Registered number: 4413212 Charity number: 1093850
ASHENGROUND COMMUNITY CENTRE
(A company limited by guarantee)
UNAUDITED
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 APRIL 2022
ASHENGROUND COMMUNITY CENTRE
(A company limited by guarantee)
CONTENTS
| Page | |
|---|---|
| Reference and administrative details of the company, its Trustees and advisers | 1 |
| Trustees' report | 2 - 6 |
| Independent examiner's report | 7 |
| Statement of financial activities | 8 |
| Balance sheet | 9 - 10 |
| Notes to the financial statements | 11 - 27 |
ASHENGROUND COMMUNITY CENTRE
(A company limited by guarantee)
REFERENCE AND ADMINISTRATIVE DETAILS OF THE COMPANY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 30 APRIL 2022
Trustees
R Goddard, Chair U Glass, Trustee B Hinton, Trustee Reverend M Jones, Trustee K Martin, Trustee S McKenzie, Trustee L Moss, Trustee M Stanton, Trustee L S Wickremaratchi Cllr, Trustee (appointed 27 July 2021)
Company registered number 4413212
Charity registered number 1093850
Registered office
Southdown Close Haywards Heath West Sussex RH16 4JR
Accountants
GMBC LLP Chartered Tax Advisers and Accountants Marine House 151 Western Road Haywards Heath West Sussex RH16 3LH
Bankers
Barclays Bank PLC 77 South Road Haywards Heath West Sussex RH16 4LB
Solicitors
Waugh & Co 4 Mill Green Business Estate Mill Green Road Haywards Heath West Sussex RH16 1XQ
Page 1
ASHENGROUND COMMUNITY CENTRE
(A company limited by guarantee)
TRUSTEES' REPORT FOR THE YEAR ENDED 30 APRIL 2022
The Trustees present their annual report together with the financial statements of the company for the 1 May 2021 to 30 April 2022. The Annual report serves the purposes of both a Trustees' report and a directors' report under company law. The Trustees confirm that the Annual report and financial statements of the charitable company comply with the current statutory requirements, the requirements of the charitable company's governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019).
Since the company qualifies as small under section 382 of the Companies Act 2006, the Strategic report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors' Report) Regulations 2013 has been omitted.
Objectives and activities
a. Policies and objectives
The objectives of the charity are to provide facilities and services in the interests of social welfare in order to improve the conditions of life of the inhabitants of Haywards Heath, West Sussex and the surrounding area, without distinction of gender, sexual orientation, disability or of political, religious or other opinions.
In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.
Achievements and performance
a. Review of activities
As we move on from the Covid 19 pandemic, the Centre is open for hiring in accordance with advice given by national Government.
Trustees’ and Management Committee meetings were held in person.
The Centre continues to be a focal point for the community, with varied activities serving a wide range of users. Lettings for the Centre have continued to increase with most regular groups returning, occasional bookings and commercial bookings continue to provide a valuable source of income as well as providing services in the heart of the community. Although there is some available space for lettings at the Centre, much of the time it is being used to full capacity. This is partially the result of favorable comments from users and many recommending the Centre to other groups, friends and family and partially due to networking by the Centre Manager and communication tools, such as the website and social media. The Centre publicizes its activities and local events on its notice boards, as well as information regarding support for those with health, financial and social difficulties. It has established links with local councils and voluntary bodies. Whilst the wide-ranging use of facilities meets many of our original aims, the board are still keen to outreach further to the community.
Trustees worked with the management Committee to plan for an open day in the Autumn.
Mid-Sussex District Council, West Sussex County Council and Haywards Heath Town Council are very supportive of the Centre and its activities. With the grateful support of its members Mid-Sussex District Council awarded us £6716 for LED replacement lights and other building enhancements and Haywards Heath Town Council awarded us £1253 for a floor scrubbing machine.
Page 2
ASHENGROUND COMMUNITY CENTRE
(A company limited by guarantee)
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 APRIL 2022
Achievements and performance (continued)
The Board continued planning to reopen our popular Cinema. A decision was made to invest in our own equipment, although requiring a capital investment, on-going costs would significantly reduce. Trustees are exploring the possibility of grant support from Mid Sussex District Council.
