Exmouth COVID-19 INFORMATION 2021 | ANNUAL REPORT
OPEN DOOR EXMOUTH (A COMPANY LIMITED BY GUARANTEE) ANNUAL REPORT & FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2021
CHARITY NO: 1094599 COMPANY NO: 4543199
CONTENTS
LEGAL & ADMINISTRATIVE INFORMATION 2 FINANCIAL REVIEW 3 REPORT FROM THE BOARD OF TRUSTEES 4 REPORT OF THE INDEPENDENT EXAMINER 14 STATEMENT OF FINANCIAL ACTIVITIES 15 BALANCE SHEET 15 NOTES FORMING PART OF THE FINANCIAL STATEMENTS 17
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Legal and Administrative Information
Status and Objects
The organisation is a charitable company limited by guarantee, number 4543199, incorporated in England and Wales on 24th September 2002 and registered as a charity, numbered 1094599, on 14th November 2002.
The company was established under a Memorandum of Association which established the objects and powers of the charitable company, and is governed under its Articles of Association. Under those Articles, all the original Trustees/Directors retired at the first AGM and have submitted themselves for re-election. Thereafter one-third have retired by rotation each year.
The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective January 2019).
The objectives of the charity are a) to relieve persons who are in conditions of need or hardship, or who are aged or sick, and to relieve the distress caused thereby in Exmouth in the county of Devon and in such other parts of the United Kingdom or the world as the Trustees may from time-to-time see fit and b) to advance education by such means as the Trustees may consider appropriate, including by means of establishing and operating any educational establishment or establishments in the said location and in such other parts of the United Kingdom or the world as the Trustees from time-to-time think fit and c) to demonstrate the Christian faith in accordance with the ethos statement appearing in the schedule hereto in the said location and in such parts of the United Kingdom or in the world as the Trustees may from time-to-time think fit.
Management Committee
Directors who served during the year: Mr D Fulls – Chair Mrs L Burgess Mrs K Ranft Mr P Chalkley Mrs S Parnell Mrs S Rees Mr D Rees Mrs A Wynne Mrs D Conduit
Secretary: Mrs S Parnell Treasurer: Mrs L Burgess
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Registered Office and Operation Address: Church Street, Exmouth, EX8 1PE
Independent Examiner: James Bick F.C.A, Bick Accountants Ltd, Chartered Accountants, 18A Littleham Road, Exmouth, EX8 2QG
Bankers: CAF Bank Ltd, 25 Kings Hill Avenue, Kings Hill, West Malling, Kent, ME19 4JQ
FINANCIAL REVIEW
The income generated for the year was £232,214. The expenditure for the year totalled £228,826. This resulted in a net gain for the year of £3,388.
Reserves
The reserves held at 31st December 2021 totalled £109,571, broken down between Unrestricted Funds of £94,053 and Restricted Funds of £15,518.
Unrestricted reserves are made up of donations and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds. These year-end reserves totalled £94,053.
Restricted reserves are made up of funds received for specific purposes as laid down by the donor. Expenditure which meets this criteria is charged to the fund, together with a fair allocation of management and support costs. These year-end reserves totalled £15,518, broken down as follows:
Youth Projects: £2,078 Men's Shed: £139
Parent Hub: £97 Community Cafe: £13,204
The trustees continue to monitor the level of reserves the charity holds. We aim to hold unrestricted funds to support 6 months running costs for core activities. These have been identified as £101,000.
Please refer to note 15, in the notes to accounts, for a detailed breakdown of the reserves and their movement for the year.
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CHAIRMAN'S STATEMENT
With Covid-19 continuing to influence our services in 2021, it has been another challenging year, both financially and operationally. However, our amazing team have continued to demonstrate both flexibility and commitment to keep our community safe, and ensure those most in need have access to support. With antibacterial spray, masks and lateral flow tests remaining our best friends this year, their inclusion meant that when we reopened our doors in May, we could resume full service across many of our projects. We are deeply grateful to our supporters who enabled us to keep our head above water, particularly with the lockdown impact on our self-generated income. A huge thank you to churches, businesses and grant providers, including Garfield Weston, Norman Family Trust, Awards For All and Beatrice Laing who have been faithful and
generous supporters of Open Door. Our gratitude also goes to individuals, such as the lovely Ava Rose (above), who encouraged her whole school to raise funds towards our Christmas Gift Voucher Campaign. The campaign resulted in the distribution of 1025 free meal vouchers to those most in need. In December our Projects Director of 9 years, Helen Tribble, passed on the baton to her new successor, Lisa Pike, who I know will continue to develop the very necessary work that Open Door carries out in Exmouth. With 2,037 individuals meaningfully supported in 2021, Open Door continues to be at the very heart of our community.
