TIDDINGTON COMMUNITY CENTRE (TCC) REPORT AND FINANCIAL STATEMENTS 31 MARCH 2025 Charity Number 1093526 The Tiddington Community Centre TIDDINGTON COMMUNITY CENTRE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 March 2025 CONTENTS Page Front Page Contents Legal and Administrative Information Report of the Trustees Report of the Trustees continued Independent Examiner's Report Receipts & Payments Accounts Statement of Assets and Liabilities TIDDINGTON COMMUNITY CENTRE LEGAL AND ADMINISTRATIVE INFORMATION for the year ending 31 March 2025 CHARITY NUMBER. 1093526 CONSTITUTION The charity is governed by the Scheme dated 20 May 2002. The members of the Committee of Management are the managing trustees of the charity. Details of the Committee members are shown on Page 4. NAMES OF MANAGING TRUSTEES BANKERS HSBC Bank PLC UK 13 Chapel Street Stratford-upon-Avon CV37 6ET Hinckley & Rugby Building Society - Acco nl O Upper Bond Street Hinckley Leicestershire LE10 1NZ ned Ma 2022 INDEPENDENT EXAMINER Justine Day F￿nshaM Blakes Hill North Littleton Worcestershire WR118QN PRINCIPAL ADDRESS Tiddington Community Centre (TCC) Main Street Tiddington CV37 7AZ 01789 268390 PRIME CONTACT (CHAIR) Rob Cobley Touchwood, Beeches Walk Tiddington CV37 7AT rob.coble touchwoodonline.com 01789 293863 SECRETARY Julia Day 01789 262605 TREASURER Trevor Lloyd-Adams 01789 266730 TIDDINGTON COMMUNITY CENTRE REPORT OF THE TRUSTEES for the year ending 31 March 2025 Hlsto and ob"ectives of the Association The Tiddington Community Centre is a registered charity whose charity number is 1093526. It was founded in 2001 and is governed by a scheme registered with the Charities Commission dated 20 May 2002. The objectives of the charity are to renovate, maintaln and run the Tlddington Community Centre ITCC) for the benefit of Tiddington Residents and the wider local communlty. The TCC was granted a 35-year lease by Coventry Diocesan Trustees on 4 July 2007. Mana ement and Govemance Arran ements The members of the Executive Committee, who are the managing trustees of the charity, were all appointed at the Annual General Meeting on 28 October 2024 and hold office until the next Annual General Meeting. They are.. Rob Cobley, Julia Day, Trevor Lloyd-Adams, Jo Connolly, Janice Howkins & Eric Davles The scheme rules allow for up to 10 elected members of the Executive Committee to hold office and these are elected each year at the AGM. There are currently 6 trustees. Membership of the Charity is open to all people over the age of 18 years interested in furthering the objects of the Charity. Nominations for new Executive Committee members are advertised locally in advan￿ of the AGM. The Chair is responsible for the induction of any new trustee, which includes awareness of the Association's responsibilities, the rules of the charity, financial statements, and an understsnding of the responsibilities of a charity trustee. The Executive Committee held 4 meetings in the year including the AGM. The Executive Committee regularly reviews the risks fa￿d by the charity. These inclLtde the ongoing need to maintain sufficient resources (£10,000) to fully cover all regular Maintenan￿ of the Hall inside, outside and the surrounding area. Having investigated rotten wood on the back of the TCC high up where the felt meets the back wall, we eventually found a contractor to repair and replace the wood. This was completed at a cost of £1,625. We also received several quotes for replacing the main hall floor however we have just instructed Phil Hounslow of Purdie Flooring to effect repair, cleaning and repolishing for us in the Summer holidays. This will cost us less than £2K and should last for quite a few years! We also asked Alan, our painter, to repaint the main hall to the height of the side lights, repaint the stage area and also repaint the kitchen. Work to be done in April. Last year we automated the booking process by installing the Hallmaster Booking System. The system links to the Xero accounting system for invoice management, and the heating system to control the hall temperature according to usage. We also installed a new Inspire Heating Control system, including electrical work, bringing electrical costs to a total of £1,150 for the year. The integrated process works very well thanks to really great support from John Thomson. We must find someone very soon to take over this responsibility from John and this is proving to be quite a challenge. This really means finding