Charity No: 1093974
Company Registration No: 4530477 (England and Wales)
The MAPP Partnership (commonly known as ‘MAP Partnership’ and 'MAPP")
Directors’ Report and Annual Accounts for the year ended 31 March 2021
Radford & Sergeant Limited 1 Prospect Street Caversham Reading RG4 8JB
The MAPP Partnership (Commonly known as 'MAP Partnership’ and 'MAPP") Charity No: 1093974 Company Registration No: 4530477 (England and Wales)
Contents of the Financial Statements for the Year ended 31 March 2021
| Contents | Pages |
|---|---|
| Administrative Information | 1 |
| Directors' Report | 2to4 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the Accounts | 8 to 10 |
| DetailedStatementofFinancialActivities | 11 |
The MAPP Partnership (Commonly known as ‘MAP Partnership’ and "MAPP") Charity No: 1093974
Company Registration No: 4530477 (England and Wales)
Administrative Information
Directors/Trustees
David Archibald Jackie Danie! Francine Griffith Steven Macaulay Keith Seville Joe Williams Rose Williams
Registered Address
MAPP Centre 22 Mount Pleasant Reading Berkshire RG1 2TD
Company registration Number 04530477
Charity Number
1093974
Bankers
Bank of Scotland pic 33 Old Broad Street London EC2N 1HZ
Independent examiner
Kim Swain MA (Oxon) FCA Radford & Sergeant Limited 1 Prospect Street Caversham Reading RG4 8JB
Page 1
The MAPP Partnership (Commonly known as 'MAP Partnership’ and ‘MAPP’) Charity No: 1093974 Company Registration No: 4530477 (England and Wales)
Directors’ Report
for the Year ended 31 March 2021
The Directors present their annual report together with the annual accounts of the MAPP Partnership ("MAPP") for the year ended 31 March 2021.
Structure, Governance and Management
Constitution
MAPP was incorporated in 2002 and is governed by its Memorandum and Articles of Association and the Companies Act 2006. MAPP is a private company limited by guarantee, and is registered with the Charities Commission as a charity.
Governance
The daily operations of MAPP are overseen by the Executive Committee who work in accordance with the Charity Commission endorsed “Good Governance Code”. The Executive Committee met regularly during another financially challenging year. Directors/Trustees of the Partner Charities were regularly invited to and actively participated in meetings.
Directors/Trustees
The Directors, who are also the Trustees of MAPP Partnership, met mostly by Zoom due to the covid pandemic throughout the year to deal with matters, both strategic and administrative in nature.
The method of the appointment of new directors is in accordance with our governing documents, by nomination and appointment.
The Directors who served during the year are shown below.
David Archibald Jackie Daniel Francine Griffith Steven Macaulay Keith Seville Chairman Joe Williams Treasurer Rose Williams
Annual Review and Activities
Introduction
MAPP and its Partners although faced by many challenges have tried to make the best use of the provision whilst ensuring that the deterioration of the building fabric is addressed.
Financial Performance
The partners contribution to MAPP is set at 30%, 30%, 30%, and 10%. The 10% being the MAPP Contribution and each of the 30% represents the three Partners share. We have engaged a firm of local solicitors on a pro-bono basis to advise on the appropriate changes which should be made to the current funding model. This consultation is ongoing.
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The MAPP Partnership (Commonly known as 'MAP Partnership’ and 'MAPP") Charity No: 1093974 Company Registration No: 4530477 (England and Wales)
Directors’ Report (continued)
for the Year ended 31 March 2021
Community activities
The Partners and MAPP has continued to undertake charitable activities which are beneficial to the community.
Staffing
During the year the MAP Partnership did not employ any staff.
Building and Assets
Our work with Reading Borough Council continues and its contractors continue to find solutions to the ongoing problems such as leakages when it rains and gas central heating system which tends to be problematic during the winter months. The lift in the building is still out of use and has been for the year, and we have been advised by RBC contractors that it could be up to £6,000 to repair (RBC have stated that we must use their contractors however we currently do not have the funds to authorise this work). People with disabilities are not able to access the upper level where offices and meeting rooms are located, and people with limited mobility would have great difficulty accessing the first-floor services.
Costings
We are hoping that by the next financial year we will have in place sub-leases for all partners, which defines their status in the building and the cost implication. This is to ensure that MAPP remainsa financially viable organisation.
Acknowledgements and support
We thank the partners for their patience, despite the ongoing building issues.
We thank Reading Borough Council for its ongoing support and commitment to MAPP.
