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2022-03-31-accounts

Trustees’ annual report (including Directors’ report) for the period

From: Period start date 01/04/2021 To: Period end date 31/03/2022

Charity name: Greenfields Childcare

Charity registration number: 1094287

Company number:

Objectives and activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To enhance the development and
education of children, primarily under
statutory school age, by encouraging
parents to understand and provide for the
needs of their children through
community groups.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 To provide a safe child centred caring
environment that is stimulating and
challenging. To offer this care in
partnership with parents. To offer
equality of opportunity to all children and
families within our setting.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 As trustees we are confident that we have
complied with our duty to have due
regard to public benefit guidance
published by the commission. All
trustees are subject to a lengthy
induction which covers all aspects of
their responsibilities to the group. This is
detailed at length in our
‘Trustees Code of Conduct’

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment

Contribution made by
volunteers		 Para 1.38 The group has reconnected with its
volunteers and is once again actively
supported by a number of volunteers
who help with various aspects of the
group’s activities. Activities include
maintenance, childcare, fundraising and
governance.
Other

Achievements and performance

Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Greenfields has continued to provide a
good quality experience for the children
in our care, albeit whilst trying to
reconnect with the community and build
parental confidence in accessing the
setting.
Our collaboration with likeminded
organisation, which was limited by the
pandemic, has been re-established and
we continue to work with them to provide
the best possible care for our children.
By providing effective, affordable
childcare, that parents are confident to
access we support parents to gain
employment, especially females, as this
tends to raise the families living
standards, in an area which is well
documented as being in the lower 20% of
the governments IMD. Access to
education and training is further
improved because of the availability of
affordable/free childcare.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41 We have welcomed new members of staff
into our setting who have brought with
them new ideas and skills, and
experience of other successful settings.
We have tailored our planning to meet the
needs of the increasing number of
children who attend our setting all day.
We have updated all job
descriptions/contracts to ensure that
these are aligned with the
recommendations of the PLA, meet the
needs of our setting as well as all legal
requirements. We have extended the
impact of staff meetings and their
outcomes for the benefit of the children
in our care and the further development
of our employees.
Performance of fundraising
activities against objectives
set		 Para 1.41 The new Fundraiser has already provided
us with an excellent event that welcomed
parents into the setting allowing them the
opportunity to further engage with the
staff. Even more exciting events are
planned for the near future. All events
raise money to enable us to purchase
new and exciting learning resources for
the children.
Investment performance
against objectives		 Para 1.41
Other

Financial review

Review of the charity’s
financial position at the end
of the period		 Para 1.21 Our main source of income will continue
to be parent fees and government
funding for two and three year old
children. Our main expenditure will
continue to be staff costs to enable us to
employ quality staff to deliver the EYFS,
which will enable the group to meet the
charities key objectives.
The financial loss made by the setting
was not entirely unexpected due to the
following factors:-
The pros and cons of continuing to pod
the setting were discussed in August
2021 and it was decided that although it
would not be financially sustainable for
any great length of time because of the
increased wage costs, under-utilisation
of staff and the double resourcing of the
setting, the benefits to the children, and
the reassurance it offered to parents to
encourage them to return to the setting
or take up new places, as we came out of
the Pandemic, outweighed any financial
loss that would be experienced. This was
only ever meant to be a short-term plan
The other major impact on revenue,
which we were unable to determine just
**how severe it would be, was the local **

