Friends of Grahamstown and District Development (FOGADD) Registered Charity Number". 1093339 Accounts Year ended 31 March 2021
FRIENDS OF GRAHAMSTOWN AND DISTRICT DEVELOPMENT {FOGADD) TRUSTEES. ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2021 CONTENTS Page TRUSTEES, ANNUAL REPORT INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS RECEIPTS AND PAYMENTS STATEMENT OF ASSETS AND LIABILITIES Principal Address."22 Moor Park Drive. Leeds LS6 4BX UK
FRIENDS OF GRAHAMSTOWN AND DISTRICT DEVELOPMENT (FOGADD) TRUSTEES, ANNUAL REPORT FOR THE YEAR ENDED 31 P4lARCH 2021 Legal and Admlnistrnlive Inforn)ation This is a fundraisin9 charity set up under a Trust Deed dated 16 January 2002 and Supplemental Deed dated 8 Juty 2002. The objects of the charity are to promote the advancement of education, health, welfare and sporb'ng developments In Grahamstown (now known as Makhandal and the surrounding region of the Easteffl Cape, South Afn"ca. Trustees and Governance Name of Trustee Dates durlng which the named trustee acted rf not for the T*4hole nod Name of person or body entitled to appoint any chari trustee Trustee resolution Trustee resolution Trustee resolution Trustee resolubon Trustee resolution Trustee resolution Trustee resolution Trustee resolution Trustee resolution Trustee resoluhon Trustee resolution Prof C Me Mrclle Mrs A Hall Mrs C Harve Mr M Lamb MrCLaw Mrs S Law Mrs C Mallett Prof D Matravers MrsDM one Mrs C Smith one Chair Treasurer Secreta Eleven trustees are apwinled by resolution of the existing trustee body. New tnjstees are recruited through personal recommendation and approved ty resolution ofthe exisbng trustee Ix)dy. The details below explain the tnain activities undertaken lo further the charity's purposes for the publ benefit. The trustees have had regard lo the Charity Commission's guidance on public benefit Activities and Achievements Overview FOGADD continues tr) support education and welfare projects in the Eastem Cape of South Africa, specIfallY in the Grahamstown area. During the financial year ended 31 March 2021 the were five fijll meetings of the UK trustees. whilst in South Africa there was one meeting of the Watch Committee and a selection meeting of the Scholarship CoMmttt_ All committee members both in UK and SA remain volunteers, and all fund-raising is carried out on a voluntary basis. We would once again like to thank Mrs Margie Keeton for monitoring our activities in Grahamstown. i) Fund-raising In the UK this yearwe are pleased to report that our regular donations held up well despite the COVID crisis with only a slight fall from £12,260 to £11.815. The previous year we had undertaken some efforts to broaden our support base, but this year our efforts were Iused on a major fvnd-raising event. One off donations were £1,831. Our income from events rose significantly to £9,878 which came wholly frorn the major event just referred to, an online promises auctÉon. {Some payments for that came in in the following financial yearl. Due to Covid the regular sponsored walk of the Yorkshire Three Peaks by The Grammar School al Leeds was cancelled. Grft-d reclaimed rose slightty as well, in line with increases in donations recorded in last yearfs report. Thus despite all the challenges of the pandemic the total income for the year showed a pleasing increase to £27,324. Our strategy remains to increase our regular donations and reduce our dependence on events so we are very pleased with thi5 Outcome, though we aim to conb.nue to keep working on the regular donations. We are extremely grateful lo all our supporters who gwe so generously and provide FOGADD
FRIENDS OF GRAHAMSTOWN AND DISTRICT DEVELOPMENT (FOGADD) TRUSTEES, ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2021 with a sound basis to enable us lo carry out our work, which remains much n&ded in such a poor part of a very poor Province. As might be irnagined the chaIngeS brought on by COVID have been patb"cularly acute in the Grahamslown and Distnct area.} Once again our fund-raising 'benefited' as the rand remained weak against the pound which means the Money we raised could go fijrther in South Africa. As ever, we would encourage all regular donors to cOnser whether they have any ffi.ends who might contribute regularly evèn on a small s¢ale to a charity Vthh has virtually no running costs but remains well-managed. ii) Allocation of Funds How then do we spend the nK)ney which we receNe? Strate We continue to support six on-going projects. The projects we support provide us with good feedback on their activities. accounting well lor the money we send. and in the case of the scholarships, which has aayS been our major outlay, we are now seeing very gratr"fying results as the scholars go on to Universities or employment. As usual, we report on the projects supported last year individually, setting out our comments on them again below. In relab.on to the financial year ended 31 March 2021, most of the annual donations to each scheme were not made until April 2021 lowing to the timing of the major fundraising activity of the yearl and therefore are not included in these accounts, increasing the level of cash reserves available as at 