Chair’s Report to Annual General Meeting, 8.00pm, 3 November 2022
Introduction
The year has once again been impacted by the Covid 19 pandemic as we return to a more normal athletics calendar. There was still much for the club to be proud of with the dedication and determination displayed by all.
John Stephenson
We lost John Stephenson on 6 May 2022 after a short illness. John was a celebrated coach to generations of athletes and made a huge impact in the running community, he was posthumously awarded the Order of the British Empire medal in the Queen’s Jubilee Honours List. As were John’s wishes, his ashes were scattered at Gateshead Stadium on what would have been his birthday, 4th June.
Achievements
I want to remind you all of some of the outstanding achievements by the Club:
The Club President Brendan Foster received a well-deserved Knighthood.
Jazmine Moss won the Bronze medal at the British Indoor Champs in the 200m.
Conrad Franks won the Gateshead Half Marathon and the Sunderland Half Marathon. Joy Eze, Ben Schofield and Jazmine Moss were selected to compete at the Loughborough International.
Calum Johnson won the North East County XC Championships in December which meant he held the North East, Northern and English National XC titles concurrently. He followed this with a win at the Inter Counties Senior Men’s XC Championships in March, winning the Blaydon Race in June and then a 9th place finish at the Great North Run in September. He also made his marathon debut and has now secured an England vest in November.
Joy Eze's was selected for the Mannheim International in Germany in July and the World Athletics U20 Championships securing a new U20 National Record as part of the 4x100m
Relay Team
The club won a host of medals in the North Eastern, Northern, Scottish and English Championships.
We performed well in the league performances despite the restrictions in place and the travel requirements for the young athletes:
Senior League – we again finished 1st place
YDL Upper – we remained in the Premier Division.
YDL Lower – Unfortunately at the end of this season we were relegated but we have already started to plan ahead to the 2023 season so we can come back stronger and seek promotion. NEYDL – we remained in the Premier Division.
Numerous athletes have been invited onto the National Youth Talent and Junior Talent programmes with Joy Eze and Emily Stewart being invited to attend the Olympic Futures Academy and Paralympic Futures Academy respectively.
This year at a very hot Quayside Run, Calum Johnson and Kim Simpson were awarded the David Mount Trophy with John Blevins and Jessica Milburn being awarded the new John Stephenson Trophy. Our thanks to Chris Parr for his continued hard work with the organisation of the race and our thanks that he secured the inclusion of the North East 5k Road Race Championships in the 2022 race.
We took a small group of athletes to compete at the Club Connect relays at the Diamond League. Janice and Richard Kaufman won the regional BBC Unsung Sporting Heroes award and attended the final (virtually).
Joy Eze was awarded the prestigious Katherine Merry Trophy by the British Athletics Supporters Club for the best performance by an U20 in 2021.
At English Schools, Joey Perkins won Silver in the Juniors Boys Discus with Leila Thompson taking the Gold in the Junior Girls Shot.
We were honoured to support Gateshead Council with the Queen’s Commonwealth Games Baton relay event at Gateshead Stadium which saw our very own Angela Gilmour carry the torch alongside Brendan.
Governance
We have continued with monthly virtual and in person committee meetings. Thanks go to Aileen Waite for issuing the papers and the prompt and accurate minutes.
People and Awards
Congratulations go to
Emily Stewart who won the Gateshead Council Sports Achiever Award.
Thanks
I would like to thank everybody who has contributed to the many successes of the club over the past year.
We would like to extend our thanks to Sport Newcastle and also the Chloe and Liam Together Forever Trust who are crucial supporters to several of our athletes. Our extended thanks to Gateshead Council, Gateshead Stadium and Gateshead Academy for Sport who we continue to have a positive working relationship.
