Charity number: 1094385 Registered number: 04511978
Annual Report and Accounts 2022-2023
2022-2023
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Age UK Canterbury (A company limited by guarantee)
Contents
| Page | |
|---|---|
| Reference and administrative details of the Charity, its Trustees and Advisers | 1 |
| Trustees' report | 2 - 11 |
| Independent auditor's report on the financial statements | 12 - 15 |
| Statement of financial activities | 16 |
| Balance sheet | 17 |
| Statement of cash flows | 18 |
| Notes to the financial statements | 19 - 41 |
Age UK Canterbury Trustee’s Report for the year ended 31 March 2023
Age UK Canterbury
The object for which Age UK Canterbury is established is:
“To promote the relief of elderly people in any manner which now or hereafter may be deemed by law to be charitable in and around the City of Canterbury.”
Honorary President
Mrs Patricia Shephard MBE DL
Board of Trustees
David Baxter Chairman Tony Ullman Vice Chairman Elizabeth Frost Treasurer – appointed 6 December 2022 Janet Bentley Committee Member – resigned 6 December 2022 Sian Calnan Committee Member Julie MacInnes Committee Member Sandra Worth Committee Member
Chief Officer and Company Secretary
Neil Brown
Deputy Chief Officer
Janet Eales
Members of the Company: 21
Banks
Lloyds TSB plc, 49 High Street, Canterbury, Kent T1 2SE CAF Bank Ltd, Kings Hill, West Malling, Kent ME19 4TA
Auditors
Kreston Reeves LLP, Montague Place, Quayside, Chatham Maritime, Chatham, Kent, ME4 4QU
Solicitors
Robinsons Solicitors, River House, Stour Street, Canterbury, CT1 2NZ Gardner and Croft LLP, 2 Castle Street, Canterbury, Kent CT1 2QH
Registered Charity No 1094385. Registered Company No 4511978
Page 1
Age UK Canterbury Trustee’s Report for the year ended 31 March 2023
CHAIRMAN’S REPORT
Welcome to this year’s annual report. Over a year on from the loss of the Kent County Council grant funding, we are pleased to be able to report that the charity continues to maintain a strong financial position. As part of our ongoing operational re-modelling, we have been sucessful in achieving income from several new areas which include IMAGO Wellbeing Programmes, The Big Lottery Fund and Age UK Cost of Living Grant allocation.
The year continues to be challenging not least because of the onging pressures with the cost of living crisis, however, the charity has continued to build upon the success of previous years.This has been achieved by the ongoing delivery of high quality services to people living in Canterbury and surrounding area in line with our objectives as set out in our Strategic and Business Plans.
Age UK Canterbury continues to meet all its statutory obligations in all areas. In October 2022 we were auditied against the Age UK Charity Quality Standards (CQS). This is a four year detailed audit process and we are pleased to confirm that the charity was re-awarded the CQS status. In addition, we undertook our annual ISO accreditation which was also sucessful. Alongside these accreditations we again achieved our five star award for our food hygiene processes.
The charity continues to build back capacity across several servcies that were closed during the pandemic. Our day opportunities and dementia day care services continue to grow and we are expecting a continuation of these developments going forward into 2023/24. The Big Lottery Funding that we were sucessful in achieving specifically supports us in developing capacity across these two service areas.
The sucess of the charity has only been possible due the excellent dedication of our staff, volunteers and the partners that we work with and through in support of our charitable objectives.
We wish to thank all the individual people, businesses and organizations that have supported us through donations and legacies. This is critical since it is not always appreciated that we are a small independent charity.
On behalf of the Board of Trustees and Age UK Canterbury, We would like to thank all our staff, volunteers, collaborative partners, members and fellow Trustees for the excellent work and support. We would also like to thank our President and Volunteer Charity Shop Manager, Mrs Tricia Shephard with her volunteers who continue to work tirelessly for the success of our Charity Shop in St Peter’s Street, Canterbury.
David Baxter Chair of Board of Trustees
Page 2
Age UK Canterbury
Trustee’s Report for the year ended 31 March 2023
CHIEF OFFICER’S REPORT
We are most pleased to highlight in this Annual Report the improvements and developments achieved in 2022/23 and we would like to extend our grateful and sincere thanks and appreciation to David Baxter and the Board of Trustees for all their support over the last year.
The charity continues to develop new services and grow effectively to deliver the quality and provision needed by our clients in line with our strategic and business plans.
During the last year we have continued to work collaboratively with NHS and KCC colleagues and as highlighted in the Chairman’s report, we have sought and developed new funding opportunities that have supported our ongoing growth over recently challenging times. Our day opportunies, wellbeing programmes, hot meal delivery and dementia day care are steadily building back capacity.
The need for our Foot Health Service has grown considerably over the last few years. As a result of this requirement, a key development for Age UK Canterbury in 2022/23 has been to establish an accredited training setting in partnership with the University of Plymouth to provide clinical training for Apprentice Podiatrist to BSc (Hons) and MSc Podiatry Degree levels. We are also an accredited training setting in partnership with The Royal College of Podiatry for the Assistant Podiatry Practitioner qualification. This is a unique model and Age UK Canterbury is the only charity in the UK offering these services and training opportunities.
Integrated health and social care within the community remains a key part of the charity’s strategic direction. In line with this commitment our Personalized Independence Programme, Community Navigation and Hospital Care Navigation Services provide extremely effective community pathways in supporting wellbeing, independence and social inclusion for the clients that we deliver these services to.
As with previous years, we continue to refurbish and upgrade our facilities at both the centre and the charity shop. Most recently we have undertaken a review of requirements to upgrade our kitchen facilitites. We are in the process for receiving quotations for consideration by The Board of Trustees.
We have spent considerable time this year in preparation for the Charity Quality Standards and ensuring all our quality management processes and procedures are fully compliant and robust to continue the highest quality of services for our clients.
Heartfelt thanks go to all our excellent staff and volunteers for the invaluable work that they all undertake. Our achievements in 2022/23 were only made possible by the sterling efforts and hard work of our staff and volunteers including our wonderful President, Tricia Shephard and her team of volunteers that she leads at our charity shop.
Dr Neil Brown Chief Officer
Page 3
Age UK Canterbury Trustee’s Report for the year ended 31 March 2023
SERVICES REPORT
As a result of the Kent County Council contract cessation, we undertook a fundamental review of our service delivery areas together with our capacity arrangements within each service. As a result of this, new funding opportunities were sought and we were awarded the Wellbeing Matters Plus Service managed by IMAGO. The year has been sucessful in achieving a range of new wellbeing programmes which support not only our existing client base but we have also welcomed new clients to this service area.
