## The Friends of Bradway Community Hall Annual Report and Financial Statements Year ended 31 December 2021 **(Registered Charity Number 1093591)** ||Page| |---|---| |Legal and|| |administrative|| |information|2| |Trustee’s|| |report of|| |business in the|| |year|| |Independent examiner's report|6| |Receipts and payments accounts|| |Statement of assets and liabilities|11| |Notes to the|| |accounts|12| 1 1 ## **The Friends of Bradway Community Hall** ## **Annual Report for the year ended 31 December 2021** ## **1. Legal and administrative information** - 1.1 The Management Committee serve on a voluntary basis and met on 3 occasions during the year. The members were:- Rev Ned Lunn Chair Henry Hunter Secretary John Child Treasurer Gwen Smithson Hall Booking Officer Rene Smith Anne Sharpe Martin Smith Jan Clist **1.2 Correspondence Address 1. 3 Independent examiner** Peter Jones The Secretary 27 Crimicar Avenue c/o 43 Durvale Court Sheffield Sheffield S10 4EQ S17 3PT ## **1.4 Bank** CAF Bank l 25 Kings Hill Avenue Kings Hill West Mailing Kent ME 19 4TA **1.5 Location** The Bradway Community Hall is located at 59 Bradway Road, Sheffield S17 4QR, South Yorkshire. **2. Aims & organisation** 2.1 The Friends of Bradway Community Hall became a registered charity on 29 August 2002. Registered Charity No.1093591 .The Charity’s constitution or governing document dated 12 July 2002 was revised on 10 May 2017 to reduce the minimum number of members required to be on the Management Committee from 8 to 6.and to update information on the local organisations able to nominate a representative to serve on the Management Committee. The changes were approved by the Charity Commission on 11 August 2017. 2.2 The aims of the group are to establish and maintain the hall as a community centre for the benefit of the residents of Bradway, Greenhill, Lowedges and 2 surrounding area and through use of the hall to advance education and to provide facilities in the interest of social welfare for recreation and leisure-time occupation. 2 2.3 The Charity engages a part time cleaner on a self-employed basis. . ## **3. Review of progress and achievements** 3.1 As required by Section 4 of the Charities Act 2006, we have given due regard, in planning our activities, to the public benefit guidance published by the Charity Commission. 3.2 The Charity has succeeded in achieving its main aim by letting the Main Hall and Small Hall to groups and organisations which provide activities of benefit to local people. The regular hall users during 2021 comprised:- **Main Hall** :- - Brownies and Guides ( Tuesday and Wednesday evenings in term time) - Tindall-Clare School of Theatre Dance ( Thursday evening and Saturdays) - Young at Heart - a senior ladies keep fit group (Wednesday afternoon) - Bradway Community Association ( approximately 8 Saturday evenings per year) - Sheffield Dog Training (Monday evening in term time) - Community Wellness ( Monday morning) - Bradway Toddler Group ( Monday morning) - A Hatha Yoga group (Tuesday evening) - Sheffield City Church Minikidz (Tuesday morning) - Phonics Bear (Thursday morning) - Age UK Table Tennis Group ( Thursday afternoon and Friday evening) - Lady Masons ( four times a year) - Gemini School of Dance (Tuesday afternoon) - Dance fitness (Friday afternoon) - Dance practice ( Friday evening) - Church Service (Friday morning) - **Small Hall** - The Shine Academy ( Thursday afternoon / evening) - Artistic Textiles – sewing group (Tuesday morning) - Labour Party ( monthly Thursday evening) - Hum Drum Am Dram (Wednesday evening) - Belly Up Theatre ( Daytime throughout August) 3.3 At the start of the year the Covid-19 pandemic was still at its height and the hall was closed by restrictions in place as part of the third national lockdown. In February a four step road map to remove restrictions on a phased basis was announced and it was not until step 3 on 19 May that the Hall was able to re-open but with limitations under the rule of 6 or two households mixing indoors. Very few users were able to take advantage of this relaxation. At step 4 on 29 July most legal limits on social contact indoors were removed and this enabled a number of users to resume their 3 lettings. Others felt it was too early to do so and either resumed later in the year or did not return 3.4 When the Hall was re-opened in May we continued to follow Covid-19: Guidance for the safe use of multi-purpose community facilities for permitted activities. In our response to the guidance we:- - carried out a covid-19 risk assessment and shared the results with the groups which use the Hall - required users to carry out their own risk assessment - implemented recommended cleaning, handwashing and hygiene procedures - introduced a one way system to enter and exit the building - set limits for the number of visitors and took all reasonable steps to maintain a two metre distance in the buildings . 