REGISTERED COMPANY NUMBER: 04265110 (England and Wales) REGISTERED CHARITY NUMBER: 1093763
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2022
FOR
HAVERING MUSEUM LIMITED
Clemence Hoar Cummings Chartered Accountants Riverside House
1-5 Como Street Romford Essex RM7 7DN
HAVERING MUSEUM LIMITED
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2022
| Page | Page | Page | |
|---|---|---|---|
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Statement of Financial Position | 6 | ||
| Notes to the Financial Statements | 7 | to | 12 |
| Detailed Statement of Financial Activities | 13 |
HAVERING MUSEUM LIMITED
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2022
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st March 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The objectives are to educate the public by promotion, support, assistance and improvement of the Havering Museum. The policies adopted in furtherance of these object ives have not changed during the year. The charity was formed to administer and run the Havering Museum located at 19-21 High Street , Romford , Essex, RM1 1JU.
The Board of Directors has paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
The charity's primary activity throughout the year was the administration and promotion of the Havering Museum.
Achievements and performance
The year has been a challenging one, but one our volunteers have collectively embraced and adapted to. Having weathered the pandemic we have pulled together and come out the other side to everyone's credit.
Since reopening on 23 July 2021 ensuring the wellbeing of our volunteers and the wider community has been at the heart of operational planning. We successfully ensured that the Museum remained Covid secure through the autumn and winter of 2021 - 22. An inspection by the Havering Council Covid Compliance Officer in November 2021 rated the Museum as 'exemplary' in its Covid protocols and procedures.
As a result of Covid and resurging infection rates, business, attendance of events and footfall has at times been sluggish. Volunteer numbers and new recruitments also remain significantly down on pre-2020 levels. However, since late spring there is unquestionable reason to remain optimistic with a gradual increase of footfall and attendance to events.
FINANCIAL REVIEW
Financial position
The charity has generated incoming resources of £30,942 (2021: £26,030) and a net surplus of £2,216 (2021: £11,842) resulted after deducting charitable expenditure and governance costs. A significant amount of income has come into the Museum since April 2021, including arrears from room hire clients, the hosting of the LBH Business Climate Change Event, £3,000, the £10,000 LBH Discretionary Grant and school sessions, all of which have been carried forward to the 2022/23 financial year as deferred income. Operational and administrative costs amounted to £28,726 (2021: £14,188), with repairs and maintenance costs of £8,427 being the largest expenditure.
The Board of Directors have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to these risks.
Reserves policy
It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to at least three month's expenditure. The Board of Directors consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity's current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained.
Page 1
HAVERING MUSEUM LIMITED
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2022
FINANCIAL REVIEW
Going concern
Resourcing at the Museum remains an issue and has the potential to inhibit growth of the charity and progress of ongoing projects. With this in mind, the Museum has been working with a Museum Development Officer at the MofL. Following initial consultations a Sustainability Review was initiated identifying areas within the Museum requiring attention and setting realistic targets, many of which have been met.
As part of the review we were also in consultation with the LBH who assisted the Museum in applying for a Discretionary Grant of £10,000 for the commissioning of a Strategic Review. Focus Consultants bid to carry out the review was subsequently commissioned and is due to submit a report with extensive recommendations to futureproof the Museum business and its organisational structure, including the option of recruiting a paid manager. The report was received in November 2022 and is currently being reviewed.
Due to limited resources the difficult decision was made not to host the Havering Hoard in the spring of 2023. Nevertheless, our Collections and Exhibition team have made great progress ensuring parts of the permanent displays have been refreshed and there is a full temporary exhibition programme showcasing local talent.
Our most recent installation in the Temporary Exhibition Space is the Havering Museum Photography Group annual exhibition. Work is also progressing to utilise and digitise our archived in-house exhibitions.
Partnerships
Our sponsorship partners have agreed to continue their sponsorship in 2022-23 and our involvement with DiscoverME, Thames Chase Land of the Fanns and Valence House continues.
Our sponsors / partners are:
Moore Kingston Smith - Four education sessions, Family Day and two loan boxes. Mullis & Peake - Reminiscence Group. Clemence Hoar Cummings - Variety Club. Friends of Havering Museum - Purchase of equipment.
