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← Open Door Exmouth

2024-12-31-accounts

Annual Report & Financial Statements OPENWDOOR 2024 Exmouth

Front Page: Hayley Coughtrey, Cook and Donna Evans, Cafe Manager. At Open Door Exmouth, we acknowledge and respect the story of each individual, whether staff, service user, volunteer or trustee.

Contents

Reference & Administration 3 Details

4 Trustees’ Report Declaration, Financial Overview & Reserves 5 Chair of Trustees’ Statement

6 Treasurer’s Report

7 About Us

8 Everyone Has a Story

9-14 Service Reports

15 Thank You

17 Independent Examiners’ Report

Statement of Financial 18-19 Activities 20 Balance Sheet

Notes to the Financial 21-37 Statement

Reference & Administration Details

Open Door Exmouth is a charitable company limited by guarantee, number 04543199, incorporated in England and Wales on 24th September 2002 and registered as a charity, numbered 1094599, on 14th November 2002.

Registered Office: The Open Door Centre, Church Street, Exmouth, Devon. EX8 1PE

Independent Examiner: Thompson Jenner LLP, 1 Colleton Crescent, Exeter. Devon. EX2 4DG

The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. Under those Articles, all the original Trustees/Directors retired at the first AGM and have submitted themselves for re-election. Thereafter, one-third have retired by rotation each year.

The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice, applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective January 2019).

The objectives of the charity are a) to relieve persons who are in conditions of need or hardship, or who are aged or sick, and to relieve the distress caused thereby in Exmouth in the county of Devon and in such other parts of the United Kingdom, or the world, as the Trustees may from time-to-time see fit and b) to advance education, by such means as the Trustees may consider appropriate, including by means of establishing and operating any educational establishment or establishments in the said location, and in such other parts of the United Kingdom, or the world, as the Trustees from time-totime think fit and c) to demonstrate the Christian faith in accordance with the ethos statement appearing in the schedule hereto in the said location and in such parts of the United Kingdom, or in the world, as the Trustees may from time-to-time think fit.

Board of Trustees during the year 2024

Mrs Fiona Bolt Mrs Dianne Conduit - Chair Dr Robert Ferns Mr Nick Jackson - Treasurer Mrs Katie Ranft

Dr Peter Stiff Mr Jeff Russell Mrs Anne Wynne

Senior Management Team

Lisa Pike - Chief Executive Officer Tim Chappell - Head of Operations

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Trustees’ Report Declaration

The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the charitable company for the year ended 31 December 2024.

Public Benefit

The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.

The income generated for the year was £355,628*FINANCIAL OVERVIEW The expenditure for the year totalled £345,926 This resulted in a surplus for the year of £9,702

*excludes an expendable 5 year endowment of £75,652

Reserves

The reserves held at 31st December 2024 totalled £195,540, broken down between Unrestricted Funds of £110,532, Restricted Funds of £9,356 and an expendable 5-year Endowment Fund of £75,652.

The trustees remain diligent in monitoring the charity's reserve levels, aiming to maintain unrestricted funds sufficient to cover six months of core operating costs. This target has been calculated at £165,000, with designated funds for closure at £68,000. However, considering a secured commitment of over £50,000 annually from The National Lottery for restricted activities over the next three years, the target reserve level has been adjusted to £140,000. The approved 2025 budget does not generate a surplus, meaning we will fall short of this target unless additional income is secured.

rd

The Trustees of Open Door Exmouth approved the annual report on 23 June 2025.

Dianne Conduit Chair of Trustees Date: 23/6/2025 aeoe

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Chair of Trustees’ Statement

As we close another year, it is my privilege, on behalf of the board of trustees, to pay tribute and give a huge thank you to our dedicated volunteers, funders, partner organisations, and our hugely skilled and talented staff team. The impact of their service is immense and a few examples, by no means all, are evidenced below.

In 2024 Open Door: 

     - 96 volunteers gave 15,044 hours of their time

  - Welcomed 28 new volunteers to Open Door and five

  - new members of staff.

     - Replaced all our café furniture, providing 16 extra seats, increased storage, a new welcome desk and a

  - community fridge counter, in addition to giving the café a fresh new look.

     - Met with our highest ever number of clients and introduced Street Outreach.

     - Started ‘Pop-Up’ Saturdays and Community Fridge Saturdays

We have been blessed with grants, donations and legacies to keep our services running and developing, to meet the growing and changing needs of our community. Some of this funding is over multiple years and is enabling us to go into our 30th year on a positive financial footing.

As we celebrate our 30th year, I would like to thank each and every trustee for the time, knowledge, experience and wisdom they contribute to the Board and to the wider organisation.

Finally, I want to thank every individual, group and the members of our wider community for all the support you provide, whether it is supporting our Café and Men’s Shed projects, raising funds, donating food, clothing and toiletries, promoting what we do or signposting people to our services. We are inspired by what we do, by the people we support and those we work with. We are humbled by their stories every single day and we have the honour of learning from them too.

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Treasurer’s Report

This year has seen a step change for Open Door Exmouth with both income and expenditure growing by 33%. This reflects the increased demand for services and the further development of staff and volunteer structures to sustain delivery. Income was £355,628, an increase of £88,499 and there was also a further contribution of £75,000, as an expendable endowment from the Edward Gostling Trust. Expenditure was £345,926, an increase of £86,125, with an overall surplus for the year of £9,702; just under £3,000 more than in 2023.