DARYL FULLS
Chair of Trustees, Open Door Exmouth
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- OUR ONGOING RESPONSE TO COVID 19
In response to the January lockdown, we had to close and adapt many of our projects once again. We decided to prioritise our support work with Café Support and Family Support being available by appointment, face-to-face or by telephone. With so many services only able to provide help over the phone and by email, we felt it was really important that, if needed, people had a place they could access support in person. During that time we supported people experiencing homelessness, domestic abuse, mental illness, addiction, unemployment/redundancy and family difficulties. Our staff and volunteers provided support over the phone through regular welfare calls and we provided a hot meal delivery service for those who needed it. Our homelessness support
continued with free hot food, showers, laundry, sleeping bags and clothes. In the first half of the year, we provided over 400 1:1 support sessions and made over 300 welfare calls.
When we returned to our normal operations in May, we decided to introduce a ‘Pay What You Can’ scheme, to help people out of lockdown. We wanted to give people the opportunity to pay whatever they could, be that nothing, a contribution, the advertised prices, or more to support our work.
Our Community Craft Room took themselves from online to outdoors, with the inspired idea to leave little 'Rays of Sunshine' around the town to bring joy and colour into people's days!
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COMMUNITY CAFÉ
Despite the pandemic impacting full café service between January to May, the Community Café has continued to be a safe place for support, social contact and food provision throughout 2021. We saw 4,962 visitors through our doors, served 3,610 meals, provided 329 free meals to those most in need, made 269 Food Bank referrals and provided 736 1:1 support sessions. Between June to December we experienced a 29% decrease in the total number of visitors through our doors (compared to the same period pre-Covid), yet saw a 22% increase in the number of individuals requiring support. With housing in East Devon in a state of crisis, we saw increasing numbers of people needing housing advice. We also encountered an increase in mental health issues and
addiction, as a direct result of the lockdown periods.
In July we launched our Community Fridge with the aim to reduce food waste and food poverty. Since its launch we have given away 3300kg of donated food, with an average of 60 people accessing the fridge each week.
Over the Christmas period we partnered with Exmouth Food Bank to provide 150 free meal vouchers to all those receiving food parcels on the run up to Christmas. We opened our doors to 56 people over
Christmas Eve and Christmas Day, ensuring that no-one had to face the season alone. Above the support our amazing team are able to give, we know that a friendly face, a welcoming smile and a listening ear can make all the difference to someone's day.
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"You give me confidence and I don't feel so afraid"
"Thank you for listening to me"
"Helen P managed to keep us going during the dark days of Covid 2021" "Thank you for opening today, it gave me a reason to get up"
"I can't tell you how wonderful it was to see a face at a time when I hadn't seen friendly anyone outside of the house for a while"
A card sent by someone who received a “Ray of sunshine” gift: “Your free gift lifted my spirits and brightened my day a few weeks ago. Just to see them hanging there was wonderful and a reminder of all the good will that’s alive in the world, despite Covid! I’m 74 so decided I should leave them for local children to enjoy but when I walked back sometime later, some were still there so I allowed myself to feel child-like too and took one. I have it hanging in my kitchen and it – and all it stands for- never fails to make me smile."
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MEN'S SHED
- 1472 VISITS POST LOCKDOWN
Having had to delay the official opening of our new workshop extension due to the pandemic, we were delighted to finally celebrate the opening with Tony Rowe (owner of Exeter Chiefs) and Michael Caines, Chef of Lympstone Manor and Director of Exeter Chiefs’ Foundation in June 2021. With an average of 70 men attending Men's Shed each week, the project is back to pre-Covid numbers. Local mental health workers and GPs are referring men to the Shed, as the safe and relaxed environment enables individuals to enjoy the company of other men and learn new skills. The Project has provided a variety of wooden items this year for community organisations such as a local youth theatre, Brownies Group and East Devon District Council.