The award of the Dementia Contract with the NHS Clinical Commissioning Group has proven to be very sucessful in 2022/23 not least in the outreach arrangements but also referring appropriate post-diagnostic clients to our dementia day care services.The Dementia and Me roles include a single point of access for help and support for all things to do with dementia across the Canterbury and Faversham areas. Staff visit clients in their own home and create a support plan and offer a wide range of support and advice. In addition, a varied range of group-based support activities are available including Dementia Cafes, Peer Support Groups, Befriending and Younger Onset Groups.
The Foot Health Services continues to develop and grow and over the last three years we have provided around 24,000 appointments to our caseload of patients over 55 years old both in our clinics and community home visiting.
Our Hot Meal Services continues to provides a consistent service delivery within the community . Most of the clients accessing our hot meal service are on a long term basis. There is always a daily challenge to get these meals prepared, packed and delivered in a short space of time, but with the support of staff and volunteers the service has been extremely important for the community.
We continue to offer a variety of wellbeing activities for the members to try; some are more successful than others but the majority of members are willing to try a new activity when it is introduced. All the activities are aimed at preventing social isolation, depression and falls and they also encourage social interaction. Our activity review will seek to ensure that even greater engagement is achieved by members going forward.
In addition, we deliver many other key and critical services such as Community Navigation, Information and Advice, Befriending, Hospital Care Navigation Service and Personalised Independence Service. Our charity shop also provides a critical community focus and much needed income for the charity.
We have lovely, helpful volunteers and it has been nice to have a mixture of both young and the more mature, it is always uplifting to see the development in their confidence and social interaction.
Mrs Janet Eales Deputy Chief Officer
Page 4
Age UK Canterbury Trustee’s Report for the year ended 31 March 2023
CHARITY SHOP REPORT
Our Charity shop in St Peters Street continues to trade very well. The shop seeks to open seven days a week and frequently during Bank Holiday periods. Our volunteers, as always, are extremely welcoming and always remain customer focused.
The shop not only provides much needed financial support for our charity, but it also acts as a community hub and focal point for older people to support them in accessing our services.
A range of items are accepted by us, such as, clothes, bric a brac, suitably PAT tested electrical equipment, books CD’s, DVDs, and in fact most things but we do have to be careful as there are trading regulations which we must conform to. We do not sell any baby equipment for safety reasons. All donations must be sorted carefully, clothes are sized, priced, and steamed and most of the china and glass must be carefully washed before it is suitable to go on the shelves. We do code our clothes so that we know how long they have been on sale and so reduce the price after a month. We do have an arrangement when any clothes not suitable for sale are sent for recycling and these are collected frequently.
Our windows are themed, and this depends on the time of year, for example, festivities such as Christmas and Easter together with other celebrations such as St Valentine’s Day. We reserve items for sale for these times to make a colorful show. We do find we sell items from the windows and try to make them eye catching to encourage new customers into the shop. Toy weeks are also very popular, but most toys take hours of sorting as often toy boxes are just emptied into sacks and brought in and so putting toys together into a saleable object is often a great challenge!
We are currently looking at upgrading our display stands on the shop floor to afford more sale space for our donated goods.
Our extreme gratitude and thanks go out to all who provide donations. Without everyone’s generosity we would not have a shop and even more importantly the many volunteers who cheerfully work and help us every week.
As part of succession planning, we took on a paid member of staff in the Autumn of 2022 and continue to grow and continue our volunteer base.
Mrs Tricia Shephard
Volunteer Charity Shop Manager
Page 5
Age UK Canterbury Trustee’s Report for the year ended 31 March 2023
STATISTICAL INFORMATION
AGE UK CANTERBURY 2022 – 2023
DAY CENTRE 1461 ATTENDANCES
FOOT HEALTH SERVICE 9865 APPOINTMENTS/HOME VISITS
INFORMATION AND ADVICE 3004 INTERVENTIONS COLLINS UNIT – DEMENTIA DAY CARE 1954 ATTENDANCES MEALS ON WHEELS 6094 MEALS DELIVERED BEFRIENDING 624 VISITS HANDYMAN 46 KEY SAFES FITTED WELLBEING ACTIVITIES 5640 ATTENDANCES OUTREACH SERVICES (COMMUNITY NAVIGATORS, HOSPITAL CARE NAVIGATORS, PERSONAL INDEPENDENCE COORDINATORS AND DEMENTIA AND 4252 VISITS/INTERVENTIONS ME COORDINATORS)
Page 6
Age UK Canterbury Trustee’s Report for the year ended 31 March 2023
Could you support our work?
You could make a difference to the lives of older people in Canterbury and surrounding areas by supporting our work in the following ways:
Cheques
Please make cheques payable to ‘Age UK Canterbury’ and send to our office in Castle Row Canterbury CT1 2QY.
Online
Visit our website wwwageukcanterbury.org.uk to donate through the Just Giving website.
For more information please call
01227 462368
email canterbury info@ageukcanterbury.org.uk
or visit www.ageukcanterbury.org.uk
Age UK Canterbury is a charitable company limited by guarantee and registered in England and Wales Registered charity number 1094385 Company number: 4511978
Registered office is: Age Concern Building, Castle Row, Canterbury, Kent,, CT1 2QY
Page 7
Age UK Canterbury
Trustee’s Report for the year ended 31 March 2023
The Trustees present their annual report together with the audited financial statements of the Group and the Charity for the year 1 April 2022 to 31 March 2023. The annual report serves the purposes of both a Trustees' report and a Directors' report under company law. The Trustees confirm that the annual report and financial statements of the Charity comply with the current statutory requirements, the requirements of the Charity's governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019).
REPORT AND FINANCIAL REVIEW 2022 -2023
Structure, Governance and Management
The company is registered as a charitable company limited by guarantee and was incorporated on 15 August 2002. It is governed by its Memorandum and Articles of Association.
The members of the Trustee Board during the financial year were as listed on page 1 The Trustee Board was formed in 2002 with the original Chairman and Trustees being elected into office at theAnnual General Meeting (AGM) in 2003. The Trustees are aware of the responsibilities which they carry and will be looking for suitable people with whom to share them when vacancies arise. Appropriate training and help have been given and will be offered to new Trustees when they are appointed.
Safeguarding is a critical factor in all the work carried out in the charity and regular training for staff and volunteers is completed on an ongoing basis. Our safeguarding policies and procedures are reviewed annually to ensure that we keep pace with any changes to requirements and legislation. The Trustees have met 8 times during the financial year, being responsible for the oversight of the planning and of the management of the activities and finances of the Charity. The Board is supported by the Chief Officer who attends each meeting and who is responsible for the day-to-day operational management and delivery of all the services provided by Age UK Canterbury and of the staff and volunteers. The Chief Officer is assisted in this by Mrs Janet Eales, Deputy Chief Officer. At the Centre in Castle Row a total of 34 members of staff were employed up until March 2023. The staff were supported by around 44 volunteers (including the Charity Shop in St Peter’s Street) who continued to work with us throughout the pandemic.
