**1[ST] ST PETERS-IN-THANET SEA SCOUT GROUP** ## **EXECUTIVE COMMITTEE MEETING** ## **Tuesday 28[th] November 2023 @ 7:00pm** ## **MINUTES** 1. Minutes of last meeting – all agreed. Welcomed Luke to the trustee board. Tom nominated him to join the Trustee Board, Zena seconded him. 2. Accounts Treasurers account £1400, Camp account £2430, Savings account £39985. Michael asked that if we have a lot of cash to bank then please use cash bags and separate it out into correct quantities otherwise the bank won’t accept it. - a. Boat covers – we have £600 set aside from camp for marine equipment. £600 spent on prop guards last week came from the remaining outboard grant. £200 of camp tuck money, which has just been banked could also be used for marine equipment too. £239 each for 2 new vision covers, ~£400 per 3 pulling boat covers. ACTION: Gill to send Tom the dimensions of the boat covers. Tom to check other bespoke costs since he thinks that there could be cheaper options available. All agreed to spend up to £1200 on boat covers of whatever combination we can buy. - b. From the Co-op collection last weekend Michael cashed £322.38 plus we got £74.15 via the card reader, making a profit of £396.52. The trustees approve the accounts from 01-Apr-2022 to 31-Mar 2023. 3. Scout, Cub and Beaver reports - a. Scout report: Currently have 29 Scouts and 1 more due to start. We have been covering the World challenge badge this term with healthy eating, sleep and drugs and alcohol. James has run 2 out of the 4 parts of the pioneering badge, the rest to run in the new year. We have done 2 weeks of Christmas tree craft. We have ice skating coming up followed by a Christmas harbour lights hike with hot chocolate at The Queens Head. Our last week will be helping with the rotary Santa sleigh collection. We have summer camp booked at Broadstone Warren for summer 2024 with micro gliding, onsite adventurous activities, climbing at Harrisons Rock and a hike. The bird of prey man and Southern water are booked to visit next term. 1[st] St Peters Sea Scout Group A registered Charity No. 1093532 **----- Start of picture text -----**
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## **1[ST] ST PETERS-IN-THANET SEA SCOUT GROUP** - b. Cub report: We currently have 31 Cubs, we have 3 on the waiting list, however we can’t take them at the moment because in April 2025 we are projected to have 40 Cubs. Some do leave, but we would still need 4 to leave to get down to the max. pack size of 36. This term we started with the road safety badge, then the pioneering badge, followed by the Air Activities stage 2 badge where we had a trip to Manston RAF museum. We were also lucky that Airfix were giving away up to 30 free Airfix kits, which we managed to get. A big thank you to all the leaders from other sections who made building the Airfix models with 30 Cubs a lot easier than it could have been! For the last 2 weeks we have been doing Christmas craft ready for the church Christmas tree festival. Next week is the joint Beaver and Cub Christmas party followed by ice skating. We are hoping to book a Cub sleepover for the first weekend in Feb and we have Cub camp booked towards the end of June – much later than normal due to no availability of Minster in May. - c. Beaver report: We have 24 beavers with 4 going up to Cubs in the new year. Visiting Margate railway in the New Year again to do the safety badge. Finished the money badge without any Beavers crying this time when they are saving and investing their chocolate coins! Lots of craft and ironing of Hama beads over the last few weeks for the tree festival. Going ice skating at the end of term and having a Christmas party next week. 4. Viking Bay Boat Store Our solicitor is still waiting for TDC to send us the final lease. Delays are now due to the estate’s department contact leaving so the TDC solicitor can’t get agreement to the final lease and send it to us. ACTION: Tom to chase our solicitor again next week, if no response then Gill to ask the Councillor to help chase estates for us again. ## 5. Minibus sign writing Maria sent emails to most sign making companies in Kent, 2 of them have replied to say they will support us and have asked for a wish list. Maria has sent them James’ minibus plans and also asked for the flag signs, boat park sign, roll up banner sign and also any fundraising gifts that they can print our name on. The 2 companies are talking to their directors and will come back to us with what they can provide. We had ~£1000 set aside for minibus sign writing which could be allocated to something else. ## 6. Training/DBS update All in date for DBS. Luke’s DBS has been done. ACTION: Zena – Charlie’s DBS needs doing at Christmas ready for him turning 18 too. Safety and safeguarding – James, Josh, Richard Quin due in Jan, Tamsin in Feb. ACTION: Gill to chase Paul Scott. 