The Centre Café re-opened in the Summer. Thanks to all the volunteers involved this important part of the Centre has quickly reestablished.
Our Pre-School closed in the first term of 2022; this was disappointing to all those who worked so hard to establish the Pre-School. Due to the high cost of recruiting replacement staff, Trustees decided to seek a private provider to run a Pre-School setting at the Centre. Acknowledging that it was unlikely to be immediate the Centre manager sought other hirings for the main Hall.
External redecoration will be carried out in the Summer of 2022.
Page 3
ASHENGROUND COMMUNITY CENTRE
(A company limited by guarantee)
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 APRIL 2022
Financial review
a. Going concern
The use of the Centre continues to grow and the trustees are confident of the future viability of the Centre. The Trustees, therefore, continue to adopt the going concern basis of accounting in preparing the annual financial statements.
b. Reserves policy
The reserves policy is to have reserves at a level which represents at least three months overall running costs and designated funds for large scale maintenance costs and replacement of equipment.
c. Financial risk management objectives and policies
Other than the risks covered by the Charity’s insurance policy, the Board of Trustees (the Board) has not identified any other substantial risks. The cash flow risk identified when the Centre first commenced trading is no longer a concern. The Centre Manager maintains consistent scrutiny of income and expenditure and the Board is given the current position in relation to the budget at every meeting. The Management Committee and the Board continue to monitor risk possibilities and take action if any are identified.
The company, working with the Management Committee, has continued to review its policies and is satisfied that the policies meet the needs of the Centre, its staff, volunteers and users. Copies of the Centre’s policies are available from the company’s offices.
The Centre ensures that maintenance and testing of equipment is carried out regularly and has contracts in place to ensure that health and safety and duty of care requirements are met to a high standard. The fund for larger scale maintenance continues to increase to enable the Centre to undertake any necessary work in the future.
Structure, governance and management
a. Constitution
Ashenground Community Centre is registered as a charitable company limited by guarantee and was set up by a Memorandum of Association.
b. Methods of appointment or election of Trustees
The management of the company is the responsibility of the Trustees who are elected and co-opted under the terms of the Memorandum of Association.
The number of Trustees shall be at least four and not more than nine. Not more than four shall be appointed by the Church of the Ascension, Haywards Heath (the “Nominated Trustees”) and the remainder (the “Elected Trustees) shall be elected by the membership.
None of the Trustees, who are also directors for company law purposes, held any beneficial interest in the company at any time.
Page 4
ASHENGROUND COMMUNITY CENTRE
(A company limited by guarantee)
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 APRIL 2022
Structure, governance and management (continued)
c. Organisational structure and decision-making policies
The Management Committee (two of whose members have to be Trustees) meets regularly and is responsible for the operations of the Centre. The Preschool Committee (two of whose members have to be Trustees) meets termly and is responsible for the operations of the Preschool.
For the Centre Operations there are four employees - the Centre Manager (Mrs Sue Neatherway), the Caretaker and the holiday-cover Caretaker and the Board Minutes Secretary. And for the Preschool Operations there are six employees – the Preschool Manager (Mrs Eva Sims), the Preschool Supervisor, three Preschool Assistants and one Bank Staff member.
The Management Committee carries out its duties in an effective and professional manner. It provides regular reports to the Trustees to enable the Board to meet its responsibilities. As well as overseeing the daily management of the Centre, the Committee closely monitors income and costs. Kevin Martin is Chairman of the Management Committee and continues to involve the Centre users and local community in the work of his committee. Mrs. Sue Neatherway is the Centre Manager, and they ensure that the Chair of the Board is informed of any potential urgent issues and seek his advice if required. The Chairman of the Board also attends the management meetings. Thanks, continue to be due to the Centre Manager for her dedicated work and the help and assistance she provides to the Chairman of the Board. The Chairman of board also expresses thanks to Kevin for on-going support.
d. Policies adopted for the induction and training of Trustees
The charity has been fortunate to have attracted a high standard of Trustee with a wide range of skills from other sectors and most of whom have had experience of being a Trustee of other charities. A briefing is provided to new trustees. They are also provided with a copy of the Memorandum and Articles of Association, previous minutes and the annual report and accounts.
