## Annual Report 2021-2022 The Old Boathouse, Old Portsmouth, Hampshire, PO1 2JL 13/10/2022 ## Contents Group Details ..........................................................................................................................................................2 Trustees ..............................................................................................................................................................2 Bankers ...............................................................................................................................................................2 Scout Association Registered Number ...............................................................................................................2 Charity Registration Number ..............................................................................................................................2 Contact Details ...................................................................................................................................................2 Group Scout Leaders Report ..................................................................................................................................3 Treasurer’s Report ..................................................................................................................................................4 Appendix 1- Group Accounts ..................................................................................................................................5 Appendix 2 – Notes to Accounts ............................................................................................................................6 Appendix 3 – Scrutineer’s Report ...........................................................................................................................7 ## **1st Portsmouth Sea Scouts** The Old Boathouse, Bath Square, Old Portsmouth, PO1 2JL **General Email:** enquiries@1stscouts.co.uk **GSL Email:** gsl@1stscouts.co.uk **Website:** www.1stscouts.co.uk **Registered Charity Number(s)** 1093625 (England and Wales) ## Group Details Trustees Mr Phillip Jones (GSL) Mrs Alison Bailey (Chair) Ms Louise Henderson (Group Secretary) Ms Karen Thompson (Group Treasurer) Mr Steve Giffin (Parent Representative Scouts) Miss Aimee Mollart (AGSL) Mr Robin Searle (Cub Scout Leader) Mr Mark Briggs (General Member) Bankers Lloyds Bank Plc Scout Association Registered Number 3470 Charity Registration Number 1093625 Contact Details Group Secretary 1[st] Portsmouth Sea Scouts The Old Boathouse Bath Square Old Portsmouth PO1 2JL Email: secretary@1stscouts.co.uk **1st Portsmouth Sea Scouts** The Old Boathouse, Bath Square, Old Portsmouth, PO1 2JL **General Email:** enquiries@1stscouts.co.uk **GSL Email:** gsl@1stscouts.co.uk **Website:** www.1stscouts.co.uk **Registered Charity Number(s)** 1093625 (England and Wales) ## Group Scout Leaders Report Over the past year, 1[st] Portsmouth Sea Scouts have continued their efforts to restart face to face Scouting after Covid. Following the removal of Government restrictions, we have continued to grow the group and now have all sections running at capacity. Government restrictions, and permit holder availability, over most of our 2021 water season made us think differently about how we run our sailing meetings with the scout troop. Most weeks we were able to get 6 single-handed boats out on the water, making use of the three Fusion dinghies we’d purchased towards the end of last financial year alongside our Laser Pico’s. Towards the end of the season, with social distancing no longer necessary, we were also able to take our Quests out for a few sessions. Following a donation from the Wyllie Trust we have also been able to double our fleet of Fusion dinghies which we look forward to using throughout our 2022 water season. This has enabled us to put our Pico’s up for sale and completely refresh our single-handed fleet. A large amount of my time has been focused on negotiations with our landlords for our properties in Old Portsmouth. These negotiations include work to restore the Scout Hut to its Grade II