'A man of about 50 was referred because he was suffering from anxiety. He attended for a few weeks. He came in last week to say he has grown in confidence and was pleased to say he has now got full time employment'
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COMMUNITY CRAFT ROOM
"I have been going to the Craft Group for a couple of years now and find it a great way to unwind and allow some valuable time for myself doing crafts. It is a great way to forget about the stress and traumas I have faced. Helen is very friendly and gives just the right amount of guidance and support. This is important to my mental health which suffers if I feel confused about what I am doing. As I am a shy person, it is really important for me to see others in a relaxed setting"
The Community Craft Room began as an offshoot from Men's Shed, providing a welcoming and friendly space for all genders to learn new skills and connect with others. Despite the impact of three lockdowns so soon after the project started, the Craft Room has creatively demonstrated that the opportunities for craft and connection can't be stopped by Covid-19! The group met outdoors and on Zoom at the start of the year and celebrated a move to The Old Gospel Hall in the summer.
Of the 33 participants who attended last year, the majority have struggled with mental health issues, physical health issues or loneliness. Like Men's Shed, the Community Craft Room provides a regular place to meet people, opportunities to develop new skills and to collaboratively work on projects that give back to the community. Each of these areas are identified by the NHS as positive steps to mental wellbeing.
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CHILDREN & FAMILIES
122 CHILDREN SUPPORTED WITH THEIR EMOTIONAL AND MENTAL WELLBEING
152 ONE-TO-ONE SUPPORT SESSIONS FOR PARENTS "Thank you so much for your hard work. You are definitely changing people's lives with your assistance" "Now I can see [my son's] progress, I feel calmer and happier about his silences" "I feel I can talk about anything"
"I found mentoring helpful, encouraging and supportive. I felt valued and heard".
"Claire welcomed me with open arms. She helped me more than expected"
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ICE PROJECT
The ICE Project continued to navigate the challenges of a third lockdown at the start of the year in the school environment. Not only had the team reduced in size, but they were limited by Covid-restrictions in terms of mentoring students. Nonetheless, this brilliant team delivered 103 mentoring sessions focusing primarily on Year 7 students who were struggling with the move from primary to secondary education during the pandemic. Of the students they supported the top three cited issues were: anxiety, friendships and low self-esteem. In July, the team provided three small transition sessions for 20 students from six feeder primary schools. This was a significantly reduced figure compared to pre-Covid, due to the heavy restrictions set by the school.
The Hub, which had previously been a drop-in for any student during both breaktimes, reopened in October as a referral-only safe space at lunchtimes, providing quieter, more focused intervention for anxious students. Since that time, there have been 330 visits to the Hub by Key Stage 3 students. In a recent survey, 100% of students said it was true that: ‘Coming to the Hub has a positive impact on my school day’. In the autumn, the team also started detached support work in the playground during morning break, providing a safe and engaging presence for students.
"Mentoring helps you to build up confidence. It makes me happy when I know I have it that day. Mentoring has helped my sleep routine and things going on at home are better"
"Thank you so much to you, Rachel and Joseph. Yesterday was such a great informal session which really put the children at ease with the overwhelming thoughts they had about big school. The way you all talked to the children was amazing. [My child] (and me) came away truly inspired and, above all, reassured there’s always someone around. Many thanks and keep doing what you do!" From a parent who had accompanied her child to one of our transition sessions
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HAVEN
Our Haven project continues to offer much needed support to young people experiencing poor mental health. In 2021 the team supported and journeyed with 20 children across the primary, secondary and young carers groups. Numbers were lower this year, as the decision was made to run smaller groups to keep children and volunteers safe. In the autumn term our Project Leader Barbara, was joined by a new Family Support Worker, Kayley and together they have been delivering a therapeutic model of support, covering topics such as anger, worry, self-esteem, hopes and dreams. Using art, craft and games, children have been able to creatively explore their thoughts and feelings in a safe and nurturing environment.
Following feedback received from parents in the summer, 100% of parents said they would recommend Haven to others.
"Thank you for supporting me through this difficult year"
"It isn't school or home, it's a place where I can be myself"
"Haven has given (my daughter) an outlet where she can meet new children that go through similar difficulties and feel comfortable to be herself without judgement from other children...we have seen a positive change in her. She loves coming and enjoys it every time"
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PARENT HUB
Our Parent Hub Project is still in its infancy, having started in 2020 in direct response to the struggles many families were facing due to the pandemic. Over the last year, Parent Hub has supported 50 parents, with a third experiencing major life changes (bereavement, new baby, divorce, redundancy) and half were not coping financially.