Plans for future periods
The financial targets are being met.
The Board continues to concentrate on three areas - Business Finance, Capital Expenditure and Development – with the aim of further improving the facilities and services offered whilst ensuring that finances remain sound and can meet any potential increased expenditure.
Hirings are back to pre-pandemic levels, and demand for use of the Centre continues to be stable.
The loss of the Pre-School caused some uncertainty; however, this was mitigated by additional day time hirings. Trustees are confident that a Pre-School will wish to run from the Centre and are actively discussing options with a provider.
The storage sheds in the garden used by the pre-School and others will require replacement in the near future, Trustees are planning for their replacement.
Trustees will ensure the provision of the Cinema equipment is installed; this equipment will also add to the hiring potential of the main Hall.
Page 5
ASHENGROUND COMMuiirrY CEKfRE (A ¢ompany Ilmlled by guarantee) TRUSTEES. REPORT (COIrnNUED) FOR TrIE YEAR ENDED 30 APRIL 2022 Memb8r8' ltsbm The Memb&rs of the company guarantee to contrtxrte an amount exceediro £1 to the assets of th& company in the event ol winding up. The Twslees Iwtho also the directors uf the company for ts puwes of company lawl are responsible lor preparing th8 Trustees. report arKI the financiaF statements in accordance with applicable United Kingdom A¢rnuntiThJ Standards (Uniled Kiwim Generdly A(%epted ACtjn11ThJ Practice). Gcnpany law requires the True8s lo prepare finarhial statements for each finarKaal year. Under company law, the Trustees Thust not approve the finan¢ial statements unl8SS they are satisfied that they give a true and fair view ol the stale of affairs of the company a1 ol its incoming resources aTrJ app4ication of resouices, including its income expendilure. for that period. In preparrng these financial stalements. the Trnstees are required to: select silltaue aC%ntir0 [dje$ arKI then apy them consistenty. observ8 the methods arKI wincykn of the Char¢t¢es SORP IFRS 1021; make judgments accounting estimates that are reasonatle and ryudent., stste whether aFplicabFe UK AccountiNJ Standards IFRS 1021 have been lolkjwed. suti&1 to arty material departures disclosgd and exptatned in the finarKial statements; prepare the linawal statements on the g(NTrJ Goncwn basis unlass it is ifiaFprcpriate lo wesume thal the Company wll continue in ineSS. The Truslees are respOnSe for keeping adewate accounltryJ recwds Ihat are Sufflent to sh)w and explain Ihe companys transacttons and disclose reasonable ac¢JJracy at any time the financial of the company and enable them to ensure Ihat the finarrial slalements comk trtryth the Companies Act 2006. They are also resp)ns[e lor safeguarding the assets of the company and hence lor taking reasonable steps lor the prevention and detection of fraud and other iegular]eS. Approved by order ol the members of the bjard of TnteeS on 77-/ 2- .2Z and sned on their b8haff by.. R Goddard (Chair ol Tnjsleesj Page 6
ASHENGROUND COMMUNThY CENTRE (A company Ilmited by guarantee) INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 30 APRIL 2022 Independent examlner's report to the Trustees of Ashenground Communlty Centre ('the company'l I report to the charity Trustees on my examination ol the accounts ol the company for the year ended 30 April 2022. Responsibilities and basls of report As the Tnjslees ol the company land ils directors lor the purposes of company lawl you are responsible lor the preparation of the ac¢ounls in accordance with the requirements of the Companies Act 20061.lhe 2006 Acl'l. Having satisfied myself that the a¢counts ol the company are not required lo be audited under Part 16 01 the 2006 Act and are eligible lor independent examination, I report in rospecl of my examination of the companls accounts carried out under section 145 01 the Charities Act 2011 I'the 2011 Acl'l. In carrying out my examination I have followed the Directions given by the Charity Commission under section 14515llbl ol the 2011 Act. Independent examiner's statement I have completed my examination. I confirm thai no mallers have come lo my attention in Connection with the examination giving me cause to