listed status enabling us to make better use of the space and secure the Groups future in Old Portsmouth The size and activities the Group can offer is not only dictated by the physical assets we have but the number of adult volunteers who step forward to support the group in its running. This can be “front of house” section leader roles or “back of house” supporting roles, all of which are required equally to keep the group running, without putting too much pressure on individuals. We are always on the lookout for more volunteers so if you are interested, or know anyone who may be, then please contact me at gsl@1stscouts.co.uk and we can discuss the varied and flexible roles available, ranging from helping with the sectional meetings to supporting the maintenance of the group boats and kit, to helping with the administration of the group by being part of the group executive and supporting the planned building projects and working parties etc. I would take this opportunity to thank the leaders, skills instructors, parent helpers and the Exec for all the work they have put in over the last year, and hope they will continue to help us make 1st Portsmouth Sea Scouts a strong, effective and vibrant group. Phillip Jones Group Scout Leader **1st Portsmouth Sea Scouts** The Old Boathouse, Bath Square, Old Portsmouth, PO1 2JL **General Email:** enquiries@1stscouts.co.uk **GSL Email:** gsl@1stscouts.co.uk **Website:** www.1stscouts.co.uk **Registered Charity Number(s)** 1093625 (England and Wales) ## Treasurer’s Report ## **Treasurer’s Report 2021/22** In my report last year, I said that the bank balance of £46,480 was intended to be used to secure the longterm future of the Sea Scout Group in Old Portsmouth. In the past year the combined bank accounts have risen to £64,520, boosted by grants totalling £31,667 (£10,667 from Portsmouth City Council for post-Covid lockdown restart, £20,000 from the Wyllie Trust and £1,000 from Arnold Clark Automotive). ## **Strategic Direction** Group Scout Leader Phil Jones has begun preliminary discussions with the landlords concerning repairs to the Scout Hut and the leases of the Hut and Beach. An estimate of repairs using contactors to restore this historic building to a condition where future high expenditure would be unnecessary is substantial. Although we have created a long-term strategic development fund from grants received to date of £55,000, we would also approach funders to cover a further significant element of this project and also to maximise contributions of voluntary labour and expertise and other practical elements. This project is clearly going to involve significant planning and project management and we will need corporation from many parties prior to undertaking such a significant investment. However, providing that the landlord is prepared to agree to appropriate lease terms, then it seems feasible to go ahead with this, thus securing an affordable long-term future in Old Portsmouth. Other areas of note in the accounts are: ## **Income** 1. The subscription income for this year totals £8,810, up from £5,286 last year. It was anticipated that there would be a significant increase when we had the opportunity to attract new young people and, following resumption of something close to normal activities, increase the subscription fees. 2. £1,675 was raised from the sale proceeds from a donation of tools. 3. £1,200 from the sale of a replaced engine. 4. Income from sales of our stock of uniform items was £984 and 5. Interest from balances at the banks has increased year on year from £65 to £370 due to the higher average balances and the improved interest from our Redwood bank account. ## **Expenditure** Despite the strategy of using much of the money from grants and donations on the future premises project, we have not neglected the need to keep our fleet of boats updated and relevant to single-handed sailing. To this end we purchased three Fusion dinghies costing £10,265. Consequently, I feel that our subscription rates remain excellent value to access all of our resources. I can again confirm that the finances of the Group are in a good state and in shape to secure the