Parent Hub has provided 1:1 support with:
-
Benefits forms SEND support EHCP applications Child behaviour issues
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Counselling referrals
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Referrals to Exmouth Food Bank and Energy Champion Mental wellbeing strategies
The Parent Hub and Haven team also ran 'Coffee and Chill' drop-in sessions for parents whose children were accessing Haven.
The sessions equipped parents with knowledge and strategies to support their children at home. We were also able to provide a series of therapeutic art sessions, delivered by our Craft Room Project Leader, to parents who were struggling with their own mental wellbeing. One parent described the sessions as a "godsend and a place of safety, to talk, to relax, and just be me, while having fun".
Our newly launched Baby Bank provides families with baby essentials. including nappies, baby wipes, baby food, clothes, bottles and weaning items. We've been very grateful for the generous donations of items from Exmouth Food Bank, local churches and individuals.
We also introduced our Family Support nurture group called 'The Nest', which provided a safe and friendly environment for parents who find accessing large toddler groups difficult.
"I’ve created a nest at home for J where he can go to have time to be calm. It has a duvet over the top, glow in the dark stars on the wall, a sensory basket and some books. We rock side-to-side, it helps him feel relaxed and he loves spending time in there”
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OPEII 00011 EXMOUTH Voluntsry IKorne io 150,992 30,473 181.465 205,96 Athili•S fofpn•rntinifvn Government Grants Incoming Re50urce5 from ch•ritabh a¢•$ 275 17,480 17.480 40,4X* li 20.2Z8 20,2Z8 IZ.91J Other incornwy re%>urces 10,787 io.n7 B,191 ¢hafr<•bl• Cost of ¥okntsry inclx 12 189,584 11,684 14) 6,024 204,118 24.701 243,775 20,3gA th• y•ar- N•t Incorn•l 4J17 9915 Toral funds li im J•n. 2021 5,1SOJ 106.1 96,5 8alance SIet Asa 31st Decenkn 2021 Note 2021 2020 Tangible Assets 14 6.624 Prepayments & Debt(Y5 Cash at Bank 2.210 108,384 110,594 1.215 106,362 107,577 kniount falling due within one year Acuuals Credrtors Prepaid income -3.012 4.305 -2.361 -5.657 Unrestritted Funds- Genernl Restritted Funds 15 15 94,053 15,518 I,580 5,603 15 1 ANNUAL REPORT 2021
The directors are satisfied that the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies, and that no member, or members, have requested an audit in accordance with section 476.
The directors acknowledge their responsibility for complying with requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
The financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and in accordance with FRS 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland’.
The financial statements were approved by the Board on 10th May 2022.
On behalf of the Board,
Linda Burgess Date: 10/05/2022 Treasurer Company No: 4543199
The annexed notes form part of these financial statements.
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OPEN DOOR EXMOUTH
Notes forming part of the financial statements for the year ended 31st December 2021.
Note 1: Accounting policies
a. The financial statements are presented in pound sterling (£) and rounded to the nearest pound (£) and have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective January 2019) – (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
The financial statements have been prepared under the historical cost convention, as modified by the inclusion of fixed asset investments at market value, and in accordance with SORP (FRS 102) and the Companies Act 2006. The charity meets the definition of a public benefit entity under FRS 102.
b. Voluntary income is received by way of donations and gifts and is included in full in the Statement of Financial Activities when receivable. The value of services provided by volunteers has not been included.
c. Grants, including grants for the purchase of fixed assets, are recognised in full in the Statement of Financial Activities in the year in which they are receivable. Grants this year include receipts from the Government Job Retention Scheme: £17,480 for payroll assistance and from a legacy.
d. Incoming resources from investments is included when receivable.
e. Resources expended are recognised in the period in which they are incurred. Resources expended include attributable VAT which cannot be recovered.
f. Resources expended are allocated to the particular activity where the cost relates directly to that activity. Resources in 2021 were used to complete the expansion of the cafe and administration as necessary repairs, maintenance and refurbishment were carried out. This totalled £6,685 (2020: £51,891).