believe: accounting records were not kept in respect ol the company as required by section 386 01 the 2006 Act- or the accounts do not accord with those records., or the accounts do not comply with the ac¢ounling requirements ol section 396 01 the 2006 Act other than any requirement that the accounts give a 'lrue and lairf view which is not a maller considered as part of an independent examination., or the accounts have not been prepared in accordance with the methods and prin¢iples of the Sialemenl of Recommended Practice lor accounting and reporting by charities lapplicable lo charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Flepublic of Ireland IFRS 10211. I have no concerns and have come across no other matters in connection with the examination lo which attention should be drawn in this report in order lo enable a proper understanding ol the accounts to be reached. This report is made solely lo the company's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Fiegulalions 2008. My work has been undertaken so that I might slate to the company's Trustees Ih05e mallers l am requir9d lo slate to them in an Independent examiner's report and lor no other purpose. To the lullesl exlenl permitted by law, I do not accept or assume responsibility 10 anyone other than the company and the companys Trustees as a body, lor my work or for this report. Signed.. Tina Pearco Dated.. 202S GMBC LLP Chartered Tax Advisers and Accounlanls Marine House 151 Western Ftoad Haywards Heath West Sussex RH16 3LH Page 7
ASHENGROUND COMMUNITY CENTRE
(A company limited by guarantee)
STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 30 APRIL 2022
| Note Income from: Donations and legacies 3 Other trading activities 4 Investments 5 Other income 6 Total income Expenditure on: Charitable activities 7 Total expenditure Net (expenditure)/income Transfers between funds 16 Net movement in funds Reconciliation of funds: Total funds brought forward Net movement in funds Total funds carried forward |
Unrestricted funds 2022 £ 8,408 80,130 1 - 88,539 100,200 100,200 (11,661) 44 (11,617) 52,554 (11,617) 40,937 |
Restricted funds 2022 £ 8,727 - - - 8,727 21,951 21,951 (13,224) (44) (13,268) 476,964 (13,268) 463,696 |
Total funds 2022 £ 17,135 80,130 1 - 97,266 122,151 122,151 (24,885) - (24,885) 529,518 (24,885) 504,633 |
Total funds 2021 £ 34,564 67,938 2 21 |
|---|---|---|---|---|
| 102,525 | ||||
| 97,239 | ||||
| 97,239 | ||||
| 5,286 - |
||||
| 5,286 | ||||
| 524,232 5,286 |
||||
| 529,518 |
The Statement of financial activities includes all gains and losses recognised in the year.
The notes on pages 11 to 27 form part of these financial statements.
Page 8
ASHENGROUND COMMUNITY CENTRE (A company limited by guarantee) REGISTERED NUMBER: 4413212
BALANCE SHEET AS AT 30 APRIL 2022
| Note Fixed assets Tangible assets 12 Current assets Debtors 13 Cash at bank and in hand Creditors: amounts falling due within one year 14 Net current assets Total net assets Charity funds Restricted funds 16 Unrestricted funds 16 Total funds |
3,077 18,881 21,958 (3,228) |
2022 £ 485,902 485,902 18,730 504,632 463,696 40,936 504,632 |
4,162 35,975 40,137 (11,121) |
2021 £ 500,502 |
|---|---|---|---|---|
| 500,502 29,016 |
||||
| 529,518 | ||||
| 476,964 52,554 |
||||
| 529,518 |
Page 9
(A company Ilmlted by guarantee) REGISTERED NUAIBER: 4413212 AS AT APRIL 21r22 The Company eniiued to exemFrtiryi from uThJer 477 of the Cornpan Act 2006. section 476 01 Companies A(a 2006. The Trustees ackTbywW thr resFonsibAibes for (X)M1J iih the re4rn8nts of tha ALX respect to The financial slatements have been Frywed in rylh the appl to enbties subject to th& small companbes regime. The financiat statements were apwoved and auth for Issuè by thè Trustees on f?.-/' _ signed on their behf by. R Goddayd Ichair of Trust$) The notes on pages 11 to 27 fwm part of tlw financial statements. Page 10
ASHENGROUND COMMUNITY CENTRE (A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2022
1. General information
Ashenground Community Centre is a private charitable company, limited by guarantee, domiciled in England and Wales registration number 4413212 and charity number 1093850. The resgistered office and principal place of business is Southdown Close, Haywards Heath, West Sussex.