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schools’ decision to go to thirty hours.
Feec funding has been on a steady
decline for several years but has been
further impacted by the school accepting
younger children for longer hours.
Although the income from private
individuals looks relatively healthy it has
been shorn up by funded places paid for
by HAF via the DfE. This is not a
permanent source of income and could
be withdrawn at any time.
Income from privately funded places is
not increasing at the same rate as we are
losing Feec income. This balance needs
to be addressed.
The simplicity of previous Income and
expenditure accounting system did not
show the current situation with regard to
debtors. This has now been addressed
now that the setting has switched to a
system of accrual accounting.
Going forward:-
There needs to be a conversation around
billing procedures, most settings now
expect payment in advance, we will be
considering this at a future meeting.
Parents of 3yr olds need to be
encouraged to stay in the setting and not
access school. When they access school
early, their funding goes with them.
Staffing levels need to be constantly
monitored.
The setting needs to go back to a full
room setting and be resourced
accordingly.
Specific resources and equipment need
to be funded through fundraising and
grant applications and not through
revenue.
HAF funded places for holiday periods
must be fully utilised whilst they are
available.
Statement explaining the Para 1.22 The current bank balance is equivalent to
policy for holding reserves approximately 2.5 months operating
stating why they are held costs. Reserves are not at present kept
in a separate account, but are in the main
trading account.
Amount of reserves held Para 1.22 2.5 months operating costs… These need
to be increased to at least 3, preferably 4
months.
Reasons for holding zero Para 1.22
reserves
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Details of fund materially in
deficit		 Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 Although times continue to be
challenging we are confident that by
offering a quality, affordable service and
constantly reviewing our financial
policies and procedures we will continue
as a going concern for the foreseeable
future.
Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 The charity’s main source of income will
continue to be FEEC funding and parent
fees. More emphasis will also be put on
grant bid writing and fundraising events.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46 Reduction in FEEC funding due to
children having earlier access to school.
Rise in national minimum wage and being
able to maintain differentiation between
staff pay levels to enable us to attract a
good level of employee.
Lack of availability of qualified staff.
Other

Structure, governance and management

Description of charity’s
trusts:
Type of governing document:
for example,trust deed,
memorandum and articles of
associationetc		 Para 1.25 Pre-School Learning Alliance Model
Constitution.
How is the charity
constituted?
for example limited company,
unincorporated association,
CIO		 Para 1.25 Unincorporated association, but we have
trustee and indemnity insurance to help
us manage risk. We are aware that we
need to address the issue of CIO, which
would have been prioritised had it not
been for the pandemic.
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any personorbody entitled		 Para 1.25 Parents can self-nominate using a
comprehensive introduction/application
form. Applications are discussed at
Committee, proposed and seconded by
**current Trustees where appropriate. **

to appoint one or more trustees

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Additional information (optional)
You may choose to include further statements where relevant about:
Committee packs are given to all new
members and contain all relevant
Para 1.51
Policies and procedures documentation for their position within
adopted for the induction and the group.
training of trustees EY2 forms are completed and submitted
to Ofsted.
DBS applications are made. Once
awarded new members are asked to sign
up to the up-date service, to ensure they
remain current.
Greenfields Childcare is registered with
Ofsted and works with a number of
Para 1.51
The charity’s organisational advisory bodies.
structure and any wider
network with which the
charity works
Ofsted – Governing body
PLA – Advisory body
Para 1.51
Relationship with any related Local Council – Advisory body
parties Local school hub – like minded
organisations offering similar services
Other
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Reference and administrative details

Charity name Greenfields Childcare
Other name the charity uses
Registered charity number 1094287
Charity’s principal address Greenfields Family Centre Dalton Green Lane,
Huddersfield HD5 9TR

Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Kenneth Delaney Trustee
2 Katie Washington Trustee
6
7
8
9
10
11
12
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13 14 15 16 17 18 19 20

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (optional information)

Type of Name Address adviser Name of chief executive or names of senior staff members (optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The company has taken advantage of the small companies’ exemption in preparing the report above.

The trustees declare that they have approved the trustees’ report (including directors’ report) above.

Signed on behalf of the charity’s trustees/directors

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Signature(s) Kenneth Delaney
Kenneth Delaney (Jan 30, 2023 16:29 GMT) Katie Washington (Jan 30, 2023 16:39 GMT)
Katie Washington
Full name(s) Kenneth Delaney
Position (for example Trustee Trustee
Secretary, Chair, etc)
Date
30/01/2023
----- End of picture text -----

Greenfields Childcare

Charity No. 1094287

Trustees' Report and Unaudited Accounts

31 March 2022

Greenfields Childcare Contents

Pages
Trustees' Annual Report 2 to 3
Independent Examiner's Report 4
Statement of Financial Activities 5
Balance Sheet 6
Notes to the Accounts 7 to 13
Detailed Statement of Financial Activities 14 to 15

Page 1

Greenfields Childcare Trustees Annual Report

The trustees present their report with the unaudited financial statements of the charity for the year ended 31 March 2022.

