THE ROTARY CLUB OF MISBOURNE MATINS CHARITY FUND
ACCOUNTS, EXAMINER'S REPORT & TRUSTEES' REPORT FOR THE YEAR TO 30th JUNE 2022
INDEX
PAGES
1-2 Charity Accounts for the year to 30th June 2022 & Balance Sheet 3 Independent Examiner’s Report 4-7 Trustees'Report
| ACCOUNTSFOR THEYEAR TO 3 | oth JUNE2022 | ||
|---|---|---|---|
| 2022 | 2021 | ||
| ---- | |||
| € | |||
| FUNDRAISING | |||
| ChristmasFloat(partrestricted) | 4.312 | 814 | |
| Members generaldonationsin lieu of breakfast | 1,208 | I | 1,692 |
| GiftAid TaxRecovery | 4,457 | 6,151 | |
| SergeantatArmsFines | 542 | 0 | |
| Zoom Talks | 470 | 3,044 | |
| MembersChristmasCards Donations | 440 | 260 | |
| Other includinglnterest | 2 | 160 | |
| SantaFunRun | 0 | 855 | |
| Film Night cancelled duetoCovid | -130 | 0 | |
| ZoomQuiz events | 0 | JIU | |
| BreakfastZoomcompetition | 0 | 30 | |
| 11,301 | 23,316 | ||
| RESTRICTED FUNDRAISING | |||
| Ukraine | 4,884 | 0 | |
| GolfDay event (with GXGC & RCGX&CSPNet of exp) | 4,056 | 0 | |
| Rotary District Grants forCharityProjects | 2,458 | 1,985 | |
| MembersAnnualDonationstoFoundation | 1,555 | 1,490 | |
| Members breakfast donationsto localFood Banks | 1,435 | 1,995 | |
| lvlembers donations toothernamed charities | 810 | 1,800 | |
| Schools GraphicDesigncompetition sponsorship | 780 | 0 | |
| KidsOutat TVAdventurePlayground | 400 | 0 | |
| Online QuizforRennie Grove | 0 | 525 | |
| --r337E' | 7,795 | ||
| Total Fundraising above | 27,679 | 31111 | |
| CHILDRENIN NEED | |||
| Gross amountraised by Misbourne Matins | 2,368 | 6.363 | |
| TOTALALL Fundraising | 30,447 | 37,474 | |
| LessDONATIONS (page2) | 30,172 | 31,459 | |
| DeficiUexcess offundraising | -'125 | 6,015 | |
| SURPLUSbrought forward ACCUMULATED SURPLUS |
-15,052 __]1331 |
9,047 _l{{el |
|
| BALANCESHEET Cash at Bank - CharityAcct |
__l_t,e3I- | 15,q9? |
| 2022 | 2021 | ||
|---|---|---|---|
| LOCALCOMMUNIry | |||
| Scannappeal | 5,156 | 1,000 | |
| Rennie Grove | 2,000 | 1,525 | |
| ThamesValleyAir Ambulance | 1,100 | 1,500 | |
| LocalFood Banks | 1,750 | 3,486 | |
| Supportoflocal Ukraine refugees | '1,678 | 0 | |
| Rivertime BoatTrust | 1,200 | 790 | |
| Chalfont StPeter Cherry Treesforlocal park | 660 | 0 | |
| RemembranceDayWreaths (BritishLegion) | 250 | 250 | |
| AmershamMuseum | 200 | 0 | |
| Childrens AirAmbulance | 200 | 0 | |
| Micro CreditinAfrica throughRC Abingdon | 200 | 0 | |
| Maggies Cancer Care | 100 | 0 | |
| YoungLivesversus Cancer | 100 | 0 | |
| OKOurKids | 50 | 0 | |
| Aquabox | 50 | 0 | |
| WaterSurvival Box | 50 | 0 | |
| AlzheimersSociety | 50 | 0 | |
| Chiltern OpenAirMuseum | 0 | 800 | |
| SouthBucks Hospice | 0 | 500 | |
| ThamesValleyAdventurePlayground | U | 500 | |
| ArcticOne | - | n 14,?64 |
250 ItrFfl |
| INTERNATIONAL | |||
| Leap lndia | 2,540 | 3,500 | |
| lntFellowship of Healthcare ProfessionalsforUkraine | 3,410 | 0 | |
| Shelterboxdisastersupport Haiti | 385 | 0 | |
| SaheliTrustlndia | 0 | 1,552 | |
| Alan's Africafor SinaLeoneprojects | 0 | 1,010 | |
| Rotary Club ofSeminyakCharity | 0 | 300 | |
| Mary's Meals | U | 250 | |
| Global Care | U | 200 | |
| 6335 | 6,812 | ||
| LOCALYOUTH | |||
| Schools Life Education,First Ard,Dictionaries,Garden | 1,190 | 2,880 | |
| ThamesValleyAdventurePlaygroundTasterKids Out | 1,200 | U | |
| Schools GraphicDesignCompetitionPrizes and Costs | 938 | 0 | |
| KidsOut(Localtoyboxes) | 600 | 1,600 | |
| CSG Youth Club | 0 | 500 | |
| Events cancelled duetoCOVID | 0 | -47 | |
| 3,928 | 4,933 | ||
| SUNDRY | |||
| Children in Need | 2,360 | 6,363 | |
| Rotary Foundation UK | 2,755 | 2,750 | |
| TOTALDONATIONS | Nln | 31/59 |