The main risk to the Company is the withdrawal of the funding provided for services by Kent County Council at the end of March 2022. The Trustees do ensure that the reserves would cover redundancies should that need arise and now have nine months running costs in the unrestricted reserves.
Public Benefit
The charity offers support to all people in the Canterbury and surrounding areas over 55 to enable them to make the most of later life through the provision of support, activities friendship, advice and services to support their mobility and independence.
Page 8
Age UK Canterbury Trustee’s Report for the year ended 31 March 2023
The Trustees have complied with their duty under Part 4, Chapter 1 of the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission. They have considered this guidance in deciding what activities the Charity should undertake, and they are satisfied that the Charity confers a public benefit. They have followed this guidance both when reviewing the Charity's policies and objectives for the year, and when planning for both the immediate and long-term future.
Achievements and Performance
The achievements and performance during the financial year are as set out in various proceeding Reports particularly those of the Chairman and Chief Officer.
Future Plans
Plans are again set out in the Chairman’s and Chief Officer’s Report.
Financial Review
The details of Income and Expenditure for the 2022/2023 financial year are set out in the accompanying Statement of Financial Activities and Notes to the Accounts. The Charity remained in a healthy financial position throughout the period, despite making a deficit of £42,411, which reduced the Charity’s reserves to £952,870 at the Balance sheet date.
We are grateful to Canterbury City Council for their Discretionary Business Rate Relief on our Centre and Charity shop premises.
Donations from local organisations, clients and friends, totalled £33,643 and we also received legacies amounting to £Nil. These funds were put on deposit to gain interest until required. We are very grateful for all this financial support.
The Age UK Canterbury shop in the main street of Canterbury continues to provide an essential source of funds. During this financial year, sales yielded a record net profit of £54,913 which represents a significant addition to the general funds. This would not be possible without the hard work of the volunteers who kept the shop open Monday to Sunday throughout the year and who also sorted and labelled the huge amount of donated second hand items of clothing, books, records, ornaments and other miscellaneous items. The Trustees are extremely grateful for all that these volunteers have done on behalf of the Charity.
Plans for the future and Reserves and Investment Policy
At the year end the total financial reserves held as net current assets were £715,595. These reserves fell into three categories – unrestricted, designated and restricted funds, as shown on the balance sheet.
Unrestricted Reserves
Company policy is that ideally the unrestricted liquid reserves should amount to at least the equivalent of six months of total resources expended.
Page 9
Age UK Canterbury
Trustee’s Report for the year ended 31 March 2023
At the year end the unrestricted liquid funds amounted to £379,266 which was 50.76% of the year’s total unrestricted expenditure. At the financial year end the Tangible Fixed Assets totalled £237,275, held in a designated fund. Whilst these may provide some security, it is essential, particularly in the present difficult climate, that our main source of income, the KCC contract funding, continues. Without this financial support we would not be able to continue to provide the level of services required by our existing and potential clientele.
Designated Reserves
The designated reserves as shown in the balance sheet totalled £505,898 at the year end. These reserves were designated for eight separate purposes, as set out in the statement of funds.
Restricted Reserves
The balance of the liquid assets at the year end was £67,706 in the restricted category as itemised at note 19 to the accounts.
Reserves Policy
There remains an on-going need to set aside further sums for possible expenditure on building maintenance, and to increase the reserves to cover unforeseen circumstances due to the considerably increased extent of the Charity’s operations. Thus, there is a need to increase funding to meet the trustees’ stated requirement to have sufficient reserves to cover 6 months of on-going operation costs.
Investment Policy
During the year the Company continued to be in the position of requiring substantial funds at short notice for the provision of increased services, improved accommodation, and for the replacement of equipment. Thus, it was necessary to have all liquid funds on call at short notice, but in such a manner as to maximise interest.
Should this situation change and substantial long-term funds accrue, consideration will be given to the appointment of an investment adviser.
Statement of Trustees’ Responsibilities
The Trustees (who are also directors of Age UK Canterbury for the purposes of Company Law) are responsible for preparing the Trustees’ Report and the Financial Statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the Trustees to prepare accounts for each financial year which give a true and fair view of the charitable company’s state of affairs at the end of the year and of its income and expenditure for that period. In preparing these accounts, the Trustees are required to:-
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select suitable accounting policies and then apply them consistently;
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Observe the methods an principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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prepare the accounts on the going concern basis unless it is inappropriate to presume that the company will continue in business.
Page 10
Age UK Canterbury
Trustee’s Report for the year ended 31 March 2023
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Statement of Disclosure of Information to Auditors
We the trustees of the charity who held office at the date of approval of these financial statements as set out above each confirm, so far as we are aware, that:
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there is no relevant audit information of which the charity’s auditors are unaware; and
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we have taken all the steps that we ought to have taken as trustees in order to make ourselves aware of any relevant audit information and to establish that the charity’s auditors are aware of that information.
Auditors
In accordance with Section 485 of the Companies Act 2006, a resolution proposing that Reeves & Co LLP be reappointed as auditors of the company will be put to the Annual General Meeting.
In preparing this report, the Trustees have taken advantage of the small companies exemptions provided by section 415A of the Companies Act 2006.
At a meeting of the Trustees held on this report, together with the annual accounts were approved and authority given to the undersigned to confirm approval on their behalf.
On behalf of the Trustees:
David Baxter – Chairman
Page 11
Age UK Canterbury (A company limited by guarantee)
Independent auditor's report to the Members of Age UK Canterbury
Opinion
We have audited the financial statements of Age UK Canterbury (the 'Charity') for the year ended 31 March 2023 which comprise the Statement of financial activities, the Balance sheet, the Statement of cash flows and the related notes, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' (United Kingdom Generally Accepted Accounting Practice).
In our opinion the financial statements:
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give a true and fair view of the state of the Charity's affairs as at 31 March 2023 and of its income and application of resources, including its income and expenditure for the year then ended;
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have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and
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have been prepared in accordance with the requirements of the Charities Act 2011.
Basis for opinion
We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor's responsibilities for the audit of the financial statements section of our report. We are independent of the Charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the United Kingdom, including the Financial Reporting Council's Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
Conclusions relating to going concern
In auditing the financial statements, we have concluded that the Trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.
Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.
Our responsibilities and the responsibilities of the Trustees with respect to going concern are described in the relevant sections of this report.
Page 12
Age UK Canterbury (A company limited by guarantee)
Independent auditor's report to the Members of Age UK Canterbury (continued)
Other information
The other information comprises the information included in the Annual report other than the financial statements and our Auditor's report thereon. The Trustees are responsible for the other information contained within the Annual report. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.
We have nothing to report in this regard.
Matters on which we are required to report by exception
We have nothing to report in respect of the following matters where the Charities (Accounts and Reports) Regulations 2008 requires us to report to you if, in our opinion:
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the information given in the Trustees' report is inconsistent in any material respect with the financial statements; or
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sufficient accounting records have not been kept; or
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the financial statements are not in agreement with the accounting records and returns; or
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we have not received all the information and explanations we require for our audit.
