## **AGM of Gateshead Harriers &AC 24 October 2023 introduction**
Here is a summary of the club’s year and some issues that the meeting will be asked to consider
## **Competitive successes**
The competitive highlight of the year was Anna Nicholson’s magnificent 3[rd] place in the Para Olympics in the F35 Shot Putt. Congratulations go to Anna and her coach Richard Kaufman on her bronze medal winning performance.
Other athletes receiving international recognition:
- Richard Kilty followed up another successful indoor season by being selected for the
- UK &NI relay squad for the Paris Olympics.
- Dovile Kilty competed for Lithuania in the triple jump in the Olympics.
- Joy Eze was invited to compete in the London fixture of the Diamond League
- Calum Johnson was selected for the UK &NI team to compete in the World Cross Country Championships
- Luca Minale was picked to compete for the UK team in the World Student Cross Country Championships
A further 8 young athletes were selected to join England Athletics Talent Pathway – congratulations to them and their coaches – and 27 of the club’s young athletes were selected to represent Northumberland and Durham at the English Schools Championships
In endurance, Calum Johnson won the Inter Counties cross country championships and several top road races including Blaydon and the Newcastle 10k.
Thanks to Janice, the club held its first presentation evening since the pandemic. We are now up to date with the presentation of awards following the pandemic. Club records were established during the year by Joy Eze, David Race, Joseph Johnson and Dovile Kilty
## **League participation**
Following last year’s decision to withdraw from the lower age group of the UK Youth Development League, the club finished 3[rd] in Division 1 of the North East Youth Development League The older age group team were a creditable 3[rd] in the Premier East Division of the Northern Region of the UK Youth Development League. The senior track and field team finished 2[nd] in the North East Development League. Thanks to the team managers for all their hard work in organising the teams
## **Stephen Miller’s retirement**
Stephen Miller retired from competitive athletics in September 2025.He has been an inspirational figure in the sport, and we will continue to work closely with his SMILE charity
## **Events**
The club partnered successfully with Run North East in supporting the promotion of the Gateshead marathon and ½ marathon, and the Quayside 5k which this year included the North Eastern Championships for the first time
Thanks to Janice Kaufman the Tartan Games were a success particularly as it included events for under 11s and continued the approach of including para competition in the main programme. The partnership with the British Milers Club in holding graded 800m races for all age groups and standards was also a success.
Another successful series of indoor fixtures over the winter season was organised by Alex Giles and Aileen
We looked again at the cost of holding the minors’ events for under 11s in the stadium but unfortunately had to conclude that it would be unviable. We are continuing to submit funding bids to cover the costs so that the events can be held again
## **Financial position**
Janice will present the annual financial report. She has presented regular reports to the committee meetings. Justin Cooper. We are grateful to Justin Cooper for his independent verification of the accounts prior to their submission to the Charity Commission. We have followed his advice in amending some of our financial procedures. The cost of affiliating to England Athletics is increasing and the meeting therefore will be asked to approve a modestincrease in individual membership fees.
## **Governance**
The committee has met regularly throughout the year, mostly in virtual format. Attendance has been good but has dropped in recent months. We therefore would welcome nomination for committee membership Thanks go to all regular attenders, to Aileen for organising agendas and prompt production of minutes and Aileen has also been highly efficient managing the waiting list and in introducing new members to the club and finding
coaching groups for them. Iona has continued to be an excellent club secretary. Thanks also to Angela for sharing the role of chairing the committee.
I attended England Athletics’ club conference on 5 October and have registered for the follow up session in January. It was a useful forum for discussing issues of common concern and
By April 2025, clubs will be expected to have achieved Level 6 of the club standards criteria to affiliate to England Athletics. We think that we have the necessary policies and procedures in place but will need to confirm the position over the next few months. Particular attention will have to be given to safeguarding and duty of care arrangements. We also should review the club’s constitution and standing orders
We nominated John McDonald for the regional Services to Athletics award and Richard was nominated for the Coach of the Year Award. Neither was successful but there will further opportunities for them and others from the club to be nominated again
Janice is standing down from her position the regional council of England Athletics
Also, Chris Betts is standing down from his role as secretary of the track and field sub committee of the North Eastern Counties of England Athletics Association after many years of outstanding and dedicated service including the promotion of the North East Grand Prix.
## **Age Group consultation**
As mentioned in last year’s report, the club indicated its support to the proposed changes to the age groups for competition Subsequently at a special general meeting of England Athletics, the club voted against a motion to rescind the decision to introduce the changes. The new rules will take effect in April 2026
## **Membership**
Aileen has summarised the membership position as follows
_We have 584 members, 491 competitive and 20 social. Waiting list wise we have around 25 on the U11 waiting list that are old enough to be placed with a further 10 or so 6 & 7 year olds waiting to become of age. The longest wait of those eligible is around 5 months which is significantly down from over a year at the beginning of the year. Included in these numbers are quite a few 10/11 year olds which I'm trying to move to other waiting lists or place with Christine Smedley but I need to catch her to discuss._
_The only other waiting list we have is for sprinters which it is hard to place any of the older children as all the groups are pretty full and we need to give priority to those moving up from the U11s. From memory I think there are around 20-30 where I think some of them have been on there for 2+ years_
## **Looking ahead**
We have been advised that a decision on the future management of the stadium will be taken by Gateshead Council in November.
