THE ANDREW ROBINSON YOUNG PEOPLE'S TRUST Charity No: 1094029 ANNUAL REPORT OF THE TRUSTEES FINANCIAL STATEMENTS Year ending 31 May 2024 To donate go to one of these donation Sltes: • PayPal Just scan the Paypol QR code JustGivlng" at WK¥V. ust ivin .com apid searck for ARYPT
The Andrew Robinson Young People's Trust CONTENTS Page Report of the Trustees Reference and Administrative Information Report of the Independent Examiner 12 Statement of Financial Activities 13 Statement of Cash Flows 15 Notes forming part of the Financial Statements 16 Page 2
The Andrew Robinson Young People's Trust REPORT OF THE TRUSTEES for the year ending 31 May 2024 The trustees present their bNenty second report along with the financial ststements of the charity for the year ending 31 May 2024. OBJECTS AND ACTIVITIES The Andrew Robinson Young People's Trust (ARYPT) was created in order to continue the inspirational work for young people initiated and perfonned by Andrew Robinson, a trainee catholic priest, until his untimely death from illness in 2001. It works closely with both the Catholic Youth Services Ministry of the catholic Archdiocese of Birmingham (Kenelm Youth Trust) and local head teachers to identify young people who stand to benefit from involvement in Trust activities. Objects The objects of the charity as set out in the trust deed are - to advance the religious education of young people, especially those in need by virtue of their social or economic circumstances, sickness or distress, by the provision of support and assistan to enable them to develop their faith within the Catholic Church and to help and educate young people through their leisure time activities so as to develop their physical and mental capacities, and inter-personal skills, to help them grow towards full maturity as individuals and members of Society in order that their conditions of life may improve The charity is rooted in the catholic parish of which Andrew was a member, St Thomas More Coventry. It is also closely associated with, and generously supported by, those associated with the West Midlands seminary where Andrew was training to be a catholic priest, Oscott College. People local to the parish are loyal supporters of the charity and form its pool of volunteers without whose help the charity would be unable to carry out its objectives. It is therefore likely that the charity's work will remain focused on young people in the Coventry area in the foreseeable future. The activities through which the charity pursues its objects are: principally by funding residential events for mainly disadvantaged children based on Alton Castle Staffordshire, an activity and retreat centre run by the catholic Archdiocese of Birmingham. Children engage in a number of activities and entertainment events in a spiritual environment and have the opportunity to learn new skills and grow in self-confidence. making cash donations for the benefit of children all with a view to developing them personally and spiritually. PUBLIC BENEFIT The charity meets its public benefit obligations by funding the annual residential visits outlined in the previous section in which children enjoy a range of challenging experiences, also by making appropriate cash donations, all with a view to extending the children's individual and spiritual development. The areas of disadvantage faced by many of the children the Trust seeks to help have included abuse, bullying, facial Page 3
The Andrew Robinson Young People's Trust Report of the Trustees continued disfigurement, disability, bereavement, parent in prison, eviction from home, povety, long time sickness and learning difficulties. The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake. ACHIEVEMENTS AND PERFORMANCE 202312024 The Trust kept up its normal program for the year with the Alton Castle Christmas residential weekend for younger children and the Winter Camp week at the same location for the older ones. Thanks to our donors we had enough money to finance these events. We are particularly thankful to the "Charles Plater Trust" who made a one- off grant of £5,000. We also benefited from other significant donations.. a legacy of £10,000, and an individual donation of £2,500. Christ the King parish donated £1,165 following a fund-raising event they held for the charity and a local parishioner organised a Rock Choir concert at St Thomas More parish which raised £650. Our fund-raising volunteers worked very hard on a Christmas Gala which resulted in a wonderful surplus of £4,179. The efforts and thoughttulness of all those people is much appreciated by the trustees and helps to ensure more disadvantaged children benefit from the work of the trust in the future. Many thanks to all contributors and organisers and for your prayers. The donations we receive are random. There is no significant regular income, so please pray that our funding will continue to be adequate for our needs. God bless all our donors, our children, the volunteers and trustees. Maria Bracken is organiser of our events and continues to do a fantastic job for the Trust. Chrlstmas Residential - Alton Castle