable the continuation of the charity's operations for a minimum period of six months taking into account any liabilities that are likely to crystallise in the event of the charity partly or wholly ceasing operations and to provide for the funding of anticipated capital expenditure.
## **General funds**
At 31 March 2021 the reserves held in the General Fund of the charity amounted to
6
## **Mendip Community Transport**
## **Trustees annual report**
## **Year ended 31 March 2021**
£988,036 (2020 - £970,082) of which £327,601 (2020 - £409,336) was represented by fixed assets, leaving free reserves of £650,435 (2020 - £550,746). This level of reserves is within the parameter set by the Board's reserves policy and is considered satisfactory. Included in General Fund is an amount set aside as a designated fund for the future replacement of vehicles of £250,000.
## **Investment policy**
The Board has the power to invest in such areas as it sees fit. However, the present policy is not to have investments unless necessary to accumulate for an identified project when the aim would be to invest in a manner consistent with the objectives and timing of the project.
Reserves are normally placed on interest bearing deposit accounts.
## **Going concern assessment**
The trustees have considered the going concern status of the charity and conclude that there are no material uncertainties affecting the ability of the charity to continue as a going concern. This has also been considered in the context of COVID-19 and the cash position at the date of signing along with future cash projections.
## **Risk management**
The Board has assessed the major risks to which the Charity is exposed and has systems and contracts in place to mitigate any impact those risks may present in the future.
## **Plans for future periods**
The Charity continues to receive no funding from Mendip District Council, Sedgemoor District Council and Somerset County Council. The senior management of the charity and its Trustees/Directors are conscious that local authority support will continue to be minimal over the coming years and continue to try and replace the shortfall by expanding the Charity's customer base. MCT however is grateful for the financial support it receives from a number of Town & Parish Councils in the areas it covers.
The management and Trustees/Directors remain conscious of the need to diversify and find new income streams and as a result the company's wholly owned subsidiary was incorporated on 12 January 2006. The subsidiary, MCT Trading Limited was established to operate any commercial activities which might augment the services provided by the charity. The charity invested the sum of £10,000 by way of share purchase in the subsidiary company.
7
## **Mendip Community Transport**
## **Trustees annual report**
## **Year ended 31 March 2021**
## **Trustees' responsibilities statement**
The trustees, who are also directors for the purposes of company law, are responsible for preparing the trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and the incoming resources and application of resources, including the income and expenditure, for that period.
In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the applicable Charities SORP;
- make judgments and accounting estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed, subject to
- any material departures disclosed and explained in the financial statements;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees' annual report and the strategic report were approved on 16 November 2021 and signed on behalf of the board of trustees by:
Jane Ann Gregory-Hook Trustee
Timothy William Blackburn Charity Secretary
8
## **Mendip Community Transport**
## **Independent auditor's report to the members**
## **Year ended 31 March 2021**
## **Independent examiner’s report to the trustees of Mendip Community Transport (‘the Company’)**
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2021.
.
## **Responsibilities and basis of report**
As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
## **Independent examiner’s statement**
Since the Company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Joshua Kingston, Bsc,.ACA Burton Sweet Limited The Clock Tower 5 Farleigh Court Old Weston Road Flax Bourton Bristol BS48 1UR Date: 16 November 2021
9
## **MENDIP COMMUNITY TRANSPORT**
## **STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT) YEAR ENDED 31 MARCH 2021**
|**Note**
**£**
**Income from:**
Donations and legacies
**2**
Charitable activities
**3**
Investments
**4**
Other
**Total income**
**Expenditure on:**
Charitable activities
**5**
**Total expenditure**
**8**
**Total funds at start of year**
**18**
**Total funds at end of year**
**18**
**Net income/(expenditure) and**
**net movement in funds**|**Total Funds**
**2021**
**£**
147,927
681,995
2,521
-
832,443
814,489
814,489
17,954
970,082
988,036|Total Funds
2020
£
26,323
735,194
4,005
756
766,278
834,412
834,412
(68,134)
1,038,216
970,082|
|---|---|---|
All movement in funds in the year and the prior year are in unrestricted funds.
