## **RSVP Trust** ## **Annual Report and Accounts** ## **2022** Registered Charity 1093860 1 ## **RSVP Trust** ## **Trustees Annual Report** For the period: 01-01-2022 / 31-12-2022 ## **REFERENCE AND ADMINISTRATION DETAILS** ## **The RSVP Trust** Registered Charity Number 1093860 Address: P O Box 55, Stowmarket, Suffolk, IP14 1UG ## **Names of the Trustees** Mr Richard Fenning 21/03/13 – 13/2/23 Mr Ray Meacham 15/9/13 – current Mr Tony Ingham 15/11/21 - current ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** Type of governing document: Trust Deed How the charity is constituted: Trust Trustee selection method: Appointed by the Trustees ## **OBJECTIVES AND ACTIVITIES** OBJECTS -To advance the Christian faith in accordance with the statement of beliefs in the Trust Deed. -To relieve poverty or hardship. -To advance education. MAIN ACTIVITIES - Supporting evangelists - Gifts of Hope emergency relief scheme (Rwanda and UK) - Orphanage Project (Rwanda) - Ministry to prisoners (UK & Rwanda) - Ministry to prostitutes (UK & Rwanda) - Ministry to addicts (UK) - Child Sponsorship Scheme (Rwanda) - Development of poverty relief projects (Rwanda / Uganda ) - Missions to other countries (including USA/Africa/ Europe/Asia and within the UK) - Church Leadership conferences (UK & overseas) - Mobile Bible School (UK & overseas) - Publishing Christian Literature and digital media 2 ## **ACHIEVEMENTS AND PERFORMANCE** The Trust continued to provide all its usual service throughout 2022. These are outlined below as normal. However, the Trustees noted that there was a continuing decline in income, and explored how we could be proactive in avoiding any potential future crisis. ## **DIFFICULT DECISIONS** The Trustees met several times during 2022 to specifically explore the projected possible future funding challenges. Although we expected everything to continue for the next 18 months to 2 years as before, we nevertheless had to accept that the challenges in raising the usual levels of income faced increasing challenges. The main issues we face were outlined as follows: - an aging donor base. - difficulty in engaging younger supporters - the effects of the pandemic on jobs and people’s income - the devastating effect of the cost-of-living crisis - the rapid increase in costs of utilities and general price increases Although the published annual income over the last decade doesn’t look at all bad, we noted that the annual figures were affected in some years by special large donations that would not be repeated. These were from a very small number of special donors who were keen for the Trust to avoid any difficulties or deficits, or from donors giving a large sum for a specific purpose for beneficiaries over several years. Specifically, the Trust received one-off special donations as follows: - 2017 - £33,529 to cover all costs of 12 orphans, and also several sponsored children to complete high school. 2020 - £20,000 for general funds to soften the overall decline in income. There was similar additional help in 2022 but this special support is now exhausted. If the annual income figures for the last decade are adjusted to remove these special unrepeatable donations, it’s clear that the income of the Trust is in an overall downward trend, from £177,615 in 2011, down to £93,632 in 2021 as shown in the graph below – basically income halved. **----- Start of picture text -----**
Annual Income (Adjusted)
200,000
150,000
100,000
50,000
0
20112012201320142015201620172018201920202021
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3 It felt like time to ask some searching questions: - has the Trust achieved the main aims it set out in the beginning? - could some, or all, of the ongoing work be passed on to others so it could continue? - should the Trust be proactive now, in good time, to slowly wind down the Trust, hand the work onto others, and thus avoid a possible pressurized crisis at some time in the future? Discussions were had both formally and informally, including the Trustees, employees, advisors and others about the possible winding down of the Trust. At a meeting of the Trustees, on Tuesday 18 October 2022, it was