2023-08-31-accounts

nnn

——-

The New Beacon School Parent Association ("NBPA")

Annual Report and Accounts for the Year Ended 31 August 2023

Jane Ascroft FCA MA (Cantab)

Registered Office: Enterprise House, Harmire Enterprise Park, Barnard Castle, County Durham, DL12 8XT Registered Company Number: 6433142

‘

09

The New Beacon School Parent Association (“NBPA") Charity registration number: 1094688

Table of Contents

----- Start of picture text -----
|||||||||| |---|---|---|---|---|---|---|---|---| |Reference and Administrative|Details|2| |Trustees’ Annual|Report for the Year Ended|31|August 2023|3| |Independent|Examiner's|Report|to|the Trustees|of|The New Beacon|School|Parent| |Association|("NBPA")|7| |Statement of Financial|Activities|for the Year Ended|31|August 2023|8| |Statement of Financial|Position|as at 31|August 2023|9| |Notes to the|Financial|Statements|for the Year Ended|31|August 2023|10|

----- End of picture text -----

a ee

|

)

The New Beacon School Parent Association ("NBPA") a) Charity registration number: 1094688 a ee ee ee ee ee ee

Reference and Administrative Details

|

Charity name		TheNewBeacon School Parent Association ("NBPA")
Charity registration	number	1094688
Principal office		NewBeacon School
		Brittains Lane
		Sevenoaks
		Kent TN1I3 2PB
Registered office:		NewBeacon School
		Brittains Lane
		Sevenoaks
		KentTN13 2PB
Secretary		MrsEmma ClairCourt
Chairman		MrsCheryl Leonard
Head Teacher		Mrs Sarah Brownsdon
Treasurer		MrsKateWhile
Trustees		Mrs Astrid Henwood
		Mrs Gina Walker
		Mrs Cheryl Leonard
	.	Mrs Kate White
		Mrs Emma Clair Court
Independent Examiner		Jane AscroftFCAMA (Cantab)
		Enterprise House
		Hanmire Enterprise Park
		Barnard Castle
		County Durham
		DL12 8XT
Bankers		National WestminsterBank Plc
		67 High Street
		Sevenoaks
		KentTNI3ILA

2

t « , , | | | | | : } | } | } | | |

The New Beacon School Parent Association (""NBPA") Charity registration number: 1094688

SSS

----- Start of picture text -----
eX)
----- End of picture text -----

NN

Trustees’ Annual Report for the Year Ended 31 August 2023

The Trustees present their annual report and examined financial statements of the charity for the year ended 31 August 2023 The financial statements have been prepared in accordance with the accounting policies sct out in note | to the accounts and comply with the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ircland (FRS 102) (effective | January 2015), as amended by Bulletin 1, Trustees The elected members of the Committee are the Chairman, Secretary and Treasurer (the “Officers”) together with the Events Coordinator, these members are appointed at the AGM and in accordance with the NBPA’s constitution. The other members of the Committee (the “co-opted members”) are co-opted by the elected members of the Committee. The Committee members, both elected and co-opted, are the charity trustees (the “Trustees”). There 1s also one main sub-committee of the NBPA which consists of the elected Form Representatives and the Officers of the charity

The NBPA is an unincorporated association.

Objectives of the charity The Constitution of the NBPA (which was adopted on 8 October 2002) states that the object of the charity is to advance the education of pupils in the school in particular by: 1. developing effective relationships between the staff, parents, pupils and others associated with the school: 2. engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils; 3. _ assisting in maintaining and strengthening links between the school and the local community; and supporting or promoting such educational charitable purposes as the Trustees may in their absolute discretion determine.

Public benefit statement The NBPA meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes. The trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the charity’s aims and objectives and in planning future activities. The NBPA continues to support a number of local registered charities through its fundraising initiatives, in addition to contributions made to the school

3

i[en] er Oe es a eeee. ee

ttl EE OO — _— ee

| The New Beacon School Parent Association ("NBPA") x) | Charity registration number: 1094688 rn Trustees' Annual Report for the Year Ended 31 August 2023

Summary of the main achievements during the year With all COVID-19 restrictions being cased during the current financial year, the NBPA has had another successful year through the hard work of the Committec, the Sub-commitices and many other parents and New Beacon staff. In comparison to the 2021 financial year, when lockdown and social restrictions imposed by the Government duc to COVID-19 had a significant impact on the NBPA's fundraising abilities during the 2021 financial year with no events at various stages throughout the year (in line with Government guidance), the NBPA was again able to hold many events held in previous financial years prior to CAVIN.1a

Fundraising from events this year raised £6,248 after all costs (2022: £14,736). The Summer Ball is a bi-annual event that raised a net income of £3,175 (2022: 5,604).

