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EAST OF LONDON FAMILY HISTORY SOCIETY CHARITY NO.: 1094419
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REPORT AND UNAUDITED ACCOUNTS
for year ended
31 August 2025
Shruti Soni FCCA FCIE
Shruti Soni Ltd
117A St Johns Hill
Sevenoaks TN13 3PE
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East of London Family History Society
Status: Charity registration No. 1094419 Constitution adopted on 19th January 2002 as amended by special resolution 23 January 2010 , 22 January 2011, 21 January 2012, 26 January 2019 and 15 April 2023
Working name: East of London Family History Society aka EoLFHS
Trustees: Mr G M Barnes - Chairman Mrs V Bangs Mr K Dopson - Treasurer Mrs M Ford - Vice Chairman MrJ Harvey Ms J Seward - Secretary Mrs S Waine
Address: 88 Gelsthorpe Road Collier Row Romford RMS 21LX
Independent Shruti Soni FCCA FCIE Examiner:
Shruti Soni Ltd 117A St Johns Hill Sevenoaks TN13 SPE
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East of London Family History Society
Trustees' Report for the period ended 31 August 2025
The Trustees have pleasure in presenting their Annual Report and Financial Statements for the year ended 31 August 2025. The financial statements have been prepared in accordance with the accounting policies set out in note 4 of the accounts. They comply with the charity’s governing document, the Charities Act 2011, and the Accounting and Reporting by Charities: Statement of Recommended Practice (“SORP”), applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of ireland.
Address The society does not have a permanent address but may be contacted through any of the principal officers.
Objectives and Activities
The Governing document is by a constitution adopted on the 19 January 2002 amended by special resolutions on the 23 January 2010, 22 January 2011, 21 January 2012, 26 January 2019 and 15 April 2023. The charity's objects are to promote and encourage the public and private study of Family History, genealogy, heraldry and local history with particular reference to the Eastern area of Greater London and to promote the preservation, security and accessibility of archival material.
Structure, governance and management
Under the terms of the Constitution the Chairman, General Secretary and Treasurer are the principal officers of the Society. In addition the Society is administered by the Vice Chairman, Membership Secretary plus up to three committee members. Trustee Training Takes place during the executive committee meeting. Public Benefit in shaping our objectives for the year and planning our activities, the trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit and have complied with section 4 of the Charities Act 2011.
Going Concern The truste€s are satisfiedisfi that the charityi will; continue; to be a going: concern for the foreseeable Plan Related Parties The charity is a member of The Federation of Family History Societies (FFHS). Reserves Policy Themeity’ s orsicy j's to maintainintai sufficient; reserves to cover its5 operational. costs for at least the thé g3 months. At the year end, the charity had sufficient reserves to comply with this policy. level of reserves is kept under close scrutiny by the trustees.
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East of London Family History Socie Trustees’ Report for the period ended 31 August 2025
| Risk Management | The trustees have examined the major operational, strategic and business risks which the charity faces and confirm that appropriate systems are in place to mitigate the effects of these risks.
Financial Review
The charity received income totaling £30,766 (2024: £17,492) during the period. After expenditure on activities of £18,567 (2024: £16,428) it had a net incoming of £12,199 (2024:£1,064) at the period end. Reserves at year end stood at £76,146 (2024: £63,947).
Statement of Trustees' Responsibilities
‘the charity trustees, are responsible for preparing the Trustees’ Annual Report and the financial | statements in accordance with applicable law and United Kingdom Accounting Standards (United fin|The law applicable Generally to Accepted charities Accountingin England Practice). and Wales requires the trustees to prepare financial | statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
a) select suitable accounting policies and apply them consistently;
b) observe the methods and principles in the Charities SORP;
c) make judgments and accounting estimates that are reasonable and prudent; d) state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
e) prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 jand the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. bea or are responsible for the maintenance and integrity of the charity and financial information included on the charity's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. This report was approved by the Board of Trustees on pl Mog -2et& and signed on its behalf. lon behalf of the trustees
[se | KEVIN “Doe
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Independent Examiner’s Report to the Trustees of East of London Famliy History Society
| repart on the financial statements of the Trust for the year ended 31 August 2025 as set out on pages 5 to 11.
Responsibilities and basis of report
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As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the
Charities Act 2011 (‘the Act’).
| report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my
examination | have followed all the applicable Directions given by the Charity Commission under section 145(5}(b) of the Act.
