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2021-09-30-accounts

Minutes of the Hela Sarana 25th Annual General meeting -13 th of November 2021 via Zoom

The 25[th] Annual General Meeting took place virtually via a zoom platform at 15.00 hours London time on the 13[th] of November. The executive committee, members of Hela Sarana, invited guests, donors, friends, and well-wishers logged in via the pre circulated link emailed or shared through media platforms.

Mr. Jayantha Silva welcomed the audience with the traditional greeting of “Ayubowan” in Sinhala and “a very good afternoon, good morning / evening to participants who may be joining us from other time Zones in English”.

A two-minute silence was observed as a mark of respect in honour of Our Founder late Mr. Raja Meehitiya, our First General Secretary Mr. Shelton Ranasinghe, and other departed colleagues Mr. Vish Vedage, Mrs. Chandrani Amendra, Dr Mrs. Geetha Sathialingam & Mr. Daya Meethiya (Our Principal Coordinator -SL) who served this institution with much distinction. The Loss of Dr Miss Thirushika Sathialingam an ardent supporter of HS over the years who passed away few months ago under tragic circumstances and all our friends, supporters & all victims of the pandemic were remembered, reflected.

Mr. Jayantha Silva accorded a very warm welcome to Mr. Aruna Fernando (Minister Administration & Consular) representing her Excellency Mrs.Saroja Sirisena the High Commissioner for the Democratic Socialist Republic of Sri Lanka in the UK, our Guest Speaker an eminent scholar, a pioneer in the field of Solar Energy Professor IM Dharmadasa , our Honorary Patron Mrs. Lalitha Meehitiya, representatives from well-respected Charity and other Organisations, all our sponsors, donors, fund raisers, supporters, and the executive committee members past & present to this milestone 25[th] anniversary Annual General Meeting.

Mr. Jayantha Silva went on to say ‘ As we celebrate 25 years, I look upon my lifelong friend late Raja Meehitiya “the farsighted visionary” the founder and the inspirational Leader of this esteemed institution who led from the front for nearly 2 decades until his untimely death to gain the recognition and respect of the wider Sri Lankan Community here in the UK to be what we are today. I dedicate this 25[th] Anniversary as a tribute in his memory for setting this organization on unbelievably strong foundation to withstand every potential pitfall.

We are an extremely active, dynamic, hardworking and I fervently believe a well- recognized, respected charity organisation today because of his lifelong commitment and dedication to serve humanity and his incessant desire to help the underprivileged, the disadvantaged, deprived, and oppressed communities in some of the remotest regions of Sri Lanka

As a fitting tribute to late Raja’s and in recognition of his incomparable service & to commemorate our 25year existence, the EXCO unanimously agreed to invest in a project with a significant sustainable development in a rural area of Sri Lanka to benefit the community at large. The primary objective of the project is to ensure it served the chosen community in the long term, unify and promote togetherness for the welfare of the village, encourage the community to build trust among families to live in harmony, generate continuous revenue to be utilized for the development of the

villag

e community, schools & education, empower the members of the community to take decisions to improve their living standard and acquire long term benefits. More importantly promote accountability and create a cohesive & a conducive environment for the younger generation to work with the elders to generate greater prosperity to the entire community. Ladies & Gentlemen, the selected Solar Project at Tissapura Kanishta Vidyalaya in Monaragala was a perfect fit in satisfying the criteria thus set forth for the project.’

The President Mr. Jayantha Silva invited Dr Jayantha Perera, General Secretary of Hela Sarana to continue with the Formal proceedings of the 25[th] AGM.

Dr Jayantha Perera presented the minutes of the 24[th] Annual General meeting to the virtual audience in a format designed to capture the attention to detail. The minutes were proposed by Mr. Leslie Dep and Seconded by Dr Saman Perera as an accurate reflection of the events that took place on the 17[th] of October 2020 and was adopted.

The Secretary’s report for the AGM year 2020-2021 was presented to the virtual audience by Dr. Jayantha Perera who thanked the entire Executive committee of Hela Sarana at the outset for their magnanimous effort through during the arduous times and said without which the array of completed projects could not have been possible.

He highlighted the Portfolio projects such as the Education Grants/Scholarships and the Breakfast project for renal dialysis patients at Anuradhapura hospital continued despite the pandemic.

