THE BRISTOL SOCIETY OF MODEL AND EXPERIMENTAL ENGINEERS FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] OCTOBER 2022 ## **THE BRISTOL SOCIETY OF MODEL AND EXPERIMENTAL ENGINEERS** **FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] OCTOBER 2022** **COMPANY REGISTERED NUMBER 02893778 REGISTERED CHARITY NUMBER 1094274** 1 | P a g e THE BRISTOL SOCIETY OF MODEL AND EXPERIMENTAL ENGINEERS FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] OCTOBER 2022 ## **DIRECTORS** Mr S P Birch Mr N D Rogers Mr L A Sadler ## **COMPANY SECRETARY** Mr D Todman ## **REGISTERED OFFICE AND PRINCIPAL OFFICE OF THE CHARITY** 33 Bibury Avenue, Stoke Lodge, Bristol BS34 6DF ## **CHARITIES NUMBER** 1094274 ## **COMPANY NUMBER** 02893778 ## **BANKERS** Unity Trust Bank plc 9 Brindley Place Birmingham B1 2HB 2 | P a g e THE BRISTOL SOCIETY OF MODEL AND EXPERIMENTAL ENGINEERS STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31[ST] OCTOBER 2022 The directors present their report and the Financial Statements for the year ended 31[st] October 2022. ## **PRINCIPAL ACTIVITY** The principal activity of the company is the construction and operation of models for educational purposes. The company is a company limited by guarantee, constituted under its memorandum and articles of association, which contain full details of the principal objects for which it is established. The company is also a Registered Charity. ## **ORGANISATIONAL STRUCTURE** The company is governed by its board of Directors, all of whom are trustees of the charity. This board is assisted by a general committee, which meets regularly to review the operations and needs of the company and charity. Wherever appropriate, separate committees are established to organise specific events, and the members of those committees are not necessarily also members of either the board or general committee and have delegated authority. Appointments to the board and general committee are made by the membership in General meeting. The board reviews and assesses the major risks to which the company and charity is exposed, and wherever possible seeks to mitigate those risks, either by changes in operational procedures or by taking out appropriate insurance policies. Internal controls are in place, which are designed to safeguard the society’s funds and other assets. ## **REVIEW OF ACTIVITIES** With threats and restrictions of the Covid pandemic in retreat the Society was able to carry out most of its activities during 2022. The railway open in March and was opened for 22 running days giving 27,467 passenger rides. Two or three days were affected by poor weather. Visits to the railway by a number of children's organisations took place, including disabled and autistic groups, where they could experience aspects of steam, electric and diesel locomotives, as well as enjoying free rides. We have continued to provide free tickets to disabled people, both adults and children. Work has continued during much of the year at the Ashton Court site to ensure that it is maintained in a safe and manageable condition. The workshop, established a few years ago now contains an arrangement of machinery and tooling. The Society resumed its regular programme of talks at the Begbrook Community Centre in December 2020 and these alternated with monthly “Zoom” meetings. The topics included member’s work in progress, and discussion topics presented by members as well as presentations by external speakers. On a number of non-public running days at the Ashton Court Railway, the family of members have been encouraged to sample "hands on" experience behind various locomotives, including the chance of driving and maintaining them in a full railway setting. 3 | P a g e THE BRISTOL SOCIETY OF MODEL AND EXPERIMENTAL ENGINEERS STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31[ST] OCTOBER 2022 ## **DIRECTORS** The directors who served during the year were as follows: Mr S P Birch Mr N D Rogers Mr L A Sadler Ms R Strong – resigned 02/02/2022 Note: The above Directors are also trustees of the charity The company is limited by guarantee, and does not have a Share Capital. Accordingly, no director held any interest in the share capital of the company during the year. ## **SMALL COMPANY EXEMPTIONS** These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime ## **FINANCIAL RESERVE** The Society continues to hold funds for the purpose of purchasing a site for the railway to improve upon its facilities as a Charity Organisation. ## **STATEMENT OF DIRECTORS' RESPONSIBILITIES** Company law requires the directors to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the