| Gateshead Harriers | Gateshead Harriers | 1093956 | ||
|---|---|---|---|---|
| Receipts and payments accounts | CC16a | |||
| For the period from |
01/04/2021 | To | 31/03/2022 |
| Section A Receipts and payments | Section A Receipts and payments | |||||
|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 31,145 655 - 16,121 2,480 1 - - 50,402 - - - 50,402 8,598 2,966 2,014 - 27,437 1,127 2,809 443 1,137 473 - 47,004 - - - 47,004 3,398 - - 3,398 |
Restricted funds to the nearest £ - - - - 1,600 - - - 1,600 - - - 1,600 - - - - - - - - - - - - - - 1,600 - - 1,600 |
Endowment funds to the nearest £ |
Total funds to the nearest £ 31,145 655 - 16,121 4,080 1 - - 52,002 - - - 52,002 8,598 2,966 2,014 - 27,437 1,127 2,809 443 1,137 473 - 47,004 - - - 47,004 4,998 |
Last year to the nearest £ |
|
| Subscriptions,EntryPasses & Kit | 31,145 | - - - - - - - - - |
31,145 | 14,038 | ||
| Travel | 655 | 655 | - | |||
| Tuckshop | - | - | - | |||
| Events | 16,121 | 16,121 | 2,901 | |||
| Grants | 2,480 | 4,080 | 1,320 | |||
| Bank Interest | 1 | 1 | 2 | |||
| Miscellaneous | - | - | 5 | |||
| - | - | - | ||||
| Sub total(Gross income for AR) |
50,402 | 52,002 | 18,266 | |||
| A2 Asset and investment sales, (see table). |
||||||
| - | - - - |
- | ||||
| - | - | - | ||||
| Sub total | - | - | - | |||
| Total receipts A3 Payments |
||||||
| - | 52,002 | 18,266 | ||||
FacilityHire |
8,598 | - - - - - - - - - - |
8,598 | 4,191 | ||
| Travel & Accommodation | 2,966 | 2,966 | - | |||
| Affiliation | 2,014 | 2,014 | 2,205 | |||
| Tuckshop | - | - | - | |||
| Events | 27,437 | 27,437 | 264 | |||
| Coach Education & Equipment | 1,127 | 1,127 | 1,561 | |||
| Kit | 2,809 | 2,809 | - | |||
| Bank Charges | 443 | 443 | 378 | |||
| Admin & Misc | 1,137 | 1,137 | 775 | |||
| Hardship& Athlete Support | 473 | 473 | 670 | |||
| - | - | - | ||||
| **Sub total ** | 47,004 | 47,004 | 10,044 | |||
| A4 Asset and investment purchases (see table) |
||||||
| , | - | - - - |
- | |||
| - | - | |||||
| **Sub total ** | - | - | - | |||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| - | 47,004 | 10,044 | ||||
| 3,398 | 1,600 | - | 4,998 |
8,222 | ||
| - | - | - - |
- | - | ||
| - | - | - | - | |||
| 3,398 | 1,600 | - | 4,998 |
8,222 |
CCXX R1 accounts (SS)
07/01/2023
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Details Details Details Signature Janice Kaufman |
Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - Agreement Error Agreement Error Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Janice Kaufman |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Janice Kaufman | Janice Kaufman | 06/01/2023 | |
CCXX R2 accounts (SS)
07/01/2023
2
Gateshead Harriers and Athletics Club - AGM
Finance Report for 2021/2022 (Year ending 31[st] March 2022)
Summary
This was essentially a COVID recovery year with many challenges met and overcome. Despite the uncertainty and the various restrictions during the year the club continued to thrive and we have continued that progress over the Summer 2022 season.
Operating Funds in the bank at the end of the financial year was £13,673.98. In addition, the contingency fund in the Northern Rock account of £9329.87 remained untouched.
The profit and loss accounts are shown in the Appendix with a comparison against the previous year where a profit of £4996.98 was posted.
Clothing and Kit
We topped up the kit inventory and kit sales recovered during the 2[nd] half of the year. There was an overall loss of £951 but stock levels remain high
Tuckshop
The tuck shop was closed for the whole of this financial year. All the stock from the tuck shop was given away or disposed of as the sell by dates became due.
Membership
Membership recovered to £18,474 which was 30% up on forecast. Membership has increased for this current financial year but is still below 2019/2020 levels. Projections for the current year show that we will struggle to meet our membership forecast. This is a concern as membership money supports many of the initiatives that the club carry out. However, it is worth pointing out that the 8-11 athletes no longer pay membership but pay by session until they join their specialist groups as U13s.
Coaches are encouraged to get their athletes to pay their membership subscriptions promptly in order to support the club going forward.
Affiliation
Likewise, affiliation was down. England Athletics held their affiliation charge at the 2019 level and the Northern Athletics affiliation was suspended for the year. This year Northern Athletics have reintroduced their affiliation scheme and it is expected that EA affiliation will increase by £1 in April 2023.
Athlete Support
Money spent on athlete development, hardship and elite athlete support was £472.00. This covered subsidised membership fees for athletes, subsidised travel and accommodation for British Champs and physio and medical costs
Education
Face to face education was re-introduced in a limited way plus England Athletics ran many online development webinars and Teams meetings for coaches and officials and also continued to deliver online Coaching Assistant and Officials courses. A total of £965 was spent on education in this financial year. The club badly needs more volunteer coaches and officials and has a healthy budget
in order to support this education. Grants can also be sought from the Governing Body to cover workforce development.