2. Accounting policies
2.1 Basis of preparation of financial statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Ashenground Community Centre meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
2.2 Income
All income is recognised once the company has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.
Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.
Other income is recognised in the period in which it is receivable and to the extent the goods have been provided or on completion of the service.
2.3 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably.
Expenditure is accounted for on an accruals basis and has been included under expense categories that aggregate all costs for allocation to activities.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the company's objectives, as well as any associated support costs.
All expenditure is inclusive of irrecoverable VAT.
Page 11
ASHENGROUND COMMUNITY CENTRE (A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2022
2. Accounting policies (continued)
2.4 Government grants
Government grants relating to tangible fixed assets are treated as deferred income and released to the Statement of financial activities over the expected useful lives of the assets concerned. Other grants are credited to the Statement of financial activities as the related expenditure is incurred.
2.5 Interest receivable
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the company; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.
2.6 Tangible fixed assets and depreciation
Tangible fixed assets costing £100 or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.
Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.
Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, using the straight-line method.
Depreciation is provided on the following bases:
| Freehold property | - 2% 50 years straight line |
|---|---|
| Fixtures and fittings | - 20% 5 years straight line |
| Computer equipment | - 33% 3 years straight line |
2.7 Debtors
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
2.8 Cash at bank and in hand
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
Page 12
ASHENGROUND COMMUNITY CENTRE (A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2022
2. Accounting policies (continued)
2.9 Liabilities and provisions
Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the company anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cost.
2.10 Financial instruments
The company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
2.11 Pensions
The company operates a defined contribution pension scheme and the pension charge represents the amounts payable by the company to the fund in respect of the year.
2.12 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the company and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the company for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
Investment income, gains and losses are allocated to the appropriate fund.
Page 13
ASHENGROUND COMMUNITY CENTRE
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2022
3. Income from donations and legacies
| Unrestricted funds 2022 £ Grants Sussex Community Foundation - Mid Sussex District Council - Haywards Heath Town Council - Government grants Covid 19 job retention scheme 2,076 MSDC Covid 19 2,667 Subtotal detailed disclosure 4,743 Donations 3,665 Total 2022 8,408 Total 2021 31,886 |
Restricted funds 2022 £ - 6,716 1,253 - - 7,969 758 8,727 2,678 |
Total funds 2022 £ - 6,716 1,253 2,076 2,667 12,712 4,423 17,135 34,564 |
Total funds 2021 £ 4,000 1,740 - 13,481 13,431 |
|---|---|---|---|
| 32,652 | |||
| 1,912 | |||
| 34,564 | |||
4. Income from other trading activities
Income from fundraising
| Unrestricted funds 2022 £ Hall hire 25,149 Preschool fundraising 298 Total 2022 25,447 |
Total funds 2022 £ 25,149 298 25,447 |
Total funds 2021 £ 9,518 279 |
|---|---|---|
| 9,797 |
Page 14
ASHENGROUND COMMUNITY CENTRE
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2022
4. Income from other trading activities (continued)
Income from charitable trading activities
| Unrestricted | Total | Total | |
|---|---|---|---|
| funds | funds | funds | |
| 2022 | 2022 | 2021 | |
| £ | £ | £ | |
| Preschool income | 54,682 | 54,682 | 58,142 |
Preschool income in the current year includes funding of £46,094 received from West Sussex County Council.