REFERENCE AND ADMINISTRATIVE DETAILS

Charity No. 1094287

Trustees

The following trustees served during the year:

J. Bedford

T.P. Dawson

K. Delaney

M. Johnson

M. Stasiak

K. Washington

Accountants

Solutions Accountancy & Bookkeeping Ltd 1 The Mews

Little Brunswick Street Huddersfield HD1 5JL

OBJECTIVES AND ACTIVITIES

Refer Trustee Report

ACHIEVEMENTS AND PERFORMANCE

Refer Trustee Report

FINANCIAL REVIEW

Refer Trustee Report

PLANS FOR FUTURE PERIODS

Refer Trustee Report

Statement of trustees' responsibilities in relation to the financial statements

The charity trustees are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Page 2

Greenfields Childcare Trustees Annual Report

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

Signed on behalf of the charity's trustees

Kenneth Delaney

Kenneth Delaney (Jan 30, 2023 16:29 GMT)

K. Delaney Trustee 30 January 2023

Page 3

Greenfields Childcare Independent Examiners Report

Independent Examiner's Report to the trustees of Greenfields Childcare

I report to the trustees on my examination of the financial statements of Greenfields Childcare for the year ended 31 March 2022 which comprise the Statement of Financial Activities, the Balance Sheet and the related notes.

Responsibilities and basis of report

As the charity's trustees you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011('the Act'). The trustees consider that an audit is not required for this year under the Charities Act 2011, s.144(2) (the 2011 Act) and that an independent examination is needed.

I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

As the charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination by being a qualified member of CPAA.

I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

vicky (Jan 31, 2023 13:20 GMT)

Victoria Newham CPAA Solutions Accountancy & Bookkeeping Ltd 1 The Mews Little Brunswick Street Huddersfield

HD1 5JL 30 January 2023

Page 4

Greenfields Childcare Statement of Financial Activities

for the year ended 31 March 2022

Notes
Income and endowments
from:
Charitable activities
3
Other
4
Total
Expenditure on:
Charitable activities
5
Other
6
Total
Net gains on investments
Net income
7
Transfers between funds
Net income before other
gains/(losses)
Other gains and losses
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 Unrestricted
funds		 Restricted
funds		 Total funds Total funds
2022 2022 2022 2021
£ £ £ £
278,368 - 278,368 179,340
- 16,815 16,815 77,031
278,368 16,815 295,183 256,371
9,602 - 9,602 7,028
255,576 16,815 272,391 241,915
265,178 16,815 281,993 248,943
- - - -
13,190 - 13,190 7,428
- - - -
13,190 - 13,190 7,428
13,190 - 13,190 7,428
76,790 - 76,790 69,362
89,980 - 89,980 76,790

Page 5

Greenfields Childcare Balance Sheet at 31 March 2022

Charity No. 1094287
Fixed assets
Tangible assets
9
Current assets
Debtors
10
Cash at bank and in hand
Creditors:Amount falling due within one year
11
Net current assets
Total assets less current liabilities
Net assets excluding pension asset or liability
Total net assets
The funds of the charity
Restricted funds
12
Unrestricted funds
12
General funds
Reserves
12
Total funds
Approved by the trustees on 30 January 2023
And signed on their behalf by:		 2022
£
1,740
1,740
23,069
66,161
89,230
(990)
88,240
89,980
89,980
89,980
89,980
89,980
89,980		 2021
£
-
-
-
76,790
76,790
-
76,790
76,790
76,790
76,790
76,790
76,790
76,790

Kenneth Delaney

Kenneth Delaney (Jan 30, 2023 16:29 GMT) K. Delaney Trustee 30 January 2023

Page 6

Greenfields Childcare Notes to the Accounts

for the year ended 31 March 2022

Basis of preparation

The financial statements have been prepared in accordance with Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic if Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

Change in basis of accounting or to previous accounts

There has change to the accounting policies from cash accounting to accruals accounting (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.

