## **Trustees Report 2024** ## **Trustees’ Annual Report for the period** **From Period start date 1/4/2023 To Period end date. 31/3/24** ## **Charity name: Plymouth u3a** Charity registration number: 1094085 Address: 1 Moor View Terrace, Plymouth Trustees for the period Chair: Lorraine Robinson Secretary: Margaret Thompson Treasurer: Brian Mathieson Other Trustees: Alyson Smith; Michael Parle; Ann Cox; Sue Dallas; David Hamm ## **Objectives and Activities.** To encourage groups of people, no longer in fulltime employment, to come together and continue their enjoyment of subjects of interest to them. These subjects are chosen by the members and the learning is just for pleasure. Our u3a is self-funded by membership subscriptions and costs are kept as low as possible. ## **Report** The membership in April 2023 was 852, but after lapsed members were deleted in June, the branch had 717 members. During the year this increased gradually and was helped by a recruitment drive by Tony Bowen, the then Vice-Chair, and at 31[st] March 2023, the number of active members stood at 813. The number of groups at April 2023 was 75. During the year the following groups closed:Vintage Games, Classic Film, Psychology, Metal Detecting, Antiques and Collectables, Play the Blues and Watercolour. Most closures due to the health and age of the leader. However 8 new groups started which were :- The Borrowers, Philosophy and Discussion, Natural History Ramblers, Russian Conversation, The Film Unit, Swimming, Antiques and Collectables, Yoga, Meet and Mix, Painting and Drawing for Fun, Moving on (After Bereavement.) So at the end of the period the number was 77. In addition to the groups, the branch held monthly meetings with a variety of speakers with a variety of subjects such Mercy ships, Footman to the Queen, Lenin in London, Plymouth links with Ghana. See Accounts and Accounts checker report for financial status. No funds held as a custodial trustee. ## **PLYMOUTH U3A** ## **Charity #1094085** ## **Receipts and Payments Account for the Year ended 31st March 2024** |**RECEIPTS**
Individual Subscriptons
Third Age Trust (Natonal Ofce)
Tax recovered under Gif Aid
Donatons
Social Events
Groups income collected thro' bank a/c
Groups income reported by GLs
Deposit Interest
Sale of Equipment
**TOTAL RECEIPTS**
**PAYMENTS**
**Charitable**
Monthly Meetngs
Membership Costs
AGM
Natonal Ofce & Beacon
Groups Expenses thro' bank a/c
Groups Expenses reported by GLs
Administraton
Paypal & Sumup Commission
Natonal & Regional meetngs
Special Events
Publicity
Purchase/Maintenance of Equipment
**TOTAL PAYMENTS**
**Reconcilliaton of accounts**
Net proft/loss for the year
Group Cash balances B/FWD
Cash and Bank balances at 01/04/2023
**Total Funds in hand at 31/03/2024**
**Funds Held**
Current Account
Actvites Account|**2023/24**
**General**
**Restricted**
**Total**
**Budgeted**
£12,687.94
12,687.94
£15,640.00
£150.00
150.00
£0.00
£3,983.40
3,983.40
£2,000.00
16,821.34
16,821.34
17,640.00
£223.91
223.91
£0.00
£0.00
0.00
£0.00
3087.07
3087.07
9405.23
9405.23
£132.02
132.02
£80.00
17,177.27
12,492.30
29,669.57
17,720.00
£229.00
229.00
£0.00
**17,406.27**
**12,492.30**
**29,898.57**
**17,720.00**
£4,270.20
4,270.20
£4,470.00
£1,043.60
1,043.60
£2,340.00
£424.85
424.85
£400.00
£3,913.00
3,913.00
£3,880.00
9,651.65
0.00
9,651.65
11,090.00
3070.00
3070.00
9489.24
9489.24
£832.19
832.19
£1,208.00
£0.00
0.00
£150.00
£12.60
12.60
£0.00
£422.00
422.00
£500.00
£381.50
381.50
£500.00
11,299.94
12,559.24
23,859.18
13,448.00
£1,281.67
0.00
1,281.67
£750.00
**12,581.61**
**12,559.24**
**25,140.85**
**14,198.00**
4,824.66
-66.94
4,757.72
728.59
728.59