Funding
MAPP continues to receive core funding from Reading Borough Council at a reduced level which will cease in May 2022, this is augmented by funding received from hiring of facilities however MAPP continues to explore additional activities which are more likely to solidify its funding base. Currently MAPP operates on a cash flow basis which restricts our room for flexibility.
The Corona Virus (COVID-19) pandemic has had a major impact on the MAP Partnership throughout 2020 and the beginning of 2021. Following on from the national and local government guidelines the MAPP Centre has been closed to the public for community events, large meetings, and gatherings. This has made it difficult to receive an income from such events that we have done previously. This, together with further reductions in our Reading Borough Council grant has made this past year a very challenging one.
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The MAPP Partnership (Commonly known as 'MAP Partnership’ and 'MAPP") Charity No: 1093974 Company Registration No: 4530477 (England and Wales)
Directors’ Report (continued)
for the Year ended 31 March 2021
Statement of directors’ responsibilities in respect of annual accounts
The trustees (who are also directors of MAPP for the purposes of company law) are responsible for preparing the Trustees’ Report and the annual accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year. In preparing these annual accounts, the trustees are required to:
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@ select suitable accounting policies and then apply them consistently;
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@ observe the methods and principles in the Charities SORP;
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@ make judgements and estimates that are reasonable and prudent; @ state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the accounts;
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® prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
By order of the Board
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K Seville
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(S September 2021
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The MAPP Partnership (Commonly known as 'MAP Partnership’ and 'MAPP") Charity No: 1093974 Company Registration No: 4530477 (England and Wales)
Independent Examiner’s Report to the Trustees of The MAPP Partnership
| report on the accounts for the year to 31 March 2021, which are set out on pages six to ten.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this period under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is required.
It is my responsibility to:
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examine the accounts under section 145 of the Charities Act;
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to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Charities Act; and
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- to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no material matters have come to my attention which give me cause to believe that in any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
| have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Kim Swain MA (Oxon) FCA Radford & Sergeant Limited
1 Prospect Street Caversham Reading RG4 8JB a“ }> September 2021
Page 5
The MAPP Partnership (Commonly known as 'MAP Partnership’ and 'MAPP") Charity No: 1093974 Company Registration No: 4530477 (England and Wales)
Statement of Financial Activities for the Year ended 31 March 2021
| 2021 | 2020 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| Funds | Funds | Funds | Funds | ||
| Note | £ | £ | £ | £ | |
| Income from: | |||||
| Donations | 2 | 18,250 | - | 18,250 | 9,250 |
| Charitable activities | 2 | 19,947 | - | 19,947 | 44,346 |
| Total Income | 38,197 | - | 38,197 | 53,596 | |
| Expenditure on: | |||||
| Charitable activities | 3 | 48,275 | - | 48,275 | 48,688 |
| Total Expenditure | 48,275 | - | 48,275 | 48,688 | |
| Netincome/(expenditure) | (10,078) | - | (10,078) | 4,908 | |
| Reconciliation offunds: | |||||
| Total funds broughtforward | 7,243 | - | 7,243 | 2,335 | |
| Totalfundscarriedforward | (2,835) | - | (2,835) | 7,243 |
There are no recognised gains or losses in the current year and previous year other than those included in the Statement of Financial Activities and therefore no separate statement of total recognised gains and losses is presented. All amounts are in respect of continuing operations.
The notes form part of these financial statements
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The MAPP Partnership (Commonly known as 'MAP Partnership" and 'MAPP") Charity No: 1093974 Company Registration No: 4530477 (England and Wales)
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Balance Sheet
31 March 2021
2021 2020
Total Total
Funds Funds
Note £ £
Current Assets
Debtors 5 1,399 10,947
Cash at bank 2,380 910
3,779 11,857
Creditors
Amounts falling due within one year 6 (6,614) (4,614)
NET ASSETS (2,835) 7,243
Funds
Total Funds 7 (2,835) 7,243
TOTAL FUNDS (2,835) 7,243
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For the year ended 31 March 2021, the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors’ responsibilities:
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the members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476;
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the directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts;
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These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.
The balance sheet was approved by the board on K september 2021 and signed on its behalf by
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Chairman
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The notes form part of these financial statements
Page 7
The MAPP Partnership (Commonly known as ‘MAP Partnership’ and 'MAPP") Charity No: 1093974 Company Registration No: 4530477 (England and Wales)
Notes to the Financial Statements
for the Year ended 31 March 2021
- 1 Accounting policies
Accounting convention
The financial statements have been prepared under the historic cost convention, and in accordance with the Statement of Recommended Practice, “Accounting and Reporting by Charities" (SORP FRS102) and applicable UK Accounting Standards and the Charities Act.