The London Borough of Havering has actively supported the Museum and provided advice and guidance during the Sustainability Review and on a number of other matters, not to mention using the Museum to host a number of events.
We will continue our partnership with Havering College Students Union, Abellio Greater Anglia Trains, Days Out/Essex Tourist in providing discount tickets when open.
FUTURE PLANS
The coming year will present a number of significant challenges. The Strategic Review report, which was received in early November 2022 and is currently under review, will no doubt inform and guide the Museum in how best to move forward and make our business more resilient and successful.
In August 2022 the Museum learned that its Reset Grant application had been successful. As part of the process a health check focus group chaired by a Museum of London Development Officer identified three areas within the Museum that require attention; Governance, Audiences and Collections. The Advisory Report that followed the health check has provided guidance and resources with which to work through to address these areas. The Reset Grant will be used for the Collections, launching a new outreach project that seeks to address weaknesses in the Collections and widen audience engagement.
As already stated the next year will be another huge challenge, and no one is under any allusions that it will be an easy one. However, the Museum has amazing strengths with Managers, Team Leaders, Volunteers, Sponsors and our friends at Havering Borough Council and the Museum of London, all committed to work together as one unit dedicated to ensuring the Museum not only continues to grow but maintains its proud position as the Heritage and Community Hub of Havering.
Page 2
HAVERING MUSEUM LIMITED
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2022
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number
04265110 (England and Wales)
Registered Charity number
1093763
Registered office
Havering Museum 19-21 High Street Romford Essex RM1 1JU
Trustees
P E Wilkes B D Evans J R Garnell P S Johnson (resigned 20.10.22) D A Lynch (resigned 17.6.21) E Owen (resigned 21.10.21) J A Shingleton P Stewart - Chairman F H V Thompson (resigned 21.6.21) L K Westwood A S Curtin P A Young (appointed 20.11.21) N A H Wilkes (appointed 20.11.21) S Boersma (appointed 24.3.22) E J McKiernan
Independent Examiner
Clemence Hoar Cummings Chartered Accountants Riverside House 1-5 Como Street Romford Essex RM7 7DN
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
.......................................................
P Stewart - Trustee
Page 3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HAVERING MUSEUM LIMITED
Independent examiner's report to the trustees of Havering Museum Limited ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31st March 2022.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Lee Blunden FCCA CTA Clemence Hoar Cummings Chartered Accountants Riverside House 1-5 Como Street Romford Essex RM7 7DN
Date: .............................................
Page 4
HAVERING MUSEUM LIMITED
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2022
| Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 2 8,382 Charitable activities 5 Admissions and promotion 4,166 Other trading activities 3 411 Investment income 4 (17) Other income 18,000 Total 30,942 EXPENDITURE ON Raising funds 6 2,295 Charitable activities Admissions and promotion 25,431 Total 27,726 NET INCOME/(EXPENDITURE) 3,216 RECONCILIATION OF FUNDS Total funds brought forward 135,653 TOTAL FUNDS CARRIED FORWARD 138,869 |
Restricted fund £ - - - - - - - 1,000 1,000 (1,000) 1,000 - |
2022 Total funds £ 8,382 4,166 411 (17) 18,000 30,942 2,295 26,431 28,726 2,216 136,653 138,869 |
2021 Total funds £ 1,870 940 - 181 23,039 |
|---|---|---|---|
| 26,030 | |||
| 893 13,295 |
|||
| 14,188 | |||
| 11,842 124,811 |
|||
| 136,653 |
The notes form part of these financial statements
Page 5
HAVERING MUSEUM LIMITED
STATEMENT OF FINANCIAL POSITION 31ST MARCH 2022
| Unrestricted funds Notes £ FIXED ASSETS Tangible assets 10 1,362 CURRENT ASSETS Stocks 11 1,026 Debtors 12 6,053 Cash at bank and in hand 146,603 153,682 CREDITORS Amounts falling due within one year 13 (16,175) NET CURRENT ASSETS 137,507 TOTAL ASSETS LESS CURRENT LIABILITIES 138,869 NET ASSETS 138,869 FUNDS 14 Unrestricted funds Restricted funds TOTAL FUNDS |
Restricted fund £ - - - - - - - - - |
2022 Total funds £ 1,362 1,026 6,053 146,603 153,682 (16,175) 137,507 138,869 138,869 138,869 - 138,869 |
2021 Total funds £ 738 1,231 4,078 131,988 137,297 (1,382) 135,915 136,653 136,653 135,653 1,000 136,653 |
|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st March 2022.