1[st] St Peters Sea Scout Group A registered Charity No. 1093532 **1[ST] ST PETERS-IN-THANET SEA SCOUT GROUP** ACTION: Tom to check if David Garcia-Thomas and Emily Johnson want to continue in Scouting since they’re due to expire next year. Callum Hooker is coming back so ACTION: Tom to add him back in. GDPR gaps are mostly occasional helpers who don’t have access to information anyway. Helen Ory to do GDPR ACTION: Gill to chase. Not everyone has first aid in date, however the majority have, so we are covered. Deadline for everyone updating training is March before Compass migrates. Tom has a spreadsheet with everyone’s dates for important modules so he can always send an update to get it added onto the new system. ## 7. AOB No. 1’s book – Tom has chased Martin for a list of people to add things to the book. ACTION: Tracey, Zena, Mark, Michael, Gill to provide something to Martin. Land – A piece of land that Rob Jones spotted off Northdown Road that is owned by someone with planning permission for houses. Michael knows someone who lives on what would be the access road and they are still arguing over access. They also own an additional larger area of land behind it which is a similar size to the old Holy Trinity Cross School site. ACTION: Maria to write a letter to ask if they would be interested in adding a community asset i.e. a scout hut to the land when they apply for permission to develop it. Maria in discussion with Bradstow school who have a lot of land and would be amenable to a discussion about land. Maria to suggest that if they wanted to share our facilities and knowledge for them to set up a special educational needs scouting group. ACTION: Maria to continue discussions with them. Worst case we need a hall for the Scouts for next winter that doesn’t echo! ACTION: All to think of options. Michael has had the donation returned for the riding for the disabled so the account details must be wrong. ACTION: Tom to send the paddock owner a text to ask for the bank details. ACTION: Gill to send out the AGM minutes again so that Michael can send them to the charities commission showing that last year’s accounts were approved. ## 8. Date of next meeting Tue 23[rd] Jan @ 7pm @ Zena’s House. 1[st] St Peters Sea Scout Group A registered Charity No. 1093532 **1st St Peters Scouts Profit & Loss April 2022 through March 2023** **3:00 PM 17/07/22 Accrual Basis** |**Ordinary Income/Expense**
**Income**
**4000 · INCOME**
**4001 · SUBS**
**4002 · Fund Raising**
**4003 · Donations**
**Donations (Boats)**
**Donations (Minibus)**
**4003 · Donations - Other**
**Total 4003 · Donations**
**4004 · Bank Interest**
**4005 · Gift Aid**
**4006 · Specific Activities**
**Cub Sleepover Feb 2023**
**First Aid Competition**
**HMS Belfast Kip on a Ship**
**Margate Caves**
**Ramsgate Tunnels**
**St Georges Camp**
**Tennis Taster Session**
**Total 4006 · Specific Activities**
**4007 · Scarf/Badge Income**
**4008 · Camp Fees**
**Adamswell 22**
**Cub Camp 2022**
**Cub Camp 2023**
**Summer Camp 2023**
**Wildwood Beaver Camp**
**4013 · Beaver Camps**
**Total 4008 · Camp Fees**
**Total 4000 · INCOME**
**Total Income**
**Expense**
**6000 · EXPENSES**
**6100 · Transport**
**6101 · Shogun - K699 AEP**
**6104 · Insurance**
**Total 6101 · Shogun - K699 AEP**
**6120 · Trailer Repairs**
**6140 · Minibus - RN55 BUS**
**6142 · Servicing**
**6143 · Vehicle Tax**
**6144 · Insurance**
**Total 6140 · Minibus - RN55 BUS**
**Total 6100 · Transport**
**6150 · Bank Charges**
**6151 · Go Cardless Fees**
**GC Fees- HMS Belfast Kip/S...**
**GC Fees - Adamswell 22**
**GC Fees - Beaver Camp**
**GC Fees - Cub Camp 2022**
**GC Fees - Margate Caves**
**GC Fees - Ramsgate Tunnels**
**GC Fees - St Georges Camp**
**GC Fees - Summer 23**
**GC Fees - Summer 23 (Cub C...**
**GC Fees - Tennis Taster**
**GC Fees - Wildwood**|**Apr '22 - Mar 23**| |---|---| ||11,142.00
306.72
50.00
80.00
4,784.63
4,914.63
46.62
2,679.29
114.44
7.50
2,220.00
42.00
560.50
366.61
34.50
3,345.55
175.10
4,935.26
705.00
455.00
2,800.00
520.00
104.00
9,519.26
32,129.17| ||32,129.17
255.20
255.20
163.02
190.09
165.00
880.31
1,235.40
1,653.62
71.72
152.63
6.41
19.24
3.55
19.29
13.23
95.24
19.69
4.62
13.91| **Page 1** **3:00 PM 17/07/22 Accrual Basis** ## **1st St Peters Scouts Profit & Loss April 2022 through March 2023** |**GC Fes - SleepOver**