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Independent examiner's statement
I have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
rude Sone
Shruti Soni FCCA FCIE
Date: 16 February 2026
Shruti Soni Ltd e Chartered Certified Accountants 117A St. John's Hill, Sevenoaks TN13 3PE
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Weasrer
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East of London Family History Society
Statement of financial activities for the period ended 31 August 2025
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|||||||
|---|---|---|---|---|---|
|Total|Total|
|Unrestricted|funds|funds|
|Note|funds|2025|2024|
|£|£|£|
|Income from:|
|Membership|17,964|17,964|15,859|
|Charitable|activities|2.|10,434|10,434|350|
|Activities for generating funds|3|771|TAL|836|
|Investments|- interest|1,597|1,597|447|
|Total|incoming|resources|30,766|30,766|17,492|
|Expenditure|on:|
|Costs of generating funds|4|85|85|292|
|Charitable|activities|5|18,482|18,482|16,136|
|Total|resources expended|18,567|18,567|16,428|
|Net income / {expenditure} for the year|12,199|12,199|1,064|
|Net movement|in funds|12,199|12,199|1,064|
|Reconciliation|of funds|
|Total funds brought forward|63,947|63,947|62,883|
|Total funds carried forward|"76,146|76,146|"63,947|
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East of London Family History Society
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|||||||
|---|---|---|---|---|---|
|Balance|sheet|
|as|at|
|31|August|2025|
|Note|2025|2024|
|£|£|£|£|
|Fixed|assets|
|Tangible assets|7|1,748|413|
|Total fixed assets|1,748|413|
|Current|assets|
|Debtors|8|128|139|
|Stock|1,356|1,329|
|Cash at|bank and|in|hand|77,831|66,769|
|Total current|assets|79,315|68,237|
|Creditors: amounts|falling due|
|within one year|9|{4,917}|(4,703)|
|Net current assets/|(liabilities)|74,398|63,534|
|Total assets less current|liabilities|76,146|63,947|
|Net assets|10a|76,146|63,947|
|The funds of the charity:|
|Unrestricted funds:|
|General|fund|76,146|63,947|
|Total|unrestricted|funds|76,146|63,947|
|Total charity funds|ita|76,146|63,947,|
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These financial statements were approved by the Trustees on) 23-01-2026 and signed on its behalf by: it Deron
Name:
Trustee
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East of London Family History Society
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Notes to the accounts for the period ended 31 August 2025
1 Accounting policies The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and in the preceding year.
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(i) Basis of accounting
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement
of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial
Reporting Standard applicable in the UK and Republic of ireland (FRS 102) (effective 1 January 2019) - (Charities
SORP FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102}, the Charities
Act 2011 and UK GAAP.
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The charitable company meets the definition of a public benefit entity under FRS 102.
The trustees consider that there are no material uncertainties about the charitable company's ability to continue as a going concern. The financial statements have been prepared under the historical cost convention. The trustees do not consider that there are any sources of estimation uncertainty at the reporting date that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next reporting period.
(ii) Fund accounting
Unrestricted funds represent the funds of the charity that are not subject to any restrictions regarding their use and are available for the general purposes of the charity. Funds designated for a particular purpose by the trustees are also unrestricted.
Restricted funds are those funds that must be spent on restricted purposes.
- The financial statements include all transactions, assets and liabilities for which the charity is responsible in law
(iii} Incoming resources
Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included in these accounts. Voluntary income and capital sources
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® Collections are recognised when received by or on behalf of the charity.
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® Planned giving under Gift Aid is recognised only when received.
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® Tax recoverable on Gift Aid donations is recognised when the donation is recognised.
® Grants and legacies to the PCC are accounted for as soon as the charity is notified of its legal
® entitlement, the amount due is quantifiable and its ultimate receipt by the charity is reasonable certain.
Income from fundraising and similar events is accounted for gross.
Resources expended
= is accounted on an accrual basis asa liability is incurred. Expenditure includes any VAT which
cannot be fully recovered, and is reported as part of the expenditure to which it relates.
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{iv} Resources expended
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(v} Fixed assets
ab sie aha assets are stated at cost less accumulated depreciation. The cost of minor additions
: sad costing below £100 are not capitalised. Depreciation is provided at rates calculated
fe)aup shihe cost of each asset over its expected useful life. The rates used are33.33% as follows:
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if
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East of London Family History Society
Notes to the accounts for the period ended 31 August 2025
{vi} Stock
Stocks are stated at the lower of cost and net realisable value. In general, cost is determined on a first in first out basis and includes transport and handling costs. Net realisable value is the price at which stocks can be sold in the normal course of business after allowing for the costs of realisation. Provision is made where necessary for obsolete, slow moving and defective stocks. Donated items of stock, held for distribution or resale, are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.
