## **Trustees' Annual Report for the period** Period start date Period end date Day Month 01 January 2021 Day Month Year 31 December 2021 **From** **To** ## Reference and administration details **Charity name** St Matthew’s Community Halls **Other names charity is known by** **Registered charity number (if any)** 1094096 **Charity's principal address** Highfield Road Barrow in Furness Cumbria **Postcode LA14 5PA** ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Rev’d Jonathan Chairman
Knill-Jones
Paul Robson Treasurer
Colin Bentham Secretary Artist in Residence
Catherine Cullen Lunch Club
Iain McNichol Furness Creatives
Linda Ogilvie January - August A Caring Space
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **----- Start of picture text -----**
Name Dates acted if not for whole year
Incumbent and Churchwardens of
the Parish of Barrow in Furness St
Matthew
Margaret Burrows
**----- End of picture text -----**
## **Names and addresses of advisers (Optional information)** **December 2005** **TAR** 1 **Type of advisor** **Address** **Name** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Structure, governance and management** ## **Description of the charity’s trusts** Lease and Trust Deed Type of governing document - (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Elected representative of a user group who has used the halls for Trustee selection methods a minimum of 12 months - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - Policies and procedures adopted for the induction and training of trustees. - The charity’s organisational structure and any wider network with which the charity works. - Relationship with any related parties. - Trustees’ consideration of major risks and the system and procedures to manage them. ## **Objectives and activities** **Summary of the objects of the charity set out in its governing document** St Matthew's Community Halls shall be held upon trust for the purposes of a community hall for the uses of the inhabitants of the Parish of Barrow in Furness St Matthew in the County of Cumbria without distinction of political religious or other opinions including use for meetings lectures and classes and for other forms of recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants provided always that the said trust property shall not be used **December 2005** **TAR** 2 for worship or activities by any sect or group whose principles are inimical to the principles of the Church of England **Summary of the main activities in relation to these objects** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - Policy on grantmaking - Policy programme related investment - Contribution made by Volunteers ## Achievements and performance **Summary of the main achievements of the charity during the year** ## **St. Matthew’s Community Halls Chair’s Report 2021** Early in the year we were contacted by Linda Ogilvie from A Caring Space group who said she was unable to continue as a trustee due to ill health. At the beginning of the year we started our foodbank with a small grant from ASDA to help people during the pandemic. This was to provide some basic food, sanitary items and cleaning products. We were also hoping to expand on this by getting more funding and running our own foodbank as a temporary relief to cover the luncheon club. However we were unsuccessful with this. We did manage to get some food from the Trinity Church Food Hub. It was relatively quiet through the year with the loss of two groups. The Baby Bumps group have finally left the Halls and removed all their storage. Also this year we lost the Judo Group who gave us a donation of £650 and left us the trolleys. We have also gained some groups this year; We have a new personal trainer doing sessions on Wednesday evenings. Poundfit on Monday evenings. Rugby tots on Sunday mornings. We were also approached by local Author Tom Ashton for use of space in the Halls. Although this was agreed, he never used the halls. Paul has managed to get the annual accounts audited by Sarah Bradley from TI Accountancy Limited, who has also set up a pay role scheme for Judy. Colin worked in the carpark to get rid of the Japanese knotweed and **December 2005** **TAR** 3 Achievements and performance other weeds. Colin has installed a new baby changing unit in the lower hall disabled toilet. Just before the summer holiday, Beaumont College informed us they were leaving us and moving to the