TRUST INFORMATION & TRUSTEES' REPORT
STATUS A charitable trust governed by a trust deed Charity number 1094635
TRUSTEES Judie Goldie Club member Nick Hallchurch Club member Geoffrey Hoare Appointed 14 July 2021, President Elect Derek Jones Club member & Chair of Trustees Michael Leyland Club member & Treasurer Susie Weisz Appointed 22 July 2020, President from 30 June 2021
The trustees are appointed in accordance with the procedures set out in the Trust Deed and are authorised to act as Trustees by the members of the Rotary Club of Misbourne Matins. Trustees must themselves be members of the Rotary Club of Misbourne Matins. They are formally appointed when they indicate their willingness to serve as Trustees as required by the Trust Deed.
REGISTERED ADDRESS
c/o Mr Derek Jones Chairman of the Trustees 34 Scatterdells Lane Chipperfield WD4 9ET
INDEPENDENT EXAMINER
Mr K Greatbatch The Chevin Cokes Lane Chalfont St Giles HP8 4UD
BANKERS
Barclays Bank 32 High Street Chalfont St Peter Gerrards Cross SL9 9QD
STRUCTURE AND GOVERNANCE
The Rotary Club of Misbourne Matins Charity Fund was established to provide a formal, registered charity through which the Rotary Club could carry out its charitable objectives. The Rotary Club is part of the Rotary Clubs of Great Britain and Ireland (RIBI) and Rotary International (RI), the worldwide organisation. The Rotary Club of Misbourne Matins carries out its charitable objectives using procedures, structures and a Club organisation recommended by RIBI and RI.
The Charity Fund was established on 9 June 1999 through a Trust Deed, as recommended by RIBI, and which sets out its charitable objectives, how it should operate, its banking arrangements, how it should administer any investments and how it should determine disbursement of its charitable funds in accordance with its objectives as well as setting out the arrangements for the appointment and if necessary, the removal of Trustees. Rotary Clubs are provided with advice, guidance, and training by RIBI to ensure the proper completion of its charitable objectives.
On 22 March 2017, the trustees completed a supplemental deed of trust, Amendments to the Governing Document, which sets out certain matters concerning how the Trust should operate and matters concerning the appointment and conduct of the trustees, but which does not alter the purpose or organisation of the Trust.
All the charitable activities of the Club are organised through four Club Committees; Fundraising, Community Service, Youth and International; who’s Chairmen are part of the formal and elected Council of the Club. The Trustees of the Charity Fund determine that the Club’s processes and decisions are in accordance with charity law, the Trust Deed of the Charity Fund and ensure that the Club’s charitable activities are appropriately monitored and controlled. The Trustees consider the Budget for the Charity Fund prepared by the Council of the Club, which sets out fundraising activities and proposed disbursements of funds, and during the year, the Trustees monitor at regular intervals how the actual position of the Charity Fund has progressed.
Where the Club provides funds for charitable purposes overseas, either entirely through its own activities or together with other RIBI Rotary Clubs, the funds are co-ordinated, approved and monitored through Rotary International, often with additional funds provided by the worldwide charity Rotary Foundation. Such funds must be channelled through Rotary Clubs in the receiving countries to ensure proper control and monitoring of the expenditures at a local level in the receiving country.