**6151 · Go Cardless Fees - Oth...**
**Total 6151 · Go Cardless Fees**
**6150 · Bank Charges - Other**
**Total 6150 · Bank Charges**
**6200 · VENUE RENT**
**6291 · St Peters Hall**
**6292 · Rent - Store B**
**6297 · St Andrews Community H...**
**6298 · Boat Park**
**6299 · Venue Maintenance**
**Total 6200 · VENUE RENT**
**6300 · Capitation**
**6400 · Insurance**
**6500 · Training**
**6600 · Group Activities**
**St Georges Camp Expenses**
**6601 · Specific Activities**
**Cub Sleepover**
**First Aid Competition**
**HMS BELFAST Kip In A Ship**
**Ramsgate Tunnels**
**Tennis Taster Session**
**Wildwood**
**6601 · Specific Activities - Ot...**
**Total 6601 · Specific Activities**
**6602 · Adamswell Camp 2022**
**6603 · Cub Camps**
**6604 · Scout Camps**
**6605 · Beaver Camps**
**6600 · Group Activities - Other**
**Total 6600 · Group Activities**
**6700 · Purchases**
**6701 · Badges**
**6702 · Boat Servicing/Repairs**
**6703 · Equipment Purchases**
**6704 · Administration Costs**
**6700 · Purchases - Other**
**Total 6700 · Purchases**
**6750 · Depreciation Expense**
**6900 · Donations**
**Air Ambulance**
**Cramptons Tower**
**Garden Gate Project**
**St Peters Christmas Tree Festiv**
**Synagogue Visit**
**Total 6900 · Donations**
**Total 6000 · EXPENSES**
**Total Expense**
**Net Ordinary Income**
**Profit for the Year**|**Apr '22 - Mar 23**| |---|---| ||6.97
432.93
859.43
10.00
869.43
1,592.00
322.50
928.00
500.00
17.50
3,360.00
3,888.50
1,505.80
60.00
218.31
59.00
9.00
1,731.00
646.00
57.00
215.00
100.37
2,817.37
3,884.24
715.33
50.00
460.26
132.53
8,278.04
909.75
2,903.38
747.72
152.27
983.38
5,696.50
7,001.00
50.00
40.00
20.00
30.00
50.00
190.00
32,502.89| ||32,502.89| ||-373.72| ||**-373.72**| **Page 2** CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of 1" St Petels in Thanet Sea Scouts On accounts for the year ended 31" March 2023 Charity no (rfany) Set out on page5 P & L at 31.03.23 and Balan￿ Sheet at 31.03.23 NIA I report to the trustees on my examinaton of the accounts of the above charFty Cthe Trust.) for the year ended 3110312023. Responsiblllties and As the tharity trustees ofthe TnJ*, you are responsible for the preparation basis of report of the accounts in ￿Ordan￿ with the requirements of the Charities Acl 2011 (Ihe ALf). I report in respect of my examination of the Tmst's &xx)unts carried out under section 145 of the 2011 Aci and in carrying out my examination, I have followed the applicable Dirertions gr¥en by the Chanty Commission under section 145(5)(b) of the Act. I have completed my examin*'on. I confirm that no material matters have corrE to my attenb.on in connection wrth the examination whtch gives cause to telieve that in. any matenal resped.. accounting records were not kept in accordan￿ with *ion 130 of the Act or the a￿untS do not ￿}rd Y•ith the accI￿nting records I have no Conoms and have come across no other matters in connection with the examination to which attenth'on should be drawn in order to enable a prope nderstanding of the accounts to be reached. the worfs in the brad(8ts rflhey do not apply. 19.09.23 Independent examinerfs statement Signed: Name: Barbara Redman Relevant professional , HNC Business Studies. ACCA parts 1 & 2 quallficatlon(s) or body (rfany): Address: Stones Thr(w. Haine Ro Ramsgate Kent CT12 SAE ection B Disclosure Only cnmplete if the examiner needs to highlight matters of concem {see CC32, Independent examination of tharrty accounts.. directsons and guidan￿ for examiners). October 2018 Gfve here brlef detsils of any items that the oxamlner wishes to discloso. Incoffft from subs and camp fees can onty be Nerified to that which is banked. The Group's reswnsibiltty is to mainlain robust controls on income to Ihe Group. Cheques and paying in were validated to Ihe Group's Uoyds bank accounts, treasurefs ￿aunt, savings wiurrt and camp a¢xount. A stripe card was ioperated during the year covering 8undry small purthases by a petty c88h actsjunt holder. Subs and aCtiTr￿ty receipts are in the main via Go Cardless. A donation from The Whirlwind Trust of £2320 was received for the purchase of Topper sails. £1023 was spent in the year on 6 x topper sails The balance of £1297 was caned foward and spent on 11.04.23 on 2 vision sales. A donation of £900 was received from The Cole Charity for the purchase of Ilfe jackets. The purchase of the Jackets was action ed in the year from Marine Supplies at a cost of £912.20. The opening balan￿ on the petty cash &counts as at 01.04.2022 are different to that on Ihe dosing accounts as at year end 31.03.2022. This has the effect of a drfference in the year end 31.03.2023 account of £123.01 loss. This not being material I have noted the differen￿ to the treasurer arKJ does not effect my confhdence in the figures for the year ended 31st March 2023. 19 IER October 2018