Local school children in year 6 joined the ARYPT Christmas residential weekend in December 2023. They were from St Peter and Paul, St Augustine, St Patrick, St Anne, St Elizabeth and St Mary & Benedict schools in Coventry. We are always asked for more places and whether other schools can be offered spaces. We try to ensure that both the Coventry MACS have at least two primaries each and we stay loyal to St Mary and Benedict where Andrew first started working. The cost of a coach has now risen to over £1,000 so we are so grateful to be able to rely on school minibuses. The Romero Academy have been very generous in enabling their minibuses to be used for the wider community, reducing costs considerably. Some schools have also covered the cost of the diesel. All savings are greatly appreciated. Our ARYPT volunteers are exceptional. They received donations of 100 beautiful Christmas books with illustrations of the story of Christmas. We wrapped and included these as part of their presents. We were also able to incorporate this year a candy floss stall at the party which went down really well. Volunteers also collected over 200 reading books either new or almost brand new. These were laid out in the dining room and children could spend time browsing before selecting one. They were so delighted to have a book of their own and kept asking 'Can I really keep it?, In addition to the Christmas book their presents from Santa included a 'Nerf' foam gun, make up, and a selection box. The screams of delight, the speed of unwrapping and P84
The Andrew Robinson Young People's Trust Report of the Trustees contlnued the smiles and hugging of presents were just beautiful. The children also loved to show their presents to all the on-looking adults, really willing to spend time with them and match their delight at their joy. The children's highlights were dancing with the team at the paty, the presents, the candy floss, the biking, building a fire for toasting marshmallows, the Christmas dinner, the book - and many children especially loved having a journal and special pen. We bought the journals so that they could write in a night prayer and morning prayer. These helped to capture the weekend as a memory for them. There were also given special stickers unpacking the theme of advent over each day. Wlnter Camp Resldentlal - Alton Castle We offered places to 36 young people, being mindful of seats and luggage, and 10 volunteers including 2 chefs. Again, we used minibuses which reduced costs by over £2,000, and an emergency vehicle. The theme was the 'Year of prayer., presided over by Fr Michael Dolman, using the following themes: God opens the door- come and see I call you friends Come as you are I will give you rest Heart speaks unto heart focus on Andy I will be with you till the end ol time We then ensured all prayers had a different focus under the same banner. On the first night we intrOdUd journaling; the children personalised their journals with stickers, gel pens and stamps which we provided. We also introduced them to the examen and lectio. The children were split into four small groups for the duration of the five days and given volunteers who were able to build relationships and effectively accompany our young people. The volunteers, as always, weie just inspirational often swopping any moments of down time for playing games, talking and joking with the young people. Everyone received an ARYPT shield, a cross, a key ring with heart and a prayer card as part of prayer time, plus a new addition for this year, a recyclable water bottle with AR YPT personalised with their name, a day-bag for trips and a waterproof for all the rain. This they all kept as a reminder of the trip, and the prayer gifts as a reminder of the protection that comes from God's love and the prayers of the ARYPT community for each of them. This year we spent more time at the castle itself, working with the castle team on castle- based activities and learning outside the classroom which was a requirement of the Charles Plater Trust who kindly granted £5,000 towards the visit. The children and the castle team loved it. It was a real highlight in their year. P465
The Andrew Robinson Young People's Trust Report of the Trustees continued Beyond the castle we enjoyed day trips on Sunday to Gullivers World, on Monday to a farm and on Tuesday we went first to a Trampoline Park, then on to TenPin Coventry for their half term deal on LaserQuest and bowling. We also managed to fit in McDonalds where we all ate out together- so popular! OUT chefs spent time looking back through past meals and chose the most popular ones for the week. The menu was brilliant. The children ate well on home-cooked food including home baking. The children had a brilliant time and took away wonderful memories. At the end of the visit we encouraged feedback from the children and their responses confirmed why this charity places so much importance on the experience that these visits provide:. What did you enjoy about the AR YPT winter camp? The people, Rock climbing, Working in teams, Biking, I never get to go out for very