The main thrust of the 2020-2021 Hela Sarana charity’s humanitarian efforts was focussed on providing emergency relief to the evolving COVID 19 pandemic requirements which were multi-faceted.

The relief provided in Phase one (2020) included provision of dry rations and food to meet the urgent nutritional needs of 100 families who lived off the beaten track in Baddgama in the Galle district. This could not have been possible without the omnipresent Rev Erdely Mendis and the Local Pastors, the late Rev Baddegama Samitha Venerable Monk, and his support.

The phase one also consisted of collaboration with the Association of Professional Sri Lankans in the UK (APSL) to provide KN95 masks to five hospitals (work in partnership with Sri Lanka medical and Dental Association (SLMDA-UK) to provide pulse oximeters and respiratory masks to hospitals (Hela Sarana contribution £2500 + additional £1000 by Friends of Sri Lanka -UK (FOSL-UK).

The completion of the reroofing of the IDH hospital ancillary quarters at a cost of £5100 was the last project completed in year 2020 Phase one covid relief. This intervention was made possible thanks to the EXCO members and well-wishers who raised the money through a Walkathon/Marathon.

The covid phase 2 relief projects for emergency care consisted of providing vital equipment for delivery of medical care for the following hospitals.

Hela Sarana joint hands with other organisations to do multiple collaborative projects

The next project during the Covid 19 pandemic was to provide financial support to schools.

provided by Hela Sarana for salaries to the two teachers employed by Meth Sevana.

The 25[th] Anniversary milestone project- Promoting Sustainable Development through the Solar Village concept

Solar village project at the Tissapura Kanishta Vidyalaya in Monaragala was selected to commemorate our 25[th] Anniversary. Prof I. M. Dharmadasa a global solar energy expert discussed the project with the Hela Sarana Committee who appointed Mr. Leslie Dep as the Hela Sarana coordinator. The project was completed in October 2021 with the help of Sri Lanka Advancement of Science, and the Faculty of Technology at Sri Jayawardenapura University. The project coordinator in Sri Lanka was Dr. Hansika Attapattu. The Cost was entirely funded by Mr. Gamini and Mrs. Nalini Jayasinghe former EXCO members Of Hela Sarana at a cost of £4500.

Dr. Jayantha Perera informed the audience the main portfolio projects will be discussed by Mrs. Irie Perera (Education Grants/Scholarship) and Mr. Jayantha Silva (Breakfast project).

Fund raising

Mr. Anil Kulakulasuriya and Mr. Alex McHardy raised £1335 through their Annual Golf Day. Dr. Jayantha Perera thanked them on behalf of Hela Sarana for this Fund raising through sports Initiative year after year.

Mrs. Enoka Amendra raised funds through Barclays matched accounts in the 2020-2021 year too. Her Fundraising role was very much appreciated.

Treasurer’s report- Mr. Methsiri Wijeratne presented the treasurer’s report for the AGM year 2020-2021 to the Virtual audience. He provided the certified audited accounts report completed by Mr. Sylvien Pinto. This included the independent Examiner’s report, statement of income and expenditure and a balance sheet.

The income for the AGM year was £42,887. The expenditure £50,635. income over expenditure was- £7,747. The certified accounts will be available for scrutiny on the charity commission website.

The Treasurer’s report was adopted. Proposed by Mr. Asoka Bollegala and seconded by Dr Palitha Serasinghe.

The committee resigned enbloc. Mrs Ruvenie de Alwis Jayasinghe interim President over saw the election of the new committee. President -Mr. Jayantha Silva Vice President -Dr. Saman Perera Secretary- Dr. Jayantha Perera Joint Treasurers- Mr. Methsiri Wijeratna and Mr. Felix de Alwis Jayasinghe General committee Mr. Leslie Dep, Mrs. Mala Polpitiye, Mr. Asoka Bollegala, Dr. Palitha Serasinghe, Mrs. Irie Perera, Dr. Jeevani Jayawardena, Mr. Aruna Perera, Dr. Daya Perera, Dr. Kanthi Jayawardana, Dr. Uditha Bopitiya, Ruwan Wijeratna Mr. Nevomal Fernando.