5. Investment income
| Unrestricted funds 2022 £ Interest received 1 Other incoming resources Unrestricted funds 2022 £ Drainage and other recovery income - |
Total funds 2022 £ 1 Total funds 2022 £ - |
Total funds 2021 £ 2 |
|---|---|---|
| Total funds 2021 £ 21 |
6. Other incoming resources
Page 15
(A company limited by guarantee)
ASHENGROUND COMMUNITY CENTRE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2022
7. Analysis of expenditure on charitable activities
Summary by fund type
| Community centre activities Total 2021 Summary by expenditure type Community centre activities Total 2021 |
Unrestricted funds 2022 £ 100,200 81,439 Staff costs 2022 Depreciation 2022 £ £ 78,245 15,967 66,239 16,005 |
Restricted funds 2022 £ 21,951 15,800 Other costs 2022 £ 27,939 14,995 |
Total 2022 £ 122,151 97,239 Total 2022 £ 122,151 97,239 |
Total 2021 £ 97,239 |
|---|---|---|---|---|
| Total 2021 £ 97,239 |
||||
8. Analysis of expenditure by activities
| Activities | ||||
|---|---|---|---|---|
| undertaken | Support | Total | Total | |
| directly | costs | funds | funds | |
| 2022 | 2022 | 2022 | 2021 | |
| £ | £ | £ | £ | |
| Community centre activities | 61,529 | 60,622 | 122,151 | 97,239 |
Page 16
ASHENGROUND COMMUNITY CENTRE (A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2022
8. Analysis of expenditure by activities (continued)
Analysis of direct costs
| Staff costs Depreciation Legal and professional Insurance Training Administration Total 2022 |
Total funds 2022 £ 55,284 166 100 521 1,418 4,040 61,529 |
Total funds 2021 £ 45,643 166 272 509 348 1,714 |
|---|---|---|
| 48,652 |
The preschool activity was set up in a previous year. Direct costs all relate to expenditure on this activity.
Page 17
(A company limited by guarantee)
ASHENGROUND COMMUNITY CENTRE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2022
8. Analysis of expenditure by activities (continued)
Analysis of support costs
| Staff costs Depreciation Community centre other costs Communications Sundry costs Equipment costs Maintenance costs Gardening Postage and stationery Utilities Cleaning Charity donation Accounting Legal costs Property peppercorn rent Cafe consumables Council tax Insurance Staff training Total 2022 |
Community centre activities 2022 £ 22,961 15,800 758 1,019 410 5 10,558 460 114 4,048 229 25 1,342 35 1 1,403 367 1,012 75 60,622 |
Total funds 2022 £ 22,961 15,800 758 1,019 410 5 10,558 460 114 4,048 229 25 1,342 35 1 1,403 367 1,012 75 60,622 |
Total funds 2021 £ 20,596 15,839 142 704 1,131 66 4,481 367 122 2,832 196 - 1,023 35 1 54 - 998 - |
|---|---|---|---|
| 48,587 |
Maintenance costs includes expenditure on LED light replacement.
Page 18
ASHENGROUND COMMUNITY CENTRE
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2022
9. Independent examiner's remuneration
| 2022 | 2021 | |
|---|---|---|
| £ | £ | |
| Fees payable to the company's independent examiner for the independent | ||
| examination of the company's annual accounts | 1,342 | 1,023 |
10. Staff costs
| Wages and salaries Contribution to defined contributions pension scheme |
2022 £ 77,078 1,167 78,245 |
2021 £ 65,086 1,153 |
|---|---|---|
| 66,239 |
The average number of persons employed by the company during the year was as follows:
| Administration Preschool |
2022 No. 2 5 7 |
2021 No. 2 4 |
|---|---|---|
| 6 |
No employee received remuneration amounting to more than £60,000 in either year.
11. Trustees' remuneration and expenses
During the year, no Trustees received any remuneration or other benefits (2021 - £NIL) .
During the year ended 30 April 2022, no Trustee expenses have been incurred (2021 - £NIL) .