The Charity has no recognised gains or losses other than the results for the year as set out above.
All of the activities of the charity are classed as continuing.
**The notes on pages 13 to 22 form part of these financial statements**
10
## **MENDIP COMMUNITY TRANSPORT**
## **BALANCE SHEET**
**----- Start of picture text -----**
AS AT 31 MARCH 2021 Company number: 04376941
2021 2020
Note £ £
Fixed assets
Tangible assets 11 327,601 409,336
Investments 12 10,000 10,000
337,601 419,336
Current assets
Debtors 13 167,733 109,898
Cash at bank and in hand 503,767 466,880
671,500 576,778
Liabilities
Creditors : amounts falling
due within one year 14 (21,065) (26,032)
Net current assets 650,435 550,746
Total assets less current liabilities 988,036 970,082
Net assets 988,036 970,082
FUNDS
Unrestricted funds
General funds 19 400,435 720,082
Designated funds 19 587,601 250,000
Total funds 988,036 970,082
**----- End of picture text -----**
For the year ending 31 March 2021 the company was entitled to exemption from audit under section 477 of the Companies' Act 2006 relating to small companies.
## **Directors’ responsibilities:**
- The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476,
- The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.
These financial statements of Mendip Community Transport were approved by the Board of Trustees on 16 November 2021 and are signed on their behalf by:
Jane Gregory-Hook Trustee
**The notes on pages 13 to 22 form part of these financial statements**
11
## **MENDIP COMMUNITY TRANSPORT**
## **CASH FLOW STATEMENT**
## **YEAR ENDED 31 MARCH 2021**
|**Note**
**Net cash inflow from operating activities**
**16**
**Non-operational cash flows:**
**Investing activities**
Payments for tangible fixed assets
Proceeds from sales of tangible fixed assets
Interest paid
Investment income
**Net cash inflow/(outflow) for the year**
**17**|**2021**
**£**
37,068
(1,995)
-
(707)
2,521
(181)
36,887|2020
£
39,965
(39,509)
10,969
(856)
4,005
(25,391)
14,574|
|---|---|---|
## **Cashflow Restrictions**
Charity law prohibits the use of net cash inflows on any endowed or other restricted fund to offset net cash outflows on any fund outside its own objects, except on special authority. In practice, this restriction has not had any effect on cash flows for the year.
**The notes on pages 13 to 22 form part of these financial statements**
12
**MENDIP COMMUNITY TRANSPORT**
**NOTES TO THE FINANCIAL STATEMENTS**
## **YEAR ENDED 31 MARCH 2021**
## **1 Accounting policies**
## **Accounting convention**
The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, and in accordance with the Charities Act 2011, the Financial Reporting Standard 102 (FRS102) and the requirements of the Charities Statement of Recommended Practice based thereon.
The charity is a public benefit entity as defined under FRS102. The Trustees consider that there are no material uncertainties affecting the ability of the charity to continue as a going concern.
## **Income**
Income from donations is included in income when these are receivable, except as follows:
I. When donors specify that donations given to the charity must be used in future accounting periods, the income is deferred until those periods;
II. When donors impose conditions which have to be fulfilled before the charity becomes entitled to use such income, the income is deferred until the pre-conditions have been met.
Legacies are included on a receivable basis where charity is entitled to the income, it can be measured reliably and receipt is probable. Where legacies have been notified to the charity, or the charity is aware of the granting of probate, and the criteria for income recognition have not been met, then the legacy is not included in income but is treated as a contingent asset and disclosed if material.
Investment income is included on a receivable basis.
Donations in kind comprise donated services where the costs are measurable and the services would otherwise have to be paid for to maintain operational effectiveness.
## **Expenditure**
Expenditure is recognised in the period in which it is incurred. Expenditure includes attributable VAT which cannot be recovered.
## _**Raising funds**_
Raising funds expenditure include those costs incurred in seeking voluntary contributions, costs of goods sold and other costs which include the costs of running and participating in fundraising events and collections and cost of goods purchased for resale.
