Trustees' Annual Report for the period Period start date Period end date From To 1st April 2024 31st March 2025
Section A Reference and administration details
Charity name THE DOWNS SCHOOL TRUST
Registered charity number (if any) 1094239 Charity's principal address The Downs School Compton Newbury Berkshire Postcode RG20 6AD ~~——~~ Names of the charity trustees who manage the charity Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any) 1 Mr C.Prosser 2 Mr P Clark 3 Mr A Tow ~~———~~ Section B Structure, governance and management Description of the charity’s trusts Trust Deed Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Appointed by governing board of The Downs School Trustee selection methods (eg. appointed by, elected by)
Section C Objectives and activities The main activity of the charity is fundraising for the benefit of educational objectives. Summary of the objects of the charity set out in its governing document Please note that all policies in place at The Downs School extend across the activities of The Downs School Trust. Summary of the main activities undertaken for the public Funds are raised in several ways including an annual Sponsored Walk benefit in relation to these ~~oe~~ and also a general appeal to parents for funds. This year specific 1
fundraising was started for site improvements, a new astro carpet, pool cover and pool floor. The Trust also fundraises via the West Berkshire lottery, and this has produced a steady income stream. We have some annual fundraising events namely – The colour run, Bags2School, Christmas pottery painting event, drinks at events and shows, quiz nights objects (include within this and golf days which have all been successful. Gift Aid is recovered from section the statutory the Inland Revenue on donations where possible. This year all such funds declaration that trustees have have been distributed for the benefit of students at The Downs School. had regard to the guidance We have not transferred a significant amount of funds this year in order to issued by the Charity save for a larger schedule of works in Summer 2025 and 2026. Commission on public benefit) The charitable status of the trust also enables it to make applications to a variety of grant making bodies when specific projects are identified. There has been 1 application for grant funding this year – Sport England for improvements to our swimming pool improvement fund.
Section D Achievements and performance The grants we supply to The Downs School support the educational Summary of the main objectives of the school. The grants have supported the school in achievements of the charity engaging students and with projects that would otherwise not have been during the year possible. Section E Financial review We are building our reserves in preparation for a larger project in Brief statement of the Summer 2025 and 2026 charity’s policy on reserves Details of any funds materially None in deficit Section F Other optional information None
Section G Declaration
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Signature(s) Rebecca Brophy Full name(s) Rebecca Brophy Position (eg Secretary, Chair, SECRETARY etc) Date 21/5/2025
2
The Downs School Trust
01 April 2024 - 31 March 2025
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Opening Transfer Closing
Description Balance Income Expenditure between Trust Balance
01.04.24 Cost Centres 31.03.25
W051224-Winter Concert 05.12.24 (314.00) (314.00)
W080525-Summer Concert 08.05.25 21.00 21.00
W110225-A Mid Winter's Nights Dream (84.00) 21.00 (63.00)
W130325-House Performing Arts13.03.25 21.00 21.00
W160725-Sports Awards 16.07.25 21.00 21.00
WB2S-Bags 2 School -- (229.20) (229.20)
WBENEVITY-Benevity Causes Income (3,301.89) (2,847.17) (6,149.06)
WBILYL25-Billy Elliott 03-05 July 2025 21.00 21.00
WBLOTT-West Berkshire Lottery Income (1,833.50) (1,443.00) (3,276.50)
WBUGS24-Bugsy Malone Income -- (517.15) 21.00 (496.15)
WCAFFEES-CAF Transaction Fees -- 92.80 92.80
WCAFINC-CAF Donations (5,576.38) (4,475.00) (10,051.38)
--
WCONS-Non-Specific Consolidated Funds (11,646.80) (11,646.80)
WDISCO24-Spooky Disco 2024 (102.10) (102.10)
WDIVERSITY-Diversity Day Income (1,381.23) (1,058.61) (2,439.84)
--
WDPT-Department Donations (to be transferred) (500.00) (500.00)
WEASY-EasyFundraising Income -- (544.56) (544.56)
WEMPTIES-Empties Please Income -- (34.00) (34.00)
WEXP2425-Amazon 291.18 (291.18) 0.00
WEXP2425-Bidfood 1,503.01 (1,503.01) 0.00
WEXP2425-Tesco 648.65 (648.65) 0.00
WFAIR0724-Summer Fair 19.07.24 -- (7,263.64) 4,473.00 (2,790.64)
WFIN2223-Financial Contribution 22-23 (1,033.53) (1,033.53)
WFIN2324-Financial Contribution 23-24 (3,644.89) (65.98) (322.00) (4,032.87)
WFIN2425-Financial Contribution 24-25 -- (4,197.00) (4,197.00)
WFOCPS-Friends of The Downs (Closure) (2,500.00) -- (2,500.00)
WGIFT24-Gift Aid Income 23-24 (5,407.18) -- 5,407.18 0.00
WGIFT25-Gift Aid Income 24-25 (4,045.88) 4,045.88 0.00
WHPA0424-House Performing Art 25.04.24 -- (254.00) (254.00)
WINTEREST-Interest Earned -- (2,859.43) (2,859.43)
WMUSIC0524-Music Concert 02.05.24 -- (187.02) 21.00 (166.02)
WMUSIC1024-House Music Income 17.10.24 -- (270.50) 21.00 (249.50)
WPE2223-PE Financial Contribution 22-23 (804.25) (804.25)
WPE2324-PE Financial Contribution 23-24 (523.00) (21.00) (174.25) (718.25)
WPE2425-PE Financial Contribution 24-25 (671.50) (671.50)
WPHOTO-Tempest Photography Commission (1,505.48) (1,505.48)
WPOOL2425-Swimming Pool Fundraising 24-25 (275.00) (3,649.50) (82.50) (4,007.00)
WPRES24-Presentation Evening 18.12.24 47.62 47.62
WQUIZ0523-Quiz Income 12.05.23 (1,870.93) (21.60) (1,892.53)
