TIDDINGTON COMMUNITY CENTRE (TCC) REPORT AND FINANCIAL STATEMENTS 31 MARCH 2024 Charity Number 1093526 li The Tiddington Community Centre TIDDINGTON COMMUNITY CENTRE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 March 2024 CONTENTS Page Front Page Contents Legal and Administrative Information Report of the Trustees Report of the Trustees continued Independent Examiner's Report Re￿IPtS & Payments Accounts Statement of Assets and Liabilities TIDDINGTON COMMUNITY CENTRE LEGAL AND ADMINISTRATIVE INFORMATION for the year ending 31 March 2024 CHARITY NUMBER. 1093526 CONSTITUTION The charity is governed by the Scheme dated 20 May 2002. NAMES OF MANAGING TRUSTEES The members ofthe Committee of Management are the managing trustees of the charity. Details of the Committee members are shown on Page 4. BANKERS HSBC Bank PLC UK 13 Chapel Street Stratford-upon-Avon CV37 6ET Hinckley & Rugby Building Society- Account O Upper Bond Streel Hinckley Leicestershire LE10 1NZ ened Ma 2022 INDEPENDENT EXAMINER Justine Day 8 Millers Close Welford-On-Avon StratFord-Upon-Avon Warwickshire CV37 8QG PRINCIPAL ADDRESS Tiddington Community Centre (TCC) Main Street Tiddington CV37 7A2 01789 268390 PRIME CONTACT (CHAIR) Rob Cobley Touchwood, Beeches Walk Tiddington CV37 7AT rob.coble touchwoodonline.com 01789 293863 SECRETARY Julia Day 01789 262605 TREASURER Trevor Lloyd-Adams 01789 266730 TIDDINGTON COMMUNITY CENTRE REPORT OF THE TRUSTEES for the year ending 31 March 2024 Histo and ob"ectives of the Assoclation The Tiddington Community Centre is a registered charity whose charity number is 1093526. It was founded in 2001 and is governed by a scheme registered with the Charities Commission dated 20 May 2002. The objectives of the charity are to renovate, maintain and run the Tiddlngton Community Centre (TCC) for the benefit of Tiddington Residents and the wlder local communlty. The TCC was granted a 35-year lease by Coventry Diocesan Trustees on 4 July 2007. Mana ement and Governance Arran ements The members of the Executive Committee, who are the managing trustees of the charity, were all appointed at the Annual General Meeting on 2rn1 October 2023 and hold office until the next Annual General Meeting. They are.. Rob Cobley, John Fox, Julla Day, Trevor Lloyd-Adams, Jo Connolly, Janice Howkins & Eric Davies The scheme rules allow for up to 10 elected members of the Executive Committee to hold office and these are elected each year at the AGM. There are currently 7 trustees. Membership of the Charity is open to all persons over the age of 18 years interested in furthering the objects of the Charity. Nominations for new Executs've Committee members are advertised locally in advance of the AGM. The Chair is responsible for the induction of any new trustee, which includes awareness of the Association's responsibilities, the rules of the charity, financial statements, and an understanding of the responsibilities of a charity trustee. The Executive Committee held 4 meetings in the year including the AGM. The Executive Committee regularly reviews the risks fa￿d by the charity. These include the ongoing need to maintain sufficient reSoUr￿S (£10,000) to fully cover all regular Maintenan￿ of the Hall inside, Outside and the surrounding area. Following our full Hearth, Safety and Fire review conducted in February 2022 we have been extremely pleased with how well the doors and windows, installed in September 2022, have performed helping to keep the TCC warmer whilst reducing our electricity charges. On 151 April we re￿iVed delivery of our new Large Fridge, Dishwasher and Electric Oven. Despite having to manually lift the Oven over the Kitchen Counter all was instal and are perft)rming very well. We have also investigated rotten wood on the back of the TCC high up where the felt meets the back wall. It has proven very difficult to find anyone who was Inte￿sted in quoting due to the very difficult nature of the work! We continue to search ft)r someone to quote! Also, we have requested an initial quotation ft)r the repairlreplacement of the wooden sprung floor in the main hall! We anticipate that this will be at least £10K! Following the burst pipe in 2023 we followed up the repainting of the gents with repainting both the ladies and disabled loos as well as removing all flaked paint on W¢x)dwork, Windows, Doors plus painting all sofits, fascia and door surrounds. We also asked Alan. our painter, to touch-up the stage, kitchen and entrance hall. This was completed at a total cost of £2,689. During the year we automated the booking process by installing the Hallmaster Booking System. The system links to the Xero accounting system for invoice management, and