We are grateful for the continued support from local and district councils, individuals, churches and companies. The unexpected legacies this year of £75,000 boosted donations from individuals to £120,235.

Much of the income has come from long term restricted funding which will support core activities over the coming years. This includes over £50,000 each year for the next 3 years

from The National Lottery, in addition to £30,000 for the next 2 years from the Garfield Weston Nick Jackson Foundation. During the year, The National Lottery also contributed £20,000 towards Men’s Shed core costs and equipment. We also received trust donations to establish Toast, our new youth café for 11-18s.

The restricted funds received in 2024 were £141,441, which were all spent, leaving a reduced closing balance of £9,356. We received income in advance for 2025 of £45,000 from the Barleycorn Trust, BBC Children in Need and Garfield Weston Foundation (as mentioned above). This, as well as the expendable endowment fund of £75,000, meant that we had cash holdings of £225,599 at the end of the year, compared to £133,084 in 2023.

We are well-positioned for income in 2025, with over £100,000 in confirmed grants and the capacity to spend £15,000 annually from the expendable endowment. We also have over 90 volunteers who add considerably to the resources of Open Door, but are not given a monetary value in the accounts. Fortunately, some of the funding we have received for 2025 is for a Volunteer Co-ordinator, who will be essential in supporting our volunteers.

The Trustees set a policy of having enough funds to last for 6 months including a designated fund to allow for a dignified closure, if needed. This is significant when looking at the amount of unrestricted funds we need as reserves to keep the charity going.

During the year, the unrestricted funds rose to £110,532, exceeding the target of £100,000 set by the Board for 2024. Now looking forward to 2025, the Board has set a strategy to increase the reserves to £165,000, including designating £68,000 (previously £41,500) as the closure fund. However, taking into consideration the guaranteed income and restricted funds, the target is to achieve an unrestricted funds balance of £140,000 over the next few years. This will be a challenge, as the budget for 2025 has been set with a deficit of -£25,000. So, as a charity and community, we move forward in faith, trusting that the fundraising efforts for our 30th anniversary year will exceed the funding levels outlined in our plans. Therefore, if you have time or money to spare, please consider supporting Open Door to make our 30th year one to remember and secure the future for those in Exmouth who need our support.

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About Us

Open Door Exmouth has been at the heart of the Exmouth community for three decades. Originally a homeless drop-in service established by the local church, Open Door is now a multi-service charity, providing welcoming spaces and support across the age-groups. Our Purpose Our Guarantee To support To be at the people in need heart of our shoulder-toQuality support shoulder and facecommunity, without to-face with love creating safe and judgement. welcoming integrity and compassion. spaces. @e@@ OUR Our doors are open to all people of all ages; we have a big heart for those who are experiencing disadvantage, BENEFICIARIES marginalisation, vulnerability and social isolation.

OUR SERVICES IN 2024

OPEN DOOR RECEIVED 19,684 VISITS TO ITS PROJECTS AND SERVICES IN 2024. THIS WAS A 17% INCREASE ON 2023.

Open Door provided six main services: Community Cafe, Support Service, Parent Hub, Craft Room, Men’s Shed and Youth Services.

We delivered our services from within our Community Hub, based in Exmouth town centre and also from several outreach locations, including Exmouth Community College. We did not charge for any of our services or activities and aim to keep our costs low and affordable within our Community Café. In 2024 we launched ‘Toast’ Youth Café within our Youth Service.

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Everyone has a story

As we look back on 2024, one of the core values that has driven Open Door Exmouth throughout the year is the belief that everyone has a story. This theme resonates deeply with our work, as it reflects our commitment to supporting individuals of all ages and backgrounds, hearing their diverse and often challenging stories, and offering a helping hand when it’s needed most.

Throughout 2024, Open Door Exmouth has continued to be a pillar of hope and compassion in our community. Our mission to provide care, support and a sense of belonging to individuals facing homelessness, poverty and other life struggles has remained central to everything we do. We know that behind every person who walks through our doors is a unique story—a life full of moments, challenges, hopes and dreams. We are privileged to be part of those stories and proud to help write the next chapters.

A key highlight of 2024 was our Bags of Hope campaign, which went beyond providing essentials, to become a symbol of love,

kindness, and solidarity. Each of the 435 bags filled by our community told a story of empathy and connection, reminding recipients that they are seen, heard and valued. These simple acts of kindness have shown that our work is about more than charity, it’s about human connection and dignity. This reflects Open Door’s Christian heartbeat where love, respect, kindness and compassion remain central to our work.

As we approach our 30th year in 2025, we will continue supporting individuals in rewriting their stories with self-respect, hope and opportunity. Our door is open to everyone and we offer no judgement - because, after all, we each have a story to tell.

A heartfelt thank you to our staff, volunteers, donors, funders, partners and local community. Your support ensures that everyone has the chance to thrive.

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Community Cafe

5141 uses of the Community Fridge, a 58% increase 14,003kg of food redistributed through our Community Fridge, a 37% increase

I came to Open Door today to use the community larder and just wanted to say how grateful we are (my children and I) for the food given. Also, the kindness and goodwill shown to me by the man and lady that served me made a real difference to my day. Thank you!"