The Youth committee members posts were not for election. The Youth committee will continue as 2020-2021 apart from Mrs Hiranya de Alwis Jayasinghe who for personal reasons will not be able to continue but pledged her continued support for the charity for the foreseeable future.

Mrs Irie Perera described the challenges the Education Grant Committee faced due to the pandemic situation. She emphasised to the audience the effort the Sri Lankan Coordinators took to deliver the grants to the recipients. The heartfelt video messages from several of them highlighting the difference the grants made to their quality of life by supporting their education was a great message to the audience and the donors to this esteemed programme. It was emphasised that the cost and the number of children needing the Education Grants may go up.

She thanked the Current Committee and the Sri Lankan Coordinators for all the hard work they have done during the AGM year.

The Incoming President’s speech by Mr. Jayantha Silva Followed.

He stated “I want to provide a brief insight into our operations, the importance of this occasion not only relates to our overall contribution to humanitarian activities and other charitable sectors over the last 12 months, specifically supporting the unprecedented global pandemic and participation in other charitable causes, but to recognise the landmark 25year Anniversary milestone and what we have achieved during this period. Whilst the primary objective of any AGM is to fulfill the constitutional protocols, it also remains the only rostrum to showcase our successes & achievements over the last 12 months and our plans for the year ahead to everyone present and particularly to those who may be attending a HS AGM for the first time. I consider this is vital for any charity organisation not only to extend its appeal but to enhance support and gain wider exposure & recognition for our overall achievements, and what we stand for.

In this context, I consider it a great injustice not to touch upon the extent of our humanitarian & charitable endeavors over the last 25 yrs. No doubt I would be

standing here for the rest of the AGM if I were to provide a comprehensive coverage of the spectrum of vast and varied projects we had successfully completed during this period. I believe however, “As the saying goes; picture paints a thousand things & actions Speak Louder than Words” the photographs and the video clips in the background will provide a flavour of our engagements, undertakings and accomplishments throughout the 25year history. I say this with utmost humility, when I utter, we take pride as a charity, which is miniscule in proportion by any estimation to have been able to support our treasured motherland in her hour of need during major island-wide emergencies, natural disasters and numerous other causes over this timeline. Though arduous at times and having encountered numerous obstacles the product had been absolutely rewarding & fulfilling.

At this 25[th] Milestone event today, it is incredibly satisfying to announce that, our overall financial contribution towards humanitarian & charitable aid to our cherished motherland is in the order £ ¾ Million and to date and have provided over 1000 scholarships to children across the board via our education programme.

I believe that all present, will acknowledge that our journey to date is a success story and it’s in no small measure to 2 decades of selfless dedication & commitment of our Founder late Raja Meehitiya.

Let me now provide a glimpse of the work & Projects we had undertaken over this period. This is not in order of monetary value or year of completion, and I start with

Mrs. Irie Perera & Dr Mrs. Jeevanee Jayawardene in their presentation

As many of you are aware, we had been working & collaborating with Association of Professional Sri Lankans in the UK during the first wave in 2020 and I confirm, that HS EXCO unanimously agreed to release £25,000 from our general reserves to support hospitals treating victims of the 2[nd] & 3[rd ] wave[.] Following the initial release of funds, HS also ran a successful appeal among its supporters which generated nearly £6000. In all, HS supported various hospitals during this period in excess of £30,000 – Project details was Covered by Dr Jayantha Perera in the secretary’s report

It is with great pleasure I wish to mention here, that the Solar Project at Tissapura Kanishta Vidyalaya in Monaragala selected to commemorate our 25[th] Anniversary was successfully completed at a cost of £ 4500, with funds exclusively provided by former Hela Sarana EXCO members Mr. Gamini & Mrs. Nalini Jayasinghe & family now living LA. On behalf of all at Hela Sarana, I take this opportunity to extend our sincere thanks & appreciation to Gamini and family for their magnanimous donation towards this great humanitarian project.

I am in no doubt that participants at today’s event will fully understand and recognize the continued scourge of the pandemic, it’s devastating impact and the suffering inflicted on almost every community across the island and its adverse impact on our operations throughout the year. I also wish to stress that the continued lock down measures and inter regional travel restrictions in place made our tasks in fulfilling our obligation to carry out any educational related projects during the last 12 months, expected from the remaining (£9000) from Mrs. Aruni De Alwis’s £15,000 donation from late Mrs. Florence De Silva’s estate all but impossible and I wish to extend my sincere apologies to Mrs. De Alwis on behalf of HS.