3.5 Our ongoing commitment is to maintain the hall to a high standard and, where possible, to make improvements. To this end the following projects or maintenance activities have been completed:- - Installed a defibrillator on the front wall of the Small Hall –for use by hall users and the general public. - Installed a second external notice board in the hall grounds, but visible from Bradway Road, to enable users to publicise their activities and events - Fireproofing and dry cleaning of stage curtains - Replacement of hinges on all the cupboard doors in Main Hall kitchen - Repairs to the Cistern in Small Hall toilet ## **4. Review of financial activities** 4.1. In 2021 receipts totalled £30,152 and payments £10,953-a surplus of £19,199 The receipts and payments figures for the previous year were respectively £18,040 and £14,080-a surplus of £4,060. With the impact of Government restrictions designed to reduce the spread of the Covid-19 virus on use of the Hall being lower than in 2020 general purposes fund receipts in 2021 totalled £8,678 as compared with £6,558 in 2020 During the period 2013 to 2019 such receipts ranged between £10,797 and £13,558 General purposes fund payments in 2021(£8,672) were noticeably lower than in 2020 ((£10,074) Unusually high expenditure on repairs, renewals and maintenance in the earlier year (£4,864) more than accounts for the difference. The corresponding figures for 2019 and 2021 were £1,005 and £1,425 respectively. Expenditure in 2021 on both our cleaner’s wages (£2,570) and Hall running costs (£3,811) was higher than in 2020-£1,691 and £2,885 respectively. 2021 development fund receipts amounted to £21,474 as compared with £11,582 in 2020. The 2021 total includes Covid-19 related grants amounting to £20,348 as compared with £10,000 in 2020. 2021 development fund payments were £2,281 as compared with £4,006 in 2020 ## **5. Reserves policy** ## 5.1. We reviewed this policy in the January 2022. It is now: - To allow for unexpected fluctuations in general purposes fund receipts we should aim to keep a balance in that fund of at least £6,000 and to start each year with a balance in it of £8,000; 4 - To aim for general purposes fund surpluses at least equal to 10% of the annual receipts - To credit grants and donations in the first instance to the development fund and to use that fund to pay for improvements to the Hall and new equipment; - When making short term decisions about development fund expenditure to take account, among other factors, of how far major costs are likely to arise in the foreseeable future; - In view of our unusually high balances as the country recovers from the Covid-19 pandemic to plan for sizeable development fund expenditure in 2022 and 2023; - Subject to review to make transfers between the general purposes and development funds on 31 December of each year which result in the former starting the new year with a balance of £8,000. - 5.2. As a result of the revised reserves policy we transferred £3,494 from the development to the general purposes fund on 31 December 2021, 5.3. We recognise that charities can be considered to have too much money and that there are arguments in principle for a reserves maximum in addition to the pointers in para 5.1. Before, however, sensible decisions about such a maximum could be taken it would be necessary make judgements about long term developments and needs. Though we have not made a comprehensive assessment of such needs we would consider it right to build up our reserves over the next few years with a view to our use of energy becoming carbon neutral by,say,2030 5 ## FRIENDS OF BRADWAY COMMUNITY HALL ALL FUNDS Receipts and Payments Account for Year ended 31 December 2021 CONSOLIDATED SUMMARY |2020
£
10,250
1,329
6,558
3
**£18,140**
1691
2.,885
4,864
4,006
534
100
**£14,080.**
£4,060.