The members have not required the company to obtain an audit of its financial statements for the year ended 31st March 2022 in accordance with Section 476 of the Companies Act 2006.
-
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. P Stewart - Trustee
The notes form part of these financial statements
Page 6
HAVERING MUSEUM LIMITED
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2022
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures and fittings - 33% on cost
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. DONATIONS AND LEGACIES
| DONATIONS AND LEGACIES | ||
|---|---|---|
| Donations Donated services and facilities |
2022 £ 7,636 746 8,382 |
2021 £ 1,540 330 |
| 1,870 |
continued...
Page 7
HAVERING MUSEUM LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2022
| 3. OTHER TRADING ACTIVITIES Shop income 4. INVESTMENT INCOME Deposit account interest 5. INCOME FROM CHARITABLE ACTIVITIES Activity Admissions Admissions and promotion 6. RAISING FUNDS Other trading activities Purchases Staging fundraising events Advertising 7. NET INCOME/(EXPENDITURE) Net income/(expenditure) is stated after charging/(crediting): Depreciation - owned assets |
2022 £ 411 2022 £ (17) 2022 £ 4,166 2022 £ 206 1,989 100 2,295 2022 £ 884 |
2021 £ - |
|---|---|---|
| 2021 £ 181 |
||
| 2021 £ 940 |
||
| 2021 £ - 758 135 |
||
| 893 | ||
| 2021 £ 1,290 |
8. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31st March 2022 nor for the year ended 31st March 2021.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31st March 2022 nor for the year ended 31st March 2021.
continued...
Page 8
HAVERING MUSEUM LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2022
| 9. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted funds £ INCOME AND ENDOWMENTS FROM Donations and legacies 1,870 Charitable activities Admissions and promotion 940 Investment income 181 Other income 23,039 Total 26,030 EXPENDITURE ON Raising funds 893 Charitable activities Admissions and promotion 13,295 Total 14,188 NET INCOME 11,842 RECONCILIATION OF FUNDS Total funds brought forward 123,811 TOTAL FUNDS CARRIED FORWARD 135,653 10. TANGIBLE FIXED ASSETS COST At 1st April 2021 Additions Disposals At 31st March 2022 DEPRECIATION At 1st April 2021 Charge for year Eliminated on disposal At 31st March 2022 NET BOOK VALUE At 31st March 2022 At 31st March 2021 |
Restricted fund £ - - - - - - - - - 1,000 1,000 |
Total funds £ 1,870 940 181 23,039 |
|---|---|---|
| 26,030 | ||
| 893 13,295 |
||
| 14,188 | ||
| 11,842 124,811 |
||
| 136,653 | ||
| Fixtures and fittings £ 17,226 1,508 (535) 18,199 16,488 884 (535) 16,837 1,362 738 |
continued...
