2023-12-31-accounts - Stoke Row Sports And Leisure Club Limited

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Charitable Registration No. 1093997 Company Registration No. 04452282 (England and Wales)

STOKE ROW SPORTS AND LEISURE CLUB LIMITED TRUSTEES’ REPORT AND UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023

STOKE ROW SPORTS AND LEISURE CLUB LIMITED LEGAL AND ADMINISTRATIVE INFORMATION

Trustees	JRChalker(resigned April2023)
	J Kingsbury (appointed April 2023)
	MrsJC Chalker
	C Bleimschein
	G Bleimschein (resignedSeptember2023)
	A Roberts (appointedSeptember2023)
Secretary	MrsJC Chalker
CompanyRegistrationNumber	04452282 (EnglandandWales)
CharityNumber	1093997
PrincipalAddress	LittleAcorns, Main Street
	Stake Row
	Henley
	RG9 5RB
Registered Office	Building3
	Watchmoor Park
	Camberley
	Surrey
	GU15 3YL
Accountants	Radford&Sergeant Limited
	40rty,40Caversham Road
	Caversham
	Reading
	RG17EB

STOKE ROW SPORTS AND LEISURE CLUB LIMITED CONTENTS

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||||| |---|---|---|---| |Page| |Trustees’|report|3-4| |Independent|Examiner's|report|5| |Statement of financial|activities|6| |Balance sheet|7| |Notes to the accounts|8-10|

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STOKE ROW SPORTS AND LEISURE CLUB LIMITED TRUSTEES’ REPORT

FOR THE YEAR ENDED 31 DECEMBER 2023

The trustees present their report and accounts for the twelve months ended 31 December 2023

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charity’s Memorandum and Articles of Association, the Companies Act 2006 and the Statement of Recommended Practice, “Accounting and Reporting by Charities, issued in 2005.

Structure, governance and management

The Company was incorporated on 31 May 2002 and is limited by guarantee.

The governing document for the charity is the Memorandum and Articles of Association. The trustees of the charity endeavour to comply with its obligations under section 6 of the Charities Act 2006 and the requirements of the Statement of Recommended Practice, “Accounting and Reporting of Charities”, issued 2005.

The trustees, who are also the directors for the purposes of company law, and who served during the year were:

John Chalker (resigned April 2023)

Julian Kingsbury (appointed April 2023)

June Chalker Clare Bleimschein

Georg Bleimschein (resigned September 2023) Aled Roberts (appointed September 2023)

The methods of recruitment and appointment of new trustees are defined in accordance with the Articles of Association of the charity. Trustees retire by rotation and can be re-appointed at the annual general meeting. Other potential appointees have to be recommended by the trustees as qualified to make a contribution to the pursuit of the charity's objectives.

None of the trustees have any beneficial interest in the Company. All of the trustees are members of the company and guarantee to contribute £1 in the event of a winding up.

There were no related party transactions during the year.

The trustees have assessed the major risks to which the Charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

Objectives and activities

The charity's objectives are the provision and maintenance of a cricket ground, tennis courts and pavilion facilities for sports and leisure time activities. Additionally, the complex is accessible to Stoke Row Residents for walking, exercise and leisure activities provided rules of usage are adhered to.

The main activities to achieve these objectives are fund raising which include: -

*Tennis club membership/coaching fees

*Cricket ground hire

*Pavilion hire

STOKE ROW SPORTS AND LEISURE CLUB LIMITED TRUSTEES’ REPORT (Continued) FOR THE YEAR ENDED 31 DECEMBER 2023

Achievements and performance

In 2023 our financial performance deteriorated significantly, registering a small loss for The Club of £79.05 compared to a profit of £3,352.57 in 2022.

On the income side, membership subscriptions were down year-on-year by over 6% to £6,815 and fees from pavilion hire were also lower compared to 2022, down over 11% at £4,419. However there were bright spots. Income from tennis coaching increased 10% to almost £12,000 as Phil Tremewan’s and coach Matt Whittle’s efforts continue to support the aspirations of young and old players, and pitch fees from the Stoke Row and Peppard Cricket Club increased 10% to a little over £1,000. The Club also benefited from a generous donation of £450 from the Stoke Row Motor Racing Club, and higher interest rates enabled The Club to earn significantly more interest on its cash reserves than previous years.

On the expenditure side overall costs increased by over 20% to £25,627.82 as some suppliers raised prices and the trustees took the decision to pay for the services of contractors Richard Goldingham and Sam Moreton to take responsibility for pavilion maintenance and grass-cutting around the pavilion respectively. The trustees also invested over £1,000 in court maintenance to professionally remove the excessive build-up of moss on the courts and £545 in equipment to support tennis coaching going forward

Despite making a small loss over the year, The Club remains in good financial health, receives strong support from the Parish Council and the trustees continue to actively seek out additional revenue streams that benefit members and the community at large.

Financial review

It is the policy of the Charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three- and six-month’s expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the Charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.

The trustees feel that keeping an appropriate level of reserve to meet future capital expenditure is a prudent policy for the club. Current reserves can be seen in the notes to the accounts

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On behalf of the board of trustees
Mr \ rad
J. H. O Kingsbury, Trustee Oe rrr
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STOKE ROW SPORTS AND LEISURE CLUB LIMITED
CHARTERED ACCOUNTANTS’ REPORTTO THE TRUSTEES ON THE UNAUDITED ACCOUNTS OF
STOKE ROW SPORTS AND LEISURE CLUB LIMITED
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In accordance with the engagement letter dated 4 March 2016 we report on the accounts of Stoke Row Sports and Leisure Club Umited (charity number 1093897) for the year ended 31 December 2023, set cut on pages six to ten.

