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2023-03-31-accounts

REGISTERED COMPANY NUMBER: 04386952 (England and Wales) REGISTERED CHARITY NUMBER: 1094637

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

FOR

MELTHAM SPORTS AND COMMUNITY GROUP LIMITED

MELTHAM SPORTS AND COMMUNITY GROUP LIMITED

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

Page
Report of the Trustees 1 to 5
Independent Examiner's Report 6 to 7
Statement of Financial Activities 8
Balance Sheet 9 to 10
Notes to the Financial Statements 11 to 17
Detailed Statement of Financial Activities 18 to 19

MELTHAM SPORTS AND COMMUNITY GROUP LIMITED

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

Meltham Sports and Community Group's objective as stated in the Memorandum and Articles is;'to promote the benefit of the inhabitants of Meltham and Neighbourhood without distinction of sex, sexual orientation, race or political, religious or other opinions, by associating, together the said inhabitants and the Local Authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants: establish, or secure the establishment of, community facilities ('the centres') and to maintain and manage the same (whether alone or in co-operation with any local authority or other person or body) in furtherance of these objects: promote such charitable purposes as may from time to time be determined. The company shall be non-party in politics and non-sectarian in religion.'

The principal activity of the charity has been to construct a sports and community centre on a site acquired on a long lease from the Meltham Cricket and Bowling Clubs. This was completed in January 2004 at a cost of around £1.2 million, with external works and games areas completed in April 2004. The centre is a multi-purpose building with changing rooms, sports hall, function room, committee and education space and storage for a wide range of community and sporting activities.

The centre is the home for five of the Town's sports clubs; Meltham Cricket Club, Meltham Subscription Bowling Club, Meltham Athletic Club, Meltham Athletic Football Club and Meltham All Blacks Rugby League Club. Each of the clubs runs their own affairs and has developed their own sports development plans that satisfy the needs of their respective associations. A key intention in the design of the new facility was to enable major development plans for all the five clubs.

Capital funding for the development projects was received from a number of sources. The largest was a grant of £893,000 from Sport England which followed from a successful bid. This was match funded from a grant from Meltham Town Council of £60.000; Kirklees Metropolitan Council with two grants totalling £92,000 and Yorkshire Forward with a grant of £25,000. The remainder of the funds were received from a mix of private donations, company sponsorships and general fundraising in the community, and totalled in excess of £50,000.

Since completing the construction works the main activity of the charity has been the management and maintenance of the facility for the benefit of the community.

Page 1

MELTHAM SPORTS AND COMMUNITY GROUP LIMITED

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023

OBJECTIVES AND ACTIVITIES

Significant activities

This was our first full year without any restrictions and closures from the covid pandemic and a return to something close to normal. This has meant that there was no Government grants to support us and the rent for the car park as a covid testing centre ended also. In general, our objectives for this year have been much the same as previous years

Since opening the main source of income to pay for the running costs of the centre is the net receipts from the bar. Bar sales have returned to a similar pattern to those before the pandemic.

We have continued with the employment of a senior bar steward on full weekly hours under the direction of one of the Directors, Michael Pogson, who also volunteers to cover much of the management responsibilities and additional bar work for which we are extremely grateful.

The five founding sports clubs continue to provide a wide range of sporting activity for the community as most of their programmes have returned to normal. It is disappointing that the Rugby Club have been unable to field sides, but we remain hopeful that some of their activities will return.

Many of our other community activities have returned and there has been an increase in the use of the sports hall which is very pleasing. Bookings for the bar and event space are back to pre-pandemic patterns also. There does appear to be a reduction in sales of alcohol at events which we believe is common in most licensed premises.

Our objectives will be much the same in the following year, whilst seeking ways to continue to attract more events we will ensure our costs are kept to manageable levels.

Page 2

MELTHAM SPORTS AND COMMUNITY GROUP LIMITED

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023

FINANCIAL REVIEW

Financial position and going concern

A cursory view of this year's accounts would suggest a problematic year, as the bottom line indicates a deficit of £18,806, which compares with a surplus of £20,847 the year before. However, there are a number of reasons for this and the underlying picture is much more positive.

