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2020-08-31-accounts

The New Beacon School Parent Association ("NBPA")

Annual Report and Accounts for the Year Ended 31 August 2020

N. Russell & Co Limited Chartered Certified Accountants Registered Auditors Baywood 4 Brittains Lane Sevenoaks Kent TN13 2ND

The New Beacon School Parent Association ("NBPA")

Charity registration number: 1094688

Table of Contents

Reference and Administrative Details 2
Trustees' Annual Report for the Year Ended 31 August 2020 3
Independent Examiner's Report to the Trustees of The New Beacon School Parent
Association ("NBPA") 7
Statement of Financial Activities for the Year Ended 31 August 2020 8
Balance Sheet as at 31 August 2020 9
Notes to the Financial Statements for the Year Ended 31 August 2020 10

The New Beacon School Parent Association ("NBPA") Charity registration number: 1094688

Reference and Administrative Details Reference and Administrative Details
Charity name The New Beacon School Parent Association ("NBPA")
Charity registration number 1094688
Principal office New Beacon School
Brittains Lane
Sevenoaks
Kent TN13 2PB
Registered office: New Beacon School
Brittains Lane
Sevenoaks
Kent TN13 2PB
Secretary Mrs Lesley Harrison (resigned on 19 September 2019)
Mrs Claire Dimond (appointed on 28 September 2019)
Mrs Susanna Thomas (appointed on 27 September 2019)
Chairman Mrs Sarah Sumner (resigned on 28 September 2019)
Mrs Catherine Daniell (appointed on 28 September 2019)
Events Co-ordinator Mrs Candice Glenday (resigned on 19 September 2019)
Mrs Kathleen Widdowson (appointed on 28 September 2019)
Headmaster Mr Michael Piercy
Treasurer Mrs Liezl Van der Merwe
Trustees Mr Michael Piercy
Mrs Catherine Daniell (appointed on 28 September 2019)
Mrs Claire Dimond (appointed on 28 September 2019)
Mrs Susanna Thomas (appointed on 27 September 2019)
Mrs Liezl van der Merwe
Mrs Kathleen Widdowson (appointed on 28 September 2019)
Mrs Lesley Harrison (resigned on 19 September 2019)
Mrs Sarah Sumner (resigned on 19 September 2019)
Mrs Candice Glenday (resigned on 19 September 2019)
Mrs Kim Murphy (resigned on 19 September 2019)
Independent Examiner Mrs N Curd FCCA
N. Russell & Co Limited
Baywood
4 Brittains Lane
Sevenoaks
Kent TN13 2ND
Bankers National Westminster Bank Plc
67 High Street
Sevenoaks
Kent TN13 1LA

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The New Beacon School Parent Association ("NBPA") Charity registration number: 1094688

Trustees' Annual Report for the Year Ended 31 August 2020

The Trustees present their annual report and examined financial statements of the charity for the year ended 31 August 2020.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015), as amended by Bulletin 1.

Trustees

The elected members of the Committee are the Chairman, Secretary and Treasurer (the “Officers”) together with the Events Co-ordinator; these members are appointed at the AGM and in accordance with the NBPA’s constitution.

The other members of the Committee (the “co-opted members”) are co-opted by the elected members of the Committee. The Committee members, both elected and co-opted, are the charity trustees (the "Trustees”).

There is also one main sub-committee of the NBPA which consists of the elected Form Representatives and the Officers of the charity.

The NBPA is an unincorporated association.

Objectives of the charity

The Constitution of the NBPA (which was adopted on 8 October 2002) states that the object of the charity is to advance the education of pupils in the school in particular by:

  1. developing effective relationships between the staff, parents, pupils and others associated with the school;

  2. engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils;

  3. assisting in maintaining and strengthening links between the school and the local community; and supporting or promoting such educational charitable purposes as the Trustees may in their absolute discretion determine.

Public benefit statement

The NBPA meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

The trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the charity’s aims and objectives and in planning future activities.

The NBPA continues to support a number of local registered charities through its fundraising initiatives, in addition to contributions made to the school.

