## **Trustees’ Annual Report for the period**
**From 1 April 2020 To 31 March 2021**
## **Charity name: Thornhill School Association**
## **Charity registration number: 1094597**
## **Objectives and Activities**
|||
|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|The object of the Association is to advance the education
of pupils in the school, in particular by:
•
Developing effective relationships between the
staff, parents and others associated with the
school
•
Engaging in activities or providing facilities or
equipment which support the school and advance
the education of the pupils.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|The main activities of the TSA fall into two categories:
Parent Teacher Association (PTA)
•
Fundraising through school-based events,
primarily the Winter Fair and Summer Fair (and
associated fundraising activities), along with
events including cake and uniform sales, school
discos, Christmas Card events, parent quiz/bingo
nights
•
Gaining sponsorship e.g. for the Fairs
•
Due to the COVID-19 pandemic, fundraising was
gained through additional means e.g. virtual
Christmas wreath-making event, Valentine’s Day
flower delivery
•
Funds are used to support school activities
including events, school trips and resources /
equipment
Thornhill Foundation:
•
Fundraising for major infrastructure project in the
school
•
Fundraising in 2020-21 included ongoing “Dinner
Donors” campaign, encouraging parent
community to donate on a one-off or monthly
basis, with Gift Aid; community fundraising
campaign for home learning materials during
lockdown;
•
Fundraising events included Run Thornhill Run, a
sponsored community run for school children and
parents which involved sponsorship from families|
||/ friends and local business; the “Festive Feast”
fundraising (virtual) dinner|
|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|The charity is run according to the Charity Commission’s
guidance on public benefit, e.g.
•
The Trustees are aware of the guidance on public
benefit
•
This guidance has been taken into account in
decision-making
•
Funds are used to benefit the school pupils and
school community, without detriment or harm
•
Fundraising activities such as School Fairs and
School Discos are organised in such a way that
all pupils can have access, without excluding any
based on financial situation or other needs|
## **Achievements and Performance**
|||||
|---|---|---|---|
||Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|In 2020-2021, the PTA funded school activities including:
•
Workbooks for home learning during lockdown
•
School T shirts, leaving gifts and end of term
activities for all year 6 pupils
•
Classroom equipment
•
Teddy Bears’ picnic welcome activity for new
EYFS children, parents + carers
•
School Staff wellbeing gifts, in recognition of their
contribution during the lockdown
•
Christmas gifts for each class (games,
equipment)
Due to the COVID-19 pandemic, various activities that
would have been supported by the PTA were cancelled
(e.g. curriculum days, residential courses).
The Thornhill Foundation, during this year, funded:
•
home learning resources for school pupils during
the 2020 and 2021 lockdowns
•
final invoices for the completion of the new School
Library
•
the librarian and school library events, through a 5
year fund that was donated for this purpose
•
new playground equipment
•
the Enrichment programme.
The Foundation and PTA jointly funded the creation of
two educational murals in the school, supporting the
curriculum (geography and history).|
|
• home learning resources for school pupils during the 2020 and 2021 lockdowns • final invoices for the completion of the new School Library • the librarian and school library events, through a 5 year fund that was donated for this purpose • new playground equipment • the Enrichment programme.
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|At the start of the tax year (April 2020), the charity held a
total of £170950 in the PTA and Foundation bank
accounts, plus £50 cash float for the PTA.
Receipts in 2020-21 consisted of:
Foundation Fundraising: £43206
PTA Fundraising: £11556
TOTAL=£54762
Total fundraising costs = £2700
Total payments out to Thornhill School = £50860
Other expenditure* = £400
*“Other expenditure” consisted of the fees to the
Independent Examiner for review of the accounts.