Responsibilities of trustees
As explained more fully in the Trustees' responsibilities statement, the Trustees (who are also the Directors of the Charity for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the Trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, the Trustees are responsible for assessing the Charity's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the Trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.
Page 13
Age UK Canterbury (A company limited by guarantee)
Independent auditor's report to the Members of Age UK Canterbury (continued)
Auditor's responsibilities for the audit of the financial statements
We have been appointed as auditor under section 145 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder.
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an Auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.
Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:
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Discussions with management and assessment of known or suspected instances of non-compliance with laws and regulations (including health and safety) and fraud; and
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Challenging assumptions and judgements made by management in its significant accounting estimates; and
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Performing analytical procedures to identify any unusual or unexpected relationships, including related party transactions, that may indicate risks of material misstatement due to fraud; and
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Confirmation of related parties with management, and review of transactions throughout the period to identify any previously undisclosed transactions with related parties outside the normal course of business; and
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Physical inspection of tangible assets susceptible to fraud or irregularity;
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Assessment of identified fraud risk factors; and review of cash expenditure to confirm no evidence of personal benefit; and
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Challenging assumptions and judgements made by management in its significant accounting estimates; and
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Performing analytical procedures to identify any unusual or unexpected relationships, including related party transactions, that may indicate risks of material misstatement due to fraud; and
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Reading minutes of meetings of those charged with governance; and
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Review of significant and unusual transactions; and
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Identifying and testing journal entries, in particular any manual entries made at the year end for financial statement preparation.
Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial statements or non-compliance with regulation. This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial statements, as we will be less likely to become aware of instances of non-compliance. The risk is also greater regarding irregularities occurring due to fraud rather than error, as fraud involves intentional concealment, forgery, collusion, omission or misrepresentation.
As part of an audit in accordance with ISAs (UK), we exercise professional judgement and maintain professional scepticism throughout the audit. We also:
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Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control.
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Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion of the effectiveness of the Charity's internal control.
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Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by the Trustees.
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Age UK Canterbury (A company limited by guarantee)
Independent auditor's report to the Members of Age UK Canterbury (continued)
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Conclude on the appropriateness of the Trustees' use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the Charity's ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in my Auditor's report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of my Auditor's report. However, future events or conditions may cause the Charity to cease to continue as a going concern.
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Evaluate the overall presentation, structure and content of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation.
We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit.
Use of our report
This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the Charity's Trustees those matters we are required to state to them in an Auditor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Charity and its Trustees, as a body, for our audit work, for this report, or for the opinions we have formed.
Kreston Reeves LLP
Chartered Accountants Statutory Auditor
Chatham Maritime
Date:
Kreston Reeves LLP are eligible to act as auditors in terms of section 1212 of the Companies Act 2006.
Page 15
Age UK Canterbury
(A company limited by guarantee)
Statement of financial activities (incorporating income and expenditure account) for the year ended 31 March 2023
| Note Income from: Donations and legacies 4 Charitable activities 5 Other trading activities 6 Investments 7 Total income Expenditure on: Raising funds 8 Charitable activities 9,10 Total expenditure Net income/(expenditure) Transfers between funds 19 Net movement in funds Reconciliation of funds: Total funds brought forward Net movement in funds Total funds carried forward |
Restricted funds 2023 £ 330,123 2,894 - - 333,017 - 249,702 249,702 83,315 (21,031) 62,284 5,422 62,284 67,706 |
Unrestricted funds 2023 £ 70,021 446,826 102,331 2,213 621,391 45,596 701,521 747,117 (125,726) 21,031 (104,695) 989,859 (104,695) 885,164 |
Total funds 2023 £ 400,144 449,720 102,331 2,213 954,408 45,596 951,223 996,819 (42,411) - (42,411) 995,281 (42,411) 952,870 |
Total funds 2022 £ 434,760 378,472 78,496 236 891,964 |
|---|---|---|---|---|
| 24,986 830,346 855,332 |
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| 36,632 - 36,632 |
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| 958,649 36,632 995,281 |
The Statement of financial activities includes all gains and losses recognised in the year.
The notes on pages 19 to 41 form part of these financial statements.
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Age UK Canterbury (A company limited by guarantee) Registered number: 04511978
Balance sheet as at 31 March 2023
| Note Fixed assets Tangible assets 14 Current assets Stocks 15 Debtors 16 Investments 17 Cash at bank and in hand Creditors: amounts falling due within one year 18 Net current assets Total net assets Charity funds Restricted funds 19 Unrestricted funds 19 Total funds |
1,482 85,383 453,721 258,458 799,044 (83,449) |
2023 £ 237,275 715,595 952,870 67,706 885,164 952,870 |
1,717 49,761 453,090 314,608 819,176 (45,567) |
2022 £ 221,672 773,609 |
|---|---|---|---|---|
| 995,281 | ||||
| 5,422 989,859 |
||||
| 995,281 |
The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.
The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.
The financial statements were approved and authorised for issue by the Trustees on _______ and signed on their behalf by:
Mr David Baxter Trustee
Mrs Sian Calnan Trustee
The notes on pages 19 to 41 form part of these financial statements.
Page 17
Age UK Canterbury (A company limited by guarantee)
Statement of cash flows for the year ended 31 March 2023
| Cash flows from operating activities Net cash used in operating activities (note 22) Cash flows from investing activities Dividends, interests and rents from investments Fixed assets disposals NBV Purchase of tangible fixed assets Net cash used in investing activities Change in cash and cash equivalents in the year Cash and cash equivalents at the beginning of the year Cash and cash equivalents at the end of the year (note 23) |
2023 £ 11,056 2,213 1,034 (70,453) (67,206) (56,150) 314,608 258,458 |
2022 £ 79,767 236 - (36,511) (36,275) 43,492 271,116 314,608 |
|---|---|---|
The notes on pages 19 to 41 form part of these financial statements
Page 18
Age UK Canterbury (A company limited by guarantee)
Notes to the financial statements for the year ended 31 March 2023
1. General information
Age UK Canterbury is a charitable company and an exempt charity incorporated in England and Wales. The registered office is Castle Row, Canterbury, Kent, CT1 2QY. The principal activities of the Charity are to support the lives of the older people in Canterbury and the surrounding area.
2. Accounting policies
2.1 Basis of preparation of financial statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Age UK Canterbury meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
The financial statements are presented in UK sterling, which is the Charity's functional currency, and rounded to the nearest pound.
2.2 Company status
The Charity is a company limited by guarantee. The members of the Charity are the Trustees named on page 1. In the event of the Charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the Charity.
2.3 Going concern
The Trustees assess whether the use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the Charity to continue as a going concern. The Trustees make this assessment in respect of a period of at least one year from the date of authorisation for issue of the financial statements and have concluded that the Charity has adequate resources to continue in operational existence for the foreseeable future and there are no material uncertainties about the Charity's ability to continue as a going concern, thus they continue to adopt the going concern basis of accounting in preparing the financial statements.