Our new cafe manager, Donna, started in post in early spring. She hit the ground running and played a key part in decision making around our new furniture and the re-styling of the cafe. Our old café furniture had become unfit for purpose and we were hugely grateful to receive grants and use some legacy funding in order to replace it. We also utilised the expertise of a local carpenter who designed and built benches, a welcome desk and community fridge counter out of recycled pallet wood. The additional chairs and bench mean we can now seat an additional 16 people. While visits to the Community Café have increased by 4.4%, takings are down by 3.4%, with customers favouring lower-cost items. Coffee bar sales rose by 20%, but this was accompanied by a decline in main meal purchases, suggesting that the cost-of-living continues to impact customer spending habits.

The Community Fridge is well-used, receiving around 120 visits each week. We remain deeply grateful to our local supermarkets who provide drop-boxes for customer food donations and/or who donate food that would otherwise go to waste, including Marks and Spencer, Co-op, Lidl and Tesco. With thanks to the National Lottery, we have introduced Pop-Up Saturdays for service-users that may not be able to access us in the week. Volunteer recruitment for Saturdays has been tricky and numbers attending the Cafe have been lower than expected. Weekdays continue to attract the highest amount of customers and those requiring our support services.

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Support

“I see people off the street being helped, suppor ted, and fed… Without Open Door, I would be dead by now.”

In 2024 we established our Support Service as a dedicated, standalone provision. With National Lottery funding, we restructured our team, separating the Café Manager role (which previously combined leading the café and support) into two distinct positions. Our former Café Manager, Maureen, became Support Lead, a crucial step as demand for our services continued to rise. This dedicated service now provides support and befriending five days a week, plus monthly on Saturdays. Our support volunteer team grew from 19 to 26, contributing 3,360 hours. We also introduced a street outreach initiative, where team members walk the town in pairs, engaging with vulnerable individuals, directing them to our services and increasing our community presence.

In 2024 we increased welfare calls by 400% to check in on absent clients. Mental health concerns were reported by 83% of those we supported. 42% of client visits resulted in referrals or signposting to external agencies, including Rough Sleeper Navigators and Exmouth Food Bank. A 15% increase on 2023.

From September, we tracked our befrienders' impact. In just four months they facilitated 737 points of contact. Of those supported, 59% struggled with social isolation, followed by food poverty, physical health and mental health challenges.

By strengthening our Support Service, expanding outreach and deepening connections, we continue to provide a vital lifeline to our community.

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Craft Room

1409 visits, an increase of 5% on 2023

Increase from 19 visits by adults with additional needs in 2023 to 97 visits in 2024

100% increase in those accessing the Community Fridge 95 visits by an individual with a support worker/enabler

“The best thing I have done in recent years is attend the Craft Room. Meeting so many lovely people has enriched my life no end. So thank you all for the friendship you show myself and all the amazing people. Thank You so much”

In 2024, our Craft Room Service thrived, fostering creativity, friendship and belonging. The Craft Café runs on Tuesday mornings at Open Door, while our Wednesday Craft Room serves an area with limited community provision. The two groups have built strong connections, with participants attending both for extra support and social interaction.

Attendance has grown, particularly among those with disabilities or socially prescribed to the group. Many who first joined through support workers, seeking connection after personal loss, now attend independently—supporting others and sharing skills. Our reputation as a welcoming, safe space continues to grow, especially among local support workers.

This year, we engaged in community projects like our Spring Gifts initiative, spreading kindness through handcrafted gifts and the Exmouth Winter Festival Lantern Parade. Thanks to new volunteer Ann Wren, our knitters and crocheters created blankets for Moldova and Ukraine.

A new addition to our Wednesday Craft Room is a shared lunch, introduced after participants who live alone expressed missing mealtime companionship. This simple, yet meaningful, change has strengthened the group’s sense of community.

Through creativity and shared experiences, our Craft Service continues to be a place of laughter, care and connection—where people not only create, but find friendship and support.

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Parent Hub

“ ’ It s a really nice atmosphere and ” volunteers are lovely! “ ’ ” It s a great, safe, non-judgemental place “I like that it’s a community family support group and there are kids activities and help”

In 2024, Parent Hub Café continued to provide a welcoming, supportive space for families, running weekly during term time, with additional summer pop-up sessions. It was our Service Lead, Liz’s first full year in post and volunteer recruitment was a key challenge. At one point we only had two volunteers, but thanks to connections with the newly formed Women’s Institute and other networking efforts, we welcomed six new volunteers, thus strengthening the team.

Having a Support Team member at each session has been invaluable, particularly for parents needing specialist advice on benefits, housing and other challenges. Our Baby Bank continues to ease financial pressure by providing free nappies and other baby essentials, in addition to second-hand clothes. Meanwhile, craft and sensory activities remain a favourite, offering fun for children while parents connect and unwind.

Our partnership with East Devon Family Hub has grown, with their support workers now attending sessions to provide face-to-face advice and signposting. Additionally, Lauren Barrett from Wellbeing Workshops delivered a well-received series, including a session on food and nutrition. We plan to expand these offerings to support parents’ well-being. Increasing attendance reflects the warm, judgment-free atmosphere, where families enjoy healthy snacks, build friendships and access vital support. We look forward to developing this much-needed service further.

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Men’s Shed

“ An amazing array of tools and machinery, I can put my hand to anything needed – some of the shedders are very experienced and ” happy to pass on their knowledge.