At the end of the tax year (as at 31 March 2021), the
total sum across the two accounts (PTA + Foundation)
was £146752 (plus £25000 accrual of gift aid income).|
|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|The charity’s reserve limit is set at £3,000. The trustees
may consider reducing the level of reserve if specific
funding is required, providing the charity is not at financial
risk.|
|Amount of reserves held|Minimum £3000|
|Reasons for holding zero
reserves|N/A|
|Details of fund materially in
deficit|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|There are no uncertainties about the charity continuing
as a going concern|
## **Structure, Governance and Management**
|Description of charity’s
trusts:||
|---|---|
|Type of governing document
(trust deed, royal charter)|TSA Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Unincorporated association|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|•
Committee members/trustees have the power to
co-opt committee members/trustees at any time,
and co-opted committee members/trustees shall
serve until the date of the next AGM.
•
Committee members/trustees shall be elected at
the AGM and shall hold office until the next AGM
•
All committee members/trustees, except those|
who are co-opted, must be members of the association.
## **Additional information (optional)**
## **See above**
Policies and procedures adopted for the induction and training of trustees
## **See above**
The charity’s organisational structure and any wider network with which the charity works Relationship with any related parties
## **N/A**
||The charity is run and supported by volunteers, including:|
|---|---|
|Other|1. The Committee of the PTA and Foundation, who|
||lead and organise fundraising, communications|
||and events|
||2. The Treasurer, who manages the accounts and|
||finance|
||3. The Trustees, responsible for oversight of|
||spending, best practice and compliance with the|
||charity commission|
||4. Class representatives who communicate with and|
||involve parents / carers across the school|
||5. Volunteers who help to organise and run events|
||6. Other volunteer support e.g. graphic design, grant|
||applications, fundraising campaigns|
## **Reference and Administrative details**
|Charity name|Thornhill School Association|
|---|---|
|Other name the charity uses|Thornhill Parent Teacher Association (PTA), Thornhill
Foundation|
|Registered charity number|1094597|
|Charity’s principal address|Thornhill Primary School, Thornhill Road, London, N1 1HX|
## **Names of the charity trustees who manage the charity**
|1
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Stephanie
Somerville||May 2018 – December
2021||
||Esther Wallace||May2018 -present||
||Adam Versteeg||Jan 2020 -present||
||Anthony Kay|Treasurer|December 2021 -
present||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
**Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
Esther Wallace **Signature(s)** Adam Versteeg **Full name(s)** Esther Wallace **Position (eg Secretary, Chair, etc)** TRUSTEE **Date** 29 01 2022
**Signature:** Adam Versteeg (Jan 29, 2022 18:04 GMT) **Email:** versteeg.adam@googlemail.com
## **Signature:**
**Email:** ant_kay@hotmail.com
||Charity No
Company No
THORNHILL SCHOOL ASSOCIATIO|Charity No
Company No
THORNHILL SCHOOL ASSOCIATIO|Charity No
Company No
THORNHILL SCHOOL ASSOCIATIO|Charity No
Company No
THORNHILL SCHOOL ASSOCIATIO|1094597||
|---|---|---|---|---|---|---|
||||||||
|**Section B Balance**||**sheet**|||||
|Guidance Note
**Current assets**
**Debtors (Note 19)**
B07
**Cash at bank and in hand (Note 24)**
B09
**_Total current assets_**
B10
**Creditors: amounts falling due within**
**one year (Note 20)**
B11
**_Net current assets/(liabilities)_**
B12
**_Total assets less current liabilities_**
B13
**_Total net assets or liabilities_**
B16
**Funds of the Charity**
**Unrestricted funds**
B19
**_Total funds_**
B22||**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**£**
**£**
**£**
F01
F02
F03|||**Total this**
**year**
**£**
F04|**Total last**
**year**
**£**
F05|
|||25,000|-|-|25,000|25,000
|
|||~~147,152~~|~~-~~|~~-~~|~~147,152~~|146,200|
|||~~172,152~~|~~-~~|~~-~~|~~172,152~~|171,200|
||||||||
|||400|-|-|400|250
|
||||||||
|||~~171,752~~|~~-~~|~~-~~|~~171,752~~|170,950|
||||||||
|||~~171,752~~|~~-~~|~~-~~|~~171,752~~|~~170,950~~|
