## **AGM of Gateshead Harriers &AC**
## **7 November 2023**
## **Chair Address**
## **introducfion**
I apologise for not being able to aftend the AGM but here is a summary of the club’s year and some issues that the meefing will be asked to consider
## Compefifive successes
The club’s athletes have confinued to compete at a high standard in all disciplines and age groups, reflecfing well on themselves, the club and their coaches
Parficular performances of note were achieved by:
- [st] in the European under 20 Championships
- Anna Nicholson who finished 4[th] in the World Para Athlefics championships in Paris
- David Race who won at the England under 23/20 Championships
It is also worth nofing how each of these athletes has combined academic and professional achievement with their sporfing success – a wonderful example to younger athletes.
A further 8 young athletes were selected to join England Athlefics talent Pathway – congratulafions to them and their coaches.
The club confinues to aftract good athletes moving to the region. We have welcomed several runners who have joined from Newcastle University and work closely with the athlefics club at Northumbria University. Thanks to Liz, Marion and Richie we are one of the few clubs that offers training to under 11sto give them at start in the sport and prepare them for compefifion.
THE under 20 UK Youth Development League team finished a creditable 2[nd] in the Northern Premier East Division. On the endurance side, the under 13 girls won their division of the North East Harrier League and the North Eastern Counfies Championships. The under 17/20 women also won their Harrier League division having finished an excellent 10[th] in the English Cross Country Relay Championships. Several of the under 17/20 women then featured in the senior womens team that placed 2[nd] in the Elswick Relays It is very encouraging to see athletes who have been at the club since their primary school years progress to the senior teams
The club has been well represented in North East Counfies teams and also in the schools county teams The meefing will be updated on arrangements for a presentafion meefing. The commiftee Will also be seeking nominafions for the Joan Smith Achievement Award for young athletes
## **Welfare and safeguarding**
I have taken over as one of the club’s welfare officers in addifion to Tony Gardner, having completed the Time2 Listen safeguarding training. Thanks go to Tony for confinuing to hold the other posifion and ensuring that the commiftee is advised of developments in safeguarding pracfice and policy.
## **Events**
The club partnered successfully with Run North East in supporfing the promofion of the Gateshead half marathon and the Quayside 5k.
On behalf of the club Tony Gardiner applied for the licence for the Evening Chronicle’ Sunshine fund Run.
Thanks to Janice Kaufman the Tartan Games were held for the first fime since the pandemic. Despite heavy rainfall the event was a success parficularly as it included events for under 11s. Otherwise the cost of providing security wardens at the stadium meant that organisafion of the minors’ events for under 11s was financially unviable. A funding bid to support the cost of holding under 11s events was unsuccessful.
## **Financial posifion**
Janice will present the annual financial report. The club faces higher costs in meefing its compefifive commitments and the meefing will be asked to review the extent to which it covers entry fees for athletes. The cost of affiliafing to England Athlefics is increasing and the meefing therefore will be asked to approve a corresponding increase in individual membership fees.
## **Governance**
The commiftee has met regularly throughout the year, mostly in virtual format. Thanks go to all regular aftenders, to Aileen for organising agendas and prompt producfion of minutes and to Angela. Aileen has also been highly efficient in introducing new members to the club and finding coaching groups for them. Iona has confinued to be an excellent club secretary.
The commiftee discussed how internal communicafions could be improved following comments made at last year’s AGM and during the year. Any further suggesfions would be welcomed.
therefore the contribufion they can make to the sport. The commiftee has recognised the personal and financial sacrifices that are made by coaches and has agreed the payment of a modest monthly retainer to them
## **League parficipafion**
Due to the cost of parficipafing in some league fixtures allied to the limited interest shown by club members in parficipafing the commiftee is recommending that the club withdraws from the lower age group of the UK Youth Development League. That age group will sfill have the North East Youth Development League in which to compete.
## **Age Group consultafion**
England Athlefics is consulfing its members on proposed changes to the compefifive age groups for the teenage athletes. Following extensive discussion by the commiftee, the club has indicated its support for the proposals cifing the benefits in terms of increased compefifive opportunifies for young athletes and the improved context for introducing young athletes to the technical events.
## **Looking ahead**
In response to increasing financial pressures, Gateshead Council has launched a public consultafion on the future management of Gateshead Internafional Stadium. The club, and several members, have submifted responses and has encouraged partners to do likewise. We also have indicated our willingness to convene a group to ensure that the views of users are reflected in the new management arrangements for the stadium.