_£11,623._
£15,683.|RECEIPTS
Grants
Donations
Trading Activities
Payments by Hall users
Bank Interest
TOTAL RECEIPTS
PAYMENTS
Direct Charitable Expenditure
Cleaner’s wages
Hall running costs
Repairs, renewals & maintenance (see Note 3)
Development costs
Improvements to Hall
Other Expenditure
Governance costs
Independent examiner’s fee
TOTAL PAYMENTS
SURPLUS
_Cash and Bank Balances at 31 December2020_
Cash and Bank Balances at 31 December 2021|£
£
20,348
1,125
8,678
1
**£30,152**
2,570
3811
1425
7,806
2,281
766
100
**£10,953.**
£19,199
_£15,683._
£34,882| |---|---|---| 6 ## FRIENDS OF BRADWAY COMMUNITY HALL GENERAL PURPOSES FUND Receipts and Payments Account for Year ended 31 December 2021 RECEIPTS |2020
279
2080
510
149
172
120
130
210
539
66
144
480
300
180
180
100
919
**£6,558**|Payments by Hall users
Guides and Brownies
Tindall Clare School of Theatre Dance
Sheffield Dog Training
Bradway Community Association
Bradway Toddler Group
Angela Hill Physiotherapy
Senior Ladies Keep Fit Group
Zumba Gold
Age UK Sheffield table tennis
Shine academy
Textiles artistry group
Living Well Physiotherapy
Ballroom dancing practice
Dinky Discoverers
Lighter Life Counsellor
Dance Gemini
George Phiri
Phonics Bear
Let’s Verbalise
Belly Up Theatre
Hum Drum Ad Dram
Ruth Holland Yoga
Sheffield City Church Minikidz
Community Wellness
Other Lettings
TOTAL RECEIPTS|347
2391
600
104
66
350
286
175
557
216
729
353
200
478
156
50
231
225
1164
8678
**£8,678**| |---|---|---| 7 ## **FRIENDS OF BRADWAY COMMUNITY HALL GENERAL PURPOSES FUND** Receipts and Payments Account for Year ended 31 December 2021 ||PAYMENTS|||| |---|---|---|---|---| |2020||||| |£|||£|£| |Wages||||| |1691Cleaner||||2570| |Hall running costs||||| |613Gas (See Note 3)|||889|| |403Electricity (See Note 4)|||583|| |308 Water|||211|| |22Rates (See Note|5)||36|| |475
Rent|||475|| |903
Insurance|||1021|| |Waste disposal (See Note 6)|||506|| |161Cleaning materials etc.|||90|3811| |Repairs, Renewals and Maintenance||
(See Note||| |7)||||| |266Gas Appliances|||266|| |586Fire safety|||150|| |300Electrical work and fittings||||| |61Hall grounds|||215|| |Joinery work|||175|| |150Plumbing work|||90|| |1991Replacement of Small|Hall door|||| |384 Repairs to gutter||||| |390 New hand rail||||| |Fire proofing and cleaning stage curtains|||500|| |136Other|||29|1425| |Other Expenditure||||| |326PRS for Music Licences (See Note 8)|||145|| |144 Publicity|||524|| |60 Bank charges|||97|| |4 Administrative costs (See Note 9)||||766| |Governance costs||||| |100
Independent examiner’s fee||||100| |**£10,074.**TOTAL
PAYMENTS||||**£8,672**| |-||||£6| |(£3,516)SURPLUS (DEFICIT)||||| |_£4,500 Cash and Bank Balances at 31 December 2020_||||_£4,500_| |£3,516Transfer from Development Fund (See Note 10)||||£3,494.| |£4,500Cash and Bank Balances at 31 December 2021||||£8,000| 8 ## **THE FRIENDS OF BRADWAY COMMUNITY HALL** ## **DEVELOPMENT FUND** Receipts and Payments Account for Year ended 31 December 2021 ## RECEIPTS |2020|2020||||| |---|---|---|---|---|---| |£|||£||£| ||Grants||||| |10250|Sheffield City Council|||20348|| ||Donations||||| |360|Bradway Community Association||||| |775|Tax efficient donations|900|||| |194|Income tax recoveries|225||1125|| |3|Interest|||1|| |**£11,582**|TOTAL RECEIPTS|||**£21,474.**|| ||PAYMENTS||||| ||Improvements to Hall||||| |506|Replacement of Main Hall lights||||| |3500|Stage cupboards||||| ||New equipment||||| ||Defibrillator|1391|||| ||Notice board|890|||2281| |**£4,006.**TOTAL PAYMENTS|||||**£2281**| |£7,576.SURPLUS FOR YEAR TO DATE||||£19,193.|| |_£7,123. Cash and bank balances at 31 December 2020_||||_£11,183_|| |_(£3516)_Transfer to General Purposes Fund||||£3,494|| |£11,183Cash and bank balances on 31 December 2021||||£26,882.|| 9 ## **FRIENDS OF BRADWAY COMMUNITY HALL** Statement of Assets and Liabilities at 31 December 2021 Monetary Assets |2020
£||ALL
FUNDS
£|GENERAL
PURPOSES
FUND
£|DEVELOPMENT
FUND
£| |---|---|---|---|---| |42|Cash|99|99|| |10510|CAF Cash
Account|28,526|7,901|20,625| |5,131|CAF Gold
Account|6,257||6,257| |£15,683
.00|TOTAL|£34,882
.00|£8,000.00|£26,882.00 (See Note