## _**Charitable Activities**_
Grants awarded are allocated to charitable activities.
Grants awarded are treated as expenditure and a liability in the accounts as soon as they become legal or constructive obligations. In the case of multi-year grant awards, the funding for all years is immediately recognised unless there are conditions which need to be met by the recipient to enable the release of subsequent years’ funding.
13
**MENDIP COMMUNITY TRANSPORT**
**NOTES TO THE FINANCIAL STATEMENTS**
## **YEAR ENDED 31 MARCH 2021**
## **1 Accounting policies** _**(continued)**_
## _**Governance costs**_
Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the audit fees and costs linked to the strategic management of the charity. Governance costs are included within support costs.
## _**Allocation and apportionment costs**_
Certain expenditure is directly attributable to specific activities and this has been included in those cost categories. Other costs, which are attributable to more than one category, are apportioned across cost categories on the basis of an assessment of workload carried out from time to time.
Overhead support costs have been allocated wholly to charitable activities.
## **Pension costs and other post-retirement benefits**
The charity contributes to defined contribution pension schemes. Contributions payable to the charity's pension schemes are charged to the Statement of Financial Activities in the period to which they relate.
## **Tangible fixed assets**
Fixed assets are held at cost less accumulated depreciation. Depreciation is calculated so as to write off the cost of an asset, less its estimated ultimate residual value, over the useful life of that asset as follows:
Improvements to property - over 10 years; straight line Motor vehicles - over 10 years; straight line
Plant and machinery 25% reducing balance
## **Fixed asset investments**
Investments are included at market value at 31 March 2021. The SOFA includes the net gains and losses arising on revaluations and disposals during the year.
14
**MENDIP COMMUNITY TRANSPORT**
**NOTES TO THE FINANCIAL STATEMENTS**
## **YEAR ENDED 31 MARCH 2021**
## **1 Accounting policies (continued)**
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objects at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Designated funds form part of unrestricted funds and have been identified as being for particular purposes by the Trustees. They are not restricted and can be transferred to general funds at any time at the discretion of the Trustees.
Further explanation of the nature and purpose of each fund is included in note of the financial statements.
## **2 Income from: Donations and legacies**
|Donations and grants
Bus Service Operators grant
Donation from trading subsidiary|**Total Funds**
**2021**
**£**
129,871
18,056
-
147,927|Total Funds
2020
£
5,494
10,570
10,259
26,323|
|---|---|---|
All prior year income from donations and legacies was unrestricted.
## **3 Income from: Charitable activities**
|Slinky services
School and hospital services
Route and attraction services
Other transport services|**Total Funds**
**2021**
**£**
316,824
233,298
102,903
28,970
681,995|Total Funds
2020
£
258,232
241,583
152,348
83,031
735,194|
|---|---|---|
All prior year income from charitable activites was unrestricted.
15
## **MENDIP COMMUNITY TRANSPORT**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **YEAR ENDED 31 MARCH 2021**
## **4 Income from: Investments**
|Interest received
**Expenditure on: Charitable activities**
Provision of transport
Provision of transport|**Direct**
**Costs**
**£**
496,667
496,667
Direct
Costs
£
597,475
597,475|**Total Funds**
**2021**
**£**
2,521
2,521
**Support**
**Costs**
**(Note 6)**
**£**
317,822
317,822
Support
Costs
(Note 6)
£
236,937
236,937|Total Funds
2020
£
4,005
4,005
**Total Funds**
**2021**
**£**
814,489
814,489
Total Funds
2020
£
834,412
834,412|
|---|---|---|---|
## **5 Expenditure on: Charitable activities**
## **6 Support costs**
Support costs are allocated wholly to the charity's sole charitable activity.