Nelson Street Community Centre. The Tai-Chi group asked if they could take over the garden and turn it back into a grassed area so they can use it for their activity during the summer months. After the summer holidays Beaumont College asked if they could return to the Halls. We have had issues with a number of teenage boys in the carpark over the summer which we believe are involved with suspected drugs activity. They have also been round the back of the halls in the field as well as around the church. We then had an incident in the garden with an attempted break in. However this was unsuccessful but they did manage to damage the door in the process and flood the lower hall by putting the garden hose in the gap they made and turning on the water. We had a quote from Holdens Ltd at £3,538.80 inclusive of vat for a new door. Ecclesiastical have paid £3,288.80 About 3 weeks after this incident we had a break in through the scout den door. Once inside they broke into the 2 small stores at the back of the lower hall and the playgroup/toddlers store then upstairs into the upper hall kitchen. The police were informed & attended the next morning. Nothing was stolen. ## **Financial review** **Brief statement of the charity’s policy on reserves** It is the Trustees policy to keep £5,000 in reserve to cover the unexpected and to ensure that funds are readily available to meet annual insurance and essential overheads. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - The charity’s principal sources of funds (including any fundraising). - How expenditure has supported the key objectives of the charity. **December 2005** **TAR** 4 - Investment policy and objectives including any ethical investment policy adopted. ## **Other optional information** ## **Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Colin Bentham **Position (eg secretary,** Secretary **chair, etc) Date** 23 February 2022 **December 2005** **TAR** 5 **St Matthews Community Halls** **No (if any) 1094096** ## **Receipts and payments accounts** **For the period** Period start date Period end date **To from** 01.01.2021 31.12.2021 ## **Section A Receipts and payments** **Unrestricted Restricted Endowment funds funds funds** ## **Total funds** **to the nearest £** **to the nearest £** **to the nearest £ to the nearest £** ## **A1 Receipts** **----- Start of picture text -----**
Hire of Hall 16,625 - - 16,625
Hire of Tables - - - -
Donations - - - -
Craft Fair - - - -
Bank Interest - - - -
Other income 17,669 - - 17,669
- - - -
- - - -
Sub total 34,294 - - 34,294
A2 Asset and investment sales,
etc. - - - -
Total receipts [ 34,294 ] - - 34,294
A3 Payments
Council Tax
287 - - 287
Water
147 - - 147
Heat & Power
1,374 - - 1,374
Fire Alarm Service
112 - - 112
Insurance
2,190 - - 2,190
Repairs 1,958 - - 1,958
Telephone 1,536 - - 1,536
Electrical Inspection 132 - - 132
Fire Extinguisher Service 97 - - 97
Accountancy 302 - - 302
Refunds
Sundries
191 - - 191
Secretary Stipend 3,050 - - 3,050
Wages
4,934 4,934
- -
- -
- -
- -
Sub total 16,310 - - 16,310
A4 Asset and investment
purchases, etc. - - - -
Total payments 16,310 - - 16,310
Net of receipts/(payments) 17,984 - - 17,984
A5 Transfers between funds - - - -
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|**A6 Cash funds last year end**
**_Cash funds this year end_ **|**13,822**||**-**||**-**||**13,822**| |---|---|---|---|---|---|---|---| ||**31,806**||**-**||**-**||**31,806**| ## **Section B Statement of assets and liabilities at the end of the period** ||||**Unrestricted**||**Restricted**| |---|---|---|---|---|---| |**Categories**|**Details**||**funds**||**funds**| |**B1 Cash funds**|Bank Accounts
Cash in hand|**_Total cash funds_**|**to nearest £**
**31,606**
**-**
**200**
**31,806**|


|**to nearest £**
**-**
**-**
**-**
**-**| ||(agree balances with receipts and payments
account(s))||OK|OK|| ||||**Unrestricted**||**Restricted**| ||||**funds**||**funds**| |**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|




|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**| |**B3 Investment assets**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|| |**B4 Assets retained for the**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**|| |**charity’s own use**||||






|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**| ||||**Fund to which**||**Amount due**| |**B5 Liabilities**|**Details**||**liability relates**|



|**-**