This now brings me to highlight few saliant features of the muchheralded breakfast programme at Anuradhapura main Hospital which is entering its 10[th] year in 2022. This remains one of the most deserving humanitarian projects in our calendar and one of its kind in SL. With an annual budget of £8000 Breakfast & clean water is provided to every patient (average 40 patients) attending dialysis treatment every morning 365 days / year. It is important to stress that the programme was only fully subscribed for the first time this year in its 9year history. Whilst the annul expenditure is set to increase beyond £9000 in 2022 due escalating prices in the current climate and despite funding constraints, we will endeavor to support the scheme. Any thought of withdrawal is unimaginable in the context of the patients, who are some of the most deprived and poorest in the society. I once again make this earnest plea and urge everyone present to come forward &

support the scheme as its continuation is only tenable with your sponsorship. I also implore that you spread the merits of this scheme among your friends and relatives.

It costs just £20 per/day to feed average 40 patients and despite the projected price hike, we will continue at the current rate to encourage and attract more sponsors to the scheme. I trust the vast majority of us living here in the UK would be able to support the scheme & sponsor just one day in the year to a feed 40 patients. Your support will no doubt benefit every single patient and I also encourage current and would be sponsors to visit Anuradhapura Hospital when in SL next time and speak to the patients to get to know how they are benefitting from the service. Dr Palitha Serasinghe & I are available to provide any information on the B/F programme.

Now in the context of the last 12 months, I would not be surprised to be asked as to how & what did we achieve during this period. It is certainly the case that, during these extraordinary & unprecedented times, Helasarana was supported by extraordinary people, organisations, and other institutions. In turn, I hope that HS continually demonstrated that it understood what is expected of them in supporting & promoting their charitable endeavors even in this turbulent and unpredictable environment. To say it has been a challenging time is an understatement and it has of course been Challenging in terms of fund- raising activities (None) and delivering special projects except for our extensive involvement supporting COVID 19 Emergency measure and the 25year special project. Following many discussions, every EXCO member took it upon themselves to maintain a continuous dialogue with both medical & administrative staff of the selected hospitals to identify their specific requirements and to work with numerous medical equipment suppliers in SL and negotiate the best deals possible whilst the demand was high & stocks were dwindling to enable us to source the necessary items for the hospitals from total funds available. It had been a huge success overall, supporting 5 Hospitals for COIVD measures and other Life-saving medical equipment. It is important to highlight this was all achieved without the involvement of our local coordinators whose health & safety we were not prepared to compromise. We were also fortunate to have been able to collaborate with other charities on COVID emergency measures.

I also need to touch upon what exactly is in store for us in the immediate few years and our vision for the future. It is obvious that a level of uncertainty will continue to prevail over the next few years, the nature &

unpredictability of any residual impact of the pandemic that has engulfed us over the last two years remains to be seen. However, we must be prepared to develop strategies to work within such an environment.

Whilst outdoor fund-raising events may be possible in the medium to long term, it is imperative we examine other potent avenues to raise funds without resorting to appeals which has reached a saturation point during the pandemic. This is very important considering the global impact of the pandemic on livelihood of communities, families & individuals. Needless to emphasise that our operating landscape has changed through our experience over the last two years, and we have grown accustomed to working from home and

conducting all major activities in a virtual environment. I recognise that each organization continue to operate with its specific modus operandi, however, the fundamental reality remains that we all strive to support our motherland not only in her hour of need but many other activities across all latitudes. Given the current climate and the future uncertainties, it is vital that we continue to work together, develop a collective approach and pool our resources both here in the UK and our networks / teams on the ground in SL during major emergencies to achieve significantly more in our humanitarian endeavors. It is also imperative we create a positive environment for the younger generation to work shoulder to shoulder with the established seniors & propel the organisations to greater heights supporting ever increasing humanitarian aid programmes & other charitable causes for the next 25 years. As demonstrated over the last 25 years, it is my greatest desire to see the new generation carry that beacon of light to fulfill the hope & aspirations of those very communities we serve and whose cries hitherto gone unnoticed. My ultimate wish is to see HS flourish in the hands of the next generation, with far greater success, achieve and accomplish significantly more in the next 25 year for everyone to be proud of.