11)| Debtors (See note 12) £210 £48 £48 ## Other Assets The charity occupies land and two connected buildings under a 20 year lease from the Arch Company which expires on 7 February 2027. The Small Hall was constructed in 1866 and the Main Hall in 1951. See also note 13 Contents. As per Inventory-see note 13 ## Current Liabilities (Goods and services supplied and invoiced by 31 December) Nil Nil 10 ## **FRIENDS OF BRADWAY COMMUNITY HALL** ## **Notes to Accounts for Year ended 31 December 2021** 1.The Accounts have been prepared on a receipts and payments basis taking account of Charity Commission guidance on the requirements of the Charities (Accounts and Reports) Regulations 1995. 2.The development fund is designed to meet the costs of major repairs and improvements to the Hall, including the associated purchase of new equipment. The development fund's distinction from the general purposes fund partly reflects charities’ legal obligation to distinguish in their records and accounts between restricted and unrestricted funds. The former are funds raised by or given to charities for particular purposes and may not be used for other purposes without the donors’ permission. All of the contents of the development fund in 2020 and 2021 were unrestricted. 3.Payments for gas in 2021 were noticeably higher than in previous years as a result of CNG going into liquidation on 7 November and the need to pay Pozitive Energy’s out of contract rates during the interval before a new contract with Crown Gas and power started on 1 February 2022.This is also affected our payments in January and February2022 for gas consumption. 4.Because of a delay in setting up a direct debit mandate 2021 payments cover the cost of the electricity we used during the 14 months 1 October 2020 to 30 November 2021. 5.To mitigate the effects on businesses and charities of restrictions designed to reduce the spread of the COVID-19 virus business rates were not collected during 2020-21 and reduced considerably in 2021-22 with some of the latter to be collected unusually in February and March 2022 6.The payment for waste disposal reflects the cost of invoices from Sheffield City Council for the provision of such services in both 2020 and 2021 7. The repairs, renewals and maintenance costs reflect the fact that routine hall maintenance has been carried out by the Secretary on a voluntary basis and grounds maintenance by the Secretary and husband of the Hall booking officer also on a voluntary basis. 8.The cost of PRS for Music Licences reflects receipts from Hall lettings in the previous year 9.The administrative costs were very low in 2020 and absent from 2021 payments.. This is because the Secretary and Treasurer did not charge the charity for the postage, travel, telephone, stationery and other costs which they incurred in the course of their duties 10. The size of the transfer from the development to the general purposes fund reflects the changed reserves policy described in para 5.1 of the annual report 11 The development fund includes designated funds to cover potential costs arising from investment in solarPV(£9,000),repairs to the corridor roof,(£2,000), measures to reduce the impact of climate change (£11,000) and during the renewal of our lease (£4,000) 12. In the statement of assets and liabilities “debtors” relates to use of the Hall before 31 December 2021. for which we had not received payment by that date, though we had issued invoices for such use of the Hall before the end of the year. . 11 13.The buildings are being insured in the year ending 12 February 2023 for £394,782 and the contents for £14,581. These values are increased annually to take account of inflation. The policy does not cover Hall users’ property. 12 ## The Friends of Bradway Community Hall Annual Report and Financial Statements Year ended 31 December 2021 **(Registered Charity Number 1093591)** ||Page| |---|---| |Legal and|| |administrative|| |information|2| |Trustee’s|| |report of|| |business in the|| |year|| |Independent examiner's report|6| |Receipts and payments accounts|| |Statement of assets and liabilities|11| |Notes to the|| |accounts|12| 1 1 ## **The Friends of Bradway Community Hall** ## **Annual Report for the year ended 31 December 2021** ## **1. Legal and administrative information** - 1.1 The Management Committee serve on a voluntary basis and met on 3 occasions during the year. The members were:- Rev Ned Lunn Chair Henry Hunter Secretary John Child Treasurer Gwen Smithson Hall Booking Officer Rene Smith Anne Sharpe Martin Smith Jan Clist **1.2 Correspondence Address 1. 