31 March 2021 to £21,071 {2020." £2,595). We also made one donation to a special feeding scheme necessitated due to the impact of Covid. The trustees are satisfied they have sufficient funds lo pay bills and meet any liabilities as they fall due_ ScholahN The amount spent on scholarships rose slighlty due to an additional scholar at PJ Olivier, though we benefited from having funds in pla in February to pay the School fees which led to an 'eady-bird' fee reducbon. During 2020-21 we SUPFX)rted scholars at PJ Olrvier and Victoria Girfs High School. We are again pleased that our malriculaling scholars passed matric, and those from previous years colltinue to do well al University or in work. Overall since we began, all our scholars have erther gained UnFversity or Tertiary EdL¢cation places or gone on to full employment in good quality jobs lor both}. In 2020121 six scholars attended PJ Olivier High School, where the language of instruction is Afrikaans. and one attended Victoria Girls High School. All the scholars continue to benefit from the opportuntty to attend these gcxyj quality schools despite often difficutt home backgrounds and, whilst all have benefited signrficanlly, some of their achievements have been very impressive indeed. We have worked with Victoria Girls High School, which obtains the best exam resulls in the Eastem Cape, lo find other suitable scholarship candidates. As a resull the schwl has again identified a suitable candidate for a scholarship, commencing in January 2022. Both schools made every effort to provKle a g(x)d qualty educatton during the COVID crisis. GADRA The 2020-21 annual contribution to GADRA of R115,OCN) {c£5399) was transferred in advance in 2019-20, bul no such advance donation was made in 2020-21, so no transfers were made in respect of this project during the year, WFth the 2021-22 allocatron transferred post year end. GADRA continues to operate In four main areas. Firstty this organisation has embarked on an ambitious plan lo Improve the quality of the more deprived schools in Grahamslown. This plan involves a number of initialNes including a mentoring programme al three schools for final year pupils, with mentoring provided
FRIENDS OF GRAHAMSTOWN AND DISTRICT DEVELOPMENT (FOGADD) TRUSTEES, ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2021 by Rhodes Universrty students. This was a signiftant contributing factor in an excellent number of passes at University entrance standard from Ihese sChlS. Secondly, we also continued to support GADRA'S existing work wilh the Matric School. which provides intensive tuition lo school leavers to improve their grades and so improve their chances of further education and employment. GADRA is now the leading feeder school In Grahamstown {public or prwalel for Rhodes University. In 2020 there was once again approaching a 100Vo pass rale and over 100 students gained bachelor passes i.e_ achieved unwersty entrance level grades. We believe this achievement by GADRA continues to gnie credibilty to the wider project they are undertaking to raise a¢hvement levels in the weaker schix)Is across the cty. Thirdly our funding continues to support the mobiFe Scien lab which we have helped to fvnd since tts inception. This is now run by GADRA Ihence il is included under this heading). The ralionale is that GADRA can provide the financial and other management skn.lls needed to organise the work of the mobile science lab. There has been a shift in the project's approach to developing science education in weaker schools. Rather than supplying teachers ir*lo the Schools, the teachers at the supported schi)ols recetve additional training and development Ihn)ugh sessions undertaken at Rhodes University. The mobile lab then provides the necessary equipment for pupils to undertake pracb.cal work in biology and physic5, as well as giving support for that practscal work via the Xhosa speaking assistant. Finally we have continued to provide support, through our funding of GADRA, for a recent initiative, two "Whisllestop. schools which woik with deprived children at primary age to develop their literacy and numeracy and prevent them from falling behind irs these key skills eady in their educational development. So far results for this programme continue to be outstanding. Admirably GADRA managed to maintain all rts educabonal activtbes in operation for all pemitted periods in the face of the COVID challenges. SIMa 's Develo ment and ca Centre Part of the 2020-21 annual conlributs.on to St Mary's Development and Care Centre of R 30,000 Ic£1,408} was transferred in advance in 2019-20. The remaining R10,0001£4691 was paid in the financial year ended 31 March 2021. An allocab.on for 21-22 has been transferred after the year end. We continued to provide funding to this Centre whh wa5 originally founded to address the problem of poor children coming to schi)ol hungry. In addition lo providing nutritious lunches after school, the DCC also provides sijpport to around 165 children through purposefijlly scaffolded sets of developmental, learning and enrrhment activits"es. It has worked throughout the pandemic but has been affected by lock4owns. A new leadership appoinbnent has been made. but the rsOn is known to FOGADD twslees and we are confident that they will lead this organisation succegsfvlly. Child and Famil Welfare The 2020-21 annLJal contribution to Child and Famity Welfare of R 30.000 Ic£1,408} was transferred in advance in 2019-20, but no such advance donation was made in 2020-21, so no transfers were made in respect of this project during the year, wtth the 2021-22 albcation transferred post year end. This charity works wrth children suffering from abuse and neglect and struggles to retain the professional staff required. 