In 2024 we proudly celebrated the 10th anniversary of the Exmouth Men’s Shed — a decade of providing a welcoming space where men from all backgrounds come together to share skills, forge friendships and support one another. This year was particularly special as we welcomed 39 new shedders, expanding our vibrant community. None of this would be possible without the dedication of our volunteer Shed Leaders, whose passion and commitment continue to drive its success.

Beyond woodworking, the Shed plays a crucial role in tackling social isolation, which remains the number one concern among our members. Many men arrive struggling with loneliness, mental health challenges or declining physical health, and the Shed offers them a sense of purpose, camaraderie and belonging. Whether working on personal woodworking projects or contributing to 156 community initiatives—from fixing a chair leg to re-fitting Exmouth Coast Guard tower—our shedders find connection and fulfillment through shared work and mutual support.

Coast Guard tower—our shedders find connection and fulfillment through shared work and mutual support. “m© One of our key challenges is recruiting younger Shed Leaders. i a ar Many of our current leaders, who have been with us since the beginning, are now ten years older and succession planning will be a priority in 2025 to ensure the Shed continues to thrive for years to come. We are immensely proud of everything the Men’s Shed has achieved and look forward to seeing it grow as a place where men can connect, create and support each other.

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Youth Services

“I come to Toast to overcome my social worries. Being here helps me connect with non-judgmental people and feel safe. I hope to one day run a place like this to help kids like me.”

Launched in January 2024, Toast Youth Café provides 11-18 yearolds with a safe, supportive after-school space. Open twice weekly (3:30-5:30pm), it welcomes 15-25 young people per session, many from Exmouth Community College. With no other after-school youth hub in town, Toast supports those facing mental health struggles, neurodivergence, or vulnerability to crime and bullying. Our experienced youth team offers guidance, a listening ear and engaging activities, like games, arts & crafts and informal education on topics such as mental health, nutrition and relationships. Young people also receive free nutritious snacks and can take food home from our Community Fridge. In 2024, Toast welcomed 65 young people, with some of these attending during the school holidays for extended sessions like ‘Big Lunch’ and ‘Big Craft.’ Feedback has been overwhelmingly positive, with one participant sharing, “I was always lonely after school, but then I started coming to Toast” and “My mental health is better when I’m here”. Beyond refreshments and activities, Toast fosters friendships, confidence and personal growth.

Meanwhile, our Haven project, based at Exmouth Community College, continues to provide mentoring, a lunchtime hub and Year 6 transition support. In 2024, 99 students accessed the lunchtime hub and 57 young people, from nine primary schools, attended transition sessions. Toast and Haven are transforming young lives— offering safety, support and belonging when it’s needed most.

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About UsThank You!

Thank You to Our Superheroes!

At Open Door Exmouth, we are blessed with an incredible community of supporters; our everyday superheroes, who make everything we do possible.

To our dedicated volunteers who give their time and energy so selflessly, to our amazing staff whose passion drives our work, and to our generous funders, keyholders, businesses, organisations and churches who stand with us—we are deeply grateful. Also, to those individuals who surprised us with their generosity or chose to fundraise for us, your kindness has truly humbled us.

Every act of support, big or small, helps us to keep our doors open. We simply couldn’t do it without you. Thank you for making a real difference!

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Open Door Exmouth

Statement of Trustees' Responsibilities

The trustees (who are also the directors of Open Door Exmouth for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice), including FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland".

Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including its income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that can disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Approved by the trustees of the charity on .................... and signed on its behalf by:

......................................... N C Jackson Trustee

Page 16

Open Door Exmouth

Independent Examiner's Report to the trustees of Open Door Exmouth ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2024.

Responsibilities and basis of report

As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

Since the Company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of ACA, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of Open Door Exmouth as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

...................................... a eee ees i ersies a eaxwst ences Dave Tucker ACA FCCA Thompson Jenner LLP Chartered Accountants 1 Colleton Crescent Exeter Devon EX2 4DG Date:............................. telalzs

Page 17

Open Door Exmouth

Statement of Financial Activities for the Year Ended 31 December 2024 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)

Note
Income and Endowments from:
Donations and legacies
3
Charitable activities
4
Investment income
5
Other income
6
Total income
Expenditure on:
Raising funds
7
Charitable activities
8
Other expenditure
10
Total expenditure
Net income/(expenditure)
Transfers between funds
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward
20		 Unrestricted
funds
£
160,454
46,078
1,693
5,962
214,187
(17,791)
(177,963)
(4,318)
(200,072)
14,115
5,500
19,615
90,917
110,532		 Restricted
funds
£
141,441
-
-
-
141,441
-
(144,176)
(1,678)
(145,854)
(4,413)
(5,500)
(9,913)
19,269
9,356		 Endowment
funds
£
75,000
-
652
-
75,652
-
-
-
-
75,652
-
75,652
-
75,652		 Total
2024
£
376,895
46,078
2,345
5,962
431,280
(17,791)
(322,139)
(5,996)
(345,926)
85,354
-
85,354
110,186
195,540

The notes on pages 21 to 37 form an integral part of these financial statements. Page 18

Open Door Exmouth

Statement of Financial Activities for the Year Ended 31 December 2024 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)

Prior period comparative

Note
Income and Endowments from:
Donations and legacies
3
Charitable activities
4
Investment income
5
Other income
6
Total income
Expenditure on:
Raising funds
7
Charitable activities
8
Other expenditure
10
Total expenditure
Net income/(expenditure)
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward
20		 Unrestricted
funds
£
141,067
53,697
1,658
5,867
202,289
(12,085)
(152,335)
(2,131)
(166,551)
35,738
35,738
55,179
90,917		 Restricted
funds
£
64,840
-
-
-
64,840
(85)
(92,185)
(980)
(93,250)
(28,410)
(28,410)
47,679
19,269		 Total
2023
£
205,907
53,697
1,658
5,867
267,129
(12,170)
(244,520)
(3,111)
(259,801)
7,328
7,328
102,858
110,186

All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown is shown in note 20.