## **Thanks**
The sport and the club depend on voluntary effort and commitment. To everybody who contributes, in whatever way or however modestly, thank you. Gordon Bell co-chair, Gateshead Harriers &AC 20 October 2024
||||**Gateshead Harriers**|**Gateshead Harriers**||||**1093956**|**1093956**|||
|---|---|---|---|---|---|---|---|---|---|---|---|
||||**Receipts andpayments accounts**||||||||**CC16a**|
|||**For the period**
**from**
~~**e**e~~|||4/1/2023|**To**
3/31/2024
~~e~~||||||
||**Section A Receipts and payments**|||||||||||
||||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year**|
||||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|
||**A1 Receipts**|||||||||||
||Subscriptions, EntryPasses & Kit||**16,922**||**-**||**-**||**16,922**||**16,579**|
||Travel||**1,048**||**-**||**-**||**1,048**||**392**|
||Tuckshop||**304**||**-**||**-**||**304**|||
||Events||**15,643**||**-**||**-**||**15,643**||**24,828**|
||Grants||**106**||**1,000**||**-**||**1,106**||**5,264**|
||Bank Interest||**77**||**-**||**-**||**77**||**53**|
||Miscellaneous||**-**||**-**||**-**||**-**||**-**|
||||**-**||**-**||**-**||**-**||**-**|
||**_Sub total_**_(Gross income for AR)_|_(Gross income for AR)_|**34,100**
_(Gross income for AR)_||**1,000**||**-**||**35,100**||**47,116**|
|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_ 34,100**
**1,000**
**-**
**35,100**
**47,116**
**A2 Asset and investment sales,**
**(see table).**
~~——————~~||||||||||||
||**A3 Payments**|||||||||||
||FacilityHire||**3,532**||**-**||**-**||**3,532**||**3,211**|
||Travel & Accommodation||**6,672**||**-**||**-**||**6,672**||**7,615**|
||Affiliation||**1,657**||**-**||**-**||**1,657**||**1,790**|
||Tuckshop||**394**||**-**||**-**||**394**|||
||Events||**19,032**||**-**||**-**||**19,032**||**27,910**|
||Coach Education & Equipment||**1,991**||**-**||**-**||**1,991**||**3,015**|
||Kit||**3,849**||||||**3,849**||**2,292**|
||Bank Charges||**360**||||||**360**||**384**|
||Admin & Misc||**983**||**-**||**-**||**983**||**1,115**|
||Hardship& Athlete Support||**1,358**||**-**||**-**||**1,358**||**1,655**|
||||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_ 39,828**
**-**
**-**
**39,828**
**48,987**|
|---|
|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_ 39,828**
**-**
**-**
**39,828**
**48,987**
**A4 Asset and investment**
**purchases, (see table)**
~~—————~~|
|**_Net of receipts/(payments)_ - 5,728**
**1,000**
**-**
**- 4,728**
**- 1,871**
**A5 Transfers between funds**
**-**
**-**
**-**
**-**
**-**
**A6 Cash funds last year end**
**24,032**
**1,000**
**-**
**25,032**
**26,903**
**_Cash funds this year end_ 18,304**
**2,000**
**-**
**20,304**
**25,032**
~~=SSS~~|
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Cash in bank
Cash
**Details**
**Details**
**Details**
**Details**
Signature
Janice Kaufman
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**18,269**
**2,000**
**35**
**-**
**-**
**-**
**18,304**
**2,000**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
Janice Kaufman
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**to nearest £**
**Endowment**
**funds**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
||Janice Kaufman|Janice Kaufman|11/11/2024|
|||||
**Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** GATESHEAD HARRIERS AND ATHLETICS CLUB **members of On accounts for the year** 31/03/2024 **Charity no** 1093956 **ended (if any) Set out on pages** 1 - 2
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 03 / 2024.
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Signed: Date:** 29/01/2025 ~~a [|~~ **Name:** JUSTIN COOPER ~~Cs~~ **Relevant professional** ICAEW CHARTERED ACCOUNTANT **qualification(s) or body (if any):**
**Address:** 9 SHAWBROW CLOSE NEWCASTLE UPON TYNE NE7 7GW
**Section B Disclosure** ~~ee~~
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
1
**October 2018**
**IER**
**Give here brief details of** N/A **any items that the examiner wishes to disclose** .
2
**October 2018**
**IER**