agreed to act as though the Trust was being wound down gradually over a period of approximately two years. (It is possible that the Trust could find new Trustees to take on the Trust and gather a new set of supporters, but at the present time, there are no obvious candidates for this course of action). The suggested slow and gradual winding down would give plenty of time for the work of the Trust to be passed on to others. We also had a guarantee that a monthly donation of £2,300, from a local business, would continue to be received for the next 12 months, even if the Trust was wound down. This has enabled better planning and a more gradual move to winding down. The following plans were made to pass on the work of the Trust to others. ## _Child Sponsorship_ Africa New Life Ministries, who have managed the scheme in Rwanda since it began, were already registered as a charity in the UK, to develop their UK support. It was planned to hand over the child sponsorship scheme to their UK organization at the end of March 2023. This has now been done. ## _House of Mercy orphanage_ Most of the orphans have now graduated from high school and no longer require support of the House. Africa New Life Ministry, who manage this project, will take on any remaining months the project as required. _The ministry of Don Egan_ , who was the original founder of the Trust, will continue as he has decided to set up a freelance ministry. He will also continue the 100 Club, which provides small grants for urgent needs of people in poverty, both in Rwanda and occasionally in the UK. _The ministry of Alison Fenning_ will continue as she has decided to set up a freelance ministry of her own. She will take on the work of the Freedom Project in Rwanda, which she pioneered, along with the work with sex workers and addicts in the UK. 4 The Trustees calculated redundancy payments for the two direct employees and gave the statutory three-months-notice, with employment ending on the last day of January 2023. The redundancy pay was calculated using the government calculator and paid to those eligible. Although these changes were challenging, all concerned felt it was better to be proactive rather than wait for some future crisis. In terms of _**‘has the Trust achieved its original aims?’**_ , the answer seems to be yes. We’ve have provided funds to build a school in Rwanda. It was built by Rwandan builders, staffed by Rwandan teachers, and owned by Rwandans. This school is now a major community hub in its locality. _**Poverty**_ has been greatly reduced in many families through child sponsorship, the House of Mercy, the Freedom Project and the general Gifts of Hope ministry. Feeding programs and other assistance helped the Rwandan communities through the most difficult days of the pandemic. It is also noted, that our partners in Rwanda, have developed connections in America, and this has greatly expanded the work in Rwanda that we originally pioneered. This is a brief outline of the decision to explore the winding down of the Trust during the next 12-24 months, however, **in terms of 2022, the overall ministry of the Trust has continued as before.** This is outlined below. ## **Ongoing work** No overseas visits were undertaken in 2022. We used more online conferencing. We also relieved poverty in Rwanda for individuals in extreme difficulty – people without food for example. We also provided emergency food for the families of sponsored children in deepest need. The Freedom Project graduation, where each woman graduating is given a sewing machine, was done online too. ## **New initiatives in 2022** We connected with the **Brinor Project** . Before the current issues came to light, we had connected with this project, who do similar work to RSVP but mostly in Zimbabwe. The project helps to educate the poor, enable women to start small scale businesses and generally relives poverty. A local business who has supported RSVP for many years was keen to give additional funds to RSVP to enable a grant to be given to this valuable work. The **Child Sponsorship Programme** in Rwanda continued during the year. We had about 200 children registered with the programme most of whom are being sponsored. Sponsorship meets the costs of schooling, medical care and supplementary help. All of our sponsorships are in Rwanda. 