Page 19
Age UK Canterbury (A company limited by guarantee)
Notes to the financial statements for the year ended 31 March 2023
2. Accounting policies (continued)
2.4 Income
All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
The recognition of income from legacies is dependent on establishing entitlement, the probability of receipt and the ability to estimate with sufficient accuracy the amount receivable. Evidence of entitlement to a legacy exists when the Charity has sufficient evidence that a gift has been left to them (through knowledge of the existence of a valid will and the death of the benefactor) and the executor is satisfied that the property in question will not be required to satisfy claims in the estate. Receipt of a legacy must be recognised when it is probable that it will be received and the fair value of the amount receivable, which will generally be the expected cash amount to be distributed to the Charity, can be reliably measured.
Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.
Gifts in kind donated for distribution are included at valuation and recognised as income when they are distributed to the projects. Gifts donated for resale are included as income when they are sold.
Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.
2.5 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably.
Expenditure on raising funds includes all expenditure incurred by the Charity to raise funds for its charitable purposes and includes costs of all fundraising activities events and non-charitable trading.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs.
Grants payable are charged in the year when the offer is made except in those cases where the offer is conditional, such grants being recognised as expenditure when the conditions attaching are fulfilled. Grants offered subject to conditions which have not been met at the year end are noted as a commitment, but not accrued as expenditure.
All expenditure is inclusive of irrecoverable VAT.
2.6 Government grants
Government grants are credited to the Statement of financial activities as the related expenditure is incurred.
Page 20
Age UK Canterbury (A company limited by guarantee)
Notes to the financial statements for the year ended 31 March 2023
2. Accounting policies (continued)
2.7 Interest receivable
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Charity; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.
2.8 Taxation
The Charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the Charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
2.9 Tangible fixed assets and depreciation
Tangible fixed assets costing £1,000 or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.
Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.
At each reporting date the Charity assesses whether there is any indication of impairment. If such indication exists, the recoverable amount of the asset is determined to be the higher of its fair value less costs to sell and its value in use. An impairment loss is recognised where the carrying amount exceeds the recoverable amount.
Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives on the following bases:
| Leasehold improvements - | - 4% on Cost (over the term of the lease) |
|---|---|
| Centre | |
| Minibuses | - 25% on Net Book Value |
| Furniture and Equipment | - 25% on Cost |
| Leasehold improvements - | - 10% on Cost (over the term of the lease) |
| Charity Shop |
2.10 Stocks
Stocks are valued at the lower of cost and net realisable value after making due allowance for obsolete and slow-moving stocks.
2.11 Debtors
Trade and other debtors are recognised at the settlement amount. Prepayments are valued at the amount prepaid.
2.12 Cash at bank and in hand
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
Page 21
Age UK Canterbury (A company limited by guarantee)
Notes to the financial statements for the year ended 31 March 2023
2. Accounting policies (continued)
2.13 Liabilities and provisions
Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cost.
2.14 Financial instruments
The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
2.15 Operating leases
Rentals paid under operating leases are charged to the Statement of financial activities on a straight line basis over the lease term.
2.16 Pensions
The Charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the Charity to the fund in respect of the year.
2.17 Employee pension contributions
The Charity contributes to employees' personal pension plans. Contributions payable to these plans are charged to the Statement of financial activities in the period to which they relate.
2.18 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
Investment income, gains and losses are allocated to the appropriate fund.
Page 22
Age UK Canterbury (A company limited by guarantee)
Notes to the financial statements for the year ended 31 March 2023
3. Critical accounting estimates and areas of judgement
Estimates and judgements are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.
Critical accounting estimates and assumptions:
The Charity makes estimates and assumptions concerning the future. The resulting accounting estimates and assumptions will, by definition, seldom equal the related actual results. The estimates and assumptions that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year are discussed below.
Tangible fixed assets
The Charity has recognised tangible fixed assets with a carrying value of £237,275 at the reporting date (see note 14). These assets are stated at their cost less provision for depreciation and impairment. The Charity's accounting policy sets out the approach to calculating depreciation for immaterial assets acquired. For material assets such as land and buildings the Charity determines at acquisition reliable estimates for the useful economic life of the asset, its residual value and decommissioning costs. These estimates are based upon such factors as the expected use of the acquired asset and market conditions. At subsequent reporting dates the Trustees consider whether there are any factors such as technological advancements or changes in market conditions that indicate a need to reconsider the estimates used. Where there are indicators that the carrying value of tangible fixed assets may be impaired the Charity undertakes tests to determine the recoverable amount of assets. These tests require estimates of the fair value of assets less cost to sell and of their value in use. Wherever possible the estimate of the fair value of assets is based upon observable market prices less incremental cost for disposing of the asset. The value in use calculation is based upon a discounted cash flow model, based upon the Charity's forecasts for the foreseeable future which do not include any restructuring activities that the Charity is not yet committed to or significant future investments that will enhance the asset's performance. The recoverable amount is most sensitive to the discount rate used for the discounted cash flow model as well as expected future cash flows and the growth rate used for extrapolation purposes