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The New Beacon School Parent Association ("NBPA")

Charity registration number: 1094688

Trustees' Annual Report for the Year Ended 31 August 2020

Summary of the main achievements during the year

Despite all the difficulties that COVID-19 had brought, the NBPA has had another successful year through the hard work of the Committee, the Sub-committees and many other parents and New Beacon staff. However, the lockdown and social restrictions imposed by the Government due to COVID-19 had a significant impact on the NBPA's fundraising abilities during the 2020 financial year. No events were held since March 2020, and there was also a reduction in Merchandise and School shop sales.

Fundraising from events this year raised £4,714 after all costs (2019: £40,141). In the current year there was no Summer Ball, as this is a biennial event (2019: £21,678).

The main annual event was the Quiz Night, which raised net income of £2,613 (2019: £2,591). There was no Fete in 2020 due to COVID-19, although expenses of £100 were incurred (2019: £7,865).

Funds were also raised via a number of initiatives including the Christmas fayre £1,203 (2019: £937), parents’ shopping portal £480 (2019: £965) and a percentage of the proceeds of Sevenoaks Round Table’s Fireworks event £122 (2019: £155). One new fundraising initiative, a Comedy night, was held during the current year. This raised £1,003. In the current year, no clay pigeon shooting event was held, although expenses of £5 were incurred (2019: profit of £730).

In addition to the fundraising events, sales of school merchandise generated a net profit of £1,392 (2019: £612). The school second hand shop generated a net profit of £4,125 (2019: £5,970).

The parents’ welcome drinks incurred a net cost of £275 (2019: £214) and the Seals Swimming Club incurred a net cost of £520 (2019: surplus of £550). No school disco was run for pupils (2019: income of £848).

Donations made by the NBPA amounted to £26,320 (2019: £31,456).

A donation to the School’s Bursary Fund of £1,000 (2019: 10% of net profits amounted to £2,122) was approved for the year.

In the current year, the NBPA committee donated £1,200 from the Christmas Fayre to a local charity, Alice's Arc. Additionally, the NBPA has donated £1,000 towards the COVID-19 community response equipment needed.

Following the 2019 Ball (a biennial event) a donation of £1,334 was made to Hospice in the Weald, which represented 10% of the net profit from the ball. There was no ball in the current year.

In the current year, NBPA donated £1,498 to the School and pledged a further £21,622 for the purchase of tablets, new books in the Middle/ Senior school library, new equipment for the rifle club and a donation towards a new Pre-prep reading scheme.

In the previous year the outgoing committee pledged £28,000 to the school for the outdoor playground, school fees donation, a defibrillator and new books in the Pre-prep department. This was paid to the school in the current year, apart from £1,500 for new books in the Pre-prep department.

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The New Beacon School Parent Association ("NBPA") Charity registration number: 1094688

Trustees' Annual Report for the Year Ended 31 August 2020

Risk factors

The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to them. The trustees continue to review and monitor the systems for managing the major strategic, business and operational risks which the charity faces. As at 31 August 2020 the trustees have not identified any operational risks to which the charity may be exposed.

Financial review

The accounts for the year ended 31 August 2020 accompany this report.

Incoming resources for the year amounted to £26,759 (2019: £130,541), from which donations of £4,698 (2019: £3,456) were made to the school and external charities, and £21,622 was pledged to the School.

After taking account of resources expended there was a net outflow of resources for the year of £13,314 (2019:net cash inflow of £19,286).

At the end of the year the NBPA’s funds amounted to £41,640 (2019: £54,954). These funds are unrestricted.

Reserves policy

The trustees aim to maintain reserves at a level they deem sufficient for the future needs of the charity and are aiming to maintain reserves at a level sufficient to support 6 months' expenditure for the shop and general expenses, which, based on the expenditure to 31 August 2020 would amount to £5,040 (2019: £10,110). At 31 August 2020 the unrestricted reserves amounted to £41,640 (2019: £54,954) and therefore this policy has been achieved.

Investment policy

Investment activities are managed in line with the requirements of the Trustee Act 2000. The trustees, having regard to the liquidity requirements of operating the charity and to the reserves policy, have operated a policy of keeping available funds in interest bearing deposit accounts and seek to achieve a rate of deposit which matches or exceeds inflation as measured by the retail prices index.