**-**
**-**
**-**
**-**
**(optional)**| |Signed by one or two trustees on
behalf of all the trustees||Signature|Print|Name|| ||C Bentham||Colin Bentham||| **----- Start of picture text -----**
CC16a
**----- End of picture text -----**
## **Last year** **to the nearest £** **12,415 - - - 1 10,000 - - 22,416 - 22,416** **276 131 4,459 262 2,298 1,070 1,099 208 82 - 112 498 2,750 3,968 - - - 17,213 - 17,213 5,203 -** 8,619 13.822 ## **Endowment funds** **to nearest £ - - - -** OK ## **Endowment funds to nearest £** **-** **Current value (optional) - - - - -** **Current value (optional)** **-** **When due (optional)** Date of approval 23.02.2022 St Matthews Community Hall Independent Examlnerfs Report to the Trustee5 of St Matthews Cornmunity Hall I report on the accounts of the T￿st forthe year ended 31 December 2021. which a￿ set out on page 2. Respective Responsibilities of Trustees and Examiner As the CharIt￿S Trustees you are responsible for the preparation of the accounts- you consider that the audit requirement of section 144121 of the Charities Act 2011 Ithe Act) does not apply. It is my responsibility 10 State, on the basis of procedures spectlied in the General Directions given by the Charity Commissioner5 under section 14515llbl of the Act, whether particular matters have come to my attention. Basls of Independent EKamlners Report My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented wtth those records. It also includes consideration of any unusual items or disclosu￿$ in the accounts and seeking explanation form you as Trn5tees concerning any such matters. The procedures undertaken do not provide all the evrdence that would be required in an audit. and consequently. I do not express an audit opinion on the view given by the accounts. Independent Examiners Statement In Connection with my examination. no matter has come to my attention: Which gives me reasonable cause to believe that in any material respect the requirements To keep accounting records in accordan￿ with section 130 of the Act,. and To prepare accounts which agree with the accounting records and to comply with the accounting requirements of the Act have not been met, or To which in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. L Allonby Tl Accountancy Ltd 74 Duke Street Barrow in Furness Cumbria LA14 IRX PROFIT AND LOSS ACCOUNT St Matthews Community For The Period Ending: 3111212021 2021 2020 Recwpts: HI￿ of Halts Bank Intere Other Iwme 16624.50 12415.00 0.62 10000.00 22415.62 17669.21 34293.71 Less Payments: Wages Stipènd 4934.36 30S).14 2750.00 7984.50 6718.00 Overheads.. Rates Water Rates Heat & P(Mer FI￿ Alam SeN(* Insurance Repairs Telepho Electrical Inspectkjn Fire Exbnguisher Ser¥Ke R8funds AccountarLy SuThJries 287.49 147.47 1374.09 111.60 2189.78 1957.87 1535.88 132.36 276.lY) 130.65 4459.36 261. 2298.20 1069.97 1098.66 208.13 81.60 112.00 301.50 191.17 498.26 8325.81 10494.73 Net profrt 17983.40 5202.89 statement of assets at 31st December 2021 Cash Funds Bank Curnent Acmjnt 8t 31st D￿eM￿r 2021 Bank deposit Ar￿Unt at 31sl December 2021 31604.36 13620.96 0.62 13621.58 31604.98 Accumulatsd Fund Opening Fund Asse Unpresented Cheques Net profft for the Fund Assets for 31st D￿ember 2021 13621.58 8418.69 0.00 5202.89 13621.58 17983.40 31604.98 0.00 0.00 Difference betr￿n accounts and cashbook 493.57 actual Th￿neY paid out ol bank in Aug 2021 8cbJal petty cash spend in Aug 2021 amount of spend in cashbook in Aug 2021 4 1,373.36 168.89 -£ 1.542.45 amount BF in cashbook in Sept 2021 actual money paid inlo bank in Sept 2021 aclual money spent out of bank in Sept 2021 should be CF in cashbook in Sept 2021 amount CF in cashbook in Sept 2021 £ 29.287.75 £ 4.023.00 -£ 1.760 86 £ 31.549.89 £31.350.39 199.50 amount BF in cashbrx)k in Oct 2021 actual money paid inio bank in Ckt 2021 actual money spent out of bank in Oct 2021 should be CF in cashbwk in O¢12021 amount CF in cashiN)ok in 2021 £ 31,350.39 £ 4,464.80 -£ 1.750.77 £ 34.064.42 £ 34,¢YA.68 0.26 amount BF in ca5hbook in Dec 2021 actual mney paid into bank in Dec 2021 acbjal money spent oul of bank in DeG 2021 should be CF in cashbook in Dec 2021 amount CF in cashbook in Dec 2021 £ 33.493.87 £ 1.127.(N) 3.529.46 £ 31.091.41 £31,111.41 20.00 Pelty cash spend of £168.89 & £145.24 has already been deducted from money paid into the bank, the￿fore deducting this spend again on the outgoings forAug 2021 & Nov 2021 is duplicating the expenditure. 314.13 Difference 0.00