The notes on pages 21 to 37 form an integral part of these financial statements. Page 19

Open Door Exmouth

(Registration number: 04543199) Balance Sheet as at 31 December 2024

2024 2023
Note £ £
Fixed assets
Tangible assets 15 13,792 3,798
Current assets
Stocks 16 5,500 5,500
Debtors 17 7,487 2,657
Cash at bank and in hand 18 225,599 133,084
238,586 141,241
Creditors: Amounts falling due within one year 19 (56,838) (34,853)
Net current assets 181,748 106,388
Net assets 195,540 110,186
Funds of the charity:
Endowment funds 75,652 -
Restricted income funds
Restricted funds 20 9,356 19,269
Unrestricted income funds
Unrestricted funds 110,532 90,917
Total funds 20 195,540 110,186

For the financial year ending 31 December 2024 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

The financial statements on pages 18 to 37 were approved by the trustees, and authorised for issue on a .................... and signed on their behalf by:

.........................................

N C Jackson Trustee

The notes on pages 21 to 37 form an integral part of these financial statements. Page 20

Open Door Exmouth

Notes to the Financial Statements for the Year Ended 31 December 2024

1 Charity status

The charity is limited by guarantee, incorporated in England and Wales, and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation.

The address of its registered office is: Open Door Exmouth Church Street Exmouth Devon EX8 1PE

2 Accounting policies

Summary of significant accounting policies and key accounting estimates

The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.

Statement of compliance

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)) (issued in October 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Basis of preparation

Open Door Exmouth meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

Going concern

The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity.

Income and endowments

All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of the income receivable can be measured reliably.

Donations and legacies

Donations are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance by the charity before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that these conditions will be fulfilled in the reporting period. Donations received in cash, with no performance conditions attached are recognised upon receipt.

Page 21

Open Door Exmouth

Notes to the Financial Statements for the Year Ended 31 December 2024

Grants receivable

Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.

Deferred income

Deferred income represents amounts received for future periods and is released to incoming resources in the period for which, it has been received. Such income is only deferred when:

Investment income

Interest is recognised once the interest is receivable.

Expenditure

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.

Raising funds

These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds.

Charitable activities

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Support costs

Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.

Governance costs

These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees meetings and reimbursed expenses.

Government grants

Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.

Page 22

Open Door Exmouth

Notes to the Financial Statements for the Year Ended 31 December 2024

Taxation

The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

Tangible fixed assets

Individual fixed assets are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

Depreciation and amortisation

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:

Asset class

Fixtures, fittings and equipment

Depreciation method and rate 25% straight line

Stock

Stock is valued at the lower of cost and estimated selling price less costs to complete and sell, after due regard for obsolete and slow moving stocks. Cost is determined using the first-in, first-out (FIFO).

Trade debtors

Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.

Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Trade creditors

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the charity does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.

Trade creditors are recognised initially at the transaction price and subsequently measured at amortised cost using the effective interest method.

Page 23

Open Door Exmouth

Notes to the Financial Statements for the Year Ended 31 December 2024

Fund structure

Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity.

Designated funds are unrestricted funds that have been set aside by the Trustees of the Charity to be used against specific future projects or commitments. A detailed descriptions of these designated funds can be found in Note 21 – Funds.

Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.

Pensions and other post retirement obligations

The charity operates a defined contribution pension scheme. Contributions are charged in the statement of financial activities as they become payable in accordance with the rules of the scheme.

3 Income from donations and legacies

Unrestricted
funds
General
£
Donations and legacies;
Donations from companies, trusts
and similar proceeds
32,573
Donations from individuals
107,701
Donations from local religious
establishments
14,256
Gift aid reclaimed
5,356
Grants, including capital grants;
Government grants
568
160,454
Donations and legacies;
Donations from companies, trusts and similar
proceeds
Donations from individuals
Donations from local religious establishments
Gift aid reclaimed
Grants, including capital grants;
Government grants		 Restricted
funds
£
103,937
12,534
600
-
24,370
141,441
Unrestricted
funds
General
£
81,017
40,741
13,815
5,494
-
141,067		 Endowment
funds
Expendable
£
75,000
-
-
-
-
75,000
Restricted
funds
£
47,588
3,416
1,985
-
11,851
64,840		 Total
2024
£
211,510
120,235
14,856
5,356
24,938
376,895
Total
2023
£
128,605
44,157
15,800
5,494
11,851
205,907