5 The number of sponsor children fluctuated slightly as quite a few completed their schooling. Some sponsors took on new children but the overall number of sponsored children reduced. We continued to develop **partnerships with churches** in Rwanda and Uganda involved with training church leaders and poverty relief projects. We have continued to develop our partnership with Africa New Life Ministries in Rwanda and the support of an **orphanage** for originally for 16 children, but gradually scaling down as the young people become adults and move on with their life. is ongoing. Some of these children have now completed their education and left the project. The UK outreach to women involved in **prostitution** has continued and staff continued visiting vulnerable women in the daytime, which the women value highly and see as essential to mental health of some clients. The **Gifts of Hope** program continues to meet urgent needs in Rwanda and the UK, supplying food, bedding, housing and other basic needs. ## **Freedom Project** A group helping women exit the sex trade in Rwanda was pioneered over a decade ago. This is based around training in dressmaking and tailoring. We have provided and maintained a pool of sewing machines and also gave each woman graduating the course their own personal sewing machine. This has enabled some of them to create a viable business as an alternative to working in the sex trade. We continued to provide advice and resources to the group. ## We continued to produce **video resources** online. Two **workers** were deployed by the Trust and continued to pioneer new ways of communicating Christianity both in the UK and overseas. An occasional **email** to supporters and friends was continued and currently has around 500 subscribers. The **Sanitary pad project** which supplies sanitary products and health education to teenage girls in Rwanda, closed this year due to insufficient funds being available. There was potential for another group from the USA to take on this project, but this has not been confirmed. 6 FINANCIAL REVIEW Details of any funds materially in deficit: There are no fvnds materially in deficit. The charity maintains unrestricted and restricted funds. Please see the Summary Statement of Funds for details of the various funds. During the reporting period. across all funds the charity generated income of £135.5k and incurred expenditure of £136k, resulting in a deficit of £503. Total fund balances at the end of the reporting period were £21.5k The funds balances are considered sufficient to sustain the charity during the winding down period, and it is expected that there may be a small surplus, which would be given, either to one of the ministries we have supported over the years, or a Charity that has similar identical aims to the Trust. Signed Ichairl Date zj On behalf of the Trustees Inde ndent examinerfs re rt to the trustees of RSVP Trust I report to the trustees on my examination of the accounts of the RSVP Trust (the Trust) for the year ended 31 December 2022. Responsibilities and basis of report As the charity Trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act.). I report in respect of my examination of the Trust's accounts Ca￿led out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145{5)(b) of the Acl. Independent examlnerfs statement I have completed my examination. I confim that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Tnjst as required by section 130 of the Act: or 2. the acccKJnts do not accord with those records: or 3. the accounts do not cornp￿ y￿th Ihe applicable requirements conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view, which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drdwn in this report in order to enable a proper understandirKJ of the accounts to be reached. Signed: c f F,1 (Chartered Institute of Public Finance & Accountsncy) Address: 24 Elizabeth Way, Stowmarket, IP14 SAX Date: **RSVP TRUST** ## **YEAR ENDED 31 DECEMBER 2022** ## **STATEMENT OF FINANCIAL ACTIVITIES** |**Income from**
