Cotgrave Futures (Registered charity, number 1093432) Financial statements for the year ended 31 March 2023 Page Contents Trustees, annual report Independent examiner's report Receipts & payments account Statement of assets & liabilities Notes to the accounts capLUS COMMUNITY ACCOUNTING Cotgrave Futures Trustees, annual report for the year ended 31 March 2023 Full name Cotgrave Futures Registered charity number 1093432 Principal address Candleby Lane, Cotgrave, Nottingham, NG12 3JG Trustees Mr K Chewings, Chairman Mr G M Chewings, Vice Chairman Mr A Wilkie, until 1211112024 Mr D Stothard Mr I Shaw Mr N Monday Independent examiner John O'Brien, employee of Community Accounting Plus, Units 1 & 2 Norlh West, 41 Talbot Street, Nottingham. NG15GL Governance and management The charity is operated under the rules of its declaration of trust adopted 15112101. All trustees must be residents of Cotgrave. We advertise for expressions of interest on the Cotgrave Futures website and the Town Council website. Expressions of interest go before the board and if acceptable, the applicant is formally nominated, and the nomination seconded by board members. Cotgrave Town Council nominations are made at the AGM of the Town Council. Objectives and activities The charity's objects are any purposes which are charitable at law for the general benefil of the inhabilants of Ihe area in particular the advancement of education, the promotion of health and the provision of facilities for recreation and leisure time occupation, with the objective of improving the conditions of life of the said inhabitants. Public benefit statement The Trustees confirm that they have complied with the duty in section 17 of the Charilies Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit,. Summary of the main activities undertaken for the public benefit The charity has a community-led remit, currently focusing on childcare and other care needs. Its meeting room and café area are used by local groups and education and training providers. Cotgrave Futures There is a considerable need locally for early years, child care and this provided through Serendipitys, an accredited provider. Our smaller meeting room is now on long term occupation by Compassion Care which sets out to provide support and advice for carers. The Childbirth Trust is also a long term user of our meeting room at weekends and weekday evenings. The charity seeks to provide facilities for recreation and leisure time with the object of improving resident's conditions for life. Colleges of further education are encouraged to lay on courses to improve literacy, numeracy and nutritional advice for families. Summary of the main achievements during the period After the tough period of 2020 to 2022 Cotgrave Futures saw the slow return of bookings for the Meeting Room and a few queries in terms of room hire in 202212023. St John's Ambulance being one of the main bookings. Small amounts of income are being made by Serendipitys requiring sporadic late lock ups of the building. Cotgrave Community Kitchen joined us in 2021 with the installation of a Container and use of the Meeting Room which is working well, and continues to help the community. Core users continue to be Serendipity Nursery which continues to provide a much needed children's nursery and Compassion Care which provides much needed care for the elderly in the community. This year we installed a new kitchen into Serendipitys Nursery which has made a great difference to the use of the kitchen for the Nursery. I would like to place on record the excellent work by Paul who continues to make it so easy to run the building and Donna who manages to keep the building looking clean and tidy. My thanks also go out to our Trustees who freely give their time and expertise. Cotgrave Futures The charity's policy on reserves In line with current good practice in the event of closure, Cotgrave Futures will aim to hold sufficient reserves to.. 1. Honour its liabilities to staff, suppliers, and other organisations 2. Finance any planned investments 3. Have sufficient cash flow to continue normal operations Signed on behalf of the charity's tees.. Signed Mr K. Chewings, Truste Independent examiner's report to the trustees of Cotgrave Futures for the year ended 31 March 2023 I report to the trustees on my examination of the accounts of Cotgrave Futures for the year ended 31 March 2023. Responsibilities and basis of report As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'}. I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. During the period, a sum of £8,097 was lost through unauthorised expenditure. The matter has been reported to the Charity Commission and a police investigation is ongoing. The new trustees have introduced measures to reduce the risk of similar issues in the future. I confirm that no other matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the charity as required by section 130 of the Act., or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed John O'Brien Msc, FCCA, FCIE Employee of Community Accounting Plus Date 1110212025 Cotgrave Futures Receipts & payments account for the year ended 31 March 2023 2022 2023 Note Receipts Rent & room hire Bank interest Sundry receipts Total receipts 36940 27 38296 81 98 38475 36967 Payments Administration & Office Advertisingl publicity Cleaniry materials Equipment, repairs & renewals Health safety Insurance Kitchen Refurb Utilities, renl & water Printing & stationery Repairs & premises maintenance Security & alarms Sundry payments Telephone, internet & postage Unauthorised spend Wages & Nl Total payments 1725 36 101 1807 265 849 424 629 554 910 11480 741 1816 1220 656 2652 1578 4794 6951 290 787 7641 23735 53211 848 8097 29394 56769 (162441 Net receiptsl(payments) 86600 Cash funds at start of this period 70356 Cash funds at end of this period {18294) 70356 52062 Cotgrave Futures Statement of assets and liabilities at 31 March 2023 2022 2023 Cash assets 69950 Bank accounts 406 Cash in hand 70356 Note 51656 406 52062 Other monetsry assets Debtors 10521 10521 17149 17149 Assets retained for the organisation's own use Container purchased May 2021, cost £5530 - £1854 recharged to Cotgrave Town Council and Cotgrave Community Kitchen. CCTV purchased August 2021, cost £4535. Outside lighting purchased March 2020, cost £577. Emergency lighting purchased May 2019, cost £1,026. Height adjustable folding tables purchased April 2019, cost £878. Replacement heat exchange to the boiler purchased 2017. cost £2,862. Emergency lighting purchased 2017, cost £3,516. Liabilities Creditors 1010 {1010) 600 (600) These financial statements are ac pted on behalf of the charity by.. Signed Mr K Chewings, Trustee Cotgrave Futures Notes to the accounts for the year ended 31 March 2023 1. Receipts & payments accounts Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand. 2. Debtors Prepayment.. Insurance Prepayment.. Pension Debtor: Room Hire Unauthorised spend 910 186 342 15711 17149 3. Creditors Independent examination 600 600 4. Debtors - unauthorised spend During the period there was unauthorised spend of £8,097 which has been reported to the relevant authorities. In the prior period, the amount was £7,641 . S. Premises & staff The premises are provided by Cotgrave Town Council and a small rent is paid to CISWO each year. 6. Trustees, remuneration During the accounting period, the charity purchased Trustee Indemnity Insurance the cost of this couldn't be determined as it was part of a whole insurance package. Trustees received no other expenses, remuneration or benefits in this period. 7. Glossary of terms Creditors: These are amounts owed by the charity, but not paid during the accounting period. Debtors: These are amounts owed to the charity, but not received in the accounting period. Prepayments: These are services that the charity has paid for in advance, but not used during the accounting period.