Page 24

Open Door Exmouth

Notes to the Financial Statements for the Year Ended 31 December 2024

4 Income from charitable activities

Other Income
Men's Shed
Mentoring
Cafe Sales
5
Investment income
Interest receivable and similar income;
Interest receivable on bank deposits
Interest receivable and similar income;
Interest receivable on bank deposits		 Unrestricted
funds
General
£
-
6,865
3,834
35,379
46,078
Unrestricted
funds
General
£
1,693
1,693		 Total
2024
£
-
6,865
3,834
35,379
46,078
Endowment
funds
Expendable
£
652
652
Unrestricted
funds
General
£
1,658
1,658		 Total
2023
£
175
9,992
7,558
35,972
53,697
Total
2024
£
2,345
2,345
Total
2023
£
1,658
1,658

Page 25

Open Door Exmouth

Notes to the Financial Statements for the Year Ended 31 December 2024

6 Other income

Rental income
Rental income		 Unrestricted
funds
General
£
5,962
Unrestricted
funds
General
£
5,867		 Total
2024
£
5,962
Total
2023
£
5,867

7 Expenditure on raising funds

a) Costs of generating donations and legacies

Marketing and publicity
Note
Marketing and publicity		 Note
Unrestricted
funds
General
£
12,085		 Unrestricted
funds
General
£
17,791
Restricted
funds
£
85		 Total
2024
£
17,791
Total
2023
£
12,170

Page 26

Open Door Exmouth

Notes to the Financial Statements for the Year Ended 31 December 2024

8 Expenditure on charitable activities

Wages and Salaries
Cafe Food Costs
Repairs and Maintenance
Volunteer Training and Expenses
General Expenses
Charitable Contributions
Utilities
Printing and Stationery
Charges and Subscriptions
Computer costs and consumables
Insurance
Governance Costs
Equipment
Rent
Materials
Events
Office costs		 Unrestricted
funds
General
£
158,313
195
140
2,596
1,710
720
-
612
322
176
2,152
2,200
379
-
337
3,846
4,265
177,963		 Restricted
funds
£
72,028
23,000
9,376
3,083
1,068
-
13,526
1,823
1,593
5,196
-
-
4,329
2,957
5,204
282
711
144,176		 Total
2024
£
230,341
23,195
9,516
5,679
2,778
720
13,526
2,435
1,915
5,372
2,152
2,200
4,708
2,957
5,541
4,128
4,976
322,139

Page 27

Open Door Exmouth

Notes to the Financial Statements for the Year Ended 31 December 2024

Expenditure on charitable activities - prior period comparative

Wages and Salaries
Cafe Food Costs
Repairs and Maintenance
Volunteer Training and Expenses
General Expenses
Charitable Contributions
Utilities
Printing and Stationery
Charges and Subscriptions
Gifts and Celebrations
Computer costs and consumables
Insurance
Governance Costs
Equipment
Rent
Materials
Office costs		 Unrestricted
funds
General
£
128,470
863
2,249
929
769
710
1,914
1,382
731
3,960
4,127
1,669
2,172
342
398
440
1,210
152,335		 Restricted
funds
£
47,558
17,357
6,614
1,089
467
-
4,147
923
1,245
3
-
-
-
6,837
2,295
3,536
114
92,185		 Total
2023
£
176,028
18,220
8,863
2,018
1,236
710
6,061
2,305
1,976
3,963
4,127
1,669
2,172
7,179
2,693
3,976
1,324
244,520

9 Analysis of governance and support costs

Governance costs

Independent examiner fees
Examination of the financial statements
Total for 2024
Total for 2023		 Unrestricted
funds
General
£
2,200
2,200
2,172		 Total
funds
£
2,200
2,200
2,172

Page 28

Open Door Exmouth

Notes to the Financial Statements for the Year Ended 31 December 2024

10 Other expenditure

Note
Depreciation, amortisation and other similar
costs
Other resources expended
Total for 2024
Total for 2023		 Unrestricted
funds
General
£
4,192
126
4,318
2,131		 Restricted
funds
£
1,678
-
1,678
980		 Total
funds
£
5,870
126
5,996
3,111

11 Trustees remuneration and expenses

No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.

No trustees have received any reimbursed expenses or any other benefits from the charity during the year.

Donations made by the trustees without any conditions attached totalled £1,505 for the year (2023 - £Nil).

12 Staff costs

The aggregate payroll costs were as follows:

Staff costs during the year were:
Wages and salaries
Social security costs
Pension costs		 2024
£
205,933
10,467
13,941
230,341		 2023
£
160,203
6,182
9,643
176,028

The monthly average number of persons (including senior management / leadership team) employed by the charity during the year were as follows:

Employees 2024
No
12		 2023
No
9

8 (2023 - 6) of the above employees participated in the Defined Contribution Pension Schemes.

No employee received emoluments of more than £60,000 during the year.

The total employee benefits of the key management personnel of the charity were £75,065 (2023 - £68,231).

Page 29

Open Door Exmouth

Notes to the Financial Statements for the Year Ended 31 December 2024

13 Independent examiner's remuneration

13 Independent examiner's remuneration
2024 2023
£ £
Examination of the financial statements 2,200 2,172

14 Taxation

The charity is a registered charity and is therefore exempt from taxation.