CHARITABLE OBJECTIVE
As laid out in the Trust Deed the Charity Fund shall hold and apply all monies received by the Fund and raised by the Rotary Club of Misbourne Matins for the Charity Fund and any income thereon for the relief of the poor and needy or such other charitable purposes as the Rotary Club in a duly constituted meeting direct or failing which for such charitable purposes as the Trustees determine.
For the purposes of meeting this charitable objective the Trustees advise and ensure that the members of the Club understand in making and completing the plans and activities of the Club the Charity Commission’s guidance on public benefit. All members of the club and Trustees are volunteers and receive no remuneration or benefits.
THE YEAR – FUNDRAISNG AND DONATIONS
FUNDRAISING (See page 1)
During the year to 30 June 2022 the Charity Fund received total donations of £30,047 , down due to the ongoing COVID, from the £37,474 in 2021, as set out on page 5. Of this £18,746 (2021 £14,158) was for named charities.
Due to COVID the charity was unable to organise a Children in Need collection at Heathrow but £2,368 was from local schools raised some compared with £6,363 the previous year.
COVID also curtailed some of the annual Christmas Float street collections locally as well as static collections at supermarkets, petrol stations and village fairs but raised £4,312 (2021 £814).
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The cancellation of all our breakfast meetings, which had started the previous year, continued for part of the year so members decided to donate their “breakfast” costs to the Charity Fund, initially for local Food Banks, but then for the general use of the Charity Fund. These member donations totalled £4,198 (2021- £17,267), of which some £1,550 (2021 £1,490) was for the Rotary Foundation.
During the year, the Charity Fund also supported a further Rotary Foundation Scholar who was studying at the Oxford University and who received a grant from Rotary through their home club. The post grad student however was unable to leave her country, Australia, due to COVID, so our support was limited.
DONATIONS (see page 2)
The Charity Fund disbursed to the local Community some £14,794 (2021- £10,601) principally to Scannappeal, Rennie Grove Hospice, TV Air Ambulance and support for Ukrainian refugees. It also donated £1,750 (2021- £3,486) to local Food Banks during the COVID pandemic. It made many smaller donations to local charities or for local charitable needs.
Our International charities received £6,335 (2021- £6,612) principally to two orphanages in India and for medical and healthcare equipment for Ukrainian residents.
Local youth benefited from donations of some £3,928 (2021- £4,933) principally to local schools to provide urgent IT equipment to support out of school online learning.
The Fund donated £2,755 (2021- £2,750) to the Rotary International Foundation Charity. This Fund is used to finance many charities and projects throughout the world. For many years it has been the aim of Rotary to completely eradicate Polio.. Support is also provided to countries where disasters occur and funds are provided for students to further their studies in foreign countries.
FINANCIAL REVIEW
Reserves
The Trustees and the members of the Rotary Club have determined that all monies raised through fundraising together with interest on monies invested should be disbursed through appropriate donations as soon as possible in the financial year but in any case, as soon as possible in the following financial year. The Charity Fund will not commit to donations or make payments until it has the appropriate cash resources for such commitments.
Risk Management – Health, safety, and vulnerable persons
The Trustees require that all events and activities of the Club carried out for the Charity Fund are properly planned with an appropriate risk analysis prepared before the event and monitored during the event or activity. The Club appoints persons responsible at our events for ensuring appropriate measures and monitoring of risks for health, safety and for vulnerable persons.
RIBI have obtained public risk, club member and Officer as well as Trustee insurance on behalf of all RIBI clubs and the Trustees ensure that the events and activities are completed with appropriate recognition of the insurance conditions and terms.
STATEMENT OF TRUSTEE RESPONSIBILITIES
In preparing the accounts for each financial year, Charity Law requires that the Trustees:
- Select suitable accounting policies and then apply them consistently.
• And make adjustments and estimates that are reasonable and prudent. The Trustees are responsible for keeping adequate accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the accounts comply with the Charities Acts. They are responsible for safeguarding the Charity Fund’s assets and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The Trustees confirm that the Accounts comply with current statutory requirements and those of the Charity Trust Fund.
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Approved by the Trustees and signed on its behalf by the Chairman of the Trustees,
Mr Derek Jones.
Date: 12th September 2022
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