3 Independent examiner** Peter Jones The Secretary 27 Crimicar Avenue c/o 43 Durvale Court Sheffield Sheffield S10 4EQ S17 3PT ## **1.4 Bank** CAF Bank l 25 Kings Hill Avenue Kings Hill West Mailing Kent ME 19 4TA **1.5 Location** The Bradway Community Hall is located at 59 Bradway Road, Sheffield S17 4QR, South Yorkshire. **2. Aims & organisation** 2.1 The Friends of Bradway Community Hall became a registered charity on 29 August 2002. Registered Charity No.1093591 .The Charity’s constitution or governing document dated 12 July 2002 was revised on 10 May 2017 to reduce the minimum number of members required to be on the Management Committee from 8 to 6.and to update information on the local organisations able to nominate a representative to serve on the Management Committee. The changes were approved by the Charity Commission on 11 August 2017. 2.2 The aims of the group are to establish and maintain the hall as a community centre for the benefit of the residents of Bradway, Greenhill, Lowedges and 2 surrounding area and through use of the hall to advance education and to provide facilities in the interest of social welfare for recreation and leisure-time occupation. 2 2.3 The Charity engages a part time cleaner on a self-employed basis. . ## **3. Review of progress and achievements** 3.1 As required by Section 4 of the Charities Act 2006, we have given due regard, in planning our activities, to the public benefit guidance published by the Charity Commission. 3.2 The Charity has succeeded in achieving its main aim by letting the Main Hall and Small Hall to groups and organisations which provide activities of benefit to local people. The regular hall users during 2021 comprised:- **Main Hall** :- - Brownies and Guides ( Tuesday and Wednesday evenings in term time) - Tindall-Clare School of Theatre Dance ( Thursday evening and Saturdays) - Young at Heart - a senior ladies keep fit group (Wednesday afternoon) - Bradway Community Association ( approximately 8 Saturday evenings per year) - Sheffield Dog Training (Monday evening in term time) - Community Wellness ( Monday morning) - Bradway Toddler Group ( Monday morning) - A Hatha Yoga group (Tuesday evening) - Sheffield City Church Minikidz (Tuesday morning) - Phonics Bear (Thursday morning) - Age UK Table Tennis Group ( Thursday afternoon and Friday evening) - Lady Masons ( four times a year) - Gemini School of Dance (Tuesday afternoon) - Dance fitness (Friday afternoon) - Dance practice ( Friday evening) - Church Service (Friday morning) - **Small Hall** - The Shine Academy ( Thursday afternoon / evening) - Artistic Textiles – sewing group (Tuesday morning) - Labour Party ( monthly Thursday evening) - Hum Drum Am Dram (Wednesday evening) - Belly Up Theatre ( Daytime throughout August) 3.3 At the start of the year the Covid-19 pandemic was still at its height and the hall was closed by restrictions in place as part of the third national lockdown. In February a four step road map to remove restrictions on a phased basis was announced and it was not until step 3 on 19 May that the Hall was able to re-open but with limitations under the rule of 6 or two households mixing indoors. Very few users were able to take advantage of this relaxation. At step 4 on 29 July most legal limits on social contact indoors were removed and this enabled a number of users to resume their 3 lettings. Others felt it was too early to do so and either resumed later in the year or did not return 3.4 When the Hall was re-opened in May we continued to follow Covid-19: Guidance for the safe use of multi-purpose community facilities for permitted activities. In our response to the guidance we:- - carried out a covid-19 risk assessment and shared the results with the groups which use the Hall - required users to carry out their own risk assessment - implemented recommended cleaning, handwashing and hygiene procedures - introduced a one way system to enter and exit the building - set limits for the number of visitors and took all reasonable steps to maintain a two metre distance in the buildings . 