PARENTS, TEACHERS, FRIENDS ASSOCATION OF CHIPSTEAD VALLEY PRIMARY SCHOOL
ANNUAL GENERAL MEETING (AGM)
MINUTES OF MEETING HELD ON WEDNESDAY 8TH MAY 2024 AT 7.00PM STAFF ROOM
Attended By: Clare Rackham, Vikki Pope, Esther Hoare, Shelly Rowe, Eddie Elliot, Jody Tranter, Sarah Coombes, Julia Orr, Rebecca Herrera, Vicky MacGregor, Katie Burrows, Heather Scott, Charlotte Ellison, Laura McBride, Cristina Cristoi, Rob Farris, Sarah Bell, Catherine Tully
Apologies: Denise Rowden, Lisa Mansfield
1) Welcome
Clare Rackham welcomed everyone and thanked parents for attending the AGM.
2) Minutes Agreed
The minutes of the last AGM on 19 April 2023 were agreed as accurate and quorate.
3) Chairs Report
Clare Rackham outlined that it had been a successful year of PTFA events and gave huge thanks to everyone who had supported the PTFA with both organising and attending events for the children. The Summer Fair, Fireworks Night and Discos were all well attended and were great fun. As a school we are excited about the future events such as the Summer Fun Evening and possible Quiz Night. This year some funding has gone towards the school curriculum, which was agreed to support the school during a difficult period of budgeting. The remaining balance of this does not need to be funded now due to updated budgeting, this will now be released from reserves. We are also pleased to have supported the school with funding for the new ICT Suite which the children love using.
4) Treasurers Report
Balances of accounts were confirmed as: PTFA Current Account: £14,462.61 Savings A/C £4,541.56 Total £19,004.17
2022 Accounts – Audited
Total income £41,720.00
Total expenditure £34,542
Cash balance £15,915
2023 Accounts – To be finalised and Audited
These will be confirmed at the next AGM.
5) Appointment of Independent Examiner
Hakim Fry Chartered Accountants in Epsom will continue to audit the PTFA accounts.
6) PTFA Positions/ Posts
Applicants/ proposals were requested for the following roles and agreed as follows:
Rebecca Herrera, proposed by Clare Rackham, 2[nd] by Vikki Pope
CHAIR VICE-CHAIR Position vacant SECRETARY Shelly Rowe, no objections
1[st] TREASURER Cristina Cristoi, no objections 2[nd] TREASURER Lisa Mansfield, proposed by Shelly Rowe, 2[nd] Vikki Pope
COMMITTEE
MEMBERS Vikki Pope, no objections Denise Rowden, proposed by Shelly Rowe, 2[nd] by Clare Rackham Katie Burrows, no objections
TRUSTEES All the above-mentioned 7 committee members now formally become trustees of the PTFA.
7) AOB
Julia Orr has formally stepped down from the PTFA as a Trustee. The PTFA would like to give huge thanks to her for all her hard work with us over the years and especially for all the lovely refreshments she has laid on at almost every event. She will be hugely missed!!!
The meeting closed at approx. 7.05pm.
Charity Name No (if any) Chipstead Valley Primary School Parents Teachers Frien 1094760 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/01/2024 31/12/2024 ~~ee ee ee~~
| Section A Receipts and payments | Section A Receipts and payments | |||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Unrestricted funds |
Restricted funds |
Restricted | Endowment funds |
Total funds | Last year | |||||||
| to the nearest £ |
to the nearest | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | |||||
| A1 Receipts | ||||||||||||
| Function income | 29,410 | - | - | - | - | 29,410 | 31,509 | |||||
| Misc Income | 4,635 | - | - | - | - | 4,635 | 4,048 | |||||
| Bank interest | 48 | - | - | - | - | 48 | 32 | |||||
| Grant income | - | - | - | - | - | - | 159 | |||||
| - | - | - | - | - | - | |||||||
| - | - | - | - | - | - | - | ||||||
| - | - | - | - | - | - | - | ||||||
| - | - | - | - | - | - | - | ||||||
| Sub total(Gross income for AR) |
34,093 | - | - | - | - | 34,093 | 35,748 | |||||
| A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - Total receipts 34,093 - - 34,093 35,748 ~~——_———~~ |
||||||||||||
| A3 Payments | ||||||||||||
| Fundraisingcosts | 19,498 | - | - | - | - | 19,498 | 14,129 | |||||
| Chipstead ValleySchool Subsidies | - | - | - | - | - | - | - | |||||
| Administration | 362 | - | - | - | - | 362 | 600 | |||||
| Contribution to ELP unit | - | - | - | - | - | - | - | |||||
| Other costs | - | - | - | - | - | - | 280 | |||||
| Contribution to Curriculum | 10,000 | - | - | - | - | 10,000 | 7,229 | |||||
| PACE Academy (donation for struggling | ||||||||||||
| families) | - | - | - | - | - | - | - | |||||
| - | - | - | - | - | - | - | ||||||
| - | - | - | - | - | - | - |
Sub total [ 29,860 ] - - 29,860 22,238 A4 Asset and investment purchases, (see table) - - - - - - - - Sub total [ - ] - - - - ~~—~~ Total payments ~~——=—~~ 29,860 - - 29,860 22,238 Net of receipts/(payments) 4,233 - - 4,233 13,510 A5 Transfers between funds - - - - - A6 Cash funds last year end 29,425 - - 29,425 15,915 Cash funds this year end ~~===>~~ 33,658 - - 33,658 ~~>~~ 29,425
CCXX R1 accounts (SS)
31/10/2025
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Details Details Current Deposit Petty Cash Details Details Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 29,082 - 4,576 - - - 33,658 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
|||
CCXX R2 accounts (SS)
31/10/2025
2
10/31/25, 2:00 PM
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