Donations, Offerings and Miscellaneous sales
Rwanda Womans Freedom Project
Rwanda Girls Sanitary Towel Project
Rwanda Gifts of Hope
**Total Income**
**Expenditure on**
Charitable expenditure
**Total expenses**
**Net income/(expenditure)**
Transfers between funds
Net income/(expenditure) after transfers
**Total funds at beginning of year**
**Total funds at end of the year**|**Unrestricted**
**funds**
**£**
97,770
2,388
120
100,278
100,978
100,978
-700
3,801
3,101
18,465
21,566|**Restricted**
**funds**
**£**
35,237
35,237
35,040
35,040
197
-3,801
-3,604
3,604
0|**Total**
**£**
133,007
2,388
120
0
135,515
136,018
136,018
-503
0
-503
22,069
21,566||**31/12/2021**
**£**
91,044
2,268
120
200| |---|---|---|---|---|---| ||||||93,632| ||||||107,214| ||||||107,214| ||||||-13,582
0| ||||||-13,582
35,651| ||||||22,069| 9 **RSVP TRUST** ## **YEAR ENDED 31 DECEMBER 2022** ## **INCOME AND EXPENDITURE ACCOUNT** |**Ministry Income**
Donations, offerings and miscellaneous sales
**Other receipts**
Gift aid
**Donations to restricted (and designated )funds**
Child sponsorship - Rwanda - regular monthly contributions
Child sponsorship - Rwanda - Christmas and birthday gifts
Rwanda Projects-Womans Freedom Project
House of Mercy - Rwanda
Rwanda Girls Sanitary towel Project
Rwanda Gifts of Hope
Brinor Project - Zimbabwe
**Total Income**
**Less Expenses**
**Surplus/deficit for the year**||**Unrestricted**
**funds**
**£**
85,397
85,397
12,373
12,373
2,388
120
2,508
100,278
-100,978
**-700**||**Restricted**
**funds**
**£**
0
0
18,076
1,396
265
15,500
35,237
35,237
-35,040
**197**|**Total**
**£**
85,397
85,397
12,373
12,373
18,076
1,396
2,388
265
120
0
15,500
37,745
135,515
-136,018
**-503**||**31/12/2021**
**£**
58,274| |---|---|---|---|---|---|---|---| ||||||||58,274| ||||||||10,625| ||||||||10,625| ||||||||19,112
1,920
2,268
1,113
120
200| ||||||||24,733| ||||||||93,632
-107,214| ||||||||**-13,582**| 10 **RSVP TRUST** ## **YEAR ENDED 31 DECEMBER 2022** ## **SUMMARY OF EXPENSES** |**Minstry expenses**
Salaries, PAYE and pension costs
Redundancy costs
Overseas missions during the year
Travel and Parking
Other sundry expenses incl.bank charges
Evangelism mission costs in UK
**Office and general costs**
Salaries, PAYE and pension costs
Redundancy costs
Postage,stationery and advertising
Rent, telephone, internet and insurance
IT Software and Consumables
Equipment purchases
Accountancy Fees
**Donations sent to Africa**
Child sponsorships and scholarships (Rwanda)
Child sponsorship - gifts (Rwanda)
Rwanda Projects - Womans Freedom Project
House of mercy (Rwanda)
Brinor Project - Zimbabwe
Rwanda Girls sanitary towel project - designated
Rwanda Projects GOH - Medical Insurance
Rwanda Projects - Gifts of Hope
**TOTAL EXPENSES**||**General fund**
**£**
54,025
11,173
0
70
380
200
**65,848**
13,562
4,877
1,735
8,633
1,123
350
450
**30,730**
3,025
100
0
1,275
**4,400**
**100,978**||**Restricted funds**
**£**
**0**
**0**
16,039
1,487
2,014
15,500
**35,040**
**35,040**|**Total**
**£**
54,025
11,173
0
70
380
200
**65,848**
13,562
4,877
1,735
8,633
1,123
350
450
**30,730**
16,039
1,487
3,025
2,014
15,500
100
0
1,275
**39,440**
**136,018**||**31/12/2021**
**£**
53,713
0
260
0
341
0| |---|---|---|---|---|---|---|---| ||||||||**54,314**| ||||||||12,391
0
1,561
8,570
1,122
0
450| ||||||||**24,094**| ||||||||17,404
1,692
1,840
4,770
0
1,200
300
1,600| ||||||||**28,806**| ||||||||| ||||||||| ||||||||**107,214**| 11 RSVP TRUST YEAR ENDED 31 DECEMBER 2022 ## FUND TRANSFERS |General Fund
Rwanda Child Sponsorship
Rwanda Child Sponsorship gifts
Rwanda House of Mercy
Rwanda Womans Freedom Project
Rwanda Girls sanitary towels project
Rwanada Gifts of Hope
TOTAL NET TRANSFERS|Transfers
out of fund
£
-1275
-1275
-91
-2550
-2641
0
-1251
-1251
-375
-375
-20
-20
0
0
-5562|Transfers
into fund
£
375
20
1251
2550
4196
0
91
91
0
0
0
1275
1275
5562|Net
Transfers
In/Out
£
-1275
375
20
1251
2550
2921
-91
-2550
0
0
-2641
91
91
-1251
-1251
-375
-375
-20
-20
1275
1275
0|Description| |---|---|---|---|---| |||||Trf.to Rwanda Gifts of Hope
Trf from Womens Freedom Project as no longer supporting this project
