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2021-12-31-accounts

REGISTERED COMPANY NUMBER: 04446103 (England and Wales) REGISTERED CHARITY NUMBER: 1093779

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

FOR

OAKS COMMUNITY CHURCH

Johnsons, Chartered Accountants 1-2 Craven Road Ealing London W5 2UA

OAKS COMMUNITY CHURCH

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

Page
Report of the trustees 1 to 3
Independent examiner's report 4
Statement of financial activities 5
Balance sheet 6 to 7
Notes to the financial statements 8 to 14
Detailed statement of financial activities 15 to 16

OAKS COMMUNITY CHURCH (REGISTERED NUMBER: 04446103)

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2021

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

Oaks Community Church was created to continue the work of Oaks Community Church Trust to:

Purpose Statement

"To know Jesus and make Jesus known"

Mission Statement

"Love God Love Each Other Love the Lost"

Vision Statement

"We aim to establish and outward looking church where God can be God and we can truly be ourselves"

Significant activities

Although the church has still been active we were for most of 2020 functioning in a different way from previous years because of Covid 19. In 2019 and in previous years and for the first 2 to 3 months of 2020 we met at Aylesbury Grammar School for Sunday worship but from the middle of March 2020 onwards we were not able to meet physically for worship services but we continued to meet "virtually" and had services on Sunday mornings and Wednesday mornings on Facebook Live and on zoom and we also had midweek Bible Study meetings on zoom as well as a Saturday morning prayer meeting on zoom and also meetings for children and young people continued on Zoom and we also had a regular quiz on Zoom on a Friday evening once a fortnight.

We also lease a shop in Elm Farm Road Aylesbury which is seen as a doorway into the local community and before the Covid 19 lockdown in March 2020 there were activities in the shop including coffee mornings and bridge group and weight loss group. Apart from a period in the summer of 2020 when we were able to open the shop as a coffee shop for a limited period the shop has been used mainly as the office for the church and the shop is also the base for a food bank which supports people in need in the local community.

While planning activities for the year the members of the Council have considered the Charity Commission guidance on public benefit and in particular the specific guidance on charities for the advancement of religion.

Page 1

OAKS COMMUNITY CHURCH (REGISTERED NUMBER: 04446103)

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2021

ACHIEVEMENT AND PERFORMANCE

Charitable activities

We continue to be committed to being a community church: a church that is involved in the community and committed to the community although we have not been able to do as much as in previous years due to covid 19 apart from the food bank which continued to be operated from the shop.

We also support charitable work overseas including supporting a couple who are connected to the church who have recently gone to Africa as missionaries.

We have as stated been continuing with Sunday and midweek services and groups for children and young people and Bible Study and prayer groups but these were mostly online during 2020.

We remain committed to church unity and are members of the Aylesbury Church Network (ACN) which is a group of churches who seek to work together in Aylesbury although due to Covid 19 there were not any joint services or other activities in 2020

We hope this report will provide an insight into our work and we would like to thank all those who have supported us in the past year both in prayer and financially.

FINANCIAL REVIEW

Reserves policy

The Trustees have established a policy whereby the unrestricted funds not designated or invested in tangible fixed assets (ie "free reserves") held by the charitable company should be equivalent to three months running costs. At the year ended 31 December 2020 the free reserves excluding the legacy receivable were above the target level.

The total income of the Church for the year was £153,385. This was made up of donations from the congregation, income from the Church's shop and legacy income. Total expenditure of the Church for the year was £86,724, resulting in a surplus of £66,661 for the year. The surplus includes legacy income of £62,724 which has yet to be received by the Church.

FUTURE PLANS

The charity's aims and objectives for the coming year are:

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

Oaks Community Church is controlled by a governing document, the Memorandum and Articles of Association of the limited company, and constitutes a limited company limited by guarantee as defined by the Companies Act 2006.

Recruitment, appointment and training of new members of Council

In accordance with the Articles of Association the Council is authorised to appoint new members of Council. One third of the Council retire by rotation at the Annual General Meeting but may seek re-election.

Members of the Council are encouraged to continually review their role within the Council and in this context new members are appointed following consultation with and the approval of the Church Leadership Team.

On appointment to the Council new members are provided with such training as is required to enable them to carry out their role in an effective manner.