Events
Club events were re-introduced with the Quayside Run and Tartan Games taking place in August. The Quayside run made a loss and the Tartan Games made a profit, resulting in a small profit this year. However, many of the entry fees for the Quayside run were taken during the previous financial year. This has resulted in a £7,638 loss for 2021/22.
Grants and Sponsorship
The club continues to apply for grants and sponsorship monies to fund its many activities. A grant of £1000 was received from Arnold Clark and £1,100 from England Athletics. Further grants were provided by Gateshead Council to run the holiday camps for young children in the local area. This enabled us to pay the coaches for delivering the camps.
League and Entry Fees
The league fees for the YDL, NEYDL, Northern Seniors and Harrier Leagues were all paid for the season. In addition, some individual entries for cross country and the cross country and road relay teams were funded.
Travel
Travel costs were £2966 and included coaches for the YDL and some of the winter road and crosscountry events.
Stadium Fees
We spent a small amount on stadium hire (£281) this covered the hire of the room for the AGM and hall hire in February and March.
Stadium Entry
Due to the COVID restrictions imposed by Gateshead Council, we negotiated a partial reopening of the track with Gateshead Council and had to hire the track for club nights and charge athletes £2 entry per session. This resulted in a profit of £2,495.
2022 and Beyond
The club continues to recover from COVID restrictions. The 8-11 club is once again thriving and we are slowly working our way through the waiting list. The Tuck Shop which is a good source of income remains closed with no plan to reopen at the current time. The club has resumed league events and also delivered a very successful Quayside Run.
The resumption of the leagues spread our volunteer resources very thin with many of us attending all the meetings far and wide. This meant that the committee and our small team of volunteers were exhausted by the end of July so it was decided that we couldn’t commit to running the Tartan Games this year. We are planning to holding the Tartan Games next April but need commitment from volunteers to make this possible.
Membership fees have been coming in slowly but are well down on last year so coaches are encouraged to ask their athletes to pay their membership to help us to continue with the coaching and support that we offer.
We desperately need volunteers to take officials and coaching qualifications so that we can increase the capacity of the club and continue to provide high quality training and competition to our athletes.
We will be working with Gateshead College to continue our popular indoor meetings over the Winter with 4 planned in November, December, January and February.
| Income | Income | Expenditure | Expenditure | Profit/Loss | Profit/Loss | Variance FY21/22 |
|
|---|---|---|---|---|---|---|---|
| FY20/21 | FY21/22 | FY20/21 | FY21/22 | FY19/20 | FY21/22 | ||
| Subs | 9,891.96 £ |
18,474.73 £ |
9,891.96 £ |
18,474.73 £ |
8,582.77 £ |
||
| Affiliation | 2,205.00 £ |
2,014.00 £ |
2,205.00 -£ |
2,014.00 -£ |
191.00 £ |
||
| Hardship | - £ |
133.88 £ |
- £ |
133.88 -£ |
133.88 -£ |
||
| Athlete development | - £ |
90.00 £ |
- £ |
90.00 -£ |
90.00 -£ |
||
| Elite athlete support | 170.00 £ |
248.98 £ |
170.00 -£ |
248.98 -£ |
78.98 -£ |
||
| Education | 330.00 £ |
965.00 £ |
330.00 -£ |
965.00 -£ |
635.00 -£ |
||
| Stadium Hire | 50.60 £ |
281.42 £ |
50.60 -£ |
281.42 -£ |
230.82 -£ |
||
| Events | 2,900.83 £ |
16,120.65 £ |
110.00 £ |
23,758.98 £ |
2,790.83 £ |
7,638.33 -£ |
10,429.16 -£ |
| Grants/Sponsorship | 820.00 £ |
4,080.52 £ |
- £ |
820.00 £ |
4,080.52 £ |
3,260.52 £ |
|
| Equipment | 1,230.98 £ |
161.99 £ |
1,230.98 -£ |
161.99 -£ |
1,068.99 £ |
||
| Sport Newcastle | 500.00 £ |
500.00 £ |
- £ |
- £ |
- £ |
||
| Bank charges | 378.00 £ |
442.92 £ |
378.00 -£ |
442.92 -£ |
64.92 -£ |
||
| Interest | 2.18 £ |
0.72 £ |
2.18 £ |
0.72 £ |
1.46 -£ |
||
| Competition entries | 57.00 -£ |
154.00 £ |
1,756.01 £ |
211.00 -£ |
1,756.01 -£ |
1,545.01 -£ |
|
| League fees and expenses | - £ |
655.00 £ |
- £ |
1,921.84 £ |
- £ |
1,266.84 -£ |
1,266.84 -£ |
| Travel | - £ |
- £ |
2,966.65 £ |
- £ |
2,966.65 -£ |
2,966.65 -£ |
|
| Tuckshop | - £ |
- £ |
- £ |
- £ |
- £ |
||
| Kit | 63.29 £ |
1,858.24 £ |
- £ |
2,809.58 £ |
63.29 £ |
951.34 -£ |
1,014.63 -£ |
| Stadium Entry | 4,140.00 £ |
10,812.46 £ |
4,140.50 £ |
8,316.50 £ |
2,495.96 £ |
||
| Miscellaneous | 4.79 £ |
774.43 £ |
1,137.59 £ |
769.64 -£ |
1,137.59 -£ |
367.95 -£ |
|
| Total | 18,266.05 £ |
52,002.32 £ |
10,043.51 £ |
47,005.34 £ |
8,222.54 £ |
4,996.98 £ |
3,225.56 -£ |
Examined by Edwin James on 28[th] October 2022 and presented to AGM on 3[rd] November where the accounts were agreed.