Page 19
ASHENGROUND COMMUNITY CENTRE
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2022
12. Tangible fixed assets
| Cost or valuation At 1 May 2021 Additions At 30 April 2022 Depreciation At 1 May 2021 Charge for the year At 30 April 2022 Net book value At 30 April 2022 At 30 April 2021 Debtors Due within one year Trade debtors Other debtors Prepayments and accrued income |
Freehold property £ 676,295 - 676,295 181,594 13,526 195,120 481,175 494,701 |
Fixtures and fittings £ 29,864 1,366 31,230 24,396 2,274 26,670 4,560 5,468 |
Computer equipment £ 1,719 - 1,719 1,386 166 1,552 167 333 2022 £ 1,147 - 1,930 3,077 |
Total £ 707,878 1,366 |
|
|---|---|---|---|---|---|
| 709,244 | |||||
| 207,376 15,966 |
|||||
| 223,342 | |||||
| 485,902 | |||||
| 500,502 | |||||
| 2021 £ 1,258 981 1,923 4,162 |
13. Debtors
Page 20
ASHENGROUND COMMUNITY CENTRE
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2022
14. Creditors: Amounts falling due within one year
| Trade creditors Other taxation and social security Pension payable Other creditors Accruals and deferred income |
2022 £ 300 287 145 1,000 1,496 3,228 |
2021 £ 150 497 254 1,000 9,220 |
|---|---|---|
| 11,121 |
15. Financial instruments
| Financial assets Financial assets measured at amortised cost Financial liabilities Financial liabilities measured at amortised cost |
2022 £ 20,028 2022 £ (1,796) |
2021 £ 38,214 |
|---|---|---|
| 2021 £ (1,693) |
Financial assets measured at amortised cost comprise cash at bank and in hand and trade debtors.
Financial liabilities measured at amortised cost comprise trade creditors and accruals.
Page 21
ASHENGROUND COMMUNITY CENTRE
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2022
16. Statement of funds
Statement of funds - current year
| Unrestricted funds Designated funds Equipment fund Cafe project Cafe project conservatory General funds General Fund Total Unrestricted funds Restricted funds Building fund Cafe project Equipment fund Cafe conservatory door Laptop Covid fund for Centre costs Preschool fund Floor cleaning machine LED light replacement Building equipment Total of funds |
Balance at 1 May 2021 £ 783 3,627 28,934 33,344 19,210 52,554 463,888 10,006 542 1,392 334 758 44 - - - 476,964 529,518 |
Income £ 412 - - 412 88,126 88,538 - - 555 - - - 203 1,253 5,814 902 8,727 97,265 |
Expenditure £ (5) (835) (629) (1,469) (98,731) (100,200) (12,857) (478) (425) (348) (166) (758) (203) - (5,814) (902) (21,951) (122,151) |
Transfers in/out £ - (1,122) - (1,122) 1,166 44 - - - - - - (44) - - - (44) - |
Balance at 30 April 2022 £ 1,190 1,670 28,305 |
|---|---|---|---|---|---|
| 31,165 | |||||
| 9,771 | |||||
| 40,936 | |||||
| 451,031 9,528 672 1,044 168 - - 1,253 - - |
|||||
| 463,696 | |||||
| 504,632 |
Page 22
(A company limited by guarantee)
ASHENGROUND COMMUNITY CENTRE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2022
16. Statement of funds (continued)
Statement of funds - prior year
| Unrestricted funds Designated funds Equipment fund Cafe project Cafe project conservatory General funds General Fund Total Unrestricted funds Restricted funds Building fund Cafe project Equipment fund Cafe conservatory door Laptop Covid fund for Centre costs Preschool fund Total of funds |
Balance at 1 May 2020 £ 271 4,382 29,563 34,216 (69) 34,147 476,745 10,483 857 1,500 500 - - 490,085 524,232 |
Income £ 550 134 - 684 99,163 99,847 - - - 240 - 1,500 938 2,678 102,525 |
Expenditure £ Balance at 30 April 2021 £ (38) 783 (889) 3,627 (629) 28,934 (1,556) 33,344 (79,884) 19,210 (81,440) 52,554 (12,857) 463,888 (477) 10,006 (315) 542 (348) 1,392 (166) 334 (742) 758 (894) 44 (15,799) 476,964 (97,239) 529,518 |
Expenditure £ Balance at 30 April 2021 £ (38) 783 (889) 3,627 (629) 28,934 (1,556) 33,344 (79,884) 19,210 (81,440) 52,554 (12,857) 463,888 (477) 10,006 (315) 542 (348) 1,392 (166) 334 (742) 758 (894) 44 (15,799) 476,964 (97,239) 529,518 |
|---|---|---|---|---|
| 33,344 | ||||
| 19,210 | ||||
| 52,554 | ||||
| 463,888 10,006 542 1,392 334 758 44 |
||||
| 476,964 | ||||
| 529,518 |
Page 23
ASHENGROUND COMMUNITY CENTRE (A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2022
Aim and use of funds
Designated funds:
The equipment designated fund was set up in a previous year for the purchase of equipment for the Centre.