3.5 Our ongoing commitment is to maintain the hall to a high standard and, where possible, to make improvements. To this end the following projects or maintenance activities have been completed:- - Installed a defibrillator on the front wall of the Small Hall –for use by hall users and the general public. - Installed a second external notice board in the hall grounds, but visible from Bradway Road, to enable users to publicise their activities and events - Fireproofing and dry cleaning of stage curtains - Replacement of hinges on all the cupboard doors in Main Hall kitchen - Repairs to the Cistern in Small Hall toilet ## **4. Review of financial activities** 4.1. In 2021 receipts totalled £30,152 and payments £10,953-a surplus of £19,199 The receipts and payments figures for the previous year were respectively £18,040 and £14,080-a surplus of £4,060. With the impact of Government restrictions designed to reduce the spread of the Covid-19 virus on use of the Hall being lower than in 2020 general purposes fund receipts in 2021 totalled £8,678 as compared with £6,558 in 2020 During the period 2013 to 2019 such receipts ranged between £10,797 and £13,558 General purposes fund payments in 2021(£8,672) were noticeably lower than in 2020 ((£10,074) Unusually high expenditure on repairs, renewals and maintenance in the earlier year (£4,864) more than accounts for the difference. The corresponding figures for 2019 and 2021 were £1,005 and £1,425 respectively. Expenditure in 2021 on both our cleaner’s wages (£2,570) and Hall running costs (£3,811) was higher than in 2020-£1,691 and £2,885 respectively. 2021 development fund receipts amounted to £21,474 as compared with £11,582 in 2020. The 2021 total includes Covid-19 related grants amounting to £20,348 as compared with £10,000 in 2020. 2021 development fund payments were £2,281 as compared with £4,006 in 2020 ## **5. Reserves policy** ## 5.1. We reviewed this policy in the January 2022. It is now: - To allow for unexpected fluctuations in general purposes fund receipts we should aim to keep a balance in that fund of at least £6,000 and to start each year with a balance in it of £8,000; 4 - To aim for general purposes fund surpluses at least equal to 10% of the annual receipts - To credit grants and donations in the first instance to the development fund and to use that fund to pay for improvements to the Hall and new equipment; - When making short term decisions about development fund expenditure to take account, among other factors, of how far major costs are likely to arise in the foreseeable future; - In view of our unusually high balances as the country recovers from the Covid-19 pandemic to plan for sizeable development fund expenditure in 2022 and 2023; - Subject to review to make transfers between the general purposes and development funds on 31 December of each year which result in the former starting the new year with a balance of £8,000. - 5.2. As a result of the revised reserves policy we transferred £3,494 from the development to the general purposes fund on 31 December 2021, 5.3. We recognise that charities can be considered to have too much money and that there are arguments in principle for a reserves maximum in addition to the pointers in para 5.1. Before, however, sensible decisions about such a maximum could be taken it would be necessary make judgements about long term developments and needs. Though we have not made a comprehensive assessment of such needs we would consider it right to build up our reserves over the next few years with a view to our use of energy becoming carbon neutral by,say,2030 5 ## FRIENDS OF BRADWAY COMMUNITY HALL ALL FUNDS Receipts and Payments Account for Year ended 31 December 2021 CONSOLIDATED SUMMARY |2020
£
10,250
1,329
6,558
3
**£18,140**
1691
2.,885
4,864
4,006
534
100
**£14,080.**
£4,060.
_£11,623._
£15,683.|RECEIPTS
Grants
Donations
Trading Activities
Payments by Hall users
Bank Interest
TOTAL RECEIPTS
PAYMENTS
Direct Charitable Expenditure
Cleaner’s wages
Hall running costs
Repairs, renewals & maintenance (see Note 3)
Development costs
Improvements to Hall
Other Expenditure
Governance costs
Independent examiner’s fee
TOTAL PAYMENTS
SURPLUS
_Cash and Bank Balances at 31 December2020_
Cash and Bank Balances at 31 December 2021|£
£
20,348
1,125
8,678
1
**£30,152**
2,570
3811
1425
7,806
2,281
766
100
**£10,953.**
£19,199
_£15,683._
£34,882| |---|---|---| 6 ## FRIENDS OF BRADWAY COMMUNITY HALL GENERAL PURPOSES FUND Receipts and Payments Account for Year ended 31 December 2021 RECEIPTS |2020
279
2080
510
149
172
120
130
210
539
66
144
480
300
180
180
100
919
**£6,558**|Payments by Hall users
Guides and Brownies
Tindall Clare School of Theatre Dance
Sheffield Dog Training
Bradway Community Association
Bradway Toddler Group
Angela Hill Physiotherapy
Senior Ladies Keep Fit Group
Zumba Gold
Age UK Sheffield table tennis
