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2022-08-31-accounts

The New Beacon School Parent Association ("NBPA")

Annual Report and Accounts for the Year Ended 31 August 2022

N. Russell & Co Limited Chartered Certified Accountants Baywood 4 Brittains Lane Sevenoaks Kent TN13 2ND

The New Beacon School Parent Association ("NBPA")

Charity registration number: 1094688

Table of Contents

Reference and Administrative Details 2
Trustees' Annual Report for the Year Ended 31 August 2022 3
Independent Examiner's Report to the Trustees of The New Beacon School Parent
Association ("NBPA") 7
Statement of Financial Activities for the Year Ended 31 August 2022 8
Balance Sheet as at 31 August 2022 9
Notes to the Financial Statements for the Year Ended 31 August 2022 10

The New Beacon School Parent Association ("NBPA") Charity registration number: 1094688

Reference and Administrative Details Reference and Administrative Details
Charity name The New Beacon School Parent Association ("NBPA")
Charity registration number 1094688
Principal office New Beacon School
Brittains Lane
Sevenoaks
Kent TN13 2PB
Registered office: New Beacon School
Brittains Lane
Sevenoaks
Kent TN13 2PB
Secretary Mrs Gina Walker
Chairman Mrs Astrid Henwood
Events Co-ordinator Mrs Cheryl Leonard
Head Teacher Mrs Sarah Brownsdon
Treasurer Mrs Kate White
Trustees Mrs Astrid Henwood
Mrs Gina Walker
Mrs Cheryl Leonard
Mrs Kate White
Mrs Emma Court
Independent Examiner Mrs N Curd FCCA
N. Russell & Co Limited
Baywood
4 Brittains Lane
Sevenoaks
Kent TN13 2ND
Bankers National Westminster Bank Plc
67 High Street
Sevenoaks
Kent TN13 1LA

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The New Beacon School Parent Association ("NBPA") Charity registration number: 1094688

Trustees' Annual Report for the Year Ended 31 August 2022

The Trustees present their annual report and examined financial statements of the charity for the year ended 31 August 2022.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015), as amended by Bulletin 1.

Trustees

The elected members of the Committee are the Chairman, Secretary and Treasurer (the �Officers�) together with the Events Co-ordinator; these members are appointed at the AGM and in accordance with the NBPA�s constitution.

The other members of the Committee (the �co-opted members�) are co-opted by the elected members of the Committee. The Committee members, both elected and co-opted, are the charity trustees (the "Trustees�).

There is also one main sub-committee of the NBPA which consists of the elected Form Representatives and the Officers of the charity.

The NBPA is an unincorporated association.

Objectives of the charity

The Constitution of the NBPA (which was adopted on 8 October 2002) states that the object of the charity is to advance the education of pupils in the school in particular by:

  1. developing effective relationships between the staff, parents, pupils and others associated with the school;

  2. engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils;

  3. assisting in maintaining and strengthening links between the school and the local community; and supporting or promoting such educational charitable purposes as the Trustees may in their absolute discretion determine.

Public benefit statement

The NBPA meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

The trustees confirm that they have referred to the guidance contained in the Charity Commission�s general guidance on public benefit when reviewing the charity�s aims and objectives and in planning future activities.

The NBPA continues to support a number of local registered charities through its fundraising initiatives, in addition to contributions made to the school.

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The New Beacon School Parent Association ("NBPA")

Charity registration number: 1094688

Trustees' Annual Report for the Year Ended 31 August 2022

Summary of the main achievements during the year

With all COVID-19 restrictions being eased during the current financial year, the NBPA has had another successful year through the hard work of the Committee, the Sub-committees and many other parents and New Beacon staff. In comparison to the 2021 financial year, when lockdown and social restrictions imposed by the Government due to COVID19 had a significant impact on the NBPA's fundraising abilities during the 2021 financial year with no events at various stages throughout the year (in line with Government guidance), the NBPA was again able to hold many events held in previous financial years prior to COVID-19.

Fundraising from events this year raised £14,736 after all costs (2021: £7,181). The Summer Ball is a bi-annual event that raised a net income of £5,604 (2021: none held).

The main annual event was the Fete which raised £6,671 (2021: none held due to COVID-19, although expenses of £415 were incurred and a Summer raffle was held instead which raised a net income of £3,617). The Quiz night raised £425 (2021: two virtual quiz nights were held due to COVID regulations raised a net income of £1,358).