long, Made some friends, The mud How did it differ from every day life? Being in nature - it was so great, Waking up by someone, Less time on phones and enjoying being outside, Being outside and active, I normally stay in bed or am watching TV, its great to be outside and have fun with others How has it helped you? Built my confidence, Leamt new skills like biking better and lighting a fire safely, l am more brave, I feel fitter, I made friends, I was listened too , I had fun Have you grown in any way ? I learnt to joumal, l am willing to try new things, I can use gears on a bike, I can find where l am on a map, I can make friends, I can have fun without a phone, I can build a shelter, l am closer to God How will you use what you have learnt when you get home? Try and be outside more, Not be so attached to my phone, Listen to god, Talk to people more, Help others APPRECIATION The trustees wish to take this opportunity to acknowledge the individuals and organisations who, either through organising fund-raising events or generously contributing to its funds, have supported the Trust in pursuing the initiative set by Andrew in helping young people. The Trust is also indebted to the volunteers who have generously given their time to cary out the Trust activities for young people. PLANS FOR FUTURE PERIODS The principal objectives of the Trust will continue to be the two residential events, normally held at Christmas and the Winter half-term, biased towards disadvantaged children in Coventry schools. Page 6
The Andrew Robinscm Young People's Trust Report of the Trustees contlnued GOING CONCERN Thanks to the level of reserves (cf Resep4es Policy below) at the time of signing this report the trustees do not envisage any material uncertainty inhibiting their ability to meet the charity's objectives. FINANCIAL REVIEW Prior year comparatives figures are (bracketed) The result for the year was net income of £14,291, a significant increase on net income in the previous year of £2,515, thanks to increased donations and the efforts of our volunteer fund raising team in organising a Christmas Gala night. Income totalled £33,379 (£19,522). Donations were £22,844, 47 % up on the previous year thanks largely to the generosity of a local supporter who donated a legacy of £10,000, and a grant of £5,000 from the Charles Plater Trust. The charity also held a Christmas Gala for the first time; it grossed income of £8,401 (net surplus of £4,200 after costs) and was a fantastic reward for the initiative and efforts of our volunteer fund- raising team. Gift aid added £912 (£1,234) and bank interest was £581 (£214). Expenditure totalled £19,088 (£17,007). The cost of the Gala was £4,201 the bNO visits to Alton Castle for local schoolchildren in Christmas 2023 and February 2024 cost £7,814 and £6,126 respectively (£7,416 and £8,684). The charity is genuinely indebted to the volunteers without whom these major initiatives, benefiting so many youngsters each year, would simply be impossible. In addition, fund raising costs associated with the use of the Just Giving and Paypal plafforms added £345 (£362) and insurance costs amounted to £602 (£545). The year closed with funds carried forward of £39,199 (£24,908) represented by bank deposits of £38,643 and gift aid owed by HMRC £556. The designated funds of £19,000 are explained below under 'Reserves'; other unrestricted reserrfes amounted to £20,199 (£5,908). There are no restricted funds. INVESTMENT POLICY There are no restrictions on the trustees, powers to invest. The investment strategy is prudent. Other than working capitsl requirements funds are placed on interest-earning deposit. RESERVES POLICY Designated funds have been created to ensure the near-tem ability of the Charity to fund its recurrent charitable activities. The residential centre at Alton Castle in Staffordshire is commonly fvlly booked up to one year in advance, so care is taken to ensure we have the required funds at the time of booking in order to protect the two core activities of annual visits for children (cf Objects. page 3). The Tony Colby Pilgrimage Fund enables support for young people's visits to the shrine at Lourdes and was created in memory of a fellow parishioner, well known to Andrew, who throughout his life worked hard to facilitate such visits. Details are shown in Note 7 to the accounts on page 17. Page 7