Fund accounting

Income

Donations and Voluntary income received by way of grants, donations and gifts is included in the
legacies the SoFA when receivable and only when the Charity has unconditional entitlement
to the income.
Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the
donations and gifts gift/donation to which it relates.
Donated services These are only included in income (with an equivalent amount in expenditure)
and facilities where the benefit to the Charity is reasonably quantifiable, measurable and
material.
Volunteer help The value of any volunteer help received is not included in the accounts.
Investment income This is included in the accounts when receivable.
Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value
revaluation of fixed at the end of the year.
assets
Gains/(losses) on This includes any gain or loss on the sale of investments.
investment assets

Page 7

Greenfields Childcare Notes to the Accounts

Expenditure

Taxation

The charity is exempt from tax on its charitable activities.

Tangible fixed assets and depreciation

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:

Fixtures, fittings and 33.33% Straight Line equipment

Trade and other debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Cash and cash equivalents

Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.

Trade and other creditors

Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Receipt of donated goods, facilities and services

All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.

Page 8

Greenfields Childcare

Notes to the Accounts

2 Statement of Financial Activities - prior year

2
Statement of Financial Activities - prior year
Income and endowments from:
Charitable activities
Other
Total
Expenditure on:
Charitable activities
Other
Total
Net income
Net income before other
gains/(losses)
Other gains and losses:
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
3
Income from charitable activities
Childcare Fees
Feec Funding
4
Other income
Job Retention Scheme
(Wages)
Grants
Apprentice
1:1 Support		 Unrestricted
funds
2021
£
179,340
-
179,340
7,028
164,884
171,912
7,428
7,428
7,428
69,362
76,790
Unrestricted
£
169,814
108,554
278,368
Restricted
£
1,520
2,667
1,000
11,628
16,815		 Restricted
funds
2021
£
-
77,031
77,031
-
77,031
77,031
-
-
-
-
-
Total
2022
£
169,814
108,554
278,368
Total
2022
£
1,520
2,667
1,000
11,628
16,815		 Total funds
2021
£
179,340
77,031
256,371
7,028
241,915
248,943
7,428
7,428
7,428
69,362
76,790
Total
2021
£
64,315
115,025
179,340
Total
2021
£
59,294
17,737
-
-
77,031

Page 9

Greenfields Childcare

Notes to the Accounts

5 Expenditure on charitable activities

Expenditure on charitable
activities
Food
Insurance/Subs/Fees/Licence
s
Governance costs
Independent Examiner Fee
6
Other expenditure
Employee costs
Premises costs
Amortisation, depreciation,
impairment, profit/loss on
disposal of fixed assets
General administrative costs
7
Net income before transfers
This is stated after charging:
Depreciation of owned fixed assets
Independent Examiner's fee
8
Staff costs
Salaries and wages
No employee received emoluments in excess		 Unrestricted
£
218,349
27,968
870
8,389
255,576
of £60,000.		 Unrestricted
£
5,057
3,555
990
9,602
Restricted
£
14,148
2,667
-
-
16,815
2022
£
870
990
2022
231,987
231,987		 Total
2022
£
5,057
3,555
990
9,602
Total
2022
£
232,497
30,635
870
8,389
272,391		 Total
2021
£
3,008
4,020
-
7,028
Total
2021
£
202,153
32,347
-
7,415
241,915
2021
£
-
-
2021
196,988
196,988

Page 10

Greenfields Childcare Notes to the Accounts

9 Tangible fixed assets

Cost or revaluation
Additions
At 31 March 2022
Depreciation and
impairment
Depreciation charge for the
year
At 31 March 2022
Net book values
At 31 March 2022
10 Debtors
Trade debtors
Prepayments and accrued income
11 Creditors:
amounts falling due within one year
Accruals		 2022
£
21,779
1,290
23,069
2022
£		 Fixtures,
fittings and
equipment
£
2,610
2,610
870
870
1,740		 Total
£
2,610
2,610
870
870
1,740
2021
£
-
-
-
2021
£
990 -
990 -