15 Tangible fixed assets

Cost
At 1 January 2024
Additions
At 31 December 2024
Depreciation
At 1 January 2024
Charge for the year
At 31 December 2024
Net book value
At 31 December 2024
At 31 December 2023
16 Stock
Stocks
17 Debtors
Trade debtors
Prepayments
Accrued income
Other debtors		 2024
£
5,500
2024
£
1,013
1,904
4,570
-
7,487		 Furniture and
equipment
£
65,598
15,864
81,462
61,800
5,870
67,670
13,792
3,798
2023
£
5,500
2023
£
510
1,950
-
197
2,657

Page 30

Open Door Exmouth

Notes to the Financial Statements for the Year Ended 31 December 2024

18 Cash and cash equivalents

Cash on hand
Cash at bank
19 Creditors: amounts falling due within one year
Trade creditors
Other taxation and social security
Other creditors
Pension scheme creditor
Accruals
Deferred income
Deferred income at 1 January 2024
Resources deferred in the period
Amounts released from previous periods
Deferred income at year end		 2024
£
501
225,098
225,599
2024
£
541
3,447
1,120
2,528
3,702
45,500
56,838
2024
£
25,032
45,500
(25,032)
45,500		 2023
£
358
132,726
133,084
2023
£
1,060
1,705
3,545
955
2,556
25,032
34,853
2023
£
-
25,032
-
25,032

Page 31

Open Door Exmouth

Notes to the Financial Statements for the Year Ended 31 December 2024

20 Funds

Unrestricted funds
General
General Funds
Stock
Designated
Designated Reserves
Total unrestricted funds
Restricted funds
Haven
Parent Hub
Men's Shed
Craft Room
Men's Shed Stock
Cafe
Cafe - Furniture
Cafe Stock
Cafe - Saturday AM
Community Hub
Gibbons Youth
Hubbub Youth
Cafe- Freemeals
Cafe- Youth
National Lottery resources
Cafe - Support lead
Total restricted funds
Endowment Funds
Expendable Endowment
Funds
Total funds		 Balance at 1
January
2024
£
49,417
-
49,417
41,500
90,917
-
-
-
-
3,850
-
3,260
1,650
1,972
-
4,935
3,602
-
-
-
-
19,269
-
-
110,186		 Incoming
resources
£
214,187
-
214,187
-
214,187
4,240
13,627
27,674
13,900
-
21,053
3,200
-
7,424
4,570
-
-
8,829
18,716
1,800
16,408
141,441
75,652
75,652
431,280		 Resources
expended
£
(200,072)
-
(200,072)
-
(200,072)
(4,240)
(13,627)
(27,674)
(13,900)
-
(21,053)
(1,678)
-
(9,396)
(4,570)
(4,935)
(3,602)
(8,829)
(18,716)
(524)
(13,110)
(145,854)
-
-
(345,926)		 Transfers
£
(26,500)
5,500
(21,000)
26,500
5,500
-
-
-
-
(3,850)
-
-
(1,650)
-
-
-
-
-
-
-
-
(5,500)
-
-
-		 Balance at
31 December
2024
£
37,032
5,500
42,532
68,000
110,532
-
-
-
-
-
-
4,782
-
-
-
-
-
-
-
1,276
3,298
9,356
75,652
75,652
195,540

Page 32

Open Door Exmouth

Notes to the Financial Statements for the Year Ended 31 December 2024

Prior year funds comparative

Unrestricted funds
General
General Funds
Designated
Designated Reserves
Total unrestricted funds
Restricted
Haven
ICE
Parent Hub
Men's Shed
Craft Room
Cafe - Gift cards
Men's Shed Stock
Cafe
Warm Space
Cafe - Furniture
Cafe Stock
Cafe - Saturday AM
Community Hub
Gibbons Youth
Hubbub Youth
Total restricted funds
Endowment funds
Total funds		 Balance at 1
January
2023
£
55,179
-
55,179
-
361
500
-
174
8,213
-
17,431
3,000
-
-
-
18,000
-
-
47,679
102,858		 Incoming
resources
£
202,289
-
202,289
8,951
-
5,713
7,534
7,288
3,450
-
10,974
-
10,340
-
590
-
5,000
5,000
64,840
267,129		 Resources
expended
£
(166,551)
-
(166,551)
(9,312)
-
(20,426)
(3,684)
(7,462)
(11,663)
-
(26,755)
(3,000)
(7,080)
-
(2,405)
-
(65)
(1,398)
(93,250)
(259,801)		 Transfers
£
(41,500)
41,500
-
361
(361)
14,213
(3,850)
-
-
3,850
(1,650)
-
-
1,650
3,787
(18,000)
-
-
-
-		 Balance at
31
December
2023
£
49,417
41,500
90,917
-
-
-
-
-
-
3,850
-
-
3,260
1,650
1,972
-
4,935
3,602
19,269
110,186

Page 33

Open Door Exmouth

Notes to the Financial Statements for the Year Ended 31 December 2024

The specific purposes for which the funds are to be applied are as follows:

Unrestricted funds comprise of donations and other incoming resources receivable or generated for the objectives of the charity without further specified purpose and are available as general funds.

The Board has established a designated fund within the unrestricted funds as a minimum amount to cover the controlled reduction of activities or closure of Open Door Exmouth. This mostly covers staff costs including redundancies but also extrication from property arrangements and operating leases. This fund was £41,500 but has increased to £68,000 for 2025 to meet the cost of longer service and pay increases.

During the year, the Board met the strategy of building up the unrestricted funds to £100,000 achieving £110,532. Having set the budget for 2025 the unrestricted reserves will need to build up to £165,000 to cover 6 months costs. However, given The National Lottery funding of just over £50,000 for restricted activities each year for the next 3 years then this gives certainty that these costs can be covered and hence the target can be reduced to £140,000.