The Andrew Robinson Young People's Trust REFERENCE AND ADMINISTRATIVE INFORMATION The Andrew Robinson Young People's Trust is an unincorporated Trust constituted under a Trust deed dated 28th May 2002 and is a registered charity, number 1094029. Four trustees are co-opted and two are ex-officio in relation to the offices of Parish Priest at St Thomas More Roman Catholic Church, Coventry and that of Rector of St Mary's College, Oscott, Sutton Coldfield respectively. Co-opted trustees see for a tenn of three years after which period they may put themselves forward for re-appointment. Newly appointed trustees are familiarised with trustee responsibilities by reference to the publications of the Charity Commission and to the latest Annual Report of the Trust. The trustees who have served during the period and continue to do so are set out on the following page. The trustees meet at least twice each year and determine the broad strategy and areas of activity of the charity; they approve all expenditure other than what may be authorised under delegated authority up to £1,000 by trustee C J Robinson. Operational activities such as fund raising and charitsble activities are performed by voluntary helpers. Charitable activities are also performed in collaboration with the Youth Ministry Seprfice of the Archdiocese of Birmingham. The Trust is constantly reliant on regular new income sources, whether through fund raising or voluntary donations. The trustees have examined the major risks which the charity faces and confirm that through a combination of public liability insurance, the development of intemal policies especially on child protection, internal financial controls and prudent investment policy, exposure to those risks is minimised. Registration detalls The charity is registered with the Charity Commission under the name of The Andrew Robinson Young People's Trust, registration number 1094029 Patrons Cardinal Vincent Nichols MA MEd STL. Archbishop of Westminster, formerly Archbishop of Birmingham and Most Reverend Bemard Longley DD, Archbishop of Birmingham. Registered Address 31, Daventry Road, Coventry CV3 5DJ, West Midlands P4e8
The Andrew Robinson Young People's Trust REFERENCE AND ADMINISTRATIVE INFORMATION continued Trustees Trustees in office during the financial year and through to the time of signing the report were:_ Name Date of intment Temi explres Mr C J Robinson, Chairman 7 March 2022 6 March 2025 Rev. Fr Simon J Baker Bmus 8A(Hcl ST8 1 September 2022 Ex Officio Rt Rev. Mgr M Crisp Phb, STB 12 March 2022 11 March 2025 Rev. Fr Michael Dolman 8A (Hmsl. Bsc (H$), PGCE, STB 11 August 2021 Ex Officio Mrs S M Robinson 8 June 2023 7 June 2026 Rev. Fr J Veasey STL 10 November 2022 9 November 2025 al these trusteeships are held in an ex-officio capacity. The terms expire when the trustees vacate their respective offices of local parish priest of St Thomas More Catholic Church, Coventry and Rector of St Mary's College, Oscott. Hon. Treasurer Mr M Pery BA (Honsl FCA Lloyds TSB Bank plc. High Street, Coventry, West Midlands Bankers Hon. Solicitor Mr K Ainsworth, Wright Hassall LLP, Leamington Spa CV34 6BF Independent Examiner Mr P Middleton FCCA Page 9
The Andrew Robinson Young People's Trust TRUSTEES. RESPONSIBILITIES IN RESPECT TO FINANCIAL STATEMENTS Although the charity is small enough to be exempt, in the interests of full accountability and good practice this annual report and statement of accounts have been prepared on an accruals basis and satisfy the requirements of the Charities SORP 2019, Accounting and Reporting by Charities by which larger charities are bound. The trustees have selected suitable accounting policies and intend to apply them consistently have made judgements and estimates which are reasonable and prudent confirm that the attached statement of accounts has been prepared on a going concem basis and complies with applicable accounting standards and statements of recommended accounting practice The financial ststements have been independently examined; they have been prepared in accordance with the accounting policies set out in Note 1 to the accounts on page 15 and comply with the charity's Trust deed and the Charities Act 2011. The trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and for taking reasonable steps to prevent and detect fraud or other irregularities. Approved by the trustees and signed on their behalf by Date. /.o...QU..?0£6k Robinson, Chairman P*3e 10
The Andrww Robinson Young People's Trust REPORT OF THE INDEPENDENT EXAMINER to the trustees of The Andrew Robinson Young People's Trust I report on the accounts of the Trust for the year ended 31 $1 May 2024, which are set out below. Respective responslbillties of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responslblllty to: examine the accounts under section 145 of the Charities Act. to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the Charities Act; and to state whether particular matters have come to my attention. Basis of independent examinerfs report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the statement below. Independent examlner's statement In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 130 of the Charities Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or {2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed Date.. Irt 2W. P Middleton FCCA Page 11