company and of the profit or loss of the company for that period. In preparing those financial statements, the directors are required to: - Select suitable accounting policies and then apply them consistently; - Make judgements and estimates that are reasonable and prudent; - Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business. The directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. ON BEHALF OF THE BOARD D Todman Secretary Date 9[th] December 2022 4 | P a g e THE BRISTOL SOCIETY OF MODEL AND EXPERIMENTAL ENGINEERS STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31[ST] OCTOBER 2022 The company made no recognised gains or losses other than those reported in the Statement of Financial Activities. **----- Start of picture text -----**
2022 2,021
INCOMING RESOURCES Note
Activities in furtherance of
the charity's objectives: £ £
Subscriptions 2 8,888 7,587
Club General Income 1,951 280
Railway Income 37,860 23,175
Investment income:
Gains on disposal of fixed assets - 0
Other Incoming resources:
Interest Received 4 196 91
TOTAL INCOMING RESOURCES 48,896 31,133
RESOURCES EXPENDED
Costs of activities in furtherance of
the charity's objectives:
Society operational costs 7,102 5,481
Exhibition & Event costs - -
Workshop costs 215 278
Railway operating expenditure 24,361 16,973
Depreciation 3 4,954 7,909
TOTAL RESOURCES EXPENDED 36,631 30,641
NET INCOMING RESOURCES 12,265 491
NET MOVEMENT OF FUNDS 12,265 491
Total funds brought forward 111,343 110,851
Total funds carried forward 10,11 123,607 111,343
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The notes on pages 7 to 9 form part of these financial statements 5 | P a g e ## THE BRISTOL SOCIETY OF MODEL AND EXPERIMENTAL ENGINEERS ABBREVIATED BALANCE SHEET ## FOR THE YEAR ENDED 31[ST] OCTOBER 2022 **----- Start of picture text -----**
Note 2022 2,021
£ £
FIXED ASSETS
Tangible assets 5 9,890 12,792
Investments - -
9,890 12,792
CURRENT ASSETS
Stocks 493 493
Debtors 7
Investments - -
Cash at bank and in hand 119,321 100,692
119,814 101,186
- -
Prepayments and Accrued income
Creditors: amounts falling due within one year 8 6,097 2,634
Net current assets (liabilities) 113,718 98,551
Total Assets less current liabilities 123,607 111,343
Creditors: amounts falling due after more than
one year - -
Provision for liabilities - -
Accruals and deferred income - -
Total net assets (liabilities) 123,607 111,343
Reserves
Income and expenditure account 123,607 111,343
Members' funds 123,607 111,343
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In approving these financial statements as directors of the company, we confirm that: For the year ending 31 October 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. ## Directors’ responsibilities: - The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476, - The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts, and also the requirements of SORP 2000 relating to the preparation of accounts for Charities. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime. These accounts were approved by the Board of Directors on 6[th] December 2022 Signed Steve Birch, Chairman – 9[th] December 2022 The notes on pages 7 to 9 form part of these financial statements 6 | P a g e THE BRISTOL SOCIETY OF MODEL AND EXPERIMENTAL ENGINEERS NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31[ST] OCTOBER 2022 ## **1. ACCOUNTING POLICIES** ## **Basis of accounting** The accounts have been prepared under the historic cost convention on a going concern basis. ## **Tangible fixed assets** Fixed assets are shown at historic cost, less accumulated depreciation. Depreciation is provided, after taking account of grants receivable on a straight line basis. The rate of depreciation is 20%. ## **Stocks** Stocks are stated at the lower of cost and net realisable value. ## **Taxation** Corporation Tax is not provided, on the basis that the company, as a registered charity, is exempt. ## **Turnover** Turnover comprises subscription income from members together with the associated gift aid tax credit. ## **Cash flow statement** The company has taken advantage of the exemption within Financial Reporting Statement No.1 from producing a cash flow statement on the basis that it is a small company. ## **Recognition of liabilities** Liabilities are recognised as soon as a contractual obligation has been entered into. No grants are distributed by the charity. ## **Material Incoming Resources** Material incoming resources are recognised on a receivable basis. ## **2. TURNOVER** Turnover and the Net Incoming resources are attributable to subscriptions from members together with the associated gift aid tax credit. The Net Incoming Resources is shown after crediting other income from the operation of educational activities. ## **3. NET INCOMING RESOURCES** The Net Incoming Resources is stated after charging/(crediting): **----- Start of picture text -----**