Page 9
HAVERING MUSEUM LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2022
| 11. | STOCKS | ||||||
|---|---|---|---|---|---|---|---|
| 2022 | 2021 | ||||||
| £ | £ | ||||||
| Finished goods | 1,026 | 1,231 | |||||
| 12. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||||||
| 2022 | 2021 | ||||||
| £ | £ | ||||||
| Trade debtors | 1,596 | 544 | |||||
| Other debtors | - | 181 | |||||
| VAT | 742 | - | |||||
| Prepayments | 3,715 | 3,353 | |||||
| 6,053 | 4,078 | ||||||
| 13. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||||||
| 2022 | 2021 | ||||||
| £ | £ | ||||||
| Trade creditors | 1,109 | 139 | |||||
| VAT | - | 396 | |||||
| Deferred income | 14,166 | - | |||||
| Accrued expenses | 900 | 847 | |||||
| 16,175 | 1,382 | ||||||
| 14. | MOVEMENT IN FUNDS | ||||||
| Net | |||||||
| movement | At | ||||||
| At | 1.4.21 | in funds | 31.3.22 | ||||
| £ | £ | £ | |||||
| Unrestricted funds | |||||||
| General fund | 111,166 | 3,216 | 114,382 | ||||
| Heritage Lottery fund | 24,487 | - | 24,487 | ||||
| 135,653 | 3,216 | 138,869 | |||||
| Restricted funds | |||||||
| HLF WW1 | 1,000 | (1,000) | - | ||||
| TOTAL FUNDS | 136,653 | 2,216 | 138,869 | ||||
| Net movement in funds, included in the above are as follows: | |||||||
| Incoming | Resources | Movement | |||||
| resources | expended | in funds | |||||
| £ | £ | £ | |||||
| Unrestricted funds | |||||||
| General fund | 30,942 | (27,726) | 3,216 | ||||
| Restricted funds | |||||||
| HLF WW1 | - | (1,000) | (1,000) | ||||
| TOTAL FUNDS | 30,942 | (28,726) | 2,216 |
continued...
Page 10
HAVERING MUSEUM LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2022
14. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Unrestricted funds General fund Heritage Lottery fund Restricted funds HLF WW1 TOTAL FUNDS |
At 1.4.20 £ 99,324 24,487 123,811 1,000 124,811 |
Net movement in funds £ 11,842 - 11,842 - 11,842 |
At 31.3.21 £ 111,166 24,487 |
|---|---|---|---|
| 135,653 1,000 |
|||
| 136,653 |
Comparative net movement in funds, included in the above are as follows:
| Incoming Resources resources expended £ £ Unrestricted funds General fund 26,030 (14,188) TOTAL FUNDS 26,030 (14,188) A current year 12 months and prior year 12 months combined position is as follows: Net movement At 1.4.20 in funds £ £ Unrestricted funds General fund 99,324 15,058 Heritage Lottery fund 24,487 - 123,811 15,058 Restricted funds HLF WW1 1,000 (1,000) TOTAL FUNDS 124,811 14,058 |
Movement in funds £ 11,842 11,842 At 31.3.22 £ 114,382 24,487 138,869 - 138,869 |
|---|---|
continued...
Page 11
HAVERING MUSEUM LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2022
14. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 56,972 | (41,914) | 15,058 |
| Restricted funds | |||
| HLF WW1 | - | (1,000) | (1,000) |
| TOTAL FUNDS | 56,972 | (42,914) | 14,058 |
Heritage Lottery Fund
This fund had an opening balance of £24,487. During the year none of grant funds have been expended, leaving a remaining balance of £24,487. This project is to facilitate the continued development of the museum which includes marketing, maintenance and development of new projects, training, enhancing customer experience and collections
HLF WW1 Fund
This fund had an opening balance of £1,000. During the year £1,000 of grant funds have been expended, leaving a remaining balance of nil. This fund is to facilitate the Home Front Havering: Local Life in the First World War project
15. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31st March 2022 (2021: nil)
Page 12
HAVERING MUSEUM LIMITED
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2022
| INCOME AND ENDOWMENTS Donations and legacies Donations Donated services and facilities Other trading activities Shop income Investment income Deposit account interest Charitable activities Admissions Other income Government grants Total incoming resources EXPENDITURE Other trading activities Purchases Staging fundraising events Advertising Charitable activities Repairs and maintenance Cleaning Light and heat Computer costs Postage and stationery Insurance Sundries Subscriptions Depreciation of tangible fixed assets Support costs Governance costs Accountancy and legal fees Total resources expended Net income |
2022 £ 7,636 746 8,382 411 (17) 4,166 18,000 30,942 206 1,989 100 2,295 8,427 3,446 2,928 1,942 1,672 2,451 1,369 75 1,419 23,729 2,702 28,726 2,216 |
2021 £ 1,540 330 |
|---|---|---|
| 1,870 - 181 940 23,039 |
||
| 26,030 - 758 135 |
||
| 893 2,037 - 2,369 1,847 884 2,502 1,521 - 1,290 |
||
| 12,450 845 |
||
| 14,188 | ||
| 11,842 |
This page does not form part of the statutory financial statements
Page 13