11,100.56
524.80
11,625.36
**15,925.22**
**1,186.45**
**17,111.67**
809.20
809.20
541.87
541.87|**2023/24**
**General**
**Restricted**
**Total**
**Budgeted**
£12,687.94
12,687.94
£15,640.00
£150.00
150.00
£0.00
£3,983.40
3,983.40
£2,000.00
16,821.34
16,821.34
17,640.00
£223.91
223.91
£0.00
£0.00
0.00
£0.00
3087.07
3087.07
9405.23
9405.23
£132.02
132.02
£80.00
17,177.27
12,492.30
29,669.57
17,720.00
£229.00
229.00
£0.00
**17,406.27**
**12,492.30**
**29,898.57**
**17,720.00**
£4,270.20
4,270.20
£4,470.00
£1,043.60
1,043.60
£2,340.00
£424.85
424.85
£400.00
£3,913.00
3,913.00
£3,880.00
9,651.65
0.00
9,651.65
11,090.00
3070.00
3070.00
9489.24
9489.24
£832.19
832.19
£1,208.00
£0.00
0.00
£150.00
£12.60
12.60
£0.00
£422.00
422.00
£500.00
£381.50
381.50
£500.00
11,299.94
12,559.24
23,859.18
13,448.00
£1,281.67
0.00
1,281.67
£750.00
**12,581.61**
**12,559.24**
**25,140.85**
**14,198.00**
4,824.66
-66.94
4,757.72
728.59
728.59
11,100.56
524.80
11,625.36
**15,925.22**
**1,186.45**
**17,111.67**
809.20
809.20
541.87
541.87| |---|---|---| |||| |||11,299.94
12,559.24
23,859.18
13,448.00
£1,281.67
0.00
1,281.67
£750.00| |||**12,581.61**
**12,559.24**
**25,140.85**
**14,198.00**| |||4,824.66
-66.94
4,757.72
728.59
728.59
11,100.56
524.80
11,625.36
**15,925.22**
**1,186.45**
**17,111.67**
809.20
809.20
541.87
541.87| |Group Cash balances C/FWD
Deposit Account|644.58
644.58
15,116.02
15,116.02| |---|---| ||**15,925.22**
**1,186.45**
**17,111.67**| ## **2022/23 Total** £12,508.22 £0.00 £0.00 12,508.22 £5.00 £770.00 3,800.16 7,513.72 £0.82 24,597.92 £0.00 **24,597.92** £3,927.00 £3,159.13 £250.00 £4,120.00 11,456.13 3,800.16 7,218.50 £1,163.81 £114.02 £0.00 £3,305.00 £600.00 27,657.62 £748.79 **28,406.41** -3,808.49 544.59 15,729.07 **12,465.17** 1,100.56 524.80 839.81 10,000.00 12,465.17 ## **PLYMOUTH U3A** ## **STATEMENT OF ASSETS AND LIABILITIES AT 31ST MARCH 2023** ## **Summary of balances in hand at 31st March 2024** |General Fund
Restricted Funds
**TOTAL FUNDS HELD**
Summary of how funds held
Current Account
Deposit Account
Actvites account
Group Cash balances c/fwd
**TOTAL FUNDS HELD**
**OTHER ASSETS**
4 Laptop computers*
Bar Code Printer & Scanner (Now 4y/o)
Card readers
Audio equipment:
Case, mixer & cables new
Microphones & receivers 3y/o
**Prepayments and Liabilites**
Debtors
Membership Subscriptons received in advance
[Some members re-joined using SumUp but monies
Uncleared cheques|**2024**
**General**
**Restricted**
**Total**
£15,925.22
£15,925.22
£1,181.45
£1,181.45
**£15,925.22**
**£1,181.45**
**£17,106.67**
809.2
809.2
15116.02
15116.02
541.87
541.87
639.58
639.58
**15925.22**
**1181.45**
**17106.67**
**2024**
655
0
15
200
37
0
16
will not download untl 3/4]
0|**2023**
£11,100.56
£1,420.43| |---|---|---| |||**£12,520.99**| |||14,580.00
624.00
450.00
413.00| |||**16067**| |||**2023**
847
334
29
75
0
63
0| * 1 almost 1 year old (75%), 1, two y/o (50%), 1, three y/o (25%), 1, four y/o (zero value) ## **PLYMOUTH U3A** ## **Notes to Financial Statements to 31st March 2024** ## **1** ## **Basis of preparation of financial statements** These finacial statements have been prepared on the receipts and payment basis of accounting as the gross income this year and last is less than £250,000. The financial statements comply with the requirements of the Charities Act 2011. ## **2 Reserves** The reserves Policy relates to the general funds only. This includes bank current and deposit accounts Plymouth U3A aims to hold reserves amounting to approximately six months' average expenditure. In the year ending 31/3/24 expenditure amounted to £15,925, excluding groups expenditure. I estimate 50% to amount to £8,300 based on the current rise in inflation. |**3**