Appendix
Profit and Loss Account
| Income | Income | Expenditure | Expenditure | Profit/Loss | Profit/Loss | Variance FY21/22 |
|
|---|---|---|---|---|---|---|---|
| FY20/21 | FY21/22 | FY20/21 | FY21/22 | FY19/20 | FY21/22 | ||
| Subs | 9,891.96 £ |
18,474.73 £ |
9,891.96 £ |
18,474.73 £ |
8,582.77 £ |
||
| Affiliation | 2,205.00 £ |
2,014.00 £ |
2,205.00 -£ |
2,014.00 -£ |
191.00 £ |
||
| Hardship | - £ |
133.88 £ |
- £ |
133.88 -£ |
133.88 -£ |
||
| Athlete development | - £ |
90.00 £ |
- £ |
90.00 -£ |
90.00 -£ |
||
| Elite athlete support | 170.00 £ |
248.98 £ |
170.00 -£ |
248.98 -£ |
78.98 -£ |
||
| Education | 330.00 £ |
965.00 £ |
330.00 -£ |
965.00 -£ |
635.00 -£ |
||
| Stadium Hire | 50.60 £ |
281.42 £ |
50.60 -£ |
281.42 -£ |
230.82 -£ |
||
| Events | 2,900.83 £ |
16,120.65 £ |
110.00 £ |
23,758.98 £ |
2,790.83 £ |
7,638.33 -£ |
10,429.16 -£ |
| Grants/Sponsorship | 820.00 £ |
4,080.52 £ |
- £ |
820.00 £ |
4,080.52 £ |
3,260.52 £ |
|
| Equipment | 1,230.98 £ |
161.99 £ |
1,230.98 -£ |
161.99 -£ |
1,068.99 £ |
||
| Sport Newcastle | 500.00 £ |
500.00 £ |
- £ |
- £ |
- £ |
||
| Bank charges | 378.00 £ |
442.92 £ |
378.00 -£ |
442.92 -£ |
64.92 -£ |
||
| Interest | 2.18 £ |
0.72 £ |
2.18 £ |
0.72 £ |
1.46 -£ |
||
| Competition entries | 57.00 -£ |
154.00 £ |
1,756.01 £ |
211.00 -£ |
1,756.01 -£ |
1,545.01 -£ |
|
| League fees and expenses | - £ |
655.00 £ |
- £ |
1,921.84 £ |
- £ |
1,266.84 -£ |
1,266.84 -£ |
| Travel | - £ |
- £ |
2,966.65 £ |
- £ |
2,966.65 -£ |
2,966.65 -£ |
|
| Tuckshop | - £ |
- £ |
- £ |
- £ |
- £ |
||
| Kit | 63.29 £ |
1,858.24 £ |
- £ |
2,809.58 £ |
63.29 £ |
951.34 -£ |
1,014.63 -£ |
| Stadium Entry | 4,140.00 £ |
10,812.46 £ |
4,140.50 £ |
8,316.50 £ |
2,495.96 £ |
||
| Miscellaneous | 4.79 £ |
774.43 £ |
1,137.59 £ |
769.64 -£ |
1,137.59 -£ |
367.95 -£ |
|
| Total | 18,266.05 £ |
52,002.32 £ |
10,043.51 £ |
47,005.34 £ |
8,222.54 £ |
4,996.98 £ |
3,225.56 -£ |