Firstly, the previous year we had received over £18,000 in covid grants and £13,000 in rent for hosting the covid testing station. This year we have had much longer opening hours and weeks, hence higher running costs (as well as higher electricity tariffs). Our stock levels are much higher and we have continued to invest in improvements and repairs in the centre than would be the case in a normal year. The centre has been completely redecorated internally and over the last two years we have reupholstered the chairs, renewed the curtains, replaced the CCTV system, fire security system, new energy efficient lighting and replaced various pieces of equipment. Property and grounds maintenance expenditure as a consequence is over £27,000 for this year, which compares to pre-pandemic levels of often well below £10,000 per year. Our expenditure includes high levels of depreciation after the deferred grant release, which shows as a net loss of over £10,000.

On a positive note, our balance sheet continues to be healthy and our bank balance is over £103,000, significantly better than at any pre pandemic year. We continue to be in a healthy financial position, despite the difficult trading environment.

Reserves policy

The Board aim to build a cash reserve of around £100,000, to ensure they can cover major repairs and have sufficient working capital. The cash reserve at the year end was £105,039. The building and grounds are currently maintained to a high standard and this cash balance is considered sufficient to continue operations for the foreseeable future.

FUTURE PLANS

Our objectives will be much the same in the following year, whilst seeking ways to attract more events we will ensure our costs are kept to manageable levels.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Page 3

MELTHAM SPORTS AND COMMUNITY GROUP LIMITED

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023

STRUCTURE, GOVERNANCE AND MANAGEMENT Organisational structure and decision making

We have retained the same governance structure that we commenced with, as this has served us well. We have nine Trustee/directors, five of whom are selected by each of the main sports clubs: Meltham Subscription bowling Club, Meltham Cricket Club, Meltham Athletic Football Club, Meltham All Blacks Rugby League Club and Meltham Athletics Club. The remaining four trustees are selected from key areas of the wider community representing early years, youth, civic, and elderly residents.

The trustees met monthly when the building was open and received a report on the management of the centre and a financial report at each meeting. Decisions are made on any works at the centre, any major expenditure, and staffing issues. Each of the sports clubs can send additional representatives should there be a need to address any concerns. This works well and there continues to be a very good spirit of co-operation between all the users in the centre.

One of the trustees, Michael Pogson, has continued as the volunteer Centre Manager ensuring that the facility is well-managed and dealing with any daily issues. We continued with the employment of a senior bar worker under Michael's supervision and employ temporary and volunteer bar staff at busy events and a part time cleaner. Other trustees have volunteered to undertake governance and other tasks, such as procuring the new lift, additional cleaning, minute taking, catering etc.

Moving forward we will continue with the same structure with an eye on recruiting new board members and we will continue to regularly review both our business arrangements as well as the condition and repair of the centre to ensure that both remain fit for purpose.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number

04386952 (England and Wales)

Registered Charity number

1094637

Registered office

Mean Lane Meltham Holmfirth Huddersfield West Yorkshire HD9 5QT

Page 4

MELTHAM SPORTS AND COMMUNITY GROUP LIMITED

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023

Trustees

J M Pogson D A Curtis J Danson J E Rockett

M J Sturdy C Westcott P G White C Berry J A Moulson R N Moorhouse (appointed 18.2.23)

Company Secretary

D A Curtis

Independent Examiner

Laura R Brain Brosnans Chartered Accountants Birkby House Bailiff Bridge Brighouse West Yorkshire HD6 4JJ

Approved by order of the board of trustees on 9 March 2024 and signed on its behalf by:

P G White - Trustee

Page 5

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF MELTHAM SPORTS AND COMMUNITY GROUP LIMITED

Independent examiner's report to the trustees of Meltham Sports And Community Group Limited ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2023.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Page 6

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF MELTHAM SPORTS AND COMMUNITY GROUP LIMITED

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Laura R Brain

Brosnans Chartered Accountants Birkby House Bailiff Bridge Brighouse West Yorkshire HD6 4JJ