Organisational structure

The Trustees usually meet by themselves two or three times a year. There is also a church Leadership Team and the Trustees have meetings jointly with the Leadership Team three to four times a year. We also have wider meetings called Department Heads Meetings four times a year which include the leaders of the various groups within the church. The Trustees also report to that meeting.

Page 2

OAKS COMMUNITY CHURCH (REGISTERED NUMBER: 04446103)

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2021

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number 04446103 (England and Wales)

Registered Charity number

1093779

Registered office

6 Bourbon Street Aylesbury Buckinghamshire HP20 2RR

Trustees

K P Scott R G Buckland

Company Secretary

K P Scott

Independent Examiner

Johnsons, Chartered Accountants 1-2 Craven Road Ealing London W5 2UA

Bankers

National Westminster Bank 22 Market Square Aylesbury Buckinghamshire HP20 1TR

Church Leader

G Arnold

Church Leadership Team

G Arnold K Springett

Affiliations

Member of the Evangelical Alliance and part of the New Wine Network

THANK YOU

We hope this report will provide an insight into our work and we would like to thank all those who have supported us in the past year both in prayer and financially.

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by order of the board of trustees on ............................................. and signed on its behalf by:

........................................................................ K P Scott - Trustee

Page 3

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF OAKS COMMUNITY CHURCH (REGISTERED NUMBER: 04446103)

Independent examiner's report to the trustees of Oaks Community Church ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2021.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Edmund Cartwright FCCA MAAT Johnsons, Chartered Accountants 1-2 Craven Road Ealing London W5 2UA

Date: .............................................

Page 4

OAKS COMMUNITY CHURCH

STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 DECEMBER 2021

Unrestricted
funds
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
78,451
Charitable activities
Church costs
-
Shop
690
Investment income
2
1,755
Total
80,896
EXPENDITURE ON
Raising funds
(4,582)
Charitable activities
Church costs
67,381
Shop
18,359
Total
81,158
NET INCOME/(EXPENDITURE)
(262)
RECONCILIATION OF FUNDS
Total funds brought forward
122,439
TOTAL FUNDS CARRIED FORWARD
122,177
Restricted
funds
£
-
-
-
-
-
-
609
-
609
(609)
71,602
70,993
2021
Total
funds
£
78,451
-
690
1,755
80,896
(4,582)
67,990
18,359
81,767
(871)
194,041
193,170
2020
Total
funds
£
146,879
3,835
880
1,791
153,385
-
70,590
16,134
86,724
66,661
127,380
194,041

The notes form part of these financial statements

Page 5

OAKS COMMUNITY CHURCH (REGISTERED NUMBER: 04446103)

BALANCE SHEET 31 DECEMBER 2021

Unrestricted
funds
Notes
£
FIXED ASSETS
Tangible assets
7
4,438
Investments
8
35,000
39,438
CURRENT ASSETS
Stocks
9
905
Debtors
10
69,478
Cash at bank and in hand
14,691
85,074
CREDITORS
Amounts falling due within one year
11
(2,335)
NET CURRENT ASSETS
82,739
TOTAL ASSETS LESS CURRENT
LIABILITIES
122,177
NET ASSETS
122,177
FUNDS
13
Unrestricted funds
Restricted funds
TOTAL FUNDS
Restricted
funds
£
-
-
-
-
-
70,993
70,993
-
70,993
70,993
70,993
2021
Total
funds
£
4,438
35,000
39,438
905
69,478
85,684
156,067
(2,335)
153,732
193,170
193,170
122,177
70,993
193,170
2020
Total
funds
£
4,954
35,000
39,954
979
69,458
85,648
156,085
(1,998)
154,087
194,041
194,041
122,439
71,602
194,041

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2021.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2021 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The notes form part of these financial statements

continued...

Page 6

OAKS COMMUNITY CHURCH (REGISTERED NUMBER: 04446103)

BALANCE SHEET - continued 31 DECEMBER 2021

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:

............................................. K P Scott - Trustee

The notes form part of these financial statements

Page 7

OAKS COMMUNITY CHURCH

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

1. ACCOUNTING POLICIES

BASIS OF PREPARING THE FINANCIAL STATEMENTS

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value.

The charitable company has taken advantage of the following disclosure exemptions in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland':

INCOME

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Donations

Cash donations are brought into the financial statements upon receipt. Gift aid tax which is reclaimable on these donations is recognised on receipt of the donation.