On behalf of HS EXCO, I now take this opportunity to convey my appreciation to all our sponsors, donors including very many on the breakfast programme for making it the most successful campaign in 9years, fund raisers and key contributors to Helasarana cause over the last 12 months. To Friends of Sri Lanka for their collaboration on COVID emergency medical relief, generous donations from Mr. Sunil Subasinghe

(Aus), Mr. Ajith De Silva & Mr. Gamini Jayasinghe (US) for the COVID appeal. I also place on record our appreciations to Dr Thushara Rodrigo SLMDA & Dr Nalini Ranasinghe Medical Aid Sri Lanka & Ven Mangala Thero of Newham -Lumbini Vihara for giving us the opportunity to collaborate with Covid 19 emergency relief measures, to Professor Dharmadasa for giving us the opportunity to work with him to advance and continue the Solar Village concept, Dr Mrs Hansika Atapattu of Sri Lanka Association for the Advancement of Science (SLAAS) for her exceptional professionalism in her coordinating role on the Solar project and to our own Mr Leslie Dep for undertaking the sole responsibility for the successful completion of the Solar Project and his continued commitment and finally to our accountant Mr Ranjan Pinto for swift return of our completed accounts.

Finally, as we celebrate 25 years, we are very conscious & recognise the fact that all our achievements, accomplishments & successes would not have been possible if not for the collective participation of many fellow charity organisations, other institutions & individuals who shared the same vision. Today, I stand here with great hope & expectation for the future of this organisation & bow my head in respect, admiration and appreciation to the SL High commission in the UK, LBV, APSL, SLMDA, Friends of Sri-Lanka, Medical Aid Sri Lanka, SLLF (UK), other Sri-Lankan organisations in the UK, many hundred donors, sponsors, numerous fundraisers, supporters, well-wishers, Tissa Madawala for coverage of our events over many years, Mr Bandula Manage for the exposure

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ded via various Sesatha web publications, Anil & Alex from West Essex Golf Club for their annual golf day fund raising event over many years, various caters who assisted us at previous AGMs and other events and everyone concerned, for their continued and unreserved support and encouragement over these 25 wonderful years. I also recognise the extraordinary & unparalleled dedication; commitment, exceptional professionalism & the unconditional backing offered by every single EXCO member over the last 25 years & our unique team in SL headed by Lucky & Kanthi Wijesekera and our coordinators late Mr Daya Meethiya, Mr Wickremasinghe, Mr Chandrasiri Liyanage, Mrs Hema Amarakone and Mrs Devaki Gomez who served Hela Sarna with such distinction & determination enabling us to complete many hundred projects successfully with much credit & recognition. I extend my special thanks & appreciation to each and every one and suffice to say I am truly indebted to all

Mr. Daya Meehitiya who passed away few months ago has left a void and his unwavering enthusiasm, ever-present smile and his yeomen service over 20+ years will be sorely missed by us all in the coming years.

It has been a great privilege to be an integral part & serve this hallowed organization over the last 25 years and the last 6 years as the president. I will continue to serve this organization in any capacity & support the EXCO to bring every honour it richly deserves. – Thank You

Mr. Aruna Fernando Minister (Administration & Consular) of the High Commission of Sri Lanka delivered the message on behalf of her Excellency Mrs.Saroja Sirisena the High Commissioner for the Democratic Socialist Republic of Sri Lanka in the UK acknowledging the role of Hela Sarana over the last 25 years and thanked the organisation for being a beacon of light.

The Keynote address “Solar Village Projects for Sustainability and Reduction of Poverty” by Prof. I. M. Dharmadasa BSc, PhD, CPhys, CEng, FInstP, FWIF followed.

Vote

Of Thanks by Dr. Jayantha Perera, Secretary Hela Sarana was followed by the singing of national anthems to conclude the 25[th] Anniversary AGM.

The Minutes were approved by the Trustees

Dr. Jayantha Perera

Jayantha Perera

Secretary Hela Sarana

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