Structure, governance and management

Trustees of the charity

The trustees who have served during the year and since the year end were as follows:

Mr Michael Piercy Mrs Catherine Daniell (appointed on 28 September 2019) Mrs Claire Dimond (appointed on 28 September 2019) Mrs Susanna Thomas (appointed on 27 September 2019) Mrs Liezl van der Merwe Mrs Kathleen Widdowson (appointed on 28 September 2019) Mrs Lesley Harrison (resigned on 19 September 2019) Mrs Sarah Sumner (resigned on 19 September 2019) Mrs Candice Glenday (resigned on 19 September 2019) Mrs Kim Murphy (resigned on 19 September 2019)

The NBPA is a registered charity (No.1094688) established under a Constitution which was adopted on 8 October 2002. The NBPA is an unincorporated association. The registered address is New Beacon School, Brittains Lane, Sevenoaks, Kent, TN13 2PB.

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The New Beacon School Parent Association ("NBPA") Charity registration number: 1094688

Independent Examiner's Report to the Trustees of New Beacon School Parents’ Association (“NBPA”)

I report to the trustees on my examination of the accounts of the charity for the year ended 31 August 2020, which are set out on pages 8 to 15.

Responsibilities and basis of report

The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011(the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

have not been met; or

Nicola Curd FCCA

N. Russell & Co Limited Chartered Certified Accountants Registered Auditors Baywood 4 Brittains Lane Sevenoaks Kent TN13 2ND

24 June 2021

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The New Beacon School Parent Association ("NBPA") Charity registration number: 1094688

Statement of Financial Activities for the Year Ended 31 August 2020

Note
Income from:
Donations and legacies
2
Other trading activities
3
Total income
Expenditure
Raising funds
4
Charitable activities
5
Total expenditure
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward		 Unrestricted
Funds
£
3,631
23,128
26,759
13,478
26,595
40,073
(13,314)
54,954
41,640		 Total Funds
2020
£
3,631
23,128
26,759
13,478
26,595
40,073
(13,314)
54,954
41,640		 Total Funds
2019
£
3,711
126,830
130,541
79,585
31,670
111,255
19,286
35,668
54,954

All incoming resources and resources expended derive from continuing activities.

The charity has no recognised gains or losses for the year other than the results above.

The notes on pages 10 to 15 form an integral part of these financial statements.

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The New Beacon School Parent Association ("NBPA")

Charity registration number: 1094688

Notes to the Financial Statements for the Year Ended 31 August 2020

1 Accounting policies

Basis of accounting

The NBPA is a registered charity in the United Kingdom. The address of the registered office is given in the charity information on page 2 of these financial statements. The nature of the charity’s operations and principal activities is to advance the education of pupils in the school.

The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 as amended by Bulletin 1 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011, amended per Bulletin 1.

Incoming recognition

All incoming resources are included in the Statement of Financial Activities (SoFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received.

For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled.

Shop income and income derived from events is recognised as earned (that is, as the related goods or services are provided).

No amount is included in the financial statements for volunteer time in line with the SORP (FRS 102).

Expenditure recognition

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. It is categorised under the following headings:

Costs of raising funds comprise the costs of running the school shop, and fundraising expenses, together with the associated support costs, as applicable.

Expenditure on charitable activities comprises those costs incurred by the charity in the delivery of its activities and services for beneficiaries. It includes both costs allocated directly to such activities and those costs of an indirect nature necessary to support them.

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The New Beacon School Parent Association ("NBPA")

Charity registration number: 1094688

Notes to the Financial Statements for the Year Ended 31 August 2020

1 Accounting policies (continued)

Fund accounting policy

Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity. Further details of each fund are disclosed in note 11.

Stock

Stock is valued at the lower of cost and net realisable value, after due regard for obsolete and slow moving stocks. Net realisable value is based on selling price less anticipated costs to completion and selling costs. Items donated for resale or distribution are not included in the financial statements until they are sold or distributed.

Debtors and creditors receivable / payable within one year

Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.

Tax

The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes.

Going concern

The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.