The main events were the Fete which raised £4,418 (2022: 6,671) and the Summer Ball that raised a net income of £3,175 (2022: 5,604). The headmaster Mr Piercy also left the school. He was given a gift of £10,000 travel vouchers which was fundraised for however the NBPA donated £2,872 towards the gift. A leaving event was held for him which cost £2,999

Funds were also raised via a number of initiatives including the parents’ shopping portal £67 (2022: £135). In the current year, the Christmas fayre lost £1,226 (2022: profit of £1,004)

In addition to the fundraising events, sales of school merchandise and second hand shop generated a net profit of £11,399 (2022: £18,547).

The Seals Swimming Club made £437 (2022: net cost of £3). No school disco was held in teh 2023 financial year (2022: profit of £1,189)

Total donations made by the NBPA amounted to £7,506 (2022: £10.161)

A donation to the School's Bursary Fund of £1,000 (2022: £2,641) was approved for the year.

In the current year, NBPA pledged £3,441 for 4 new outdoor table tennis tables and £1,000 for choir robes. (of which all was still outstanding to be paid at the end of the financial year). The NBPA also donated £2,065, 50% of all Summer Ball Auction takings, to a local charity - Friends for Families.

In the previous year(s) the committee pledged £7,500 to the school for the Gentle Playground (of which £1,848 was paid to the school during 2022 year, so £5,652 remaining), £1,000 for new equipment for the rifle club.

Risk factors

The trustces have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to them. The trustees continue to review and monitor the systems for managing the major strategic, business and operational risks which the charity faces. As at 31 August 2023 the trustees have not identified any operational risks to which the charity may be exposed

4

®

‘

| | ) | | | ‘ ' | ‘ | } | ,

The New Beacon School Parent Association (“NBPA") ey) Charity registration number: 1094688

Trustees’ Annual Report for the Year Ended 31 August 2023

Financial review

The accounts for the year ended 31 August 2023 accompany this report

Income for the year amounted to £94,025 (2022: £89,658), from which donations of £1,000 (2022: £2,661) were made to the school bursary fund, and £2,065 to external charities, and £4,441 (2022: £7,500) was pledged to the Schoo!

Afler taking account of expenditure there was a net income for the year of £8,709 (2022: £23,768).

At the end of the year the NBPA’s funds amounted to £78,811 (2022: £70,101). These funds are unrestricted.

Reserves policy The trustees aim to maintain reserves at a level they deem sufficient for the future needs of the charity and are aiming to maintain reserves at a level sufficient to support 6 months’ expenditure for the shop and general expenses, which, based on the expenditure to 31 August 2023 would amount to £6,714 (2022: £8,604). At31 August 2023 the unrestricted reserves amounted to £78.81 1 (2021; £70,101) and therefore this policy has been achieved.

Investment policy Investment activities are managed in line with the requirements of the Trustee Act 2000. The trustees, having regard to the liquidity requirements of operating the charity and to the reserves policy, have operated a policy of keeping available funds in interest bearing deposit accounts and seck to achieve a rate of deposit which matches or exceeds inflation as measured by the retail prices index.

Structure, governance and management

Trustees of the charity

The trustees who have served during the year and since the year end were as follows:

Mr Michael Piercy (resigned 23 March 2023)

Mrs Sarah Brownsdon (appointed 10 May 2023) Mrs LiezI Van der Merwe (resigned on 5 October 2021, re-appointed on 2 June 2022 and resigned on 22 November 2022) Mrs Astrid Henwood (appointed on 5 October 2021) Mrs Gina Walker (appointed on 5 October 2021) Mrs Kate White (appointed on 22 November 2022) Mrs Cheryl Leonard (appointed on 22 November 2022) Mrs Emma Clair Court (appointed on 10 May 2023)

The NBPA is a registered charity (No.1094688) established under a Constitution which was adopted on 8 October 2002. The NBPA is an unincorporated association. The registered address is New Beacon School, Brittains Lane, Sevenoaks, Kent, TN13 2PB

|

.