| 2 | Income from charitable activties | |||
|---|---|---|---|---|
| Total | Total | |||
| Unrestricted | funds | funds | ||
| funds | 2025 | 2024 | ||
| £ | £ | £ | ||
| Donations | 16,266 | 10,266 | 167 | |
| FFHS | 161 | 161 | 146 | |
| Recycle4Charity | 7 | 7 | 37 | |
| Total | 10,434 | 10,434 | 350 | |
| All income in 2024and 2023 was unrestricted | ||||
| 3 | Income from activitiesforgeneratingfunds | |||
| Society StoreSales | 243 | 243 | 317 | |
| Movement in stock | ZF | 2? | - | |
| Branch (Raffle,Tea bar, refreshments etc} | 501 | 501 | 519 | |
| Total | 771 | 771 | 836 | |
| 4 | Costs ofgeneratingfunds | |||
| Movement in stock | - | - | 200 | |
| RaffleExpenses | 85 | 85 | 92 | |
| Tea Bar | a | ” | - | |
| Total | ~~ 88 |
8292° | 292° |
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eeaaaEEE yEyEESESSESEnSSEEnS IISSSSEIISSSISSESISESEEEEn===
5 Charitable activities
East of London Family History Socie Notes to the accounts for the period ended 31 August 2025
| Charitable activities | |||
|---|---|---|---|
| Total | Total | ||
| Unrestricted | funds | funds | |
| __funds | 2025 | __2024 | |
| £ | £ | £ | |
| FairEntance Fees | 20 | 20 | 194 |
| CockneyAncestor | 5,712 | 5,712 | 5,719 |
| Hall andStorage | A,175 | 4,175 | 4,078 |
| Travel Printing&Stationery |
88 43 |
88 43 |
250 320 |
| Telephone, Postageandsundries | 661 | 661 | 746 |
| Insurance Accountant |
395 960 |
395 960 |
420 960 |
| AGM24/25 | 1,902 | 1,902 | = |
| AGM 23/24 | = | - | 808 |
| Project | - | - | 24S |
| Depreciation | 963 | 963 | 238 |
| Bankcharges | 28 | 28 | - |
| Speakers | 2,236 | 2,236 | 1,900 |
| Software WebDevelopment |
339 900 |
339 900 |
288 - |
| Equipments | 60 | 60 | i |
| Total | 18,482 | 18,482 | 16,136 |
6 Related party transactions, Trustee remuneration and expenses There are no donations from related parties which are outside the normal course of business and no restricted donations from related parties. There are no related party transactions to disclose for 2025 (2024: none). The charity trustees were not paid or received any other benefits from employment with the charity in the year (2024: Enil). No charity trustee received payment for professional or other services supplied to the charity (2024: Enil}. Other than out of pocket expenses for the charity, no expenses were reimbursed to any trustees during the period for their role as trustee. No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year. 7 Tangible fixed assets
| Equipment | Total | |
|---|---|---|
| £ | £ | |
| Cost | ||
| oA—. 2024 ai isposals At31August202 u s' 5 . |
8,504 2,299 tc oT 3,306 |
8,504 2,299 (7487) 3,306 |
| Accumulateddepreciation | ||
| ns1ane2024 arge for the ye Dis scale aad AtaAugust2025 é ugu: . |
8,091 ie (7,497} eee 1,558 |
8,091 ni (7,497} een 1,558 |
| Netbookvalue | ||
| At31August2025 At 1Se ptember 2024 |
1,748 << ree |
1,748 PoE |
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Ea
East of London Family History Socie
Notes to the accounts for the period ended 31 August 2025
| & | Debtors | ||
|---|---|---|---|
| 2025 | 2024 | ||
| £ | £ | ||
| Prepayments | 128 | 139 | |
| Total | eeee | ||
| 9 | Creditors: amountsfallingduewithinoneyear | 2025 £ |
_2024 3 |
| Deferred Income insubscriptions Accruals |
4,017 900 |
3,803 900 |
|
| Total | 4,917 | 4,703 |
10a Analysis of net assets between funds
| General funds |
Designated funds |
Restricted funds |
Total funds |
||
|---|---|---|---|---|---|
| £ | £ | £ | £ | ||
| Tangiblefixedassets | 1,748 | ~ | - | 1,748 | |
| Currentassets | 79,315 | - | - | 79,315 | |
| Current liabilities | (4,917) | F | “ | {4,917} | |
| Netassets31August2025 | 76,146 | - | - | 76,146 | |
| Analysis of net | assetsbetweenfunds | ||||
| General | Designated | Restricted | Total | ||
| funds | funds | funds | funds | ||
| £ | £ | £ | £ | ||
| tie Tangiblefixed assets |
413 | - | - | 413 | |
| Currentassets | 68,237 | - | - | 68,237 7 |
|
| " igo Currentliabilities |
(4,703} | . | . | (4,703) | |
| Netassets 31A | ugust2024 | SS 63,947 |
- | NE - |
10b Analysis of net assets between funds
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East of London Family History Society
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Notes to the accounts
for the period ended
31 August 2025
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ila Movements in funds
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At1September incoming Outgoing At 3i August
2024 resources resources 2025
£ £ £ £
Unrestricted funds
General fund 63,947 30,766 (18,567) 76,146
Total unrestricted funds 63,947 30,766 (18,567} 76,146
Total funds 63,947 30,766 (18,567} 76,146
11b Movements in funds
AtLLSeptember incoming Outgoing At 31 August
2023 resources resources 2024
£ £ £ £
Unrestrictedfunds
General fund 62,883 17,492 (16,428) 63,947
Total unrestricted funds 62,883 17,492 (16,428) 63,947
Total funds 62,883 17,492 (16,428) 63,947
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