a new Treasurer to run the system asap and before the end of this coming financial year! Income from our increasingly popular monthly TCC Members Film Nights increased to £1,656 and film nights are cashless. We also provide a cashless service to the regular TCC user, the Stratford "As You Llke It Club" for the Blind and Partially Sighted, a registered Charity. The new motorized system for operating our 5 large blinds has proven to be a great investment and a major success with all our users. We make every effort to ensure that the TCC is a great place to come to, that it is clean. tidy and in a great stste of repair inside and out. We are absolutely delighted with the work that Janice has done, keeping the TCC so very clean and for doing so for so many yearsl Howard has been ensuring that the outside area and garden are well maintained and also provides a great general service. We also took the opportunity to have all our stage stored chairs (over 100) cleaned for £655, which was a marked improvement. In September 2023 we had a passing courtesy vehicle stop for a comfort break at the TCC but sadly knocked over the left Gate post and gate plus a stretch of the attached fence on entering the TCCI We took the opportunity to repla￿ the whole fence, gates and posts. Costs were £1,770, which the TCC has paid. We eventually received a donation of £500 from the travel companyldriver to recover some of our costsl TIDDINGTON COMMUNITY CENTRE REPORT OF THE TRUSTEES forthe year endlng 31 March 2025- continued Roview of activitles It is 20 years Sin￿ the TCC was damaged by fire (June 2005) and I took over as Chair of the TCC. Our spending this year on Propety Maintenance was just £5,313 (2023/24 £7,919). Caretaking, cleaning and consumables amounted to £1.674 (2023/24 £1.410) and Utilities are now a major expenditure at £7,21412023124 £6,788) and our Insurance costs were £1,63312023124 £1,511). The TCC has maintained very healthy usage with income from Hall hire including our annual Pantomime at a significant £31,352 (2023/24 £26.447) more than 18°A higher. Despite all our cost of living increases we have still maintained our TCC £18 hourly charges for all new users. With the number of regular weekday users mostly constant we are almost fully booked daily from 8.30am unts'l 8pm and later, with gaps only around lunchtimelearly aftemoon. Pantomime rehearsals are mostly at the w&kend for 6 months of the year and we now have some regular weekend bookings. We continue to keep the TCC very well maintained inside and outside. We have maintained our three toilets as single use with EngagedlFree signs and have continued with no waste bins, users tsking away all their own rubbish. The TCC is cleaned every day of use, and the time logged in a control book in the kitchen. Fortunately, the TCC has significant reserves, and our financial position remains very sound and again this year our income exceeded our costs. Total Receipts were £34,322 (2023/24 £28, 143) almost a 22 % increase and total expenditure was £18,143 {2022123 £21,6601 thus we increased our reseNes by £16,17912023/24 by £6,483). The TCC General Funds now stands at a magnificent £102,305 {2023/24 £86,126) almost a 19°A Increase. Premises Licence The TCC holds a full Premlses Licence which in summary, during agreed opening tlmes, allows us to provide.. The Retall sale of Alcohol for consumption on and off the premises. The Provision of Regulated Entertalnment namely: Plays and Films b) Indoor Sporting Events Llvfr Music and Recorded Music d) Perforniance of Dance e) Facilities for Making Muslc n Provision of facilities for Dancing Our Deslgnated Premises Supervisor and Personal Licence holder is Rob Cobley. A Silver Ribbon was awarded by SDC in their'scores-on-the-doors" Food Hygiene scheme. In 2021 we successfijlly completed a formal SDC Food Safety Act 1990 Ft)od Hygiene Self-Assessment. Investment olic and reservo8 The policy of the Executive Committee is to maintain sufficient reserves for the long-term maintenance and repair of the TCC - thi3 was reGently increased to £10,000 an¢J currently is seen as being sufficient to maintain the TCC for a year in the event of an emergency. This amount is reviewed annually at our AGM. Executive Trustee ex enses No member of the Executive Trustee Committee received any remuneration or expenses during the year (2023/24 £0). One Trustee received payment for cleaning services amounting to £1,666 (2023/24 £1,287). All other expenditure related