Page 23
Age UK Canterbury (A company limited by guarantee)
Notes to the financial statements for the year ended 31 March 2023
4. Income from donations and legacies
| Donations Legacies Grants Government grants Total 2023 Total 2022 |
Restricted funds 2023 Unrestricted funds 2023 £ £ 20,280 13,363 - - 196,173 52,908 113,670 3,750 330,123 70,021 182,826 251,934 |
Total funds 2023 £ 33,643 - 249,081 117,420 400,144 434,760 |
Total funds 2022 £ 27,143 20 100,908 306,689 434,760 |
|---|---|---|---|
5. Income from charitable activities
| Clients minibus contributions Clients meal contributions Meals on wheels Nail cutting Collins unit Transported clients day contributions Meal contributions Handyman service Miscellaneous income Student Placement Total 2023 Total 2022 |
Restricted funds 2023 Unrestricted funds 2023 £ £ - 43,722 - 47,477 - 763 - 234,971 - 89,030 - 27,728 - 162 - 1,748 2,894 105 - 1,120 2,894 446,826 5,396 373,076 |
Total funds 2023 £ 43,722 47,477 763 234,971 89,030 27,728 162 1,748 2,999 1,120 449,720 378,472 |
Total funds 2022 £ 37,171 45,869 - 213,300 51,661 22,607 84 1,104 6,676 - 378,472 |
|---|---|---|---|
Page 24
Age UK Canterbury (A company limited by guarantee)
Notes to the financial statements for the year ended 31 March 2023
6. Income from other trading activities
| Unrestricted funds 2023 £ Charity shop takings and sale of purchased items 99,175 Insurance claim proceeds - Fundraising 1,822 Shop sales and sale of purchased items 1,334 Total 2023 102,331 Total 2022 78,496 |
Total funds 2023 £ 99,175 - 1,822 1,334 102,331 78,496 |
Total funds 2022 £ 71,329 3,825 2,215 1,127 78,496 |
|---|---|---|
7. Investment income
| Unrestricted funds 2023 £ Bank interest receivable 2,213 Total 2022 236 |
Total funds 2023 £ 2,213 236 |
Total funds 2022 £ 236 |
|---|---|---|
Page 25
Age UK Canterbury (A company limited by guarantee)
Notes to the financial statements for the year ended 31 March 2023
8. Expenditure on raising funds
| Unrestricted funds 2023 £ Shop costs 45,519 Shop depreciation 77 Total 2023 45,596 Total 2022 24,986 |
Total funds 2023 £ 45,519 77 45,596 24,986 |
Total funds 2022 £ 24,909 77 24,986 |
|---|---|---|
9. Analysis of grants
| Outreach & Other Funded Services Total 2022 |
Grants to Individuals 2023 £ 37 - |
Total funds 2023 £ 37 - |
Total funds 2022 £ - |
|---|---|---|---|
Page 26
Age UK Canterbury (A company limited by guarantee)
Notes to the financial statements for the year ended 31 March 2023
10. Analysis of expenditure on charitable activities
Summary by fund type
| Day Centre Mini Buses Outreach & Other Funded Services Dementia Unit Total 2023 Total 2022 |
Restricted funds 2023 Unrestricted funds 2023 £ £ 17,603 543,512 - 39,677 232,099 24,743 - 93,589 249,702 701,521 195,098 635,248 |
Total funds 2023 £ 561,115 39,677 256,842 93,589 951,223 830,346 |
Total funds 2022 £ 530,515 35,747 198,227 65,857 830,346 |
|---|---|---|---|
11. Analysis of expenditure by activities
| Day Centre Mini Buses Outreach & Other Funded Services Dementia Unit Total 2023 Total 2022 |
Direct costs 2023 £ 376,198 31,722 238,876 53,820 700,616 645,127 |
Grant funding of activities 2023 £ - - 37 - 37 - |
Support costs 2023 £ 184,917 7,955 17,929 39,769 250,570 185,219 |
Total funds 2023 £ 561,115 39,677 256,842 93,589 951,223 830,346 |
Total funds 2022 £ 530,515 35,747 198,227 65,857 830,346 |
|---|---|---|---|---|---|
Page 27
Age UK Canterbury (A company limited by guarantee)
Notes to the financial statements for the year ended 31 March 2023
11. Analysis of expenditure by activities (continued)
Analysis of direct costs
| Staff costs Depreciation Kitchen Minibus expenses Private car drivers Centre shop purchases Entertainment and outings Repairs and maintenance Training Cleaning Provision of services Total 2023 Total 2022 |
Day Centre 2023 £ 216,494 44,025 41,392 - 406 932 600 26,243 11,380 3,840 30,886 376,198 389,875 |
Mini Buses 2023 £ 1,794 9,714 - 15,920 - - - 4,294 - - - 31,722 30,359 |
Outreach & Other Funded Services 2023 £ 209,863 - - 27,798 - - 640 - 342 - 233 238,876 185,975 |
Dementia Unit 2023 £ 53,630 - - - - - - - - - 190 53,820 38,918 |
Total funds 2023 £ 481,781 53,739 41,392 43,718 406 932 1,240 30,537 11,722 3,840 31,309 700,616 645,127 |
Total funds 2022 £ 459,969 48,906 37,564 11,624 222 814 10,340 33,745 10,390 8,077 23,476 645,127 |
|---|---|---|---|---|---|---|
Page 28
Age UK Canterbury (A company limited by guarantee)
Notes to the financial statements for the year ended 31 March 2023
11. Analysis of expenditure by activities (continued)
Analysis of support costs
| Staff costs Legal and professional fees Office expenses Utilities Insurance Bad debts Auditors' remuneration Total 2023 Total 2022 |
Day Centre 2023 £ 95,137 8,948 47,747 22,440 1,756 693 8,196 184,917 140,640 |
Mini Buses 2023 £ 7,955 - - - - - - 7,955 5,388 |
Outreach & Other Funded Services 2023 £ 17,498 - 431 - - - - 17,929 12,252 |
Dementia Unit 2023 £ 39,769 - - - - - - 39,769 26,939 |
Total funds 2023 £ 160,359 8,948 48,178 22,440 1,756 693 8,196 250,570 185,219 |
Total funds 2022 £ 108,745 14,944 39,913 13,390 1,654 (27) 6,600 185,219 |
|---|---|---|---|---|---|---|
Page 29
Age UK Canterbury (A company limited by guarantee)
Notes to the financial statements for the year ended 31 March 2023
12. Staff costs
| Wages and salaries Social security costs Pension costs |
2023 £ 587,709 42,116 12,315 642,140 |
2022 £ 520,213 37,966 10,535 |
|---|---|---|
| 568,714 |
The average number of persons employed by the Charity during the year was as follows:
| Employees The average headcount expressed as full-time equivalents was: Employees |
2023 No. 32 2023 No. 25 |
2022 No. 26 |
|---|---|---|
| 2022 No. 23 |
No employee received remuneration amounting to more than £60,000 in either year.
During the financial year the Charity's senior key management personnel received remuneration and benefits, including employer's national insurance contributions, amounting to £90,446 (2022: £82,217).
13. Trustees' remuneration and expenses
During the year, no Trustees received any remuneration or other benefits (2022 - £NIL).
During the year ended 31 March 2023, no Trustee expenses have been incurred (2022 - £NIL).
