2021-03-31-accounts - The Whaley Bridge Community Trust

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THE WHALEY BRIDGE COMMUNITY TRUST

(A company limited by guarantee)

Report & Financial Statements

Period ended 31 March 2021

Charity Number: 1094147 Company Number: 4372616

THE WHALEY BRIDGE COMMUNITY TRUST

Contents	Page
Legal and administrative information	3
Report of the Trustees	4
Independent Examiners Report	7
Statement of Financial Activities	9
Statement of Financial Position	10
Notes forming part of the financial statements	11

THE WHALEY BRIDGE COMMUNITY TRUST

Legal and administrative information

Status

The organisation is a charitable company limited by guarantee, incorporated on 13 February 2002 and registered as a charity on 11 October 2002. The first set of annual accounts was submitted to Companies House and the Charity Commission at the end of the first period of accounting up to and including 31 March 2003. Annual Accounts have been submitted at the end of each subsequent Financial Year.

The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under the Articles of Association. Under those Articles, at the first AGM all trustees retired from office and were re-appointed. At subsequent AGMs one third of all trustees subject to retirement by rotation will retire. Retiring Trustees can be re-appointed.

Trustees

Cllr Martin Thomas, Chair Mr G A Rowlands, Secretary Mr J McCabe, Treasurer Mrs J O’Donoghue Ms A Leyland Ms M Parker Mrs S Walton Ms K Spencer Ms P Knight Mrs J Gibson Mr D Shaw

Registered Office and operation address

14 Market Street Whaley Bridge High Peak Derbyshire SK23 7LP

Bankers

The co-operative bank P.O. Box 250 Delf House Southway Skelmersdale WN8 6WT

THE WHALEY BRIDGE COMMUNITY TRUST

Report of the Trustees for the period ended 31 March 2021

The Trustees present their report and financial statements for the financial year ended 31 March 2021.

Activities

The company is a charity and exists to advance education and to relieve people living in the Whaley Bridge and surrounding area who are in need because of their social and/or economic circumstances by the provision of a drop-in centre offering facilities and services calculated to relieve such charitable needs.

Mission statement

To provide a centre to offer companionship, conviviality and opportunities to improve quality of life in a social and educational way.

Results

The net incoming resources for the period 1 April 2020 to 31 March 2021 amounted to £14,322, primarily due to the receipt of £19,669 Covid-19 grants, which more than offset the reduction in income due to the impact of the Covid-19 pandemic.

Whilst a healthy financial position is reported for 2020/21, it was a difficult one operationally, due to the impact of the pandemic which resulted in Footsteps being closed for 10 months during the year. As the Government eased Covid-19 restrictions Footsteps reopened, however the operational activities of the Charity were restricted due to ongoing Covid-19 precautions such as the additional sanitising of public/shared areas and the requirements of social distancing, thereby increasing operational running costs at a time when footfall and consequently sales income was reduced. The £14,322 net incoming resources for the year will provide Footsteps with some financial capacity to manage the continued impact of Covid-19 during 2021/22.

Advice and information

The initial objectives in both the Business Plan and the Action Plan centred around the need to establish the financial and accommodation base of the Drop-in centre.

We continue to act as a listening post and a place for local people to meet and access the information we make available through our community notice board.

THE WHALEY BRIDGE COMMUNITY TRUST

Outreach work

The operation of Footsteps, our drop in centre was suspended for 10 months.
Since re-opening we have been extremely busy as an informal meeting place though certain activities like a local history group and a Spanish Class have not returned as yet.
The well-being group is an exception and has grown since it returned while we have added a Knitting Group and a new book club to our list of activities.
We continue to be a local research point using our large collection of old photographs

Future strategy

The future strategy of the Trust lies in the development of both the accommodation and the services offered.

Reserves Policy

The Trustees have established a policy to provide a reserve amount from the receipt of unrestricted funds to enable the Trust to operate particularly in bidding for funds and where awards can only be paid after goods and services have been purchased. Current designated funds stand at £14,000.

The reserves also help ensure the financial viability of the Charity by providing some financial headroom to manage unexpected events such as the Covid-19 pandemic. The Charity fully reopened on June this year and trading is almost back to the pre Covid-19 levels, but the hire of the premises is not back to pre-Covid levels. Financial support from the Government during the pandemic has helped to ensure the financial viability of the Charity and that it remains a going concern.

Risk Review

The Trust has carried out reviews of health and safety policies including a risk assessment of fire evacuation procedures. Internal risks have been minimised by adopting internal policies. The Trust has been able to update the safety measures on the lift thanks to a donation from Derbyshire County Council, courtesy of Ruth George. Work is being carried out on the development of financial procedures to limit risks in this area.

THE WHALEY BRIDGE COMMUNITY TRUST

Responsibilities of the trustees

Company law requires the Trustees to prepare the financial statements for each financial period which give a true and fair view of the state of affairs of the charitable company as at the balance sheet date and of its incoming resources and application of resources, including income and expenditure, for the financial period. In preparing those financial statements, the Trustees should follow best practice and:

select suitable accounting policies and then apply them consistently;
make judgements and estimates that are reasonable and prudent; and
prepare the financial statements on the going concern basis unless it is inappropriate to assume that the company will continue on that basis.

The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 1985. The Trustees are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

THE WHALEY BRIDGE COMMUNITY TRUST

Independent Examiner’s Report to the Trustees of Whaley Bridge Community Trust for the period ended 31 March 2021

I report on the accounts of the Trust for the year ended 31[st] March 2021, which are set out on pages 9 to 14.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the 1993 Act)) and that an independent examination is needed.