The cafe project fund was established in a previous year. The balance on the fund relates to future depreciation against equipment purchases made in prior years.
The cafe project conservatory designated fund relates to the cost of new conservatory. The cost of the conservatory has been capitalised and the depreciaton expense has been applied against the fund.
Restricted funds:
In a previous year the building fund was set up with donations and grants restricted for the acquisition and building of the Centre. The building was capitalised and annual depreciation is charged against this fund.
The cafe project restricted fund was set up in the previous year for use against cafe related costs. The income relates to a restricted donation received in the year. The cost of improvements and equipment have been capitalised and annual depreciation is charged against this fund.
The equipment fund relates to the purchase of chairs and tables in a previous year and the purchase of car park post protectors in the current year. The purchases have been capitalised and annual depreciation has been charged against the fund.
The cafe conservatory door and laptop funds were set up with grants received during a previous year from Haywards Heath Town Council. The cost of these items has been capitalised and the depreciation expense applied against the fund.
Covid fund for Centre costs was set up with funds received from Mid Sussex District Council. The expenditure in the current year relates to general running costs.
The preschool fund was set up with donations from various sources. The current year income was used up against specific, and agreed, costs incurred during the year.
The floor cleaning machine fund was set up during the year with a grant from Haywards Heath Town Council.
The LED light replacement and building equipment funds were set up during the year with grants from Mid Sussex District Council. The costs incurred during the year have been included under maintenance expenses.
Page 24
ASHENGROUND COMMUNITY CENTRE
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2022
17. Summary of funds
Summary of funds - current year
| Designated funds General funds Restricted funds |
Balance at 1 May 2021 £ 33,344 19,210 476,964 529,518 |
Income £ 412 88,126 8,727 97,265 Balance at 1 May 2020 £ 34,216 (69) 490,085 524,232 |
Expenditure £ (1,469) (98,731) (21,951) (122,151) Income £ 684 99,163 2,678 102,525 |
Transfers in/out £ Balance at 30 April 2022 £ (1,122) 31,165 1,166 9,771 (44) 463,696 - 504,632 Expenditure £ Balance at 30 April 2021 £ (1,556) 33,344 (79,884) 19,210 (15,799) 476,964 (97,239) 529,518 |
Balance at 30 April 2022 £ 31,165 9,771 463,696 |
|---|---|---|---|---|---|
| 504,632 | |||||
| Summary of funds - prior year | |||||
| Designated funds General funds Restricted funds |
|||||
| 529,518 |
Page 25
ASHENGROUND COMMUNITY CENTRE
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2022
18. Analysis of net assets between funds
Analysis of net assets between funds - current year
| Unrestricted funds 2022 £ Tangible fixed assets 30,714 Current assets 13,450 Creditors due within one year (3,228) Total 40,936 |
Restricted funds 2022 £ 455,188 8,508 - 463,696 |
Total funds 2022 £ 485,902 21,958 (3,228) 504,632 |
|---|---|---|
Analysis of net assets between funds - prior year
| Tangible fixed assets Current assets Creditors due within one year Total |
Unrestricted funds 2021 £ 31,592 32,083 (11,121) 52,554 |
Restricted funds 2021 £ 468,910 8,053 - 476,963 |
Total funds 2021 £ 500,502 40,136 (11,121) 529,517 |
|---|---|---|---|
Page 26
ASHENGROUND COMMUNITY CENTRE (A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2022
19. Pension commitments
The company operates a defined contributions pension scheme. The assets of the scheme are held separately from those of the company in an independently administered fund. The pension cost charge represents contributions payable by the company to the fund and amounted to £1,167 (2021 - £1,153). Contributions totalling £145 (2021 - £254) were payable to the fund at the balance sheet date and are included in creditors.
20. Related party transactions
The role of Cover Caretaker was carried out by Roxanne Goddard who is the daughter of Richard Goddard (Trustee and Chairman). The payments made to Roxanne Goddard during the year amounted to £367.
Gardening services were carried out by John Truran who is the brother of the Centre Manager. The amount paid to John Truran during the year was £200.
Page 27