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit {s not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination Is needed.

It Is my responsibility to:

© examine the accounts under section 145 of the Charities Act,
© to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
® to state whether particular matters have come to my attentian.
My examination wes carried cut in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those mattersset out In thestatement below.

tn connection with my examination, no matter has come to my attention

which gives me reasonable cause to believe that In, any material respect, the requirements: ® tokeep accounting records in accordance with section 130 ofthe Charities Act; and © to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act

have not been met; or

to which, In my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached,

Kim Swain MA (Oxon) FCA

Radford & Sergeant Ltd Chartered Accountants

40rty, 40 Caversham Road

Caversham Reading RG1 7EB

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cows...2/S [2024
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STOKE ROW SPORTS AND LEISURE CLUB LIMITED

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2023

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||||||| |---|---|---|---|---|---| |Year|Tee31December|veanenieatst| |Unrestricted|Total|DResiner| |funds|2023|2022| |Notes|£|£|£| |Income|from:| |Investment|income|2|474|474|28| |Charitable activities|3|28,632|28,632|29,061| |Total income|29,106|29,106|29,089| |Expenditure|on:| |Charitable|activities|4|39,932|39,932|29,357| |Governance|costs|4|684|684|708| |Total expenditure|40,616|40,616|30,065| |Net income/(expenditure) and movement in funds|(11,510)|(11,510)|(976)| |Fund balances at 1 January 2023|64,028|64,028|65,004| |Fund balances at 31 December 2023|52,518|$2,518|64,028| |—_—————Nna>S OEE ———|SS|

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The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

STOKE ROW SPORTS AND LEISURE CLUB LIMITED

BALANCE SHEET

AS AT 31 DECEMBER 2023

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|||||| |---|---|---|---|---| |2023|2022| |Notes|£|£|£|£| |Fixed|Assets| |Tangible|assets|7|2,795|9,556| |Current|assets| |Debtors|8|1,541|1,328| |Cash|at bank and|in hand|49,937|$4,530| |51,478|55,858| |Liabilities| |Creditors: amounts falling due within one year|9|(1,755)|(1,386)| |Net current assets|49,723|$4,472| |Total assets|less current|liabilities|52,518|64,028| |Funds|of the charity| |Unrestricted funds:|52,518|64,028| |Total Funds|52,518|64,028|

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The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 December 2023. No member of the company has deposited a notice, pursuant to section 476, requiring an audit of these accounts.

The Trustees acknowledge their responsibilities for:

(a) Ensuring that the company keeps accounting records which comply with the requirements of the Act; and

(b) These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The accounts were approved by the Board on A@. Apnd. 20 2 &

C. Bleimscheinoes eae

STOKE ROW SPORTS AND LEISURE CLUB LIMITED

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2023

1. Accounting policies

Basis of preparation

The accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts.

The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014.

Incoming resources

Income represents the total amount receivable by the charity from all sources including income Tax refunds.

Resources expended

Expenditure in the Statement of Financial Activities has been categorised between charitable activities and governance costs.

Tangible fixed assets and depreciation

Tangible fixed assets other than freehold land are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows:

Freehold buildings 5% straight line Fixtures, fittings & equipment 10% straight line

Fund Accounting

Unrestricted funds are unrestricted reserves which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity, and which have not been designated for other purposes.

2. Investment income

Interest receivable

	2023	2022
	£	£
poets	APM)ds

STOKE ROW SPORTS AND LEISURE CLUB LIMITED NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2023 (Continued)

		2023	2022
		£	£
3.	Incomefrom charitable activities
	Subscriptions	6,815	7,280
	Pavilion Hire	4,419	4,916
	Cricketfees Tennis activities	1,043 12,213	946 10,461
	Grantsand donations	783	300
	Othersocial events	3,359	5,158
		28,632	29,061
4.	Totalexpenditure
	Charitable activities
	Charitabledonations	7,500	750
	Motorsportdaycosts	1,051	-
	Insurance Electricity	1,531 913	1,334 1,322
	Water	2,457	551
	Pavilionmaintenance	2,949	2,465
	Grounds and courts maintenance	1,899	1,784
	Rent	2,550	1,778
	Tennis activities Other social events	12,289 -	10,264 -
	Miscellaneous	30	-
	Depreciation	6,763	9,109
		39,932	29,357
	Governance costs
	Accountancyand legal fees	684	708
	Bank charges	=	=
		684	708
		40,616	30,065

Trustees

None of the trustees (or any persons connected with them) received any remuneration or reimbursed expenses during the year.

6. Employees

There were no employees during the year.

STOKE ROW SPORTS AND LEISURE CLUB LIMITED NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2023 (Continued)

7. Tangible fixed assets

7.	Tangible fixedfixed assets
			Fixtures,
		Land and	fittings&
		buildings	equipment	Total
		£	£	£
	Cost
	At 1January2023	181,199	12,969	194,168
	At31December2023	181,199	12,969	194,168
	Depreciation
	At1January2023	171,758	12,854	184,612
	Chargefortheyear	6,713	49	6,763
	At31 December2023	178,471	12,903	191,375
	Net book value
	At31 December2022	9,441	115	9,556
	At31December2023	2,728	66	2,793
			2023	2022
			£	£
8.	Debtors
	Trade debtors		53	60
	Prepaymentsand accruedincome		1,488	1,268
			1,541	1,328
9.	Creditors:amountsfallingduewithinoneyear
	Deferred income		-	-
	Accruals Trade creditors		684 1,071	654 732
			1,755	1,386