Financial instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

2 Income from donations

Income from donations
Subscriptions
Gift Aid on subscriptions		 Unrestricted
Funds
2020
£
3,180
451
3,631		 Unrestricted
Funds
2019
£
3,252
459
3,711

11

Charity registration number: 1094688

The New Beacon School Parent Association ("NBPA")

Notes to the Financial Statements for the Year Ended 31 August 2020

3
Income from other trading activities
Merchandise sales
School merchandise sales of purchased goods
School shop sales of purchased goods
Membership Fees
Seals swimming club
Commission
Shopping portal sales
Firework display ticket sales
Christmas wrapping paper sales
Event Income
Fete income
Quiz night
Movie screening night
Christmas fayre
Clay pigeon shooting
Comedy night
Disco
Ball		 Unrestricted
Funds
2020
£
8,562
6,372
200
480
732
-
100
3,920
-
1,697
-
1,065
-
-
23,128		 Unrestricted
Funds
2019
£
15,331
10,273
2,490
965
777
323
14,104
3,755
661
1,899
3,730
-
1,186
71,336
126,830

12

Charity registration number: 1094688

The New Beacon School Parent Association ("NBPA")

Notes to the Financial Statements for the Year Ended 31 August 2020

4
Expenditure on raising funds
Merchandise sales
School merchandise
School shop
Membership Fees
Seals swimming club
Commission
Firework display tickets
Christmas wrapping paper sales
Event expenses
Fete
Quiz
Movie screening night
Christmas fayre
Clay pigeon shooting
Comedy night
Disco
Ball
Interest expense
General expenses
5
Expenditure on charitable activities
Donation pledged to school
Donations paid to school
Bursary fund
Alice's Arc donation
Hospice in the Weald donation
COVID-19 community response donation
Parents' welcome drinks		 Direct costs
2020
£
7,170
2,247
720
610
-
200
1,307
-
494
5
62
-
-
-
663
13,478		 Unrestricted
Funds
2020
£
7,170
2,247
720
610
-
200
1,307
-
494
5
62
-
-
-
663
13,478
Unrestricted
Funds
2020
£
21,622
1,498
1,000
1,200
-
1,000
275
26,595		 Unrestricted
Funds
2019
£
14,719
4,303
1,940
622
253
6,239
1,164
169
962
3,000
-
338
44,658
21
1,197
79,585
Unrestricted
Funds
2019
£
28,000
2,122
-
1,334
-
214
31,670

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The New Beacon School Parent Association ("NBPA")

Charity registration number: 1094688

Notes to the Financial Statements for the Year Ended 31 August 2020

6 Trustees' remuneration and expenses

No trustees received any remuneration during the year (2019:none).

7 Employees

There were no employees during the year (2019: none).

8 Related party transactions

During the year the charity entered into no transactions with related parties or trustees, other than The New Beacon School, details of which are disclosed in Note 5 (2019:none).

9 Debtors

Trade debtors
Gift Aid reclaimable
Other debtors		 2020
£
73
1,230
3,210
4,513		 2019
£
-
779
298
1,077

10 Creditors: Amounts failing due within one year

Pledge to school
The New Beacon School Bursary Fund donation
Hospice in the Weald donation
COVID-19 community response donation
Other creditors		 2020
£
23,140
3,122
1,334
1,000
501
29,097		 2019
£
28,000
2,122
1,334
-
240
31,696

11 Fund reconciliation

Unrestricted funds 2019
Unrestricted
Unrestricted funds 2020
Unrestricted		 At 1 September
2018
£
35,668
35,668
At 1 September
2019
£
54,954
54,954		 Incoming
resources
£
130,541
130,541
Incoming
resources
£
26,759
26,759		 Resources
expended
£
(111,255)
(111,255)
Resources
expended
£
(40,073)
(40,073)		 At 31 August
2019
£
54,954
54,954
At 31 August
2020
£
41,640
41,640

14

The New Beacon School Parent Association ("NBPA") Charity registration number: 1094688

Notes to the Financial Statements for the Year Ended 31 August 2020

12
Analysis of net assets between funds
Current assets
Creditors: Amounts falling due within one year
Net Assets		 Unrestricted
Funds
2020
£
70,737
(29,097)
41,640		 Unrestricted
Funds
2019
£
86,650
(31,696)
54,954

15