TheCharityNewregistration Beacon Schoolnumber: Parent1094688 Association ("“NBPA") ey) eee Trustees’ Annual Report for the Year Ended 31 August 2023

Appointment of trustees

The elected members of the Commitice are the Chasrman, Secretary and Treasurer (the “Officers”) together with the Events Coordinator, these members are appointed at the AGM and in accordance with the NBPA’s constitution.

The other members of the Committee (the “co-opted members”) are co-opted by the elected members of the Committee. The Commutice members, both elected and co-opted. are the charity trustees (the "Trustees”)

There is also onc main sub-committee of the NBPA which consists of the elected Form Representatives and the Officers of the charity

Trustees' responsibilities

The trustees are responsible for preparing the Trustees” Annual Report ( including the Strategic Report) and the financial Statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice)

Under Chanty Law, the trustees shall prepare financial statements for each financial year, which give a truc and fair view of the state of affairs of the chanty and of the income and application of resources, including the income and expenditure, of the charity for that period. In preparing these financial statements, the trustees are required to:

• select suitable accounting policies and then apply them consistently;

• observe the methods and principles in the Charities SORP 2015 (FRS 102);

• • make judgements and estimates thal are reasonable and prudent, ~ state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; prepare the financial statements on the going concem basis unless it 1s appropriate to presume that the charity will continue in operation.

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

----- Start of picture text -----
Approved by the Trustees on 18 June 2024
Mrs Cheryl Leonard
Chairman
----- End of picture text -----

‘ Mrs Emma Clair Court Secretary

|

6

’ .

TheCharity Newregistration Beacon School Parentnumber: 1094688 Association ("NBPA") a)

eee Independent Examiner's Report to the Trustees of New Beacon School Parents’ Association (*“NBPA”)

I report to the trustees on my examination of the accounts of the charity for the year ended 31 August 2023, which are Set oul on pages 8 to 14.

Responsibilities and basis of report The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 201 I(the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the 2011 Act; follow the procedures laid down in the General Directions given by the Charity Commission under section 145 (5) (b) of the 2011 Act; and

state whether particular matters have come to my attention.

----- Start of picture text -----
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An
examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented
with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking
explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the
evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a
‘true and fair view and the report is limited to those matters set out in the statement below.
----- End of picture text -----

Independent examiner's statement

----- Start of picture text -----
In connection with my examination, no matter has come to my attention:
! which gives me reasonable cause to believe that, in any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act: and
~ 0 prepare accounts which accord with the accounting records, comply with the accounting requirements of
the 2011 Act and with the methods and principles of the Statement of Recommended Practice: Accounting
and Reporting by Charities
have not been met; or
----- End of picture text -----

2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Jace Ascr fe Jane Ascroft FCA MA (Cantab) Enterprise House Harmire Enterprise Park Barnard Castle County Durham DL12 8XT

14 June 2024

7

. .

The New Beacon School Parent Association (“"NBPA") Charity registration number: 1094688 ee PO I I a oy eI =n

----- Start of picture text -----
SZ)
----- End of picture text -----

Statement of Financial Activities for the Year Ended 31 August 2023

		Unrestricted	Total Funds	Total Funds
		Funds	2023	2022
	Note	£	£	£
Income from:
Donations and legacies	2	4,072	4,072	2,985
Othertrading activities	3	89,953	89,953	86,673
Total income		94.025	94,025	89,658
Expenditure
Raising funds	4	79,875	79,875	55,729
Charitable activities	5	7,506	7,506	10,161
Total expenditure		87,381	87,381	65,890
Net movement in funds		6,644	6,644	23.768
Reconciliation offunds
Total funds brought forward		70,101	70,101	46,333
Totalfundscarriedforward		76,746	76,746	70,101

All income and expenditure derive from continuing activitics.

The charity has no recognised gains or losses for the year other than the results above.

The notes on pages 10 to 14 form an integral part of these financial statements.