Shine academy
Textiles artistry group
Living Well Physiotherapy
Ballroom dancing practice
Dinky Discoverers
Lighter Life Counsellor
Dance Gemini
George Phiri
Phonics Bear
Let’s Verbalise
Belly Up Theatre
Hum Drum Ad Dram
Ruth Holland Yoga
Sheffield City Church Minikidz
Community Wellness
Other Lettings
TOTAL RECEIPTS|347
2391
600
104
66
350
286
175
557
216
729
353
200
478
156
50
231
225
1164
8678
**£8,678**| |---|---|---| 7 ## **FRIENDS OF BRADWAY COMMUNITY HALL GENERAL PURPOSES FUND** Receipts and Payments Account for Year ended 31 December 2021 ||PAYMENTS|||| |---|---|---|---|---| |2020||||| |£|||£|£| |Wages||||| |1691Cleaner||||2570| |Hall running costs||||| |613Gas (See Note 3)|||889|| |403Electricity (See Note 4)|||583|| |308 Water|||211|| |22Rates (See Note|5)||36|| |475
Rent|||475|| |903
Insurance|||1021|| |Waste disposal (See Note 6)|||506|| |161Cleaning materials etc.|||90|3811| |Repairs, Renewals and Maintenance||
(See Note||| |7)||||| |266Gas Appliances|||266|| |586Fire safety|||150|| |300Electrical work and fittings||||| |61Hall grounds|||215|| |Joinery work|||175|| |150Plumbing work|||90|| |1991Replacement of Small|Hall door|||| |384 Repairs to gutter||||| |390 New hand rail||||| |Fire proofing and cleaning stage curtains|||500|| |136Other|||29|1425| |Other Expenditure||||| |326PRS for Music Licences (See Note 8)|||145|| |144 Publicity|||524|| |60 Bank charges|||97|| |4 Administrative costs (See Note 9)||||766| |Governance costs||||| |100
Independent examiner’s fee||||100| |**£10,074.**TOTAL
PAYMENTS||||**£8,672**| |-||||£6| |(£3,516)SURPLUS (DEFICIT)||||| |_£4,500 Cash and Bank Balances at 31 December 2020_||||_£4,500_| |£3,516Transfer from Development Fund (See Note 10)||||£3,494.| |£4,500Cash and Bank Balances at 31 December 2021||||£8,000| 8 ## **THE FRIENDS OF BRADWAY COMMUNITY HALL** ## **DEVELOPMENT FUND** Receipts and Payments Account for Year ended 31 December 2021 ## RECEIPTS |2020|2020||||| |---|---|---|---|---|---| |£|||£||£| ||Grants||||| |10250|Sheffield City Council|||20348|| ||Donations||||| |360|Bradway Community Association||||| |775|Tax efficient donations|900|||| |194|Income tax recoveries|225||1125|| |3|Interest|||1|| |**£11,582**|TOTAL RECEIPTS|||**£21,474.**|| ||PAYMENTS||||| ||Improvements to Hall||||| |506|Replacement of Main Hall lights||||| |3500|Stage cupboards||||| ||New equipment||||| ||Defibrillator|1391|||| ||Notice board|890|||2281| |**£4,006.**TOTAL PAYMENTS|||||**£2281**| |£7,576.SURPLUS FOR YEAR TO DATE||||£19,193.|| |_£7,123. Cash and bank balances at 31 December 2020_||||_£11,183_|| |_(£3516)_Transfer to General Purposes Fund||||£3,494|| |£11,183Cash and bank balances on 31 December 2021||||£26,882.|| 9 ## **FRIENDS OF BRADWAY COMMUNITY HALL** Statement of Assets and Liabilities at 31 December 2021 Monetary Assets |2020
£||ALL
FUNDS
£|GENERAL
PURPOSES
FUND
£|DEVELOPMENT
FUND
£| |---|---|---|---|---| |42|Cash|99|99|| |10510|CAF Cash
Account|28,526|7,901|20,625| |5,131|CAF Gold
Account|6,257||6,257| |£15,683
.00|TOTAL|£34,882
.00|£8,000.00|£26,882.00 (See Note
11)| Debtors (See note 12) £210 £48 £48 ## Other Assets The charity occupies land and two connected buildings under a 20 year lease from the Arch Company which expires on 7 February 2027. The Small Hall was constructed in 1866 and the Main Hall in 1951. See also note 13 Contents. As per Inventory-see note 13 ## Current Liabilities (Goods and services supplied and invoiced by 31 December) Nil Nil 10 ## **FRIENDS OF BRADWAY COMMUNITY HALL** ## **Notes to Accounts for Year ended 31 December 2021** 1.The Accounts have been prepared on a receipts and payments basis taking account of Charity Commission guidance on the requirements of the Charities (Accounts and Reports) Regulations 1995. 2.The development fund is designed to meet the costs of major repairs and improvements to the Hall, including the associated purchase of new equipment. The development fund's distinction from the general purposes fund partly reflects charities’ legal obligation to distinguish in their records and accounts between restricted and unrestricted funds. The former are funds raised by or given to charities for particular purposes and may not be used for other purposes without the donors’ permission. All of the contents of the development fund in 2020 and 2021 were unrestricted. 