Page 30
Age UK Canterbury (A company limited by guarantee)
Notes to the financial statements for the year ended 31 March 2023
14. Tangible fixed assets
| Cost or valuation At 1 April 2022 Additions Disposals At 31 March 2023 Depreciation At 1 April 2022 Charge for the year On disposals At 31 March 2023 Net book value At 31 March 2023 At 31 March 2022 Stocks Stocks |
Leasehold Centre Improve- ments £ 544,076 32,241 - 576,317 371,761 26,852 - 398,613 177,704 172,315 |
Leasehold Charity Shop Improve- ments £ 13,210 - - 13,210 12,745 78 - 12,823 387 465 |
Minibuses £ 131,014 20,000 (63,729) 87,285 111,748 9,714 (62,695) 58,767 28,518 19,266 |
Furniture and Equipment £ 131,203 18,212 - 149,415 101,577 17,172 - 118,749 30,666 29,626 2023 £ 1,482 |
Total £ 819,503 70,453 (63,729) 826,227 597,831 53,816 (62,695) 588,952 237,275 221,672 2022 £ 1,717 |
|---|---|---|---|---|---|
15. Stocks
Page 31
Age UK Canterbury (A company limited by guarantee)
Notes to the financial statements for the year ended 31 March 2023
16. Debtors
| Due within one year Trade debtors Other debtors Prepayments and accrued income Current asset investments Short-term deposit accounts Creditors: Amounts falling due within one year Trade creditors Other taxation and social security Other creditors Accruals and deferred income Deferred income at 1 April 2022 Resources deferred during the year Amounts released from previous periods Deferred income at 31 March 2023 |
2023 £ 51,098 2,715 31,570 85,383 2023 £ 453,721 2023 £ 20,763 9,835 2,821 50,030 83,449 2023 £ 5,000 5,000 (5,000) 5,000 |
2022 £ 26,982 2,489 20,290 49,761 2022 £ 453,090 2022 £ 12,768 9,019 2,078 21,702 45,567 2022 £ 9,684 5,000 (9,684) 5,000 |
|---|---|---|
17. Current asset investments
18. Creditors: Amounts falling due within one year
Page 32
Age UK Canterbury (A company limited by guarantee)
Notes to the financial statements for the year ended 31 March 2023
19. Statement of funds
Statement of funds - current year
| Unrestricted funds Designated funds Fixed Assets Fund Provision for Contingencies Equipment Replacement Carer's Support Fund NHS Vanguard Foot Health Governance Redundancy Provision Building Maintenance Fund General funds General Funds Total Unrestricted funds |
Balance at 1 April 2022 £ 221,672 172,000 1,045 726 50,000 5,000 29,852 10,000 490,295 499,564 989,859 |
Income £ - - - - - - - - - 621,391 621,391 |
Expenditure £ (53,816) - - - - - - - (53,816) (693,301) (747,117) |
Transfers in/out £ 69,419 - - - - - - - 69,419 (48,388) 21,031 |
Balance at 31 March 2023 £ 237,275 172,000 1,045 726 50,000 5,000 29,852 10,000 505,898 |
|---|---|---|---|---|---|
| 379,266 | |||||
| 885,164 |
Page 33
Age UK Canterbury (A company limited by guarantee)
Notes to the financial statements for the year ended 31 March 2023
19. Statement of funds (continued)
| Restricted funds Outreach Fund Hardship Fund KCC Community Navigator Fund Foothealth Service Lapwing Personal Independence Programme Vascular Equipment Donations Dementia Co-Ordinator DEMO Minibus Donation Imago Wellbeing Contract Cost of Living Response Fund Total of funds |
Balance at 1 April 2022 £ - 1,386 - - 2,408 - 1,628 - - - - - 5,422 995,281 |
Income £ 3,174 - 111,663 2,007 - 41,322 - 85,398 23,932 20,000 35,521 10,000 333,017 954,408 |
Expenditure £ (3,174) (37) (111,663) (2,007) - (41,322) - (81,258) (10,241) - - - (249,702) (996,819) |
Transfers in/out £ - - - - - - (1,031) - - (20,000) - - (21,031) - |
Balance at 31 March 2023 £ - 1,349 - - 2,408 - 597 4,140 13,691 - 35,521 10,000 67,706 |
|---|---|---|---|---|---|
| 952,870 |
Page 34
Age UK Canterbury (A company limited by guarantee)
Notes to the financial statements for the year ended 31 March 2023
19. Statement of funds (continued)
Statement of funds - prior year
| Unrestricted funds Designated funds Fixed Assets Fund Provision for Contingencies Equipment Replacement Carer's Support Fund NHS Vanguard Foot Health Governance Redundancy Provision Building Maintenance Fund General funds General Funds Total Unrestricted funds |
Balance at 1 April 2021 £ 234,144 172,000 1,045 726 50,000 5,000 29,852 10,000 502,767 436,662 939,429 |
Income £ - - - - - - - - - 703,742 703,742 |
Expenditure £ (48,983) - - - - - - - (48,983) (611,251) (660,234) |
Transfers in/out £ 36,511 - - - - - - - 36,511 (29,589) 6,922 |
Balance at 31 March 2022 £ 221,672 172,000 1,045 726 50,000 5,000 29,852 10,000 490,295 |
|---|---|---|---|---|---|
| 499,564 | |||||
| 989,859 |
Page 35
Age UK Canterbury (A company limited by guarantee)
Notes to the financial statements for the year ended 31 March 2023
19. Statement of funds (continued)
| Restricted funds Outreach Fund Hardship Fund KCC Community Navigator Fund Foothealth Service Lapwing Personal Independence Programme Vascular Equipment Donations Dementia Co-Ordinator Total of funds |
- 1,386 - - 2,958 - 8,570 6,306 19,220 958,649 |
28,885 - 111,663 2,174 9,550 35,950 - - 188,222 891,964 |
(28,885) - (111,663) (2,174) (10,100) (35,950) (20) (6,306) (195,098) (855,332) |
- - - - - - (6,922) - (6,922) - |
- 1,386 - - 2,408 - 1,628 - 5,422 |
|---|---|---|---|---|---|
| 995,281 |
Designated funds comprise:
a). Fixed Assets Fund
A fund that represents the net book value of the tangible fixed assets at the Balance sheet date.
b). Provision for Contingencies
This amount has been designated by the Trustees, and will be used by the charity in the short-term in the event that future local authority funding is not available, the minibuses need premature replacement or legislation requires unforeseen expense.
c). Equipment Replacement
Funds have been raised specifically to replace equipment at the Centre. This is an ongoing process.
d). Carer's Support Fund
Funds have been specifically to provide support for Carers and will be held pending such need arising. This is an ongoing process.
e). NHS Vanguard
A fund created to provide potential development money for the NHS Vanguard initiative, an innovative approach to service delivery. No decisions have yet been made regarding when these costs will be incurred.
f). Foot Health Governance
A fund specifically set up to fund the governance costs of the foot health service when the Chief Exective Officer is absent for any period of time.
Page 36
Age UK Canterbury (A company limited by guarantee)
Notes to the financial statements for the year ended 31 March 2023
g). Redundancy Provision
A fund created to, if the need may arise, enable the Charity to have a pot of money available in order to pay for any staff redundancy costs.
h). Building Maintenance Fund
A fund created to assist with any major expenditure that may be incurred now that the lease with KCC has come into force. This is an ongoing process.