Support costs, included in note 5 is as follows:
|Premises costs
Office costs
Governance costs
(Note 7)|**Total**
**2021**
**£**
14,223
298,359
5,240
317,822|Total
2020
£
Restated
15,267
216,217
5,453
236,937|
|---|---|---|
16
## **MENDIP COMMUNITY TRANSPORT**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **YEAR ENDED 31 MARCH 2021**
## **7 Governance costs**
|Auditor's fees
- for audit services
- for other services
Independent Examiner's fees
Over/under accrual
Trustee expenses
**Net income/(expenditure) for the year**
This is stated after charging:
Auditor's remuneration
- for audit services
- for other services
Independent examiners fees
Trustees' travel, meeting and training expenses
Depreciation
Operating lease rentals|**Total Funds**
**2021**
**£**
-
200
3,000
2,040
-
5,240
**2021**
**£**
-
200
3,000
-
83,730
15,976|Total Funds
2020
£
Restated
4,999
453
-
-
-
5,452
2020
£
4,999
453
-
-
86,216
14,388|
|---|---|---|
## **8 Net income/(expenditure) for the year**
No Trustees have been re-imbursed for their out of pocket expenses (2020 none). During the year an employee of the Charity, Ian Andrew Martyn, became a Trustee. Any payments made to Mr Martyn from the Charity were in respect of his driving duties and he acts as a Trustee on a voluntary basis, in his own time. The Charity is currently seeking permission from the Charity Commission to allow employees of the Charity to act as Trustees.
## **9 Staff costs and numbers**
The aggregate payroll costs were:
|Wages & salaries
Social security costs
Pension contributions
Other employee benefits|**14223**
**£**
526,829
20,131
5,042
1,715
553,717|15267
£
493,871
17,761
4,565
829
517,026|
|---|---|---|
No employee received emoluments of more than £60,000.
The average monthly number of employees during the year was 32 (2020: 31), calculated on the basis of average headcount. The total employment benefits received by key management personnel including employer national insurance and employer pension were £37,429 (2020: £44,594).
17
**MENDIP COMMUNITY TRANSPORT**
**NOTES TO THE FINANCIAL STATEMENTS**
## **YEAR ENDED 31 MARCH 2021**
## **10 Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **11 Tangible fixed assets**
|**Cost or valuation**
At 1 April 2020
Additions
Disposals
At 31 March 2021
**Depreciation**
At 1 April 2020
Charge for the year
Disposals
At 31 March 2021
**Net book value**
At 31 March 2021
At 31 March 2020|**Land and**
**buildings**
**£**
1,650
-
-
1,650
990
165
-
1,155
495
660|**Motor**
**vehicles**
**£**
964,219
1,010
-
965,229
559,817
82,470
-
642,287
322,942
404,402|**Equipment**
**£**
34,824
985
-
35,809
30,550
1,095
-
31,645
4,164
4,274|**Total**
**£**
1,000,693
1,995
-
1,002,688
591,357
83,730
-
675,087
327,601
409,336|
|---|---|---|---|---|
18
## **MENDIP COMMUNITY TRANSPORT**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **YEAR ENDED 31 MARCH 2021**
**----- Start of picture text -----**
12 Investments
Shares in group undertakings
Total
£
Cost or valuation
At 1 April 2020 and 31 March 2021 10,000
Carrying amount at 31 March 2020 and 31 March 2021 10,000
There is no impairment charge to the value of the investment in the year.