**Monthly Meetngs**
Rent
Speakers Expenses
Copyright
**4**
**Membership Costs**
Newsleter & Directories
Direct Mailings TAM
Postage
Badges
Refunded subscriptons
New member cofee mornings
Group Leader Meetngs
**5**
**Administraton**
Rent Commitee Meetngs
Exec Commitee Expenses
Statonery & admin
**6**
**Group Expenses**|**2023-4**
**2022-3**
**General**
**Restricted**
**Total**
**General**
**Restricted**
**Total**
£3,600.00
£3,600.00
£3,100.00
£3,100.00
£606.00
£606.00
£767.00
£767.00
£64.20
£64.20
£60.00
£60.00| |---|---| ||£4,270.20
£4,270.20
£3,927.00
£3,927.00| ||**General**
**Restricted**
**Total**
**General**
**Restricted**
**Total**
£354.00
£354.00
£517.17
£517.17
£219.49
£219.49
£1,847.82
£1,847.82
£72.00
£72.00
£327.72
£327.72
£216.98
£216.98
£215.96
£215.96
£16.00
£16.00
£0.00
£0.00
£110.00
£110.00
£165.13
£165.13
£0.00
£140.46| ||£1,043.60
£1,043.60
£3,018.67
£3,159.13| ||**General**
**Restricted**
**Total**
**General**
**Restricted**
**Total**
£221.00
£221.00
£547.76
£547.76
£204.07
£204.07
£594.06
£594.06
£407.12
£407.12
£21.99
£21.99| ||£832.19
£832.19
£1,163.81
£1,163.81| ||**General**
**Restricted**
**Total**
**General**
**Restricted**
**Total**| Group meetings have fully restarted following closure due to Covid restrictions. Some discontinued and several new groups were formed. I have no breakdown of specific expenses for speakers, room hire, etc from Group Leaders. **£0.00 11,366.24 £11,366.24 £0.00 £11,226.65 £11,226.65** 4142.96 215.96 3927 2802.71 2943.17 75.5 ## **PLYMOUTH U3A** ## **Notes to Financial Statements to 31st March 2023** ## **7 Groups Income and Expenditure** Cash is sometimes collected from the group participents to cover the costs incurred of holding their meeting and is non profit making. Some Group Leaders had a small balance of cash remaining which was carried forward from the previous year wherever possible. ## **8 Fixed Assets and depreciation (25% p.a.)** |**Fixed Assets and depreciaton (25% p.a.)**
Bar code Printer Ann Cox(Membership Secretary)
Bar Code Scanner David Hamm
Laptop HP 255 G7 On loan Linda (Speakers coord)
Laptop HP15S-EQ1510SA On Loan Ann Cox (Membership)
Lenovo Laptop - D Hamm
2 Sumup Card Readers
Wireless Microphone system
Handheld Microphone
Wireless mouse - B Mathieson
Roller Banner Stand
**New Equipment purchased**
Audio equipment - case, mixer, rife mic, cables, mic holder
Laptop HP15S-EQ1510SA On Loan Brian Mathieson (Treasurer)|**Cost**
**Dep'n**
**£**
**£**
1,308.00 1,308.00
29.00
29.00
368.00
276.00
450.00
225.00
426.00
426.00
57.60
43.00
68.48
51.00
78.97
59.00
19.90
15.00
36.98
28.00
200.00
0.00
450.00
112.00|**Cost**
**Dep'n**
**£**
**£**
1,308.00 1,308.00
29.00
29.00
368.00
276.00
450.00
225.00
426.00
426.00
57.60
43.00
68.48
51.00
78.97
59.00
19.90
15.00
36.98
28.00
200.00
0.00
450.00
112.00| |---|---|---| ||**3,492.93 **|**2,572.00**| ## **9 Equipment Fully depreciated** Spanish Course (Grey Plastic Case) Presentation Stand (White wood) Green Plastic Storage Boxes (2) Clear Plastic Storage Box (Misc items) Pro Sound Wireless Mic Kit N44QR Basic German Course CDs ## **Sale of Assets** Two old committee laptops were sold to members for £50 each. One microphone set bought from Amazon was returned and £129 was refunded. ## **Net Book Value** ## **£** 0.00 0.00 92.00 225.00 0.00 14.60 17.48 19.97 4.90 8.98 200.00 338.00 **920.93** (If any): Address: 53 rLok(Eg L- SI(LEEr Loty)fjoThJ F3 Fo Section B Disclosure Only complete rf the examiner needs to highlight material matters of concem (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishas to disclose. IER Oct 2018