8

{ eee

EV

P

‘

| | |

The New Beacon School Parent Association (""NBPA") Charity registration number: 1094688

————

Statement of Financial Position as at 31 August 2023

----- Start of picture text -----
||||||||| |---|---|---|---|---|---|---|---| |Note|£|2023|£|£|2022|£| |Current|assets| |Stocks and work|in|progress|11,968|14,775| |Debtors|9|6,080|3,304| |Cash|at|bank and|in|hand|78,659|67,310| |96,708|85,389| |Creditors:|Amounts|falling duc|within|one year|10|(19,962)|(15,288)| |Net|current|assets|76.746|70,101| |Total|assets|less current|liabilities|76,746|70,101| |The|funds|of the|charity:| |Unrestricted|income|funds| |Other|reserves|-|-| |Unrestricted|income|funds|76,746|93.870| |Total unrestricted funds|76,746|93,870| |Total charity funds|76,746|93,870|

----- End of picture text -----

The financial statements were approved and authorised for issue by the Board of Trustees on 18 June 2024 and signed on its behalf by:

Mrs. Cheryl Leonard, as Chairman:

Mrs. Emma Clair Court, as Secretary

The notes on pages 10 to 14 form an integral part of these financial statements.

:

9

----- Start of picture text -----
| r)
TheCharity New registration Beacon School Parentnumber: 1094688 Association ("NBPA") 09
= neptune ecclesia
Notes to the Financial Statements for the Year Ended 31 August 2023
----- End of picture text -----

• 1 Accounting policies

Basis of accownting The NBPA is a registered charity im the United Kingdom. The address ofthe registered office is given in the charity information on page 2 of these financial statcments. The nature of the charity's operations and principal actrvities fs to advance the education of pupils in the schoo!

theThe charity constitutes a public benefitentity as defined by FRS 102. The financial statements havebeen prepared under historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant holes to these accounts, The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts m accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 as amended by Bulletin | and the Financia! Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Chariues Act 2011, amended per Bulletsn 1.

Income recognition

All income is included in the Statement of Financial Activities (SoFA) when the charity is legally entitled to the income afler any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received.

For donations to be recognised the charity will have been noufied of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the contro! of the charity and it ts probable that they will be fulfilled.

Shop income and income derived from events is recognised as earned (that is, as the related goods or services are provided)

No amount ts included in the financial statements for volunteer time in line with the SORP (FRS 102).

Expenditure recognition

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third partics, it 1s probable that the settlement will be required and the amount of the obligation can be measured reliably. It 1s categorised under the following headings:

Costs of raising funds comprise the costs of running the school shop, and fundraising expenses, together with the associated support costs, as applicable.

Expenditure on charitable activities comprises those costs incurred by the charity in the delivery of its activities and services for beneficiaries, It includes both costs allocated directly to such activities and those costs of an indirect nature necessary lo support them

10

i a areIl

e

2

|

The New Beacon School Parent Association ("NBPA") Charity registration number: 1094688

e seeeeSSSSSSSSSSSSSSSFSse

|

Notes to the Financial Statements for the Year Ended 31 August 2023

1 Accounting policies (continued)

Fund accounting policy

Unresiricted income funds are genera! funds that are available for use at the trustees’ discretion in furtherance of the objectives of the chanty. Further details of each fund are disclosed in note 11.

Stock

Stock is valued at the lower of cost and net realisable value, after due regard for obsolete and slow moving stocks. Net realisable value is based on selling price less anticipated costs to completion and selling costs. Items donated for resale or distribution are not included in the financial statements until they are sold or distributed.

|

Debtors and creditors receivable / payable within one year

Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure

Tax The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass company for UK corporation tax purposes the tests set out in Paragraph | Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable

Going concern

The financial statements have been prepared on a going concem basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.