3.Payments for gas in 2021 were noticeably higher than in previous years as a result of CNG going into liquidation on 7 November and the need to pay Pozitive Energy’s out of contract rates during the interval before a new contract with Crown Gas and power started on 1 February 2022.This is also affected our payments in January and February2022 for gas consumption. 4.Because of a delay in setting up a direct debit mandate 2021 payments cover the cost of the electricity we used during the 14 months 1 October 2020 to 30 November 2021. 5.To mitigate the effects on businesses and charities of restrictions designed to reduce the spread of the COVID-19 virus business rates were not collected during 2020-21 and reduced considerably in 2021-22 with some of the latter to be collected unusually in February and March 2022 6.The payment for waste disposal reflects the cost of invoices from Sheffield City Council for the provision of such services in both 2020 and 2021 7. The repairs, renewals and maintenance costs reflect the fact that routine hall maintenance has been carried out by the Secretary on a voluntary basis and grounds maintenance by the Secretary and husband of the Hall booking officer also on a voluntary basis. 8.The cost of PRS for Music Licences reflects receipts from Hall lettings in the previous year 9.The administrative costs were very low in 2020 and absent from 2021 payments.. This is because the Secretary and Treasurer did not charge the charity for the postage, travel, telephone, stationery and other costs which they incurred in the course of their duties 10. The size of the transfer from the development to the general purposes fund reflects the changed reserves policy described in para 5.1 of the annual report 11 The development fund includes designated funds to cover potential costs arising from investment in solarPV(£9,000),repairs to the corridor roof,(£2,000), measures to reduce the impact of climate change (£11,000) and during the renewal of our lease (£4,000) 12. In the statement of assets and liabilities “debtors” relates to use of the Hall before 31 December 2021. for which we had not received payment by that date, though we had issued invoices for such use of the Hall before the end of the year. . 11 13.The buildings are being insured in the year ending 12 February 2023 for £394,782 and the contents for £14,581. These values are increased annually to take account of inflation. The policy does not cover Hall users’ property. 12 FRIENDS of BRADWAY COPAMUNITY HALL INDEPENDENT EWINER'S REPORT I report on the aCC￿nts of Bradway Cofflmunty Hall for ￿ year ended 31 December 2021. Re8P•¢tiVo rn•pon•lbilitlM of trusloe8 and •xamln•r The Group is reSpons￿le for the preparation of the accounts. You consider that an audit F8 not required for this year under seth'on 144(2) of the Charities Act 2011 (the Act) arKI that an indeperKlent examination is ￿ded. It is my responsibilty to: examine the accounts under Section 145 of the Acl: to follow th8 wocedures laid down in the genwal Threth'ons given by the Charty Commission under section 145(5)(b) of th8 Act., arKI to state ￿ther particular matters have come to my attention. Bas1• ol Indopendant •xamln•f• rnport My examination wa8 &arried out in accordance with the generdl Directions given by the Chanty Commission. The examination indudes a review of thè aw)unting records kept by the tharity and a comparison of the acc<)unts wesented *ith those records. It also includes consideration of any unusual rtems or di8closure8 in th8 accounts, and seekn'ng explanations from you as trustees concerning any such matters. Th8 rmcedwes undertaken do not wovide all the evidence that would be required for an audit and consequenty no opinion is given as to *thether the accounts present a Irue and fair vievl arKI the report 18 limrted to those rnatters set out in the statement belvw. Ind•pend•nt •xamln•fs •Lit•m•nt In connection wilh my examination, rK> matter has ccmne to my att￿tiOn.. (1) which gives me rea8onable cwJ8e lo believe that in any material respect the requirements.. to keep accountirKJ r•cord8 in accordance wilh 8ecti¢)n 130 of the Act; and to prepare accounts which accord wrth the accounting records and comply with the requirements of the Act arKI the Regu1th.(￿S have not I￿n met; or {2) to which, in my opinion. attention should be drawn in ordef lo en￿l￿e a woper understanding of the account8 to be reached. Date.. 04107120221 Swned Peter H Jones 27 Crimlcar Avenue Sheffield S104EQ