## Thanks
Finally I would like to record my appreciafion of the support and friendship received from club members following my stroke 2 years ago. I hope that I can play a fuller role in the life of the club in the coming year.
Gordon Bell co-chair, Gateshead Harriers & AC
||**Gateshead Harriers**
|**Gateshead Harriers**
|**Gateshead Harriers**
|**1093956**|
|---|---|---|---|---|
||**For the period**
**from**|4/1/2022|**To**|3/31/2023|
|**Section A Receipts and payments**|||||
|---|---|---|---|---|
|**A1 Receipts**
Subscriptions, EntryPasses & Kit
**16,579**
Travel
**392**
Tuckshop
**-**
Events
**24,828**
Grants
**4,264**
Bank Interest
**53**
Miscellaneous
**-**
**-**
**46,116**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 46,116**
**A3 Payments**
FacilityHire
**3,211**
Travel & Accommodation
**7,615**
Affiliation
**1,790**
Tuckshop
**-**
Events
**27,910**
Coach Education & Equipment
**3,015**
Kit
**2,292**
Bank Charges
**384**
Admin & Misc
**1,115**
Hardship& Athlete Support
**1,655**
**-**
**_Sub total_ 48,987**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 48,987**
**_Net of receipts/(payments)_ - 2,871**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**-**
**_Cash funds this year end_ - 2,871**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**-**
**1,000**
**-**
**-**
**-**
**1,000**
**-**
**-**
**-**
**1,000**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**1,000**
**-**
**-**
**1,000**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**16,579**
**392**
**-**
**24,828**
**5,264**
**53**
**-**
**-**
**47,116**
**-**
**-**
**-**
**47,116**
**3,211**
**7,615**
**1,790**
**-**
**27,910**
**3,015**
**2,292**
**384**
**1,115**
**1,655**
**-**
**48,987**
**-**
**-**
**-**
**48,987**
**- 1,871**
**-**
**-**
**- 1,871**|**Last year**
**to the nearest £**|
|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**16,579**|**31,145**|
||||**392**|**655**|
||||**-**|**-**|
||||**24,828**|**16,121**|
||||**5,264**|**4,080**|
||||**53**|**1**|
||||**-**|**-**|
||||**-**|**-**|
||||**47,116**|**52,002**|
||||||
|||**-**
**-**
**-**|**-**||
||||**-**|**-**|
||||**-**|**-**|
||||||
|||**-**|**47,116**|**52,002**|
||||||
|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**3,211**|**8,598**|
||||**7,615**|**2,966**|
||||**1,790**|**2,014**|
||||**-**|**-**|
||||**27,910**|**27,437**|
||||**3,015**|**1,127**|
||||**2,292**|**2,809**|
||||**384**|**443**|
||||**1,115**|**1,137**|
||||**1,655**|**473**|
||||**-**|**-**|
||||**48,987**|**47,004**|
||||||
|||**-**
**-**
**-**|**-**||
||||**-**||
||||**-**|**-**|
||||||
|||**-**|**48,987**|**47,004**|
||||||
||**1,000**|**-**
**-**
**-**
**-**|**- 1,871**|**4,998**|
||**-**||**-**|**-**|
||**-**||**-**|**-**|
||**1,000**||**- 1,871**|**4,998**|
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
**Details**
**Details**
**Details**
**Details**
Signature
Janice Kaufman
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Agreement Error
Agreement Error
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
Janice Kaufman
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**to nearest £**
**Endowment**
**funds**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
||Janice Kaufman|Janice Kaufman|1/5/2024|
|||||
**Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** GATESHEAD HARRIERS AND ATHLETICS CLUB **members of On accounts for the year** 31/03/2023 **Charity no** 1093956 **ended (if any) Set out on pages** 1 - 2
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 03 / 2023.
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Signed: Date:** 30/01/2024 **Name:** JUSTIN COOPER **Relevant professional** ICAEW CHARTERED ACCOUNTANT **qualification(s) or body (if any): Address:** 9 SHAWBROW CLOSE NEWCASTLE UPON TYNE NE7 7GW
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
1
**October 2018**
**IER**
**Give here brief details of** N/A **any items that the examiner wishes to disclose** .
2
**October 2018**
**IER**