Taking the above into account, the level of unrestricted reserves is significantly below the target of 6 months but is above the minimum level for consideration of reducing activities/closure. The approved 2025 budget does not include a surplus, which means the target will not be achieved unless additional income is secured.

A 3-year business plan is still being designed to include a view of the achievable increments each year towards meeting the unrestricted reserves target.

The restricted funds are made up of funds received for specific purposes as laid down by the donor. Expenditure which meets this criteria is charged to the fund, together with a fair allocation of management and support costs.

Page 34

Open Door Exmouth

Notes to the Financial Statements for the Year Ended 31 December 2024

Generous support was received from the following grant funders and trusts during the year. Their contributions played a crucial role in supporting the charity’s activities. Sincere appreciation is extended to all funders for their invaluable support:

• The Alchemy Foundation • The Albert Hunt Trust • The Angela Gallagher Memorial Trust • The Arnold Clark Community Fund • The Bank of England Charities Trust • Barleycorn Trust • BBC Children in Need • Beatrice Laing Trust • Budleigh Lions • The Christadelphian Samaritans Fund • Citizens Advice East Devon • Councillor Christine Channon Locality Budget • Devon Community Foundation (Anchor Butter) • East Devon District Council • E Slater Charitable Settlement • Exmouth Church Institute • Exmouth Town Council • Garfield Weston Foundation • Gibbons Family Trust • HDH Wills 1965 Charitable Trust • Heydown Trust • Hubbub Foundation • Jamieson Bystock Trust • The Jon and Susan Bowers Fund • Lord Clinton’s Charitable Trust • The Edward Gostling Foundation • The Fitton Trust • The Forest Hill Charitable Trust • The Leigh Trust • Moshulu • Northcott Devon Foundation • St James Place Foundation • The National Lottery • The Norman Family Trust • The RS Brownless Charitable Trust • The Souter Charitable Trust

Open Door Exmouth is deeply grateful to those who left the charity legacies in 2024, to the local church community for its unwavering support, to all those who participated in fundraising efforts, and to each ‘Keyholder’ for their regular financial contributions.

Page 35

Open Door Exmouth

Notes to the Financial Statements for the Year Ended 31 December 2024

21 Analysis of net assets between funds

Tangible fixed assets
Current assets
Current liabilities
Total net assets
Tangible fixed assets
Current assets
Current liabilities
Total net assets		 Unrestricted funds
Restricted
Endowment
funds
Total funds
at 31
December
General
£
Designated
£
funds
£
Expendable
£
2024
£
9,710
-
4,082
-
13,792
89,660
68,000
5,274
75,652
238,586
(56,838)
-
-
-
(56,838)
42,532
68,000
9,356
75,652
195,540
Unrestricted funds
Restricted
Total funds at
31 December
General
£
Designated
£
funds
£
2023
£
955
-
2,843
3,798
83,315
41,500
16,426
141,241
(34,853)
-
-
(34,853)
49,417
41,500
19,269
110,186		 Unrestricted funds
Restricted
Endowment
funds
Total funds
at 31
December
General
£
Designated
£
funds
£
Expendable
£
2024
£
9,710
-
4,082
-
13,792
89,660
68,000
5,274
75,652
238,586
(56,838)
-
-
-
(56,838)
42,532
68,000
9,356
75,652
195,540
Unrestricted funds
Restricted
Total funds at
31 December
General
£
Designated
£
funds
£
2023
£
955
-
2,843
3,798
83,315
41,500
16,426
141,241
(34,853)
-
-
(34,853)
49,417
41,500
19,269
110,186		 Total funds
at 31
December
2024
£
13,792
238,586
(56,838)
195,540
110,186

22 Related party transactions

During the year the charity made the following related party transactions:

J Pike & T Pike

(J Pike and T Pike are husband and son of Lisa Pike CEO.) Cakes were purchased for the Community Cafe from Launchpad CIC where J Pike is a director. Food collection was carried out by self-employed driver T Pike. At the balance sheet date the amount due to/from J Pike & T Pike was £Nil (2023 - £Nil).

Page 36

Open Door Exmouth

Notes to the Financial Statements for the Year Ended 31 December 2024

23 Cafe Profitability

Restricted
Fund
£
Cafe sales income
-
Café grant and donation income
28,868
National Lottery Funding
35,562
Government Grant Income
11,200
Cafe COS
-
Café Salaries
(44,938)
Café other costs
(30,692)
Unrestricted Donations to Support Charitable Objective
-
Total
-
24 Men's Shed profitability
Restricted
Fund
£
Men's shed sales
173
Men's shed grant and donation
4,800
National Lottery
20,000
Government Grant Income
2,700
Men's shed COS
-
Men's shed Salaries
(27,120)
Men's shed other costs
(553)
Unrestricted Donations to Support Charitable Objective
Total
-		 Unrestricted
Fund
£
32,186
2,149
(33,275)
(91,626)
(5,047)
95,613
-
Unrestricted
Fund
£
6,032
-
-
-
(5,967)
-
(4,388)
4,323
-		 2024
Total
£
32,186
31,017
35,562
11,200
(33,275)
(136,564)
(35,739)
95,613
-
2024
Total
£
6,205
4,800
20,000
2,700
(5,967)
(27,120)
(4,941)
4,323
-

Page 37

at the heart of 4 ourcommunity