||||||||
|||171,752|-|-|171,752|170,950|
||||||||
|||171,752|-||171,752|170,950|
|||171,752|-|-|171,752|170,950|
_**The company was entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies.**_
_**The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.**_
_**The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.**_
_**These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.**_
|**_ect to the small companies regime and in accordance_**|**_with FRS102 SORP._**||
|---|---|---|
|Signed by one or two trustees/directors on behalf of all the
trustees/directors|Print Name|Date of
approval
dd/mm/yyyy|
||Esther Wallace|30 01 22|
||||
CC17a (Excel)
30/01/2022
1
|THORNHILL SCHOOL ASSOCIATION|THORNHILL SCHOOL ASSOCIATION|CharityNo|1094597|1094597||
|---|---|---|---|---|---|
|||CompanyNo||||
|Annual accounts for theperiod||||||
|Period start date|01/04/2020|**To**|Period end
date|31/03/2021||
## **Section A Statement of financial activities (including summary income and expenditure account)**
|Guidance Note
S01
S03
S07
**Expenditure (Notes 6)**
**Expenditure on:**
S08
S09
S10
S12
S17
S22
**_Reconciliation of_**
**_funds:_**
S23
S24
Cost of fundraising
**_Total funds carried forward_**
**_Total_**
**Net income/(expenditure)**
Total funds brought forward
Donations to school
Other expenditure
**_Net movement in funds_**
**_Total_**
**Recommended categories by activity**
**Income (Note 3)**
**Income and endowments from:**
Foundation fundraising
PTA fundraising|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**Prior year**
**funds**
**£**
**£**
**£**
**£**
**£**
F01
F02
F03
F04
F05|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**Prior year**
**funds**
**£**
**£**
**£**
**£**
**£**
F01
F02
F03
F04
F05|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**Prior year**
**funds**
**£**
**£**
**£**
**£**
**£**
F01
F02
F03
F04
F05|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**Prior year**
**funds**
**£**
**£**
**£**
**£**
**£**
F01
F02
F03
F04
F05|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**Prior year**
**funds**
**£**
**£**
**£**
**£**
**£**
F01
F02
F03
F04
F05|
|---|---|---|---|---|---|
||43,206|-|-|43,206|291,445|
||11,556|-|-|11,556|14,429|
||54,762|-|-|54,762|305,875|
|||||||
||2,700|-|-|2,700|12,789|
||50,860|-|-|50,860|217,191|
||400|||400|250|
||53,960|-|-|53,960|230,230|
|||||||
||802|-|-|802|75,645|
|||||||
||802|-|-|802|75,645|
|||||||
||170,950|-|-|170,950|95,305|
||171,752|-|-|171,752|170,950|
## **Thornhill School Association – Charity Number 1094597**
## **- Independent examination Working Paper**
**Alexander Trott – ACCA Membership Number – 2845914**
**36 Eton Rise**
**London NW3 2DF**
## **Section 1**
**1.1** I can confirm I am happy that the charity meets the requirements for an independent examination of its accounts. With an income of £54,762 the charity is under the £1m income threshold for a full audit of its accounts and above the £25,000 threshold to need an independent examination.
**1.2** The cash raised by the association has been matched back to the bank statements. Total income matches back to all charity documentation.
**1.3** For the year the charity has income of less than £250,000, but for good order, I can confirm that I am a member of a listed body. Full details can be found on the front page of this document.
**1.4** The accounts have been prepared on an accruals basis for the period 01/04/2020 – 31/03/2021.
## **Section 2**
**2.1** I can confirm my independence in carrying out this examination of Thornhill School Association accounts. I do not have any personal or business relationship with the charity itself nor any of its trustees.
## **Section 3**
**3.1** The principal of the association is to provide the Thornhill primary school with funds for large improvement projects within the school.
Throughout the year the fundraising efforts have provided stable cash levels within the foundation. Allowing the foundation trustees to provide the school with funds deemed worthwhile in the ongoing running and development of the school.
There has been a gift aid declaration of £25,000 provided on a donation of £100,000 during the year. As this is the first instance in which the process for claiming gift aid has been followed the trustees need to place an importance on following this up when possible.