WQUIZ0524-Quiz Income 10.05.24 -- (518.00) 51.97 (466.03)
WQUIZ1124-Quiz Income 22.11.24 -- (1,080.10) 21.00 (1,059.10)
WRAFFLE-BS Raffle Income -- (560.00) (560.00)
WRUN23-Colour Run 2023 (1,739.55) -- (1,739.55)
WRUN24-Colour Run 2024 -- (1,688.60) 1,356.75 (331.85)
WSGFEES-SchoolComms Transaction Fees -- 465.54 465.54
WSPIRIT-Spirit of The Downs 801.92 (115.98) 685.94
WSPONS23-Sponsored Walk Income 2023 (18,669.00) (3,569.40) (22,238.40)
WSPONS24-Sponsored Walk 2024 -- (17,854.50) (3,467.13) (21,321.63)
WSPORT0724-Sports Award Income 18.07.24 -- (130.00) 21.00 (109.00)
WSUM25-Summer Fair 18.07.25 4,893.00 4,893.00
WSUMFEES-SumUp Transaction Fees -- 36.59 36.59
WSWINGS-Swings & Smiles Fundraising (2.00) (2.00)
WTOFUND-Transfers to FUND 294.00 294.00
WTOMAIN-Transfers to Main School (292.00) (292.00)
WUNIFORM-Uniform Income (212.20) (212.20)
WWTRUST-Charities Trust Donations (1,350.00) (700.00) (2,050.00)
Stock Adjustment 1,146.77
(59,417.43) (59,814.70) 14,364.11 (2,442.84) (106,164.09)
Balanced By:
Current Account 105,137.16
Creditors Control 0.00
Debtors Control 0.00
Event Stock Held 1,026.93
106,164.09
0.00
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Gravita Audit First Floor, Park Central 40-41 Park End Street Oxford OX1 1JD
Tel: 01865 261100 www.gravita.com
Governing Board The Downs School Compton Newbury Berkshire RG20 6AD
Ref: 36147/GZP
30 July 2025
Dear Governing Board
The Downs School Trust
Agreed upon procedures in respect of the year from 1 April 2024 to 31 March 2025
This report has been produced in accordance with the terms of our engagement letter (“the Engagement Letter”) and in accordance with the International Standard on Related Services 4400 “Engagements to Perform AgreedUpon Procedures Regarding Financial Information” as published by IAASB.
The procedures were performed solely for the purpose of assisting the Governing Board to fulfil its responsibilities.
Report of factual findings and exceptions
We have performed our work as set out in the Appendix to this report.
We report that no exceptions were identified.
We have not subjected the information contained in our report or the Appendix (including explanations and representations received and reported to you) to checking or verification procedures except to the extent expressly stated. This engagement does not constitute an audit or a review and, as such, no assurance is expressed. Had we performed additional procedures, an audit or a review, other matters might have come to light that would have been reported.
You were responsible for determining whether the agreed-upon procedures we performed were sufficient for your purposes. We cannot, and do not, make any representations regarding the sufficiency of these procedures for your purposes.
Our report is prepared solely for the confidential use of The Downs School. Our report must not be used for any purpose other than for which it was prepared or be reproduced or referred to in any other document or made available to any third party without the written permission of Gravita Audit Oxford LLP. We accept no liability to any other party who is shown or gains access to this report.
Yours faithfully
Gravita Audit Oxford LLP
Gravita Audit is a trading name of Gravita Audit Oxford LLP, a limited liability partnership registered in England and Wales with Company number OC416118. VAT number GB974999822. Gravita Audit Oxford LLP is registered to carry on audit work in the UK by the Institute of Chartered Accountants in England and Wales. Details about our audit registration can be viewed at www.auditregister.org.uk under reference number C005215468. A list of Members (who we also refer to as Partners) is available for inspection at the registered office address: Park Central 40-41 Park End Street Oxford Oxfordshire OX1 1JD. Any other designations that include the term ‘Partner’ or ‘Director’ are not necessarily registered statutory members or principals of the registered LLP.
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Appendix
| Agreed Upon Procedures | Findings and details of any exceptions or explanations provided |
|
|---|---|---|
| 1 | Obtain the summary of income and expenditure for the Trust for the year and check mathematical accuracy. |
We obtained the summary of income and expenditure for the Trust for the year and checked the mathematical accuracy. Matters to report:No exceptions noted from our testing. |
| 2 | Select a sample of income and expenditure items shown in the summary and obtain detailed breakdowns of the underlying transactions where applicable. |
We selected five income and expenditure items shown in the summary and obtained details of the underlying transactions to ensure that these match the summary. Matters to report:No exceptions noted from our testing. |
| 3 | Select a sample of transactions from the detailed breakdowns and agree these to supporting evidence from a third-party source (for example bank statement or supplier invoice). |
We selected five individual income and expenditure transactions and obtained the supporting evidence (for example bank statement or supplier invoice) to confirm that the transaction exists and has been accurately recorded. Matters to report:No exceptions noted from our testing. |
| 4 | Agree the closing bank balance shown on the summary to bank statement and bank reconciliation if applicable. |
We obtained the bank statement at 31 March 2025. We ensured that this matched the cash balance shown on the Trust summary. Matters to report:No exceptions noted from our testing. |
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