Government Grants

Government grants are accounted for under the accruals model. Coronavirus support revenue grants are recognised in the profit and loss account as other operating income in the same period as the related costs for which the grant is intended to compensate. Coronavirus support grants which are receivable as compensation for expenses or losses already incurred, or for the purpose of giving immediate financial support with no future related costs, are recognised in other operating income in the period all eligibility criteria are met.

Legacies

Incoming legacies are included gross in the Statement of Financial Activities when the charity is entitled to the income at the date of probate provided sufficient information has been received to value the charity's entitlement. Pecuniary legacies are recognised as receivable once probate has been granted and notification has been received. Residuary legacies are recognised as receivable once probate has been granted and they can be valued with reasonable certainty.

EXPENDITURE

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

TANGIBLE FIXED ASSETS

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Equipment - 15% on reducing balance Fixtures and fittings - 15% on reducing balance

The cost of minor additions or those below £250 are not capitalised.

STOCKS

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

continued...

Page 8

OAKS COMMUNITY CHURCH

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021

1. ACCOUNTING POLICIES - continued

TAXATION

The charity is exempt from corporation tax on its charitable activities.

FUND ACCOUNTING

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the Council members.

Restricted funds can only be used for particular restricted purposes within the objects of the charitable company. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

The Council makes transfers between funds when expenditure of a restricted nature is to be met from more than one type of fund. the maximum level of these transfers is agreed by the Council prior to the expenditure.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

HIRE PURCHASE AND LEASING COMMITMENTS

Rentals paid under operating leases are charged to the Statement of financial activities on a straight line basis over the period of the lease.

PENSION COSTS AND OTHER POST-RETIREMENT BENEFITS

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

2. INVESTMENT INCOME

Curr asset inv income
NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
Depreciation - owned assets
Other operating leases
Deficit on disposal of fixed assets
Independent examiners fees
2021
£
1,755
2021
£
785
15,906
-
-
2020
£
1,791
2020
£
878
12,829
136
1,809

3. NET INCOME/(EXPENDITURE)

4. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 December 2021 nor for the year ended 31 December 2020.

TRUSTEES' EXPENSES

There were no trustees' expenses paid for the year ended 31 December 2021 nor for the year ended 31 December 2020.

continued...

Page 9

OAKS COMMUNITY CHURCH

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021

5. STAFF COSTS

Wages and salaries
Social security costs
Other pension costs
2021
£
49,213
22
1,389
50,624
2020
£
51,080
982
1,401
53,463

The company has benefitted from government backed initiatives to support businesses during the pandemic in the form of the Coronavirus Job Retention Scheme.

The average monthly number of employees during the year was as follows:

Church leader
Church assistant and children's worker
Youth worker
No employees received emoluments in excess of £60,000.
6.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
funds
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
146,879
Charitable activities
Church costs
3,835
Shop
880
Investment income
1,791
Total
153,385
EXPENDITURE ON
Charitable activities
Church costs
69,556
Shop
16,134
Total
85,690
NET INCOME/(EXPENDITURE)
67,695
RECONCILIATION OF FUNDS
Total funds brought forward
54,744
TOTAL FUNDS CARRIED FORWARD
122,439
2021
-
-
-
-
Restricted
funds
£
-
-
-
-
-
1,034
-
1,034
(1,034)
72,636
71,602
2020
1
1
1
3
Total
funds
£
146,879
3,835
880
1,791
153,385
70,590
16,134
86,724
66,661
127,380
194,041

continued...

Page 10

OAKS COMMUNITY CHURCH

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021

7. TANGIBLE FIXED ASSETS

Equipment
£
COST
At 1 January 2021
18,192
Additions
269
At 31 December 2021
18,461
DEPRECIATION
At 1 January 2021
14,219
Charge for year
638
At 31 December 2021
14,857
NET BOOK VALUE
At 31 December 2021
3,604
At 31 December 2020
3,973
8.
FIXED ASSET INVESTMENTS
Other
There were no investment assets outside the UK.
Investments (neither listed nor unlisted) were as follows:
Green Pastures Loan Stock
9.
STOCKS
Stocks
Fixtures
and
fittings
£
5,332
-
5,332
4,351
147
4,498
834
981
2021
£
35,000
2021
£
35,000
2021
£
905
Totals
£
23,524
269
23,793
18,570
785
19,355
4,438
4,954
2020
£
35,000
2020
£
35,000
2020
£
979

continued...