long-term access for 1st Portsmouth Sea Scout members to affordable on-water activities. Karen Thompson ## Group Treasurer ## **1st Portsmouth Sea Scouts** The Old Boathouse, Bath Square, Old Portsmouth, PO1 2JL **General Email:** enquiries@1stscouts.co.uk **GSL Email:** gsl@1stscouts.co.uk **Website:** www.1stscouts.co.uk **Registered Charity Number(s)** 1093625 (England and Wales) Scouts 1st Portsmouth Sea Scouts Appendix l- Group Accounts 1st Portsmouth S& Scouts Intome & ExF*nthture At(ount0610412021- 0510412022 Income An￿Unt te5 Scout Subxrlpth)ns Cub 5Ubscnpt￿S BEaver Subscriptv)ns Boating sa￿ U Equijrnent Fundr?iynE Gr￿ts Elp￿￿rsleWV GftAKI DonatlOll5 £4,555.50 £2.217.50 £1957_50 £0 (KJ o.(M) Scouts fo (Y) 1st Portsmouth Sea Scouts £31.667.ClJ £1,144. £2.104.50 £1.870 52 f 1384_79 fo (X) OtFer Scout CubActist Badge54 Unrform W&erActNtts InteRst ExpbTeTS Camps Totsl EOINJ E864.10 £o.c#J 370 54 £751_50 £1.671 £￿,55&45 dllure P&*tes Adrnin Badge5+ Unrform Boating Camping Equipment Cub Actfj%t*s Hut MembEr5hi> Fe2s OtWr 8eJverArtwitE5 Scout ScoutFuel Training General Eouipment £409.14 E2.577.43 Note I £17,633.23 Note 2 fo £146.93 t4.943 85 Note 3 £2989D) £317.30 £3195 E230 71 £226.40 £699.45 £724.36 to.(X) Note 4 E)pbrers Camp5 Totsl £642.(M) E947 40 £32.51S15 rpluslDelklt £18,039.30 start Balfi￿e £46.480.42 Add I￿orne £97.038.87 (jo￿nE Balante f 64.519 72 Add EXp￿dit￿le £97,038.87 Eiror £o.o) 1st Portsmouth Sea Sto￿s ThÉ Old BoathousÈ, Bath S4uarÈ, Old Portsmouth, POI 2JL General Emall.. Èn4uiries@lstscouts.co.uk GSL Emall= gsl@lststouts.co.uk Webslte.. www.lstscouts.to.uk Re8istered Charlty Numberlsl 1093625 (England and WalÉsl Scouts 1st Portsmouth Sea Scouts Appendix 2 - Notes to Accounts 1st Portsmouth Sea Scouts Nates ToA¢wurrts Note5 1- Badges + Unifcfm Category Badges Unrform Grow Clcthing U niform Shop Totsl Amount £321.54 £2255.89 £0. £2,577.41 Scouts 1st Portsmouth Sea Scouts Notes 2 - Boating Category Boat Erwipmwt Boat Insurance Amount £IIA77,32 £981.10 £1515.95 £582.87 Boat Maintenance Boat se￿￿Ing Boat storage Totsl £3J)75.99 £17,633,23 Note5 3 - Hut CAtegory Hut Insurance Amount £469.55 Hut mainte￿rKe £574.45 Rate5 Rent utilities Totsl £323.95 £3380,C(S £195.9) £4,943.85 Note5 4- FL￿draIsing Category FundraigrE E¥￿ts General Fundraising Totsl Amount £0. 1st Portsmouth Sea Sto￿s ThÉ Old BoathousÈ, Bath S4uarÈ, Old Portsmouth, POI 2JL General Emall.. Èn4uiries@lstscouts.co.uk GSL Emall= gsl@lststouts.co.uk Webslte.. www.lstscouts.to.uk Re8istered Charlty Numberlsl 1093625 (England and WalÉsl Scouts 1st Portsmouth Sea Scouts Appendix 3 - Scrutineer's Report Independent examiner's report to the trustees of Id Portsmouth Sea Scouts Council I report to the trustees on my examination of the accounts gf the 1st Portsmouth Sea Scouts for the year ended 5" April 2022 Responsibilities and basis of report A5 the charity tsustees of the I" Portsmouth Sea Scouts you are responsible for the preparation of the accounts in accordance with the requirements of the Chartties Act 2011 Ilhe Act'l. I report in respert of my examination of the l¥t Portsmouth Sea Scouts accounts carried under section 145 of the 2011 Act and in carying out my examination I have followed all the applicable Directions given by the Charty Commission under section 1451511bl of the A Independent examiner's ststement I have Completed my examination. I tonfirm that no material matter5 have come to my attention in connection with the examination giving me cause to beLieve that in any material respect accounting records were not kept in respect of the 1$1 Portsmouth Sea Sco¢Jts as required by section 130 of the Art or 2. the accounts do not accord with those retords. I have no concerns aftd have come across no othcr rnuttcr*4 in cottncction with the examination to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. Signed: Name: Maxine Reeves Address: 37. Warblington Street Portsmouth. POI 2Ef Dat 7 Septernber 2022 1st Portsmouth Sea Sto￿s ThÉ Old BoathousÈ, Bath S4uarÈ, Old Portsmouth, POI 2JL General Emall.. Èn4uiries@lstscouts.co.uk GSL Emall= gsl@lststouts.co.uk Webslte.. www.lstscouts.to.uk Re8istered Charlty Numberlsl 1093625 (England and WalÉsl