the heating system to control the hall temperature according to usage. The integrated process is working well thanks to some great support from John Thomson. Our increasingly popu5ar monthly TCC Members Film Nights are cashless, and we offer a service to the regular TCC user, the Stratford As You Like It Blind Club, a règistered Charty. This is working perfectly for both the TCC Film Club and our Blind Club user. One problem that has been ongoing for a great many years was the use of our 5 large window blinds in the main hall. Often getting stuck or cords broken and really difficulty to repair. We contacted our blind supplier, and they recommend a new motorized system- this was installed and has been a great success with all users and, so far, maintenance free! A great enhancement to the TCC for £1,148. We attempt to ensure that the TCC is a great pla￿ to come to, that it is clean, tidy and in great state of repair inside and out. Our Caretakinglcleaning costs us £1,287 this year and we are absolutely delighted with the work that Janice does keeping the TCC so very clean, which she has done for so many yearsl Howard has been ensuring that the outside is well maintained as well as the garden for some years now and provides a great service for £968 for the year, including supplies. In September 2023 we had a passing courtesy vehicle stop for a comfort break at the TCC but sadly knocking over the left Gate post and gate plus a stretch of the attached fence on entering the TCC! We took the opportunity to repla￿ the whole fence and gates plus posts. Costs were £1,770 which the TCC has paid. We are pursuing the travel companyldriver to recover some of our costs! We have photos of the incident! TIDDINGTON COMMUNITY CENTRE REPORT OF THE TRUSTEES for the yoar onding 31 March 2024- continued Review of activities It is 19 years since the TCC was damaged by fire (June 2005) and we continue to improve the TCC as above. We are now back to a more realistic spending this year of £9,329 (2022123 £5,959) on propety maintenance, cleaning, consumables and spent £0 (2022123 £14,28n on major works. The TCC has maintained a health usage and just slightly down on the previous year. Income from Hall hire including our annual Pantomime was £26.447 (2022/23 £27.583). We have maintained our £18 hourly charges for all new users. With the number of regular weekday users mostly constant we are almost fully b)oked daily from 8.30am until 8pm and later, with gaps only around lunchtimelearly afternoon. Pantomime rehearsals are mostly at the weekend for 6 months of the year and we now have some regular weekend bookings. We hope to offer the TCC for parties in the future but without additional volunteers this is not proving possible yet. We continue to keep the TCC very well maintained inside and out. We have maintained our three toilets as single use with EngagedlFree signs and have continued with no waste bins, users taking away all their own wbbish. The TCC is cleaned every day of use, and the time logged in a control book in the kitchen. Fortunately, the TCC has significant reseNes, and our financial position remains very sound and again this year our income exceeded our costs. Total Receipts were £28,143 (2022123 £27.971) and total expenditure was £21.660 (2022r23 £31,173) thus we increased our reseNes by £6,483 (202W23 reduced reserves by £3,202). The TCC General Funds now stands at £86,1266 (2022123 £78.856). Premises Licence The TCC holds a full Premises Licence which in summary, during agreed opening times, allows us to provide.. The Retail sale of Alcohol for consumption on and off the premises. The Provision of Regulated Entertainment namely.. Plays and Fllms Indoor Sporting Events Llve Music and Recorded Music d) Performance of Dance e) Facilities for Making Music fj Provision of facilities for Dancing b) Our Designated Premises Supervlsor and Personal Licence holder is Rob Cobley. A Silver Ribbon was awarded by SDC in their "Scores-on-the-doors. Food Hygiene scheme. In 2021 we suc￿ssfUllY completed a formal SDC Food Safety Act 1990 Food Hygiene Self-Assessment. Investment lic and reserves The policy of the Executive Committee is to maintain sufficient reserves for the long-term maintenance and repair of the TCC- this was recently increased to £10,000 and currently is seen as being sufficient to maintain the TCC for a year in the event of an emergency. This amount is reviewed annually at our AGM. Executive Trustee ex enses No member of the Executive Trustee Committee received any remuneration or expenses during the year {2022123 £0). One Trustee received payment for cleaning services amounting to £1,287 (2022123 £1,059). AII other expenditure