Trf.from Rwanda Girls Sanitary Towels as no longer supporting this project
Trf.from House of Mercy to correct bank posting rules-no longer supported
Trf.frm Rwanda Child Sponsorship to correct bank posting rules
Trf. to Rwanda Child Sponsorship gifts to correct bank rules posting
Trf.balance @31/12/22 to General funds-accum.children no longer sponsored
Trf.from Rwanda Child Sponsorship to correct bank rules posting
Trf.balance of funds @ 31/12/22 to General funds-Project no longer supported
Trf.balance of funds @ 31/12/22 to General funds-Project no longer supported
Trf.balance of funds @ 31/12/22 to General funds-Project no longer supported
Trf.from General funds| 12 |**TOTAL FUNDS**||**Total restricted funds**||Brinor Project - Zimbabwe|House of mercy orphanage - Rwanda|Christmas and birthday gifts for sponsored children - Rwanda|Child sponsorship and scholarships - Rwanda|**Restricted Funds**|**Total unrestricted funds**|Rwanda Gifts of Hope|Rwanda Girls sanitary towel project|Rwanda Womens Freedom Project|General fund|**Unrestricted Funds**|||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |**22,069**||3,604||0|3,000|0|604||18,465|0|0|1,232|17,233||**£**|**start of year**|||**Balance at**| |**135,515**||35,237|.|15,500|265|1,396|18,076||100,278|0|120|2,388|97,770||**£**||**resources**|**Incoming**|| |**136,018**||35,040||15,500|2,014|1,487|16,039||100,978|1,275|100|3,025|96,578||**£**||**resources**|**Outgoing**|| |**0**||-3,801||0|-1,251|91|-2,641||3,801|1,275|-20|-375|2,921||**£**||**Transfers**||| |**21,566**||0||0|0|0|0||21,566|0|0|220|21,346||**£**|**end of year**|||**Balance at**| RSVP TRUST YEAR ENDEO 31 DECEMBER 2022 BALANCE SHEET Year Endlng 31 12 Year End5ng 31 12 ASSETS Bank accounts RSPV/Evangelism fellowship/petty ca5hlPaypal 25,139 27,723 btors Gift aid tax claim Prepayments Total assets 1,404 2.268 471 30A62 26,543 UABILITIES Creditors and accruals 4,977 -8,393 Totsl Liabilitie5 4,977 -8.393 Total assets le55 liabilrties 21,566 22,069 REPRESENTED BY Unrestricted Funds General fund Rwanda womens freedom projett 21,346 220 17,233 1,232 Restricted Funds Chlld sponsorships and scholarships- Rwanda House of Mercy- Rwanda 604 3.thjo 21.566 22.069 rirw￿lal 51al8rnenls b%Fre approved bytheTrusiees and author￿￿ lor issue on /), /0,22 and slgned on Ks behalf by IPRINT NAME I ICh&rl Is*naturel ## **RSVP TRUST** ## **Accounts for year ended 31st December 2022 NOTES** ## 1 Basis of Preparation ## a) Basis of accounting These accounts have been prepared on the basis of historic cost and and on an accruals basis The accounts are in accordance with Accounting and Reporting by Charities - Statement of Recommended Practise (SORP)FRS 102 ## b) A basis other than a going concern The trustees made a decision during 2022 to plan as though the trust is winding down. The accounts have therefore been prepared on a basis other than a going concern. For more information, see the Trustees Report on pages 1-6. ## 2 Accounting Policies ## INCOMING RESOURCES Recognition of incoming resources These are included in the SoFA when . The charity becomes entitled to the resources . The trustees are certain they will receive the resources . The monetary value can be measured with sufficient reliability Incoming resources with related expenditure Where incoming resources have related expenditure the income and related expenditure are reported gross in the SoFA. Grants and Donations These are only included in the SoFA when the charity has unconditional entitlement to the resources. Tax reclaims on gifts and donations Incoming resources from tax reclaims are included in the SoFA at the same time as the gift to which they relate. EXPENDITURE AND LIABILITIES Liability recognition Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources. Redundancy payments Redundancy payments are recognised immediately when the decision has been made and the Trust has committed to this action. 3 Details of Certain Items of Expenditure Related party transactions The trustees serve on a voluntary basis. No renumeration and no reimbursement of expenses were made to them. There were no other transactions between the charity and the trustees and/or any persons close to them. 15