Restricted funds comprise:
a). Outreach Fund
This is the fund used to receive and spend the grant given specifically by Kent County Council for the purpose of providing a visiting service to Carers responsible for looking after and caring for older dementia sufferers in their own homes. This fund goes towards the employment and expenses, including the overhead costs of two part time Outreach workers, who provide valuable support for Carers in Canterbury and the surrounding villages, many of whom find their lives stressful and tiring with little respite.
b). Hardship Fund
The Hardship Fund contains those funds donated with requests that they be used specifically for individual clients experiencing financial need. We are grateful to those donating in this way, thus providing some emergency funding for any of our clients who may be in desperate financial straits.
c). KCC Community Navigator Fund
A fund to account for the grant given by Kent County Council to provide the services of a Care Navigator for the Districts of Canterbury, Herne Bay and Whitstable. The service is working in conjunction with INVOKE (Independence through the Voluntary Action of Kent's Elders), a partnership between Age UK Canterbury, Kent County Council and Eastern & Coastal Kent Primary Care Trust.
d). Foot Health Service
This has been funded by Canterbury Clinical Commissioning Group and covers the costs of providing the Foot Health Service.
e). Lapwing
Live Art Practice Wellbeing Inspired Network Group - was a programme led by Age UK Canterbury. The project's main aim was to build the confidence, capability and capacity of Kent's professional artists to facilitate more effectively, to achieve arts inspired "dementia-friendly" and "mental health-alert" communities.
f). Personal Independence Programme
Integrated care programme working with local GPs to support the elderly in the community with two long term medical conditions.
g). Vascular Equipment Donations
Donations received by the Charity to help fund the purchase of vascular equipment. These have been used as and when necessary, to purchase the required equipment. Only a small balance is carried forward at the year end.
h). Dementia Coordinator
A single point of access to provide support for those diagnosed with dementia or suspected dementia, their carers and family. The fund pays for staff salaries plus all expenses associated with the service.
Page 37
Age UK Canterbury (A company limited by guarantee)
Notes to the financial statements for the year ended 31 March 2023
i). DEMO (Dementia Organizers)
Group support for people affected by Dementia. To facilitate Dementia Cafe’s Peer Support Groups, providing basic Information and Advise at Café’s. The fund pays for staff salaries, hall hire plus all expenses associated with the service.
j). Minibus Donation
A £20,000 donation given to the Charity for the purpose of purchasing a new minibus. The purchase has happened during the financial year, and hence the balance has been transferred out of restricted funds.
k). Imago Wellbeing Contract
To provide a range of daily activities and befriending, to help promote health and wellbeing in over 55s.
l). Cost of Living Response Fund
This is funded by Age UK to deliver activities/meals/and other services to help support and maintain independence. The fund goes towards salaries and expenses.
20. Summary of funds
Summary of funds - current year
| Designated funds General funds Restricted funds |
Balance at 1 April 2022 £ 490,295 499,564 5,422 995,281 |
Income £ - 621,391 333,017 954,408 |
Expenditure £ (53,816) (693,301) (249,702) (996,819) |
Transfers in/out £ 69,419 (48,388) (21,031) - |
Balance at 31 March 2023 £ 505,898 379,266 67,706 952,870 |
|---|---|---|---|---|---|
Age UK Canterbury is an independent charity. We are a “Brand Partner” of the national charity, Age UK and are responsible for our own finances. Due to cuts and expected further cuts in government funding, we are increasingly looking for new sources of funding.
The transfer into Designated funds of £69,419 is an annual adjustment made to ensure the carried forward balance on the Fixed asset fund agrees to the the Fixed asset net book value carried forward.
The transfer out of restricted funds relates to the restricted Minibus donation being utilised and Vascular Equipment donations.
Free reserves at 31 March 2023 were £379,266 (2022: £499,564). This is sufficient to cover our normal expenditure for around 3 months. The age profile of our beneficiaries is increasing, which means our services are more and more essential. Any break in our service provision could have a detrimental effect on some of our more vulnerable users.
We are anxious to continue growing both the quality and level of our services to the local population, which is why we are seeking new sources of funding. We would welcome the opportunity to discuss our charity and our aspirations with you.
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Age UK Canterbury (A company limited by guarantee)
Notes to the financial statements for the year ended 31 March 2023
20. Summary of funds (continued)
Summary of funds - prior year
| Designated funds General funds Restricted funds |
Balance at 1 April 2021 £ 502,767 436,662 19,220 958,649 |
Income £ - 703,742 188,222 891,964 |
Expenditure £ (48,983) (611,251) (195,098) (855,332) |
Transfers in/out £ 36,511 (29,589) (6,922) - |
Balance at 31 March 2022 £ 490,295 499,564 5,422 995,281 |
|---|---|---|---|---|---|
21. Analysis of net assets between funds
Analysis of net assets between funds - current year
| Tangible fixed assets Current assets Creditors due within one year Total |
Restricted funds 2023 Unrestricted funds 2023 £ £ - 237,275 67,706 731,338 - (83,449) 67,706 885,164 |
Total funds 2023 £ 237,275 799,044 (83,449) 952,870 |
|---|---|---|
Analysis of net assets between funds - prior year
| Tangible fixed assets Current assets Creditors due within one year Total |
Restricted funds 2022 £ - 5,422 - 5,422 |
Unrestricted funds 2022 £ 221,672 813,754 (45,567) 989,859 |
Total funds 2022 £ 221,672 819,176 (45,567) 995,281 |
|---|---|---|---|
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Age UK Canterbury (A company limited by guarantee)
Notes to the financial statements for the year ended 31 March 2023
22. Reconciliation of net movement in funds to net cash flow from operating activities
| Net income/expenditure for the year (as per Statement Activities) Adjustments for: Depreciation charges Dividends, interests and rents from investments Decrease in stocks Increase in debtors (Decrease) increase in creditors Increase in current asset investments Net cash provided by operating activities 23. Analysis of cash and cash equivalents Cash in hand Total cash and cash equivalents 24. Analysis of changes in net debt Cash at bank and in hand Liquid investments |
of Financial At 1 April 2022 £ 314,608 453,090 767,698 |
2023 £ (42,411) 53,816 (2,213) 235 (35,622) 37,882 (631) 11,056 2023 £ 258,458 258,458 Cash flows £ (56,150) 631 (55,519) |
2022 £ 36,632 48,983 (236) 384 (5,178) (363) (455) 79,767 2022 £ 314,608 314,608 At 31 March 2023 £ 258,458 453,721 712,179 |
|---|---|---|---|
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Age UK Canterbury (A company limited by guarantee)
Notes to the financial statements for the year ended 31 March 2023
25. Pension commitments
The Charity operates a defined contributions pension scheme. The assets of the scheme are held separately from those of the Charity in an independently administered fund. The pension cost charge represents contributions payable by the Charity to the fund and amounted to £12,315 (2022 - £10,535). As at 31 March 2023, contributions of £2,821 were payable to the Charity (2022 - £2,078).
26. Operating lease commitments
At 31 March 2023 the Charity had commitments to make future minimum lease payments under noncancellable operating leases as follows:
| Not later than 1 year Later than 1 year and not later than 5 years Later than 5 years |
2023 £ 18,050 150 100 18,300 |
2022 £ 18,050 150 150 |
|---|---|---|
| 18,350 |
27. Related party transactions
The Charity has paid £500 worth of Solicitor expenses to Robinson Solicitors, of which is jointly owned by Sandra Worth (Trustee) (2022: £Nil) and there are no amounts outstanding with any related parties at the Balance sheet date (2022: £Nil).
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