Donations to the school have decreased from £217k in 19/20 to £51k in 20/21 whilst cash on hand has remained stable at £146k at the end of year, showing a strong cash management policy.
Liabilities are kept to a minimum with strong management in the cost of fundraising vs the decrease in fundraising.
**3.2** The area of concern is the gift aid accrual, this was outstanding at the end of the 19/20 financial year and mentioned in the last independent examination. It is still outstanding at the 20/21 financial year end, the Trustees have followed up with HMRC who said they do not have the original application form. This has now been re-submitted. I would recommend making this a key area of conversation during board meetings throughout the next year until it is resolved.
**3.3** I have requested copies of the full accounts which have been provided. Alongside this I have been given signed declaration for gift aid to be able to confirm this. Alongside origins of the most material donations in the financial year. These documents I have kept on file.
## **Section 4**
**4.1** The charity has been put in place to provide the Thornhill primary with a source of funds to help fulfil the ongoing progression and development needs of the school. The latest to be completed is a new library mentioned in last year’s independent examination.
Going forwards the charity have put in place a rolling development plan to boost the environment for learning. With the next major building project to be a STEM and IT Suite in 2022.
**4.2** The charity accounts have been made on an accrual’s basis, following the move from cash accounting in the 19/20 financial year due to the size and needs. As this is the second year the complexity is minimal with the only debtor being HMRC for the gift aid donation mentioned above and an immaterial liability of £400.
**4.3** In the independent examination of the 2019/2020 accounts no areas for improvement were raised. (Review competed by Alexander Trott – ACCA – 2845914)
**4.4** The charity is considered a going concern by the trustees based on the strong cash management and lack of liabilities incurred during the fundraising process. The only time this may become an issue is if Gift Aid becomes a large part of the charities income in future years and expenditure increases. However, I agree with the assessment by the trustees that the charity is a going concern.
## **Section 5**
**5.1** I am comfortable with the preparation of accounts that they are complete and accurate and that all recorded documents are available for future reference if needed.
**5.2** No review has been made by the trustees in respect of internal financial controls.
I have advised that with the delay in reclaiming the gift aid process it will be worth talking to HMRC to understand the process more clearly to reduce gift aid delays in future.
A process for recognising restricted or endowment funds in the accounts should be introduced during the implementation process.
If the complexity of the charities financial dealings doesn’t change beyond it’s current position then I currently wouldn’t provide any further recommendation beyond the above.
## **Section 6**
**6.1** I have compared the accounts to the underlying records including tying back the cash balance at year end to the bank statements.
I have requested the back up for the Virgin giving statements for the year.
## **Section 7**
**7.1** The trustees have confirmed there are no related party transactions in the year.
## **Section 8**
**8.1** I have confirmed that the separate funds of the charity have been correctly accounted for and have been reported correctly in the accounts.
I have also checked and confirmed the reasonableness of any estimates made in the accounts.
I am comfortable that the accounts have been prepared in accordance with SORP and the relevant financial statements.
## **Section 9**
**9.1** I have confirmed that the trustees expect the charity will be able to meet any liabilities falling due as well as any outstanding invoices
The trustees are keeping adequate reserves, only approving money to be transferred to the school in the event that they are in agreement that the project will provide benefit to the school as well as keeping enough cash at the charity for running costs.
I believe that the trustees assessment that the charity is a going concern is reasonable given the information I have seen.
The relevant SORP disclosures have been made in relation to going concern.
## **Section 10**
**10.1** I am comfortable that the charity has met all of its obligations in direction 10 of the independent examiner’s checklist.
## **Section 12**
**12.1** I have not found any material inconsistency in the reserves quoted in the annual report and the reserves stated in the accounts. No material inconsistency has been found in the accounts vs the annual report.
## **Section 13**
I report to the trustees on my examination of the accounts of the Thornhill School Association for the year ended 31 March 2021.
Responsibilities and basis of report
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report to enable a proper understanding of the accounts to be reached.
Signed:
Alexander Trott – ACCA
Membership Number: 1558857
36 Eton Rise, Eton College Road, London, NW3 2DF