111 is estimated that 1 in 3 children under 18 suffer from child abuse. This terrifying level of abuse h85 remained constanl for many years.) Case-loads thus remain high, and salaries need to be competitive if social workers are to be attracted to Grahamslown as there is a national shortage of social workers. Thus the FOGADD contribution SUPKX)rts salary costs, aiming lo help with stsff tentn. We are delighted that under Woineshet Bi5choff and the SA management committee this important organizatron eonlinues to develop its work A5 part of that wort(. it is now successfulty running three safe houses for 16 children that have suffered abuse or neglect. Ill's worth nobng that Woineshel retired in November 2020, but we are pleased lo be able to report excellent new leadership has been appointed. though Woineshet will be a hard act lo follow, as I commented last yearll
FRIENDS OF GRAHAMSTOWN AND DISTRICT DEVELOPMENT (FOGADD) TRUSTEES. ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2021 azama Pre-schwl The 2020-21 annual donation of R22,000 {c. £1.0321 was transferred in advan in the year ended 31 March 2020 but no such advance donab.on was made in 2020-21. Thu5 no transfers were made in respect of this project during the year, wtth the 2021-22 aIthaln transferred post year end. Siyazama continue5 to be a model for pre-schwls in the township and our fvnding enables them to keep their buildings in good repair and provide some small addrtional ftjnding for staff, who receive only a very small monthly stipend. The donation was particularty helpful this year as the collection of school fees was adversety affected by COVID and the number ol pupils was redUd to allow social distsncing. CSD We made a donation of Rand R20.000 Ic£9381 in the year end 31 March 2020 in respect of the financial year 20-21 but no such advan donatKJn was made in 2020-21. so no transfers were made in respect of this project during the year. The 2021-22 allocabon was Iransferred post year end. The Centre for Social Development I'CSD'I focuses on training and SUPPK)rt for pre-schoo15 bul uses these bases for early childhood development as a springtx)ard for the developnEnl of Multipurpose Centres that serve the welfare of the whole wider communty lfrom Aids awareness classes to Govemance Irainingl. They also assisted with some of the food distribUtn inÉtiats"ves which were sel up in response to the Covid crisis. Assum tion NLrtrition In the financial year ended 31 March 2020 we made a small donation to this project 2nd Trustees are now monitoring feedback from the Pfoject belore making any lurther donations. This project. like St Marys provides lunches to children who would otherwise not be sure of gethng 2 meal at home_ Circle of Uni feedin scheme via Graharrtstown Residents Association . We made a donation of Rand 14,344 Ic£6731 lo a special scheme providing meals lo around 12,000 people a day owing to the numbers struggling to feed themselves because of the impact on employment of the COVID virus. iiij Costs and Publicity In all this activity, we seek to keep our costs to the barest minimum. Thus alnv)st all donations are spent on the needs in SA. Our only costs continue to be the bank charges for each ethtronic transfer of fvnds, and a monthty charge from Just Givirlg. We aim lo minimise the bank charges by making just one transfer a year. Everyone involved directly in our work both here and in SA is contributing voluntarity. The web-site address is mvw.fo add.or and we have a facebook page. We also have a short power point presentation which can be delivered to donor organisations such as sch(M)Is and churches in order lo provide their rnembers with more information on our aclwities_ This year we made a major revamp of the website. This was led by a Trustee. Constance Smith, and we are very pleased with the 511. It was up and running in time for the online Promises Auction so we had a good website to whtch the increased traffic arising from the auction could tum. Iv) Grahamstown Watch Committee We are grateful for the woik of the Watch Committee in Grahamslown which continues lo monitor all FOGADD projects and also lo advise on other possible worthwhile areas foi support. This commrttee plays a crucial role (along with the accounts and reports from the relevant organisationsl in assuring us that the money raised by FOGADD is well spent. We are very forbjnate Ihat such skilled and busy people continue to offer their services. We are delighted that Mrs Margie Keeton, who is involved in a number of voluntary organi5altons in Grahamstown, continues to rr#)nitor projects on our behalf.