13 Debtors
2021 2020
£ £
Due in less than one year:
Trade debtors 95,157 54,546
Amounts owed by group and associated undertakings 28,634 28,623
Prepayments and accrued income 35,089 21,136
VAT 8,853 5,593
167,733 109,898
14 Creditors: amounts falling due within one year
2021 2020
£ £
Trade creditors 6,400 15,428
Other creditors 1,357 839
Accruals and deferred income 3,873 2,833
Social security and other taxes 9,435 6,932
21,065 26,032
**----- End of picture text -----**
19
**NOTES TO THE FINANCIAL STATEMENTS**
## **MENDIP COMMUNITY TRANSPORT**
## **YEAR ENDED 31 MARCH 2021**
## **15 Commitments under operating leases**
At 31 March 2021 the charity had total minimum lease payments under non-cancellable operating leases
|as follows:
Due within:
One year
Two - five years
Over 5 years|**2021**
**£**
10,882
43,528
36,272|2020
£
10,882
43,528
47,154|
|---|---|---|
## **16 Reconciliation of net movement in funds to net cash inflow from operating activities**
|Statement of Financial Activities: Net movement in funds
Investment income
Interest paid
Gain on disposal of tangible fixed asset
Depreciation
Increase in creditors: current liabilities
Decrease / (increase) in debtors
**Net cash (outflow)/inflow from operating activities**|**2021**
**£**
17,954
(2,521)
707
-
83,730
(4,967)
(57,835)
37,068|2020
£
(68,134)
(4,005)
856
(756)
86,216
(3,428)
29,216
39,965|
|---|---|---|
20
## **MENDIP COMMUNITY TRANSPORT**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **YEAR ENDED 31 MARCH 2021**
## **17 Analysis of changes in cash during the year**
|**Note**
Cash at bank and in hand
Cash at bank and in hand|**2021**
**£**
503,767
**2020**
**£**
466,880|2020
£
466,880
2019
£
452,306|**Change**
**£**
36,887
**Change**
**£**
14,574|
|---|---|---|---|
## **18 Movement in funds**
## **For the year ended 31 March 2021**
|**Unrestricted funds**
Tangible fixed assets
Investment in subsidiary
Bus replacement programme
General funds
**Total funds**|**At 1 Jan**
**2021**
**£**
-
-
250,000
720,082
970,082|**Income**
**£**
-
-
-
832,443
832,443|**Expenditure**
**£**
(83,730)
-
-
(730,759)
(814,489)|**Transfers**
**£**
411,331
10,000
-
(421,331)
-|**At 31 Dec**
**2021**
**£**
327,601
10,000
250,000
400,435
988,036|
|---|---|---|---|---|---|
## **Designated funds**
Tangible fixed assets - these funds represent the value of tangible fixed assets held in the Balance Sheet and are included within a separate designated fund to indicate that these funds are not available to be spent within general funds or free reserves without the sale of the assets. As at 31 March 2021 this reserve amounted to £327,601.
Investment in subsidiary - these funds represent the value of the investment held in the Balance Sheet and are included within a separate designated fund to indicate that these funds are not available to be spent within general funds or free reserves without the disposal of the investment.
Bus replacement programme - These funds have been set aside by the Trustees strategically to replace existing buses as required.
## **For the year ended 31 March 2020**
|**Unrestricted funds**
Bus replacement programme
General funds
**Total funds**|**At 1 April**
**2019**
**£**
250,000
788,216
1,038,216|**Income**
**£**
-
766,278
766,278|**Expenditure**
**£**
-
(834,412)
(834,412)|**Transfers**
**£**
-
-
-|**At 31 March**
**2020**
**£**
250,000
720,082
970,082|
|---|---|---|---|---|---|
21
**MENDIP COMMUNITY TRANSPORT**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **YEAR ENDED 31 MARCH 2021**
## **19 Analysis of net assets between funds**
|**As at 31 March 2021**
Tangible fixed assets
Investment in subsidiary
Other net assets
**As at 31 March 2020**
Tangible fixed assets
Investment in subsidiary
Other net assets|**Unrestricted Unrestricted**
**Designated**
**General**
**Total**
**Funds**
**Funds**
**£**
**£**
**£**
327,601
-
327,601
10,000
-
10,000
250,000
400,435
650,435
587,601
400,435
988,036
**Unrestricted Unrestricted**
**Designated**
**General**
**Total**
**Funds**
**Funds**
**£**
**£**
**£**
-
409,336
409,336
-
10,000
10,000
250,000
300,746
550,746
250,000
720,082
970,082|
|---|---|
## **20 Related party transactions**
There are no transactions with trustees or other related parties other than those disclosed as required by the SORP elsewhere in the financial statements.
## **21 Limited by guarantee**
The charity is a company limited by guarantee and has no share capital. In the event of winding up, the liability is limited to £1.
22