to TCC costs incurred by Executive Trustees and later reimbursed to them by the charity are recorded in the accounts as general expenditure and supported by invoices or receipts. Communl First Res onse We are currently reviewing the ￿plaCernent of our aging Defibrillator and box at a cost of some £2,300 plus vat. Future The Executive Committee continues to run the TCC for the benefit ot the vlllage residents and the wider local community and aims to make a surplus on lettings, so reseNes can be built up to cover the costs of future repairs, maintenance, and significant improvements. We will continue to maintain the TCC and for next year have already scheduled the repainting of the main hall, up to the height of the side lights, plus repainting the kitchen, ft)Ilowed by repair and resurfacing of the main hall floor in the summer holidays. On behalf of the Managing Trustees Rob Cobley, Chair TIDDINGTON COMMUNITY CENTRE Ind6pendent Examlnerfs Report to tha Trustges of the Tiddington Community Cantre Charlty No.. 1093526 I report to the Trustees on my examination of the accounts of the Tlddington Gommunlty Centre for the year ended 31 March 2025, which are set out on pages 7 and 8 ofthis document. Responsibllitles an(1 basFS of report: As the charity trustees you are responsible for the preparation of the accounts in accordsnce with the requirements of the Charities Act 2011 (the Act). You are satisfied that the accounts are not required by charity law to be audited and have chosen instead to have an independent examination. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. Independent Examinerfs 8tat8ment.' I have completed my examination. I confirni that no material matters have come to my attention in connection with my examination giving me cause to believe that in any material respect.. (11 accounting records were not kept in accordance with the requirements of section 130 of the Charities Act., or (21 the accounts do not accord with those records. I have no concerns and have come across r70 Other matters in connection with the examination to which attention should be drawn to this report in order to enable a proper understanding of the accounts to be reached. Signed.. Name.. Justine Day Address.. Frensham Blakes Hill North Littleton Worcestershire WR118QN Date: Tiddington Community Centre Receipts and payments accounts For the perlod from 1st April 2024 31st March 2025 Section A Receipts and payments Unrestricted funds Restricted funds Total funds Last yeai to the n&amt to thg nèarest £ to the nearest £ to th8 nearest £ A1 Recelpts Donat￿On$, lègacies and grants Interest on deposit account Hire of Hall and equipment Film nigm 51JO 2,470 29.696 1.656 2,470 29,696 1.8S6 1.696 24.870 1.577 tots ross income or AR) 34,322 34,322 28.143 A2 A8$et and Investment sales, (see tsble>. 34,322 A3Pa ments Event cojls Film night costs Consumables Mayorworks and improvements Propèty maintenance Utility costs Caretaker and c1è3ning Comrnunity First Response Other expenses Bank Fees & charges Insurance IT Sofv4are and consurnablas T8lephone, pr￿ing & Statlonery Rent 70 362 108 70 362 108 543 787 123 5,313 7,214 l.S66 5.313 7,214 1.586 7,919 6,788 1,287 787 25 88 1,511 791 75 89 1,633 810 803 75 89 1,633 810 903 170 21,660 Sub total 18,143 18.143 A4 Asset and Inv8stmfrnt urchases see tablè Sub total 18,143 18,143 21.660 Net of recelpts/(payments) AS Tran8fèr8 between funds A6 Cash funds la8t y•ar end Cash funds this year end 16,179 16,179 6,483 86,126 102.305 624 624 80,267 86,750 102,929 Tiddington Community Centre Section B Statement of assets and liabilities at the end of the period Unrestrlcted fund8 Restricted funds Catsgorle8 Detalls to n•areBt£ ts neare8t£ B1 Cash funds Cash held In CurrentAccount ey 37.791 $24 Ing De ay 84,514 Total cash funds 102,305 624 Note 1 Unrè8tr1ctèd funds to neafe8t £ Re8trl¢ted fund8 to nèarest£ Detalls Debtors B2 Other monetary assets Cost {optlonall Current ￿lts• loptlonall Details B3 Inveslment assets Cost {opdonall Curront value loptlon411 Dgtalls 84 Assets retalned for the charity's own use Amount due loptlonall When due loptFonall Detall8 Trado CredltOY8 BS Llabllitles 1.269 Signed by one or two trustee$ on behalf of all the trusleos Srgnatur8 Print Nam8 Datè of roval Notes to the Accounts l. Restricted Funds owned by Tcc-based Youth Group and TCC - based Community First Response balance8 as at th8 year énd were £138 and £486 respeotively. Ther6 wére no movement of funds during the year.