It is my responsibility to:

examine the accounts (under section 43(3)(a) of the 1993 Act);
to follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 43(7)(b) of the 1993 Act); and
to state whether particular matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

THE WHALEY BRIDGE COMMUNITY TRUST

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements

to keep accounting records in accordance with section 41 of the 1993 Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act

have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Philip McCabe (CPFA).

Date:

THE WHALEY BRIDGE COMMUNITY TRUST

Statement of Financial Activities (Income and Expenditure Account) for the period ended 31 March 2021

Notes Incoming Resources Donations & Fund Raising Events Grants – Covid-19 Grants – Other Bank Switch Interest *Activities to generate funds:* Footsteps Hire of computer suite Total incoming resources 7 Resources expended Running costs Property expenses Total resources expended 7 Net (outgoing) incoming resources 2,7 Opening funds Funds at 31 March 2021	Unrestricted funds £ Restricted funds £ 2021 Total Funds 2020 Total funds £ 200 - 200 2,261 19,669 19,669 - 500 500 - 1,500 1,500 - 56 - 56 16 4,518 - 4,518 17,508 321 - 321 3,596
	26,764 - 26,764 23,381
	3,269 - 3,269 5,408 9,173 - 9,173 16,982
	12,442 - 12,442 22,390
	14,322 - 14,322 991 23,365 - 23,365 22,374
	37,687 - 37,687 23,365

THE WHALEY BRIDGE COMMUNITY TRUST

Statement of Financial Position as at 31 March 2021

£ 336 13,054 1,002 23,295	2021 £ - 37,687 -	2020 £ - 316 13,000 1,000 9,049
37,687 -		23,365 23,365 -
	37,687	23,365
	23,687 - 14,000	9,365 - 14,000
	37,687	23,365

For the year ending 31[st] March 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

THE WHALEY BRIDGE COMMUNITY TRUST

Notes forming part of the financial statements for the period ended 31 March 2021

1. Accounting policies

(a) The financial statements have been prepared under the historical cost convention, as modified by the inclusion of fixed asset investments at market value, and in accordance with the Financial Reporting Standards for Smaller Entities and the Companies Act 1985 and follow the recommendations in Accounting and Reporting by Charities: Statement of Recommended Practice issued in October 2019.
(b) Voluntary income is received by way of donations and gifts and is included in full in the Statement of Financial Activities when receivable. The value of services provided by volunteers has not been included.
(c) Grants, including grants for the purchase of fixed assets, are recognised in full in the Statement of Financial Activities in the year in which they are receivable.
(d) Incoming resources from Footsteps and from investments is included when receivable.
(e) Resources expended are recognised in the period in which they are incurred. Resources expended include attributable VAT which cannot be recovered.
(f) Depreciation if applicable is provided at rates calculated to write off the cost of each asset over its expected useful life;

Computer equipment 4 years Fixtures and fittings 4 years Refurbishments 10 years Copyright 5 years

(g) Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds.
(h) Designated funds are unrestricted funds earmarked by the Trustees for particular purposes.
(i) Restricted funds are to be used for specific purposes as laid down by the donor.

THE WHALEY BRIDGE COMMUNITY TRUST

2. Net incoming resources for the period

Taxation

The charitable company is exempt from corporation tax on its charitable activities.

3. Debtors

	2021	2020
	£	£
Prepayments –Insurance
Premium	336	316
Footsteps Income	-	-
	336	316

4. Creditors

	2021	2019
	£	£
Running Expenses	-	-
Purchase of Equipment	-	-
	-	-

5. Analysis of net assets between funds

Tangible fixed assets Current assets Current liabilities	General Funds £ Designated Funds £ Total Funds £ - - - 23,687 14,000 37,687 - -
	23,687 14,000 37,687

THE WHALEY BRIDGE COMMUNITY TRUST

6. Movements in funds

Restricted Funds General Funds Unrestricted Funds General Funds Designated Funds	As at 31 March 2020 £ Incoming Resources £ Outgoing Resources £ Transfers £ As at 31 March 2021 £ - - - - - 9,365 26,764 (12,442) - 23,687 14,000 - - - 14,000
	23,365 26,764 (12,442) 0 37,687

Purposes of restricted funds

Restricted funds relate to grants received to partially fund specific items of fixed assets and general expenses.

Purposes for designated funds

Designated funds are held to enable the trust to operate and bid for funds where awards can only be made after goods and services have been purchased.

THE WHALEY BRIDGE COMMUNITY TRUST

7. Statement of Financial Activities for the period ended 31 March 2021

Income Donations Fundraising Grants – Covid-19 Grants – Other Footsteps Hire of Premises Bank Switch Interest Total income Expenditure Repairs and maintenance Groceries Business Expenses Rent Security Electricity Telephone Water Insurance Licence Health & Safety Furnishings Cleaning Books & Magazines Other Miscellaneous Expenses Equipment Household Calendars Depreciation Total expenditure Net (Outgoing)/Incoming Resources	Total Funds 2021 £ 200 - 19,669 500 4,518 321 1,500 56 ___ 26,764 1,022 915 77 6,248 105 1,350 432 231 652 20 873 101 221 - - - 195 - - 12,442 14,322	Total Funds 2020 £ 713 1,548 17,508 3,596 16 ______ 23,381 2,542 2,061 787 9,996 510 2,267 383 280 608 20 98 1,248 654 385 - 551 - -
		22,390 991