Funds were also raised via a number of initiatives including the parents� shopping portal £135 (2021: £744). In the current year, the Christmas fayre raised £1,003 (2021: no Christmas fayre was held). In the current year no Comedy night was held (2021: no event was held, but £21 of expenses were incurred) and no tea towels were sold (2021: £1,238 was raised).

In addition to the fundraising events, sales of school merchandise and second hand shop generated a net profit of £18,547 (2021: £5,490). During the current financial year, the decision was made by the NBPA to install a Point of Sale system in the Merchandise and Second hand school shop, for which a cost of £718 was incurred.

The Seals Swimming Club incurred a net cost of £3 (2021: cost of £300) and the school disco run for pupils generated a profit of £1,189 (2021: none held). All boys in the school were treated to an Ice cream at the end of the academic year for which we incurred a cost of £650 (2021: no cost incurred).

Total donations made by the NBPA amounted to £10,161 (2021: £9,400).

A donation to the School�s Bursary Fund of £2,641 (2021: £1,000) was approved for the year.

In the current year, NBPA donated £20 for the cake sale and pledged a further £7,500 for the Gentle Playground (of which £1,848 has been paid to the school during the year).

In the previous year(s) the committee pledged £6,000 to the school for new equipment for the rifle club, a donation towards a new Pre-Prep reading scheme and the Gentle playground. Of this, £5,000 has been paid during the 2022 financial year with £1,000 outstanding at year end.

Risk factors

The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to them. The trustees continue to review and monitor the systems for managing the major strategic, business and operational risks which the charity faces. As at 31 August 2022 the trustees have not identified any operational risks to which the charity may be exposed.

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The New Beacon School Parent Association ("NBPA") Charity registration number: 1094688

Trustees' Annual Report for the Year Ended 31 August 2022

Financial review

The accounts for the year ended 31 August 2022 accompany this report.

Incoming resources for the year amounted to £89,658 (2021: £37,065), from which donations of £2,661 (2021: £5,900) were made to the school and external charities, and £7,500 (2021: £3,500) was pledged to the School.

After taking account of resources expended there was a net inflow of resources for the year of £23,768 (2021: £4,693).

At the end of the year the NBPA�s funds amounted to £70,101 (2021: £46,333). These funds are unrestricted.

Reserves policy

The trustees aim to maintain reserves at a level they deem sufficient for the future needs of the charity and are aiming to maintain reserves at a level sufficient to support 6 months' expenditure for the shop and general expenses, which, based on the expenditure to 31 August 2022 would amount to £8,245 (2021: £10,076). At 31 August 2022 the unrestricted reserves amounted to £70,101 (2021: £46,333) and therefore this policy has been achieved.

Investment policy

Investment activities are managed in line with the requirements of the Trustee Act 2000. The trustees, having regard to the liquidity requirements of operating the charity and to the reserves policy, have operated a policy of keeping available funds in interest bearing deposit accounts and seek to achieve a rate of deposit which matches or exceeds inflation as measured by the retail prices index.

Structure, governance and management

Trustees of the charity

The trustees who have served during the year and since the year end were as follows:

Mr Michael Piercy (resigned 23 March 2023) Mrs Sarah Brownsdon (appointed 10 May 2023) Mrs Catherine Daniell (resigned on 5 October 2021) Mrs Claire Dimond (resigned on 5 October 2021) Mrs Susanna Thomas (resigned on 5 October 2021)

Mrs Liezl Van der Merwe (resigned on 5 October 2021, re-appointed on 2 June 2022 and resigned on 23 November 2022) Mrs Kathleen Widdowson (resigned on 5 October 2021)

Mrs Astrid Henwood (appointed on 5 October 2021) Mrs Gina Walker (appointed on 5 October 2021) Mrs Francesca Stott (appointed on 5 October 2021 and resigned on 2 June 2022) Mrs Kate White (appointed on 23 November 2022) Mrs Cheryl Leonard (appointed on 22 November 2022) Mrs Emma Court (appointed on 10 May 2023)

The NBPA is a registered charity (No.1094688) established under a Constitution which was adopted on 8 October 2002. The NBPA is an unincorporated association. The registered address is New Beacon School, Brittains Lane, Sevenoaks, Kent, TN13 2PB.

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The New Beacon School Parent Association ("NBPA") Charity registration number: 1094688

Trustees' Annual Report for the Year Ended 31 August 2022

Appointment of trustees

The elected members of the Committee are the Chairman, Secretary and Treasurer (the �Officers�) together with the Events Co-ordinator; these members are appointed at the AGM and in accordance with the NBPA�s constitution.