g. Depreciation is provided at rates calculated to write off the cost of each asset over its expected useful life, which in all cases is estimated at 4 years. Items of equipment are capitalised where the purchase price exceeds £500.
h. Investments held as fixed assets are re-valued at mid-market value at the balance sheet date and the gain or loss taken to the Statement of Financial Activities.
i. Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds.
j. Designated funds are unrestricted funds earmarked by the management committee for particular purposes.
k. Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund, together with a fair allocation of management and support costs.
l. Debtors are measured at their recoverable amounts, the amount that the charity anticipates it will receive from a debt or the amount it has paid in advance for goods and services.
m. Liabilities are measured at their settlement amount and recognised for the amount that the charity anticipates it will pay to settle the debt or amount it has received as an advance payment for goods or services it must provide.
Provisions for liabilities are measured at the best estimate of their settlement amount.
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Note 2: Debtors
There were Trade Debtors: £12 (2020: £0). Accrued Income was £0 (2020: £0). Prepayments amounted to £1,768 (2020: £1,215). Gift Aid Debtor £430 (2020: £0)
Note 3: Liabilities
Accruals for the year amounted to £3,012 (2020: £2,361). Trade Creditors for the year amounted to £1,198 (2020: £918). Other Creditors PAYE £2364 (2020: £3,630) and Pension £743 (2020: £1,109).
Note 4: Staff Costs
Total wages paid during the year were £156,509. Employer national insurance paid was £3,413 (Gross £7,413 less Employer Allowance £4,000). Employer contributions to pension schemes was £7,020.
No employee received emoluments in excess of £60,000 during the period. The average weekly number of employees during the year calculated on the basis of full-time equivalent was 7.
Note 5: Trustee Remuneration
The following Trustees received remuneration:
Open Door Exmouth paid Peter Chalkley £5,928 as a Project Leader.
Note 6: Trustee Expenses
No trustee expenses were incurred during the year.
Note 7: Related Party Transactions
The following related party transactions were:
Daryl Fulls – Director of Inkost Ltd. and trustee of Open Door Exmouth received £1,963 for supplying stationery to Open Door Exmouth. There was an outstanding balance of £179.
The total amount of donations received without condition from trustees or other related parties were £1,200.
Note 8: Pensions
Open Door Exmouth operated a defined contribution pension plan with The People's Pension. The cost for the period was £7,020 with administration fees of £454. There were outstanding contributions of £743 but no prepaid contributions at the balance sheet date.
Note 9: Taxation
The charitable company is exempt from Corporation Tax on its charitable activities.
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Note 12 Resources Expended Totsl T(knl Fupd52021 Wages & Salaries Isee below) Youth WorkerTrainee costs Café fo¢)d costs Motor Expenses Repairs and Maintenance Volunteer Training & Exp General Expense5 Depreciotion Charitable Ccntbns. Governonce Costs (Note 131 150.370 6.139 156.5(P3 153.109 1.650 2,897 f76 3.128 6.025 613 319 2,974 2.446 9,878 4,148 635 7.974 2.SD) 9.878 4.148 635 53.521 94 lo.c7 3.723 641 15,630 206 15.836 18.CilS 243 775 Note 13 T(tsl T¢itsl nds Utilities Printini & stationery Char8es & Subscriptlons Covid Consumables Computer Costs & consum. In5urince Ind. Examiners Fees 5.231 2.207 1.194 61 4.682 1,185 91 115 5.322 2.322 1.194 61 4,682 1,185 4.790 2.361 989 4,833 Not• 14 Openin86alance 01101121 27.787 30.202 3.818 34.020 57.989 3.818 61.807 Additions In Year Closing Balance at 31112121 27.787 D•procl•tlDn Opening Balance 01101121 Char8e f¢r the Year Closing Balance at 31112121 27.787 23.578 4.148 27.726 51,365 4.148 55.513 27.787 N•t 8ookV•hx3Jli¥21 Not 15 cé Parent Mub yOh Projett M•n's 5Md ,577 5.37J l.OJ8 6Jll 2,49fj 13.204 97 649 3.179 935 4.710 1,7OJ 2,078 139 Other 140 5.140 Gen*rnl 201,741 208S6B 94,053 19 1 ANNUAL REPORT 2021