Page 11

Greenfields Childcare Notes to the Accounts

12 Movement in funds

At 1 April
2021
Restricted funds:
Restricted income funds:
1:1 Support
-
Apprentice
-
Grants
-
Job Retention Scheme
(Wages)
-
Total
-
Unrestricted funds:
General funds
76,790
Total funds
76,790
Purposes and restrictions in relation to the funds:
Restricted funds:
1:1 Support
Apprentice
Grants
Job Retention Scheme
(Wages)
13 Analysis of net assets between funds
Fixed assets
Net current assets
14 Reconciliation of net debt
Cash and cash equivalents
Net debt		 Incoming
resources
(including
other
gains/losses
)
£
11,628
1,000
2,667
1,520
16,815
278,368
295,183		 Resources
expended
£
(11,628)
(1,000)
(2,667)
(1,520)
(16,815)
(265,178)
(281,993)		 At 31
March
2022
£
-
-
-
-
-
89,980
89,980
At 1 April
2021
£		 Unrestricted
funds
£
1,740
88,240
89,980
Cash flows
£		 Total
£
1,740
88,240
89,980
At 31
March
2022
£
76,790 (10,629) 66,161
76,790
76,790		 (10,629)
(10,629)		 66,161
66,161

Page 12

Greenfields Childcare Notes to the Accounts

Page 13

Greenfields Childcare Detailed Statement of Financial Activities

for the year ended 31 March 2022

Income and endowments from:
Charitable activities
Childcare Fees
Feec Funding
Other
Job Retention Scheme (Wages)
Grants
Apprentice
1:1 Support
Total income and endowments
Expenditure on:
Charitable activities
Food
Insurance/Subs/Fees/Licences
Governance costs
Independent Examiner Fee
Total of expenditure on charitable
activities
Employee costs
Salaries/wages
Staff training
Premises costs
Rent
Premises cleaning
Other premises costs
General administrative costs,
including depreciation and
amortisation
Depreciation of Fixtures, fittings
and equipment
Bad debts
Bank charges
Equipment expensed		 Unrestricte
d funds
2022
£
169,814
108,554
278,368
-
-
-
-
-
278,368
5,057
3,555
8,612
990
990
9,602
217,839
510
218,349
24,678
1,090
2,200
27,968
870
2,420
118
5,549		 Restricted
funds
2022
£
-
-
-
1,520
2,667
1,000
11,628
16,815
16,815
-
-
-
-
-
-
14,148
-
14,148
2,667
-
-
2,667
-
-
-
-		 Total funds
2022
£
169,814
108,554
278,368
1,520
2,667
1,000
11,628
16,815
295,183
5,057
3,555
8,612
990
990
9,602
231,987
510
232,497
27,345
1,090
2,200
30,635
870
2,420
118
5,549		 Total funds
2021
£
64,315
115,025
179,340
59,294
17,737
-
-
77,031
256,371
3,008
4,020
7,028
-
-
7,028
196,988
5,165
202,153
27,345
2,285
2,717
32,347
-
-
69
7,346

Page 14

Greenfields Childcare Detailed Statement of Financial Activities

Greenfields Childcare
Detailed Statement of Financial Activities
Telephone, fax and broadband
Total of expenditure of other costs
Total expenditure
Net gains on investments
Net income
Net income before other
gains/(losses)
Other Gains
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 302
9,259
255,576
265,178
-
13,190
13,190
-
13,190
76,790
89,980		 -
-
16,815
16,815
-
-
-
-
-
-
-		 302
9,259
272,391
281,993
-
13,190
13,190
-
13,190
76,790
89,980		 -
7,415
241,915
248,943
-
7,428
7,428
-
7,428
69,362
76,790

Page 15