The Andrew Robinson Young People's Trust Registered Charity No. 1094029 STATEMENT OF FINANCIAL ACTIVITIES INCOME & EXPENDITURE ACCOUNT Year onding 31°, May 2024 Year endir¥J 31 May 2023 Note Y•ar•ndlng 31 May 2024 ¢Jnrestricled unrestricted INCOME from Donations received Sponsored income (r88U81 - IA8s8 ¢)n the Mafvems wv)r yearl 15,518 2,556 1.234 22,844 642 912 8,401 581 Gift Aid & GASDS Fund Raising - Christmas 2023 Gala Night Investment Income - Interest 214 £19,522 Total Income £33,379 EXPENDITURE on Charitsble Activities for children: Christmas 2023 residential at Alton Castle Winter 2024 Camp at Alton Castle Total Charitable expenditure 7,416 8,684 7,814 6,126 13,940 Costs of raising funds Costs of Christmas 2023 Gala Night Fees: Just Giving Website Paypal website Sumup card proSSIng Funeral Directorfs collection fee Total costs of raising funds 4.201 277 48 20 333 29 4,546 Other Insurance: Public Liability & Officers, Indemnity 545 602 £17,007 Total Expenditure £19,088 £2,515 Net income durlng the year £14,291 22.393 Add totsl Funds at the beginning of the year 24,908 £24,908 Total Funds carried forward at the end of the year £39,199 P4e 12
The Andrew Robinson Young People's Trust Register&1 Charity No. 1094029 BALANCE SHEET at 31 st May 2024 31 May 2023 31 May 2024 CURRENT ASSETS Debtors 631 360 HMRC". Gift Aid l GASDS claim Donation receipts Glo 3 paty Totsl debtors 556 991 556 Bank Accounts Redwood Bank {35 day noti(x account) Scottish Widows (7 day notice deFQSit) Lloyds TSB Current Account COIF Deposit Account Total bank accounts NET CURRENT ASSETS I NET ASSETS 11,181 29,747 507 8,210 179 500 12,066 170 23,917 38.643 £24,908 £39,199 FUNDS OF THE CHARITY Balance at beginning of year Note 7 22.393 24,908 14,291 2.515 Net increase in funds £24,908 TOTAL ACCUMULATED FUND CARRIED FORWARD £39,199 Approved on behalf of the trustees. signed Date. obinson. Chairman Pw13
The Andrew Robinson Young People's Trust Register&J Charity No. 1094029 STATEMENT OF CASH FLOWS Year endlng 31 May 2024 Reconclllatlon of net income to net cash from operating actlvltles Year ending 31 May 2023 Y•ar •ndlng 31 May 2024 2,515 Net Income for the year as reported above Adjustments to ellmlnate non-operational changes: (214) Investment activity - bank interest (328) Change in debtors (3.893) Change in creditors 14,291 (602) 435 £(1,920) Net Gash Inflow (oufflow) on Operating Actlvltles £14,124 Year ending 31 May 2023 Yoar ondlng 31 May 2024 (1,920) Net cash inflow (oufflow) on Operating Actlvltles {see above) 14,124 214 Cash flow from other activities - bank interest 602 (1,706) Increase (deCaSe} In cash durlng the year 14,726 25.623 Add cash at the beginning of the year 23,917 £23,917 Cash at the end of the year £38,643 Page 14
The Andrew Robinson Young People's Trust NOTES FORMING PART OF THE FINANCIAL STATEMENTS 1. Princlpal accounting policies a) Accounting Convention The financial statements are prepared under the historic cost convention. The accounts have been prepared in accordance with the Statement of Recommended Practice, the Charities Act 2011 and with the charity's founding trust deed. b) Resources received and expended Income and expenditure are included on an accruals basis except for donations which are accounted for only when received or known to have been received subsequently. Expenditure is indusive of irrecoverable VAT. Expenditure on Charitable Activities comprises costs incurred in the delivery of its activities and services for its beneficiaries. 2. Independent Examlner No fees or costs were paid to the independent examiner. 3. Remuneration. expenses and staff costs Trustees received no remuneration nor expenses and the Trust has no employees. 4. Volunteers The Trust depends on volunteers to organise and assist in the performance of its trNo major activities, a residential Christmas weekend and a residential Winter or Summer camp, in conjunction with the Youth Services organisation of the Archdiocese of Birmingham. Volunteers accompany the children at all times on the journeys to and from Coventry and during the various programmes of activities undertaken during both events. In addition, a volunteer fund-raising group supports the Trust by initiating and organising fund-raising activities, including sponsorships, from time to time, The trustees are totally reliant on such help to underpin the work of the charity and are extremely grateful for the time and effort they devote to enable the Trust to carry out its work S. Donations Received Year ending 31 Ma 2024 2023 Individuals Groups of individuals Organisations TOTAL 13,930 3,762 9,023 990 £15 518 Page 15
The Andrew Robinson Young People's Trust NOTES FORMING PART OF THE FINANCIAL STATEMENTS continued 6. Governance costs Insurance has been arranged to protect the charity from loss arising from the actions of its trustees, officers, volunteers or agents; also. to indemnify the trustees against the cOnsequenS of their actions as trustees. Independent Examiner No fees or costs were paid to the Independent Examiner. 7. Status of funds Designated Funds Residential Tony Colby Centre Pilgrimage Fund Fund Un- deslgnated Funds Winter Camp TOTAL FUNDS Balance 1 June 2023 8.500 3,000 7,500 5,908 24,908 Net income during the year 14,291 14,291 Balance 31 May 2024 8.500 3,000 7.500 20,199 £39,199 The Trust's income was received unconditionally and is therefore freely available for use by the trustees within the terms of the Trust's Objects. The entire fund carried foTrvard at the end of the year was unrestricted. Designated Funds Details of these funds are explained under Reserves Policy on page 8. P&3e 16