related to TCC costs incurred by Executive Trustees and later reimbursed to them by the charity are recorded in the accounts as general expenditure and supported by invoices or receipts. Communi Flrst Res onse We purchased new Defibrillator supplies at £787on the Community First Responder account. Futur• The Executive Committee continues to run the TCC for the benefit of the vlllage rasidènts and the wider local communtty and aim to make a surplus on lettings, so reserves can be built up to cover the costs of future repairs, maintenance, and significant enhancements. We will conkn'nue to maintain the TCC this year and following the pantomime some paint touching-up is required in the main hall. We are also looking to get quotes for replacing the main floor of the hall. On behalf of the Managing Trustees Rob Cobley, Chair TIDDINGTON COMMUNITY CENTRE Independont Examln*s Report to the Tnistses of tho Tlddlngton Communlty Centre Charity No.. 1093526 I report to the Trustees on my examination of the eco)unls of the Tlddlngton Community Centre for the year ended 31 March 2024, which are set out on pages 7 gnd 8 of this document. Responslbllltles and basls of r•port: As the charity trustees you are responsible for the preparatlon of the accounts in accordance with the requirements of the Charilies Act 2011 (Yhe Act,). You are satisfied that the accounts are not required by charity law to be audlted and have chosen instsad to have an ind&pendent examlnation. I report in respeot of my examlnation of the Twst's a¢counls carried out under section 145 of the 2011 Act and in carying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of th8 A¢£ Indgpend•nt Examinerfs statsment: I have completed my examination. I confirm that no material matt8rs have cknme to my attentton in connecti(In with ry examination giving me cause to believe that in any materfal respecL' (1) accounting records were not kept in accordance with the requlrements of s8Ction 130 of th8 Charities Actr. or (2) the accounts do not accord with those records. I have concerns and have Mme acr08s no other matters in conneGlion with the examination to which attention should be drawn to this report in order to enable a proper understanding of the ac(xJunts to b8 re8ched. Signed: Name: Justine Day Addrgss: 8 Millers Close Welford-On-Avon Stratford-Upon-Avon Warwickshire CV37 8QG Date: Tiddington Community Centre Receipts and payments accounts For the perlod from 1st April 2023 31st March 2024 To Section A Receipts and payments Unrestrlctsd funds Restricted funds Total fund8 Last year totho nearest tr• the near0St £ to the ne•￿t £ to thg n•ar88t£ A1 Rocai Donations, legaaès and gTants Interest on deposit account Hire of Hall and equSpment Film night 1,696 24,870 1,677 1,696 24,870 1.577 26,022 1,561 tota ross Income AR) 28,143 28.143 27.971 A2 A￿t and investment sales, (see tablo). 2B.143 A3Pa monts Event costs Film night costs Consumables Mayor works and improvements Propety maintenanee uts.lity ￿StS Caretaker and cleaning Cornmunity First Respons6 Other expenses Bank Fw & tharge5 IrEuran IT Software and (x)nsum8bles TeIepTrK￿e, Printin9 & Stab'onery Rent 1.685 433 104 14,287 4,796 6,OS2 1,059 787 123 787 123 7,919 6,788 1,287 7,919 6.788 1,287 787 787 25 88 1,511 791 841 170 20.873 25 90 1,41S 492 736 88 1,511 791 841 170 21,660 Sub total 787 31,173 A4 Asset and investment urchases $00 table Sub total 20,873 787 21.660 31,173 Net of receipts/(payments) A5 Trnnsfers between funds A6 Cash funds last year ond Cash funds this year end 7.270 787 6.48 120 78.856 86.126 1A11 624 83.469 80.267 86,750 Tiddington Community Centre Section B Statement of assets and liabilities at the end of the period Unrestrlcted Restrlctsd funds funds Categorles Detalls to n•are¥t £ to near•Bt £ B1 Cash funds Cash held in CuTrent Acu)unl In ey ui ng it 8CCAJunt 24082 624 82,044 Total cash funds 86,126 624 Nole 1 Unrestricted funds to nearest £ 473 Restrict•d funds to near•st £ DetsÉl8 B2 Other monetary assets Cost {optlonall Currèntvalufr loptlonall Detal B3 Investment assets Current valu• loptional) Detalls B4 Assets retsined for the charfty's own use Amount du• loptlonall When due loptionall Detall8 BS Liabllltles Trado Cr•Jitor5 Signed by ono or trustees on behalf of al the trustee8 Signature Print Name Date of roval Notes to tho Accounts 1. Rèstricted Funds ¢)wned by TCC*ased Youth Group and TCC - based Communty First Response balan￿ as gt the year end were £138 and £486 respectively. In the year £787 was spent from Tcc-based Community First Response fund on ￿P1aceMent batteries and pad5 for the defibrillator. There were no movement of funds during the year for the Tcc-based Youth Group.