Going concern
The company has negative reserves this year and these accounts have been prepared on the going concern basis since the Directors believe that the charity will be able to meet its liabilities as they fall due for a period of at least twelve months from the date of signing of these accounts.
Income from charitable activities
All income is included in the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Expenditure
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable activities at the discretion of the trustees.
Restricted funds can only be used for particular purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Hire purchase and leasing commitments
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
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The MAPP Partnership (Commonly known as ‘MAP Partnership’ and ‘MAPP") Charity No: 1093974 Company Registration No: 4530477 (England and Wales)
Notes to the Financial Statements
for the Year ended 31 March 2021
| 2021 | 2020 | ||||
|---|---|---|---|---|---|
| £ | £ | ||||
| 2 | Analysis ofincome | ||||
| Voluntary income | |||||
| Reading Borough Council | - Core Funding | 8,250 | 9,250 | ||
| Covid grant | 10,000 | : | |||
| 18,250 | 9,250 | ||||
| Income from charitable activities | |||||
| Hiring income | - | 8,267 | |||
| Group contributions | 19,947 | 36,079 | |||
| 19,947 | 44,346 | ||||
| ) | |||||
| 3 | Analysis ofexpenditue | ||||
| Other premisesexpenses | 14,854 | 15,846 | |||
| Building maintenance | 9,396 | 6,188 | |||
| Heat, light, rates and power | 20,583 | 22,840 | |||
| Office costs and telephone | 2,882 | 3,264 | |||
| Independent Examination fee | 396 | 300 | |||
| Professional fees | 104 | 250 | |||
| Miscellaneous expenses | 60 | - | |||
| 48,275 | 48,688 |
- 4 Trustees Remuneration and Benefits
There were no trustees’ remuneration or other benefits or expenses paid for the year ended 31 March 2021 (2019 - nil).
The average monthly number of employees (including directors) during the year was as follows:
| Governance | 5 | 7 |
|---|---|---|
| a |
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The MAPP Partnership (Commonly known as ‘MAP Partnership’ and "MAPP") Charity No: 1093974 Company Registration No: 4530477 (England and Wales)
Notes to the Financial Statements
for the Year ended 31 March 2021
| 2021 | 2020 | ||
|---|---|---|---|
| £ | £ | ||
| 5 | Debtors: Amounts Falling Duewithin one year | ||
| Partner balances receivable | 1,205 | 10,947 | |
| Otherdebtors | 194 | - | |
| 1,399 | 10,947 | ||
| 6 | Creditors: Amounts Falling Due within one year | ||
| Trade creditors | 86 | 4,314 | |
| Accruals | 6,528 | 300 | |
| 6,614 | 4,614 |
7 Movement in Funds
| Movement in Funds | |||||
|---|---|---|---|---|---|
| At 1 April | At | 31 March | |||
| 2020 | Income | Expenditure | 2021 | ||
| £ | £ | £ | £ | ||
| Unrestricted Funds | |||||
| General Fund | 7,243 | 38,197 | (48,275) | (2,835) | |
| TotalFunds | 7,243 | 38,197 | (48,275) | (2,835) |
8 Related Party transactions
There were no transactions with related parties during the year or prior year.
Page 10
The MAPP Partnership (Commonly known as 'MAP Partnership’ and 'MAPP") Charity No: 1093974 Company Registration No: 4530477 (England and Wales)
Detailed Statement of Financial Activities
for the Year ended 31 March 2021
| 2021 | 2020 | |
|---|---|---|
| Income | £ | £ |
| RBC Funding | 8,250 | 9,250 |
| Covid grant | 10,000 | - |
| Hiring income | - | 8,267 |
| Group Contributions | 19,947 | 36,079 |
| Total income | 38,197 | 53,596 |
| Expenditure | ||
| Other premises expenses | 14,854 | 15,846 |
| Building maintenance | 9,396 | 6,188 |
| Heat, light, rates and power | 20,583 | 22,840 |
| Office costs and telephone | 2,882 | 3,264 |
| Independent Examination fee | 396 | 300 |
| Professional fees | 104 | 250 |
| Miscellaneous expenses | 60 | - |
| Total expenditure | 48,275 | 48,688 |
| NetIncome/(Expenditure) | (10,078) | 4,908 |
This page does not form part of the statutory financial statements
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