The other members of the Committee (the �co-opted members�) are co-opted by the elected members of the Committee. The Committee members, both elected and co-opted, are the charity trustees (the "Trustees�).

There is also one main sub-committee of the NBPA which consists of the elected Form Representatives and the Officers of the charity.

Trustees' responsibilities

The trustees are responsible for preparing the Trustees� Annual Report (including the Strategic Report) and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Under Charity Law, the trustees shall prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the Trustees on 26 June 2023

Signed on their behalf by:

Mrs Astrid Henwood Chairman

Mrs Gina Walker Secretary

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The New Beacon School Parent Association ("NBPA") Charity registration number: 1094688

Independent Examiner's Report to the Trustees of New Beacon School Parents� Association (�NBPA�)

I report to the trustees on my examination of the accounts of the charity for the year ended 31 August 2022, which are set out on pages 8 to 15.

Responsibilities and basis of report

The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011(the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

state whether particular matters have come to my attention.

Basis of independent examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

have not been met; or

Nicola Curd FCCA N. Russell & Co Limited Chartered Certified Accountants Registered Auditors Baywood 4 Brittains Lane Sevenoaks Kent TN13 2ND

26 June 2023

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The New Beacon School Parent Association ("NBPA") Charity registration number: 1094688

Statement of Financial Activities for the Year Ended 31 August 2022

Note
Income from:
Donations and legacies
2
Other trading activities
3
Total income
Expenditure
Raising funds
4
Charitable activities
5
Total expenditure
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward		 Unrestricted
Funds
£
2,985
86,673
89,658
55,729
10,161
65,890
23,768
46,333
70,101		 Total Funds
2022
£
2,985
86,673
89,658
55,729
10,161
65,890
23,768
46,333
70,101		 Total Funds
2021
£
2,946
34,119
37,065
22,972
9,400
32,372
4,693
41,640
46,333

All incoming resources and resources expended derive from continuing activities.

The charity has no recognised gains or losses for the year other than the results above.

The notes on pages 10 to 15 form an integral part of these financial statements.

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The New Beacon School Parent Association ("NBPA")

Charity registration number: 1094688

----- Start of picture text -----
Balance Sheet as at 31 August 2022
2022 2021
Note £ £ £ £
Current assets
Stocks and work in progress 14,775 10,067
Debtors 9 3,304 5,470
Cash at bank and in hand 67,310 53,397
85,389 68,934
Creditors: Amounts falling due within one year 10 (15,288) (22,601)
Net current assets 70,101 46,333
Total assets less current liabilities 70,101 46,333
The funds of the charity:
Unrestricted income funds
Other reserves - -
Unrestricted income funds 70,101 46,333
Total unrestricted funds 70,101 46,333
Total charity funds 70,101 46,333
----- End of picture text -----

The financial statements were approved and authorised for issue by the Board of Trustees on 26 June 2023 and signed on its behalf by:

Mrs. Astrid Henwood, as Chairman:

Mrs. Gina Walker, as Secretary:

The notes on pages 10 to 15 form an integral part of these financial statements.

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The New Beacon School Parent Association ("NBPA") Charity registration number: 1094688

Notes to the Financial Statements for the Year Ended 31 August 2022

1 Accounting policies

Basis of accounting

The NBPA is a registered charity in the United Kingdom. The address of the registered office is given in the charity information on page 2 of these financial statements. The nature of the charity�s operations and principal activities is to advance the education of pupils in the school.

The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 as amended by Bulletin 1 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011, amended per Bulletin 1.

Incoming recognition

All incoming resources are included in the Statement of Financial Activities (SoFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received.

For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled.

Shop income and income derived from events is recognised as earned (that is, as the related goods or services are provided).

No amount is included in the financial statements for volunteer time in line with the SORP (FRS 102).

Expenditure recognition

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. It is categorised under the following headings:

Costs of raising funds comprise the costs of running the school shop, and fundraising expenses, together with the associated support costs, as applicable.

Expenditure on charitable activities comprises those costs incurred by the charity in the delivery of its activities and services for beneficiaries. It includes both costs allocated directly to such activities and those costs of an indirect nature necessary to support them.

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The New Beacon School Parent Association ("NBPA") Charity registration number: 1094688

Notes to the Financial Statements for the Year Ended 31 August 2022

1 Accounting policies (continued)

Fund accounting policy

Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity. Further details of each fund are disclosed in note 11.