Financial instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value

| ||

----- Start of picture text -----
2 Income from donations Unrestricted Unrestricted
Funds Funds
2023 2022
£ £
Subscriptions 3,072 2,985
Donations to the schoo} eS)1,000
4,072 a 2,985
----- End of picture text -----

;

|

11

— ‘ |

CharityThe Newregistration Beacon School Parentnumber: 1094688 Association (“NBPA")

ay)

|

gc

Notes to the Financial Statements for the Year Ended 31 August 2023

3 Income from other trading activities

Income fromfrom other trading activities
	Unrestricted	Unrestricted
	Funds	Funds
	2023	2022
	£	£
Merchandise sales
School shopmerchandise andsecondhand salesofpurchased goods	23,491	33,286
Membership Fees
Scalsswimmingclub	4,235	2,584
Commission
Shopping portal sales	66	135
Event Income
Ball	41,031	30,996
Fete income Disco	12,552 0	13,637 2,377
Quiz night	12	1,660
Christmas fayre	1,245	1,408
Movie screening night	-	590
Own clothesday	-	-
Colour run	(17)	-
Staffgifts donations received	7,338	-
Tea towels	:	=
	89.953	86.673

|

12

r

°

	TheNewBeaconSchool ParentAssociation("“NBPA") Charity registration number: 1094688	TheNewBeaconSchool ParentAssociation("“NBPA") Charity registration number: 1094688			x)
		ee
	Notes to the Financial Statements for theYearEnded 31 August 2023
	4	Expenditure on raisiag funds
			Direct costs 2023	Unrestricted Fuads 2023	Unrestricted Fuads 2022
			£	£	£
		Merchandise sales
		School shop merchandiseandscoondhundgoods GoodtillPOSsystem	12,092 255	12,092 255	14,739 718
		Membership Fees
		Sealsswimuming club	3,798	3,798	2,587
		Event expenses
		Ball	37,855	37,855	25,392
		Fete Quiz Disco	8,134 30 l	8,134 30
		Icecream van forboys	-	-	650
		Harvest Festival	83	83	650
		Christmas fayre Movie screening aight	2,470 -	2,470 -	405 97
		Mr PiercyLeavingevent Mr Piercy gift	2,999 10,210	2.999 10,210
		Independent reviewer	480	480
		Gencralexpenses	1,466	1,466	1,752
			79,875	79,875	55,729
	5	Expenditure on charitable activities
				Unrestricted	Uarestricted
				Funds	Funds
				2023	2022
				£	£
		Donationspledged toschool Donations paid to school		6,506 -	7,500 -
		Bursary fund		1,000	2,641
		Cake sale			20
				7,506	10,161

6 Trustees’ remuneration and expenses

| | : |

No trustees received any remuneration during the year (2022:none).

7 Employees

There were no employees during the year (2022: none).

|

13

— y @ t

Le EER

The New Beacon School Parent Association ("NBPA") y) Charity registration number: 1094688 peg nnn pg nnn sees

Notes to the Financial Statements for the Year Ended 31 August 2023

8 Related party transactions During the year the charity entered into no transactions with related parties or trustecs, other than The New Beacon School, details of which are disclosed in Note 5 (2022:none)

9 Debtors

		2023 #	2022
		£	£
Trade	debtors	2,757	1,946
Other	debtors	3.323	1,358
		6,080	3,304
		Qo==anaL_————————

10 Creditors: Amounts failing due within one year

Creditors: Amounts failing due within one yeardue within one yearwithin one yearone yearyear
	2023	2022
	£	£
Pledge to school	11,093	6,652
TheNewBeacon School BursaryFunddonation	3,641	3,641
Other creditors	5.228	4,995
Amounts reccived in advance ofevent held	:	-
	19,962	15,288

11 Fund reconciliation

Unrestricted	funds2022	2022	At	I	September2021	Income	Expenditure	At31 August2022	At31 August2022
					£	£	£		£
Unrestricted					65,408	89,658	(65,890)		89,177
					65,408	89,658	(65.890)		89,177
Unrestricted	funds	2023	At	!	September2022	Income	Expenditure	At31	31 August2023
					£	£	£		£
Unrestricted					89.177	94,025	(87,381)		95,821
					89,177	94,025	(87,381)		95,821

|

|

|

14

|

|

: |

The New Beacon School Parent Association (“NBPA“) Charity registration number: 1094688

|

See

Notes to the Financial Statements for the Year Ended 31 August 2023

|

12 Analysis of net assets between funds

Analysis of netof netnet assets between fundsbetween fundsfunds
	Unrestricted	Unrestricted
	Funds	Funds
	2023	2022
	£	£
Current assets Creditors; Amounts fallingdue withinoneyear	96,706 (19.962)	85,389 (15,288)
NetAssets	76,744	70,101

|

| | |

|

15