9 March 2024

Page 7

MELTHAM SPORTS AND COMMUNITY GROUP LIMITED

STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2023

2023 2022
Unrestricted Unrestricted
funds funds
Notes £ £
INCOME AND ENDOWMENTS FROM
Donations and legacies - 400
Charitable activities
Community sports centre 125,318 133,313
Investment income 2 74 29
Total 125,392 133,742
EXPENDITURE ON
Bar costs 51,897 40,476
51,897 40,476
Community sports centre running costs 92,301 72,419
Total 144,198 112,895
NET INCOME/(EXPENDITURE) (18,806) 20,847
RECONCILIATION OF FUNDS
Total funds brought forward 267,280 246,433
TOTAL FUNDS CARRIED FORWARD 248,474 267,280

The notes form part of these financial statements

Page 8

MELTHAM SPORTS AND COMMUNITY GROUP LIMITED

BALANCE SHEET 31 MARCH 2023

Notes
FIXED ASSETS
Tangible assets
7
CURRENT ASSETS
Stocks
8
Debtors
9
Cash at bank and in hand
CREDITORS
Amounts falling due within one year
10
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT LIABILITIES
CREDITORS
Amounts falling due after more than one
year
11
NET ASSETS
FUNDS
12
Unrestricted funds
TOTAL FUNDS		 2023
Unrestricted
fund
£
759,989
5,344
4,248
105,039
114,631
(18,204)
96,427
856,416
(607,942)
248,474
248,474
248,474		 2022
Unrestricted
funds
£
788,310
4,176
8,078
114,264
126,518
(19,996)
106,522
894,832
(627,552)
267,280
267,280
267,280

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.

The notes form part of these financial statements

continued...

Page 9

MELTHAM SPORTS AND COMMUNITY GROUP LIMITED

BALANCE SHEET - continued 31 MARCH 2023

The trustees acknowledge their responsibilities for

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 9 March 2024 and were signed on its behalf by:

P G White - Trustee

M J Sturdy - Trustee

The notes form part of these financial statements

Page 10

MELTHAM SPORTS AND COMMUNITY GROUP LIMITED

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

1. ACCOUNTING POLICIES

BASIS OF PREPARING THE FINANCIAL STATEMENTS

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

INCOME

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

EXPENDITURE

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

TANGIBLE FIXED ASSETS

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Long leasehold - 2% on cost
Improvements to property - 15% on reducing balance
Plant and machinery - 25% on reducing balance
Fixtures and fittings - 15% on reducing balance
Computer equipment - 33% on cost

Tangible fixed assets are stated at cost (or deemed cost) or valuation less accumulated depreciation and accumulated impairment losses. Cost includes costs directly attributable to making the asset capable of operating as intended.

STOCKS

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

TAXATION

The charity is exempt from corporation tax on its charitable activities.

FUND ACCOUNTING

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

continued...

Page 11

MELTHAM SPORTS AND COMMUNITY GROUP LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023

1. ACCOUNTING POLICIES - continued

FUND ACCOUNTING

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

PENSION COSTS AND OTHER POST-RETIREMENT BENEFITS

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

2. INVESTMENT INCOME

INVESTMENT INCOME
2023 2022
£ £
Deposit account interest 74 29

3. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging:

2023 2022
£ £
Depreciation 29,340 30,219

4. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.

TRUSTEES' EXPENSES

There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.

continued...

Page 12

MELTHAM SPORTS AND COMMUNITY GROUP LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023

5. STAFF COSTS

The average monthly number of employees during the year was as follows:

Bar staff
No employees received emoluments in excess of £60,000.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
INCOME AND ENDOWMENTS FROM
Donations and legacies
Charitable activities
Community sports centre
Investment income
Total
EXPENDITURE ON
Bar costs
Community sports centre running costs
Total
NET INCOME
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD		 2023
2022
1
2
Unrestricted
funds
£
400
133,313
29
133,742
40,476
40,476
72,419
112,895
20,847
246,433
267,280

6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

continued...