Stock

Stock is valued at the lower of cost and net realisable value, after due regard for obsolete and slow moving stocks. Net realisable value is based on selling price less anticipated costs to completion and selling costs. Items donated for resale or distribution are not included in the financial statements until they are sold or distributed.

Debtors and creditors receivable / payable within one year

Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.

Tax

The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes.

Going concern

The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.

Financial instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

2
Income from donations
Subscriptions		 Unrestricted
Funds
2022
£
2,985
2,985		 Unrestricted
Funds
2021
£
2,946
2,946

11

The New Beacon School Parent Association ("NBPA") Charity registration number: 1094688

Notes to the Financial Statements for the Year Ended 31 August 2022

3
Income from other trading activities
Merchandise sales
School shop merchandise and secondhand sales of purchased goods
Membership Fees
Seals swimming club
Commission
Shopping portal sales
Event Income
Ball
Fete income
Disco
Quiz night
Christmas fayre
Movie screening night
Own clothes day
Summer raffle
Staff gifts donations received
Tea towels		 Unrestricted
Funds
2022
£
33,286
2,584
135
30,996
13,637
2,377
1,660
1,408
590
-
-
-
-
86,673		 Unrestricted
Funds
2021
£
23,676
720
744
-
-
-
1,420
-
-
414
4,142
989
2,014
34,119

12

The New Beacon School Parent Association ("NBPA")

Charity registration number: 1094688

Notes to the Financial Statements for the Year Ended 31 August 2022

4 Expenditure on raising funds

Merchandise sales
School shop merchandise and secondhand goods
Goodtill POS system
Membership Fees
Seals swimming club
Event expenses
Ball
Fete
Quiz
Disco
Ice cream van for boys
Christmas fayre
Movie screening night
Comedy night
Summer raffle
Tea towels
General expenses		 Direct costs
2022
£
14,739
718
2,587
25,392
6,966
1,235
1,188
650
405
97
-
-
-
1,752
55,729		 Unrestricted
Funds
2022
£
14,739
718
2,587
25,392
6,966
1,235
1,188
650
405
97
-
-
-
1,752
55,729		 Unrestricted
Funds
2021
£
18,186
-
1,020
-
415
62
-
-
-
-
21
525
776
1,967
22,972

5 Expenditure on charitable activities

Donations pledged to school
Donations paid to school
Bursary fund
Cake sale		 Unrestricted
Funds
2022
£
7,500
-
2,641
20
10,161		 Unrestricted
Funds
2021
£
3,500
4,900
1,000
-
9,400

6 Trustees' remuneration and expenses

No trustees received any remuneration during the year (2021:none).

7 Employees

There were no employees during the year (2021: none).

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The New Beacon School Parent Association ("NBPA") Charity registration number: 1094688

Notes to the Financial Statements for the Year Ended 31 August 2022

8 Related party transactions

During the year the charity entered into no transactions with related parties or trustees, other than The New Beacon School, details of which are disclosed in Note 5 (2021:none).

9 Debtors

Trade debtors
Other debtors		 2022
£
1,946
1,358
3,304		 2021
£
2,524
2,946
5,470

10 Creditors: Amounts failing due within one year

Pledge to school
The New Beacon School Bursary Fund donation
Other creditors
Amounts received in advance of event held		 2022
£
6,652
3,641
4,995
-
15,288		 2021
£
6,000
2,000
1,020
13,581
22,601

11 Fund reconciliation

Unrestricted funds 2021
Unrestricted
Unrestricted funds 2022
Unrestricted		 At 1 September
2020
£
41,640
41,640
At 1 September
2021
£
46,333
46,333		 Incoming
resources
£
37,065
37,065
Incoming
resources
£
89,658
89,658		 Resources
expended
£
(32,372)
(32,372)
Resources
expended
£
(65,890)
(65,890)		 At 31 August
2021
£
46,333
46,333
At 31 August
2022
£
70,101
70,101

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The New Beacon School Parent Association ("NBPA") Charity registration number: 1094688

Notes to the Financial Statements for the Year Ended 31 August 2022

12
Analysis of net assets between funds
Current assets
Creditors: Amounts falling due within one year
Net Assets		 Unrestricted
Funds
2022
£
85,389
(15,288)
70,101		 Unrestricted
Funds
2021
£
68,934
(22,601)
46,333

15