FRIENDS OF GRAHAMSTOWN AND DISTRICT DEVELOPMENT (FOGADD) TRUSTEES. ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2021 Due to COVID no trustees has been able to visit Grahamslown during the reporting period. However we made efforts to ensure that we were in regular electronic ¢ontact wrth Grahamstown. and the ftjnded projects, through the year. Again this hands-on engagerrent is recognised at the Easlem Cape end and plays a role in the efFa¢Y of FOGADD'S work. As noted above, the quality and dedication of the leaders of all the organisab.ons FOGADD supports was both reassuring and heart-W8m)ing, with so much sts"Il needing to be done. Readers of last year's report will recall the degree of stress caused in the area by COVID 19 with niany families struggling for even the rrKJsl basic necessities such as food. In addition the extensive drought reported last year continued into ils fourth year. Furthe[K}re the problems caused by the Municipality's inability to ensure the provision of basic servtces to citvzens continued. Effectively maintaining roads, sewerage and electricity delivery, keeping public highways clear of grazing arbimals {cows and donkeys}, learing rubbish and so on all remained hhlY challenging. The order for the disbandment of the Municipality, and the appointment of an Administrator is still being fought in the Courts by the Eastem Cape Government, fnjitlessly. and at considerable cost. Their appeal has been thrown out but they are now going to the Conslrtutional Court. In all these circumstanS it is once again imFX)rtanl to stress that the achievements of civil society, and in particular the organisab.ons FOGADD supports. is even more impressNe. and even more vrt21. In conclusion, we reiterate our thanks lo all our donors, and as chairman I would once again also like to thank all my fellow trustee5 for all the work they have put in over the last year. I would also like to thank all those In Grahamstown who send us regular reports on their ath"vitt'as. As this review has indicated the work needed to taise fund5 for FOGADD is avaYS challenging. Nonetheless we wish lo conb-nue our support and if possible to increase rt year on year. Recent events, have onty confimied yel again the need for this. We hope to be retuming in 2022, Covid19 pemrtting, so we continue to monitor projects closely. Our Current plan remains that of maintaining contn"buIns to the activibes we currently support, subject lo satisfactory reports on their work. However, rf possible we would like lo raise additional funds to increase our support for the ambitious project to raise standards in all the fomier 'township' schools. A5 already indicated, it Is likely that the demands will continue to be challenging over the next few years as our support base also faces financial challenges. Having said that the overall sums required remain fairly small when viewed in a larger context and l am cor¢fident that we will conb.nue to be rrottvated to meet the significant needs that continue lo require addressing in Grahamslown_ IProf.) Chrf$topher egone. Chaian of Trustees. ' The conversions are approximatK)ns using an exchange rate of R21.3 to £1 whrch wa5 the average for the past year. Poll¢les There should be a description of the polKies adopted as follows." ReseThes Policy." The challty currenlly operates wilh minimal resewes al the end of the financial year as normallypayments are made just before the yearend. The tmstees wish to taIn a minimum level of reseryes to enable the charity to meet its commrtment to scholarships each year even if there a significant fall in don81ions. OtherdoTratnS are al Iheirdiscretion dependent on the income raised each year. Trustees a ende8vouring to buikl up rts donor base wrth a view to having cash reserves equal
FRIENDS OF GRAHAMSTOWN AND DISTRICT DEVELOPMENT (FOGADD) TRUSTEES. ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2021 to SchOlabip fees comrnrtted, cun?ntly of c £T.CQO. The year*nd reseryes figure of £21,071 is unusually high due to Ihe main fund-raising event ocCulg in close pn)ximity to the yearend. Th has enabled signrficant new awards to be made in earty 2021r22 financial year. Grant-making policy- 1. Accountabil- and ease of monrtorin e.g. proper accounls must be kept.. Grahamstown Watch Committee able to monitor activtty and report back on progress and outcome. 2. Effecb"veness and achievin outcomes - e.g. monitoring of what scholars have gone on to do.. monitoring of results from GADRA matric sch(K)l and primary sch(M)Is projects. 3. Meetin our riorrties- our priorities are in the areas of education and welfare, with health and sport remaining as secondary targets. 4. Number of eo le benefth'n we wanl to uplift the whok community, so where we support individuals, as in the scholarship scheme. we shall be looking for knock on benefits for the wider community. 