Page 13

MELTHAM SPORTS AND COMMUNITY GROUP LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023

7. TANGIBLE FIXED ASSETS

COST
At 1 April 2022
Additions
At 31 March 2023
DEPRECIATION
At 1 April 2022
Charge for year
At 31 March 2023
NET BOOK VALUE
At 31 March 2023
At 31 March 2022
COST
At 1 April 2022
Additions
At 31 March 2023
DEPRECIATION
At 1 April 2022
Charge for year
At 31 March 2023
NET BOOK VALUE
At 31 March 2023
At 31 March 2022		 Long
leasehold
£
1,167,196
-
1,167,196
417,834
23,344
441,178
726,018
749,362
Fixtures
and
fittings
£
68,131
429
68,560
58,907
1,448
60,355
8,205
9,224		 Improvements
to
Plant and

property
machinery
£
£
65,453
42,095
-
590
65,453
42,685
45,127
32,697
3,049
1,499
48,176
34,196
17,277
8,489
20,326
9,398
Computer
equipment
Totals
£
£
1,718
1,344,593
-
1,019
1,718
1,345,612
1,718
556,283
-
29,340
1,718
585,623
-
759,989
-
788,310

continued...

Page 14

MELTHAM SPORTS AND COMMUNITY GROUP LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023

8.
STOCKS
Stocks
9.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
VAT
Prepayments
10.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade creditors
Social security and other taxes
Wages creditor
Pension creditor
VAT
Accruals and deferred income
11.
CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR
Deferred government grants
12.
MOVEMENT IN FUNDS
At 1.4.22
£
Unrestricted funds
General fund
267,280
TOTAL FUNDS
267,280		 2023
£
5,344
2023
£
593
3,655
4,248
2023
£
16,238
329
(936)
115
-
2,458
18,204
2023
£
607,942
Net
movement
in funds
£
(18,806)
(18,806)		 2022
£
4,176
2022
£
-
8,078
8,078
2022
£
18,345
278
(552)
82
39
1,804
19,996
2022
£
627,552
At
31.3.23
£
248,474
248,474

continued...

Page 15

MELTHAM SPORTS AND COMMUNITY GROUP LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023

12. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
TOTAL FUNDS		 Movement
Income
Expenditure
in funds
£
£
£
125,392
(144,198)
(18,806)
125,392
(144,198)
(18,806)

Comparatives for movement in funds

Unrestricted funds
General fund
TOTAL FUNDS		 At 1.4.21
£
246,433
246,433		 Net
movement
in funds
£
20,847
20,847		 At
31.3.22
£
267,280
267,280

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
TOTAL FUNDS		 Movement
Income
Expenditure
in funds
£
£
£
133,742
(112,895)
20,847
133,742
(112,895)
20,847

continued...

Page 16

MELTHAM SPORTS AND COMMUNITY GROUP LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023

13. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2023.

Page 17

MELTHAM SPORTS AND COMMUNITY GROUP LIMITED

DETAILED STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31 MARCH 2023
INCOME AND ENDOWMENTS
Donations and legacies
Donations
Investment income
Deposit account interest
Charitable activities
Bar sales
Electricity generation
Rents received
Room hire income
Grants
Sporting services
Total income
EXPENDITURE
Bar costs
Opening stock
Purchases
Closing stock
Charitable activities
Wages
Pensions
Rates and water
Insurance
Light and heat
Telephone
Property and grounds maintenance
Sundries		 2023
£
-
74
112,514
2,408
200
8,713
-
1,483
125,318
125,392
4,176
53,065
(5,344)
51,897
26,250
593
3,364
3,169
12,643
1,772
26,831
3,300
77,922		 2022
£
400
29
94,690
4,147
13,000
1,710
18,716
1,050
133,313
133,742
500
44,152
(4,176)
40,476
22,924
432
2,346
2,925
3,658
1,830
20,876
2,309
57,300

This page does not form part of the statutory financial statements

Page 18

MELTHAM SPORTS AND COMMUNITY GROUP LIMITED

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023

Support costs
Management
Postage and stationery
Finance
Bank charges
Deferred government grant
Depreciation of tangible fixed assets
Governance costs
Accountancy, legal and professional fees
Total expenditure
Net (expenditure)/income		 2023
£
36
383
(19,610)
29,340
10,113
4,230
144,198
(18,806)		 2022
£
18
1,551
(19,610)
30,219
12,160
2,941
112,895
20,847

This page does not form part of the statutory financial statements

Page 19