2022 2021
£ £
Depreciation - Owned Assets 4,954 7,909
- -
Profit on Disposal of Fixed Assets
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7 | P a g e THE BRISTOL SOCIETY OF MODEL AND EXPERIMENTAL ENGINEERS NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31[ST] OCTOBER 2022 ## **4. INTEREST RECEIVABLE AND SIMILAR INCOME** ||2022|2021| |---|---|---| ||£|£| |Bank Interest receivable|196|91| ## **5. TANGIBLE FIXED ASSETS** **----- Start of picture text -----**
Plant, Machinery
& Buildings Fixtures & Equipment Total
£ £ £
COST
As at 31 October 2021 221,651 4,636 226,287
Additions during the year 1,415 637 2,052
At 31 October 2022 223,066 5,273 228,339
DEPRECIATION
As at 31 October 2021 208,860 4,636 213,496
Additions during the year 4,826 127 4,954
At 31 October 2022 213,686 4,764 218,450
NET BOOK VALUES
At 30 October 2021 12,792 0 12,792
At 31 October 2022 9,380 510 9,890
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## **6. STAFF, DIRECTORS AND TRUSTEES REMUNERATION AND EXPENSES** No staff are employed, consequently there are no staff remuneration costs. No Director or Trustee, nor any party connected with them received any remuneration or expenses during the year ## **7. DEBTORS** 2022 2021 £ £ ## **8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR** ||2022|2021| |---|---|---| ||£|£| |Ashton Court Rent & Taxation|6,097|3,634| ## **9. CALLED UP SHARE CAPITAL** The company is limited by guarantee and does not have a share capital. 8 | P a g e THE BRISTOL SOCIETY OF MODEL AND EXPERIMENTAL ENGINEERS NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31[ST] OCTOBER 2022 ## **10. RESERVES** **----- Start of picture text -----**
£
At 1st November 2021 111,343
Net Incoming Resources 12,265
At 31st October 2022 123,607
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## **11. FUNDS** The funds represent the net assets of the company at the time it became a charity, together with the Net Incoming Resources generated since that date. This fund is available for expenditure in pursuance of the charity’s objectives 9 | P a g e THE BRISTOL SOCIETY OF MODEL AND EXPERIMENTAL ENGINEERS STATEMEWF OF FtNANCIAI. ACTII'ITIES ST FOR THE YEAR ENDED 31 OCTOBER 2022 INDEPENDENT EX4MINERS REPORT I report on the accounts of the charkty for the year ended 31$1 October 2022, which are set out onpag¢s 5 to 11. Respectlve responsibilities of trustees #nd exAminer The charity's trustccs are responsible for the preparation of the accounts in accordance with the Charities Act 2011 ("Ihe A¢t"). The clwity's trustecs consider ihat an audit is not required for this yeor under S￿li0n 144 of the Act and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the Charities Act. to follow the applicable Directions given by the Charity Commission (under section 145(5){b) of the Act, and to state wh¢th¢r particular matters have come to my attention. Basis of iDdep¢ndent examiller's statement My examination was carried out in accordance with the General Directions given by the CFLarity Commission. An examination includes a review of the accounting r¢¢ords kept by the charity and a comparison of the accounts prcscntcd with those records. It also includcs consideration of any unusual il¢ms or disclosurcs in the accounts, and seeking explanations from the trustees con¢erning any such matters. The procedures undertaken do not provid¢ all the evidence that would be required in an audit, and consequently no opinion is given as to whethcr the accounis present a 'truc and fair. view and thc report is limited to those matters set out in the statement below. Indepelldtnt examiner's statemellt In ¢onnection with Tny examination. no material matters have come lo my attention which gives me cause to believe that in, any material rcspect.. the a¢¢ounting records were not kept in accordaThcc with section 130 of the Charities Act: or the accounts did not accord with the accounting records- or the accounts did not comply with the applicable requirements conccrning the fomi and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2(K)8 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have com¢ across no other matters in connection with the examination to which attcntion should be drawn in this report in order to enable a proper understanding of thc to be reached. Adam Kelly FCCA Date: 26 January 2023 5 | P a ¥y e