5 Geo - projects nearer lo Grahamstown have pri(ty, in part because of greater ease of monitoring via the Watch Committee_ 6. Len th ol our commitment- important to Ckssfy all potential projects as ongoing or Onff. 7. Scholarshi selection independent Grahamstown scholarship committee to recommend scholarship awards for approval by TnJstees_ Review of majorrisks (optionalJ- Risk." failure of proper allccation offunds OVeeaS Action.. GTrhamstown Watch Committ98 to ovetsee activities. and accounts received from projects supported. Signature and Declaration I declare, in my capacity of chanty tnjstee, that.. The trustees have approved the report atrKJve'. and Have authorised me lo sign it on their behalf. Prof. C Megone. Chairnian Date.. January 2022
FRIENDS OF GRAHAMSTOWN AND DISTRICT DEVELOPMENT {FOGADD) TRUSTEES. ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2021 INDEPENDENT EXAMINER'S REPORT TO THE TRusfEES OF FRIENDS OF GRAHAAISTOWN AND DISTRICT DEVELOPNfjENT (FOGADDI CHARrrY NUMBER 109339 ieport tG the trustees oli ffly examination of the accounts of Fnends of GrahamstcAvn and Oistrict Development I'ihe Trust.) for the year el0 31 March 21. whth e set out on page 8. Resp•etl¥e responslbiliti•s of trite•S and •xaminer The charity's trustees are responsible for Ihe weparIC ofthe axounts in CordanCe with the requirements of the Charitses Act 2011. The charity's trustees eon&der that an audit is not reqUId for th6S year urmlei sectDn 144121 of the Charilies Act 2011 Ilhe 2011 Act) and that an independent exaiiirth.on t5 needed. It is my responsibility-. to eX3ne the accnts under sectson 145 of the 2011 Ac¢ lo follow the pr(aure5 laid down in the general Direcknrs gNen by the Chaty CorTimission under sethon 145{5llbl of the 2011 Act: and to slate whether pathular matters have come to ry attent. Ba$1¥ of Independent èxamingrfs Taport My examination was carried out in accordance with the general Diwtion5 given by the Chayrty Commission. An examination indLtdes a reviv of the &counting recorts kept by the charity and a comparison of the aints presented those recoros. h ats9 includes consideration of any unusual ttem or dtscFosures in the accounts, and seeknng explanations from you as trustees coneeming any suLh fnatteTS. The proCedUS vndertaken do not provide all the eVhIere that woukl be Fequired in an audit and consequently no opinion 15 given as to whether the Llynts pKesent a IFue and lair and the report is limited to those matter5 sel out in the statement below. Independent exttmin•rfs s£7tement In connection with my examination. no rn31erial matters have CO to ry attenbcn". {11 which gives me reasonable causè to tlwe that in any matsial respect the requirements: to keep accounting records in accordan with seCt)n 130 of the 2011 Act., and to prepare a¢t>)unts whKh accord Wbth the accounting retr and compty wrfh the accounting requirements of the 2011 Act have not been me( or 121 to which, in rw opinion. attention should be drawn in order to enable a proper understanding of the acwjllts to be reath&l. Use gf my report This report is made solety to the charity's INstees. as a tody, In cordan with Regulation 31 of the Charities (Accounts and Reports) ReglatiOnS 2008. work has been undwtaken so that I might stale to the charty's trustees those matters l am required to stste to them in an independent examineT'S report and for no other purpose. To the thKest extent pemvtted by Idjw, I do not &cept or assume responsibility lo anyone other than the chanty'5 Itust&s as a b(MJy. my for thks report or the statement I have made. Name". Linda Cooper Relevant professional qualifK3tron or body". FCA Ofre address.. Littte Trees, Brearton. Harrog8te HG3 3BZ Date..
FRIENDS OF GRAHAMSTOWN AND DISTRICT DEVELOPMENT (FOGADD) TRUSTEES. ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2021 RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 IAARCH 2021 31 March 2021 31 March 2020 Ygar ended Year ended Recei Donalions and other similar receipts Fundraising events Gift aid Deposit interest Total receipts 13.647 9.878 3.791 14,345 4,447 3,579 12 Pa ments Charrtable payments". Scholarships paid Grants paid Charitable activities Bank charges 6,893 7,350 16,247 8,204 102 1.114 87 8,124 216 31,903 216 Fundraising cosls Administration costs Total Payments 8,340 30,464 Nel of ReceiptsllPaymentsl Cash funds last year end Exchange rale differences Cash funds Ihis year end 18,984 2,595 -508 21.071 -9,732 12.159 168 2,595 STATEMENT OF ASSETS AND LIABILITIES AT YEAR END for the financial year ended 31 March 2021 31 March 2021 31 March 2020 Totsl Unrestricted Cash Funds 21,071 2,595 Signed by Iwo trustees on behalf of all the trustees.. Prof C Mt9ong Date D Alegon