Page 11

OAKS COMMUNITY CHURCH

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021

10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2021
£
Other debtors
62,724
Prepayments and accrued income
6,754
69,478
Other debtors include legacies due to be received amounting to £62,724 (2020: £62,724).
11.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2021
£
Trade creditors
222
Other creditors
263
Accruals and deferred income
1,850
2,335
12.
LEASING AGREEMENTS
Minimum lease payments under non-cancellable operating leases fall due as follows:
2021
£
Within one year
11,500
Between one and five years
17,250
28,750
13.
MOVEMENT IN FUNDS
Net
movement
At 1/1/21
in funds
£
£
Unrestricted funds
General fund
122,439
(262)
Restricted funds
Building fund
70,646
-
PA equipment
956
(609)
71,602
(609)
TOTAL FUNDS
194,041
(871)
2020
£
62,888
6,570
69,458
2020
£
148
-
1,850
1,998
2020
£
11,000
17,250
28,250
At
31/12/21
£
122,177
70,646
347
70,993
193,170

continued...

Page 12

OAKS COMMUNITY CHURCH

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021

13. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Incoming
resources
£
Unrestricted funds
General fund
80,896
Restricted funds
PA equipment
-
TOTAL FUNDS
80,896
Comparatives for movement in funds
At 1/1/20
£
Unrestricted funds
General fund
54,744
Restricted funds
Building fund
70,646
PA equipment
1,990
72,636
TOTAL FUNDS
127,380
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
153,385
Restricted funds
PA equipment
-
TOTAL FUNDS
153,385
Resources
Movement
expended
in funds
£
£
(81,158)
(262)
(609)
(609)
(81,767)
(871)
Net
movement
At
in funds
31/12/20
£
£
67,695
122,439
-
70,646
(1,034)
956
(1,034)
71,602
66,661
194,041
Resources
Movement
expended
in funds
£
£
(85,690)
67,695
(1,034)
(1,034)
(86,724)
66,661

Restricted reserves

The Building Fund consists of donations towards the purchase of a new building.

The People in Need Fund consists of donations towards providing financial assistance to people in times of crisis.

The Indian Orphanage Fund consists of donations for the Oaks Orphanage in India.

continued...

Page 13

OAKS COMMUNITY CHURCH

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021

13. MOVEMENT IN FUNDS - continued

The PA Equipment Fund consist of donations towards a new PA system.

14. OTHER FINANCIAL COMMITMENTS

The internal policy of the Oaks Community Church is to distribute at least 10% of the previous years general donations. In 2021 the church plans to distribute £7,238.

15. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 December 2021.

16. COMPANY LIMITED BY GUARANTEE

The liability of each member is limited to £1. At 31 December 2021 there were 2 members (2020 - 2).

Page 14

OAKS COMMUNITY CHURCH

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2021

INCOME AND ENDOWMENTS
Donations and legacies
Donations
Legacies
Investment income
Curr asset inv income
Charitable activities
Shop income
Grants
Total incoming resources
EXPENDITURE
Raising donations and legacies
Exceptional items
Charitable activities
Salaries
Social security
Pensions
Rent
Rates, water & service charges
Insurance
Light & heat
Telephone
Postage, stationery & photocopying
Advertising
Donations to missions
Speakers costs
Cleaning
Special services & courses
Social events costs
Small equipment
Purchases
Bank charges
Licences
Repairs and renewals
Local projects
Long leasehold
Plant and machinery
Fixtures and fittings
Carried forward
2021
£
78,451
-
78,451
1,755
690
-
690
80,896
(4,582)
49,213
22
1,389
15,906
1,981
1,300
1,052
1,563
196
165
7,398
-
97
555
896
97
484
178
1,125
18
34
11
638
136
84,454
2020
£
84,155
62,724
146,879
1,791
1,145
3,570
4,715
153,385
-
51,080
982
1,401
12,829
2,652
1,002
964
1,784
163
25
7,582
100
67
949
552
1,103
418
248
-
-
-
-
704
174
84,779

This page does not form part of the statutory financial statements

Page 15

OAKS COMMUNITY CHURCH

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2021

Charitable activities
Brought forward
Loss on sale of tangible fixed assets
Support costs
Governance costs
Independent examiners fees
Total resources expended
Net (expenditure)/income
2021
£
84,454
-
84,454
1,895
81,767
(871)
2020
£
84,779
136
84,915
1,809
86,724
66,661

This page does not form part of the statutory financial statements

Page 16