## **Baglan Community Church** # **Financial Statements and Trustees Report** # **for the Year Ending 5[th] April 2021.** Page of **1 15** ## CONTENTS. |Pages 3 – 6|Income & Expenditure Accounts.| |---|---| |Page 7|Balance Sheet.| |Page 8|Independent Examiner’s Report.| |Pages 9 - 13|Trustees Report.| Page of **2 15** **Baglan Community Church Income & Expenditure For The Year Ended 5[th] April 2021** |**2021**|**2021**
**2020**|**2020**| |---|---|---| |**Notes**||| |**INCOME:**
**Weekly Oferings:**
Sunday Offerings
Donations
367.60
Gift Aid
11126.81
Gift Aid Tax Rebate
56712.00
16697.51||| |||| |||| ||21185.70
5004.52
58591.00
16391.98|| |||| |||| |||| ||84903.92|101173.20| |**Other Income:**
Special Causes & Fundraising
1
865.00
Miscellaneous Income
2
15635.25
Community,Church&SocialEvent
3
0.00
Youth & Children’s Work
6
408.00
Coffee Shop
0.00
HMRC Furlough Grant
2017.22||| ||235.32
57570.06
7566.95
2514.50
12262.17|| |||| |||| |||| |||| |||| ||18925.47|80149.00| |||| |**TOTAL INCOME**|**103829.39**|**181322.20**| |||| |**EXPENDITURE**
Salary
50358.66
Youth & Children’s Work
6
1181.38
Payment for Preachers
0.00
Insurance
2287.48
Special Causes & Fundraising
1
14549.53
Community, Church & Social
3
260.00
Pastoral Care
159.16
Mini Bus
4
1140.25
Coffee Shop
0.00
Miscellaneous
5
11262.82
Depreciation
27089.66||| ||77087.79
5174.52
545.00
2222.13
17754.40
10738.18
227.41
3081.46
10293.47
19840.08
29531.86|| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| Page of **3 15** Utilities 7 7147.88 15473.99 Mortgage Interest 2555.33 2448.14 : |:|||| |---|---|---|---| |**TOTAL EXPENDITURE**||**117992.15**|**194418.43**| ||||| |||**-14162.76**|**-13096.23**| ||||| ## **Notes to Income & Expenditure For The Year Ended 5[th] April 2021** |||**Income**|**Expenditure**| |---|---|---|---| |**Note**||**£**|**£**| |**s**|||| |**1**|**Special Causes & Fundraising Events**||| ||Tim & Jess Steele||1800.00| ||Swansea University Christian Union||300.00| ||Kampala||504.00| ||C.A.P.||3000.00| ||Eduardo in Peru|100.00|3800.00| ||Tough Talk||1200.00| ||Highfields||1800.00| ||Emerson – Compassion||336.00| ||Christian Vision||100.00| ||Lockdown Shopping|765.00|954.53| ||Sunday Lunches||755.00| |**2**|**Miscellaneous Income:**||| ||Bank Interest||112.36| ||Flat Rent||5500.00| ||Centre Room Hire||8520.00| ||Solar Panels||1489.15| ||Miscellaneous Income (<100)||13.74| Page of **4 15** |**3**|**Community, Church & Social Events:**||| |---|---|---|---| ||Miscellaneous (<100)||260.00| |**4**|**Mini Bus**||| ||Fuel||331.86| ||Insurance||808.39| ||Service & Repairs||0.00| ||Tax||0.00| ||MOT||0.00| |**5**|**Miscellaneous Expenditure**||| ||Office Costs||1508.13| ||FIEC||2448.00| ||CCLI Licence||472.01| ||Centre Maintenance||2759.12| ||Right Now Media||759.17| ||Books||630.82| ||Bank Charges||82.93| ||Cleaning Supplies||907.28| ||Miscellaneous Expenditure (<100)||1695.36| |**6.**|**Youth & Children’s Work**||| ||Youth & Children’s Work – Urban Saints||252.00| ||Youth & Children’s Work – Youth Weekend|323.00|500.00| ||Youth & Children’s Work – Miscellaneous|85.00|429.38| |**7**|**Utilities**||| ||Electricity||2091.95| ||Gas||2148.82| ||Water||2010.00| Page of **5 15** |BT|482.78| |---|---| |Waste|257.00| |TV Licence|157.33| Page of **6 15** **Baglan Community Church Notes to Income & Expenditure For The Year Ended 5[th] April 2021** ## **FIXED ASSETS** |**Notes**|**Net Book**
**Value**
**05/04/2020**
**New**
**Purchases**
**Depreciation**
**£**
**£**
**£**|**Net Book Value**
**05/04/2021**
**£**| |---|---|---| |||| |||| |8
Furniture
9
Computer Equipment
10
Musical Equipment
11
P.A. System
12
Electrical
13
Miscellaneous
Equipment
14
Kitchen Equipment
15
Mini Bus
16
Centre Land &
Buildings
16
Purchase Costs
17
Renovation Costs|8463.16
0.00
2602.18
1168.15
625.07
1135.72
1229.30
0.00
798.32
1493.65
113.00
656.43
10075.69
346.97
4116.97
162.44
0.00
98.49
477.00
0.00
278.02
6566.40
0.00
4377.60
164000.00
0.00
4000.00
6265.51
0.00
152.81
375919.27
0.00
8873.12|5860.98
657.50
430.98
950.22
6305.69
63.95
198.98
2188.80
160000.00
6112.70
367046.15| |||| |||| |**Total Fixed Assets**|575820.57
1085.04
27089.66|549815.95| |||| 18 **Reserve Account** A Reserve Fund has been set up in a separate bank account in order to protect the payment of salaries and rent. Page of **7 15** ## **Baglan Community Church Balance Sheet As At 5[th] April 2021** |**Notes**|**2021**|**2021**|**2020**|**2020**| |---|---|---|---|---| |||||| |**FIXED ASSETS**
Furniture
8
Computer Equipment
9
Musical Equipment
10
P.A. System
11
Electrical Equipment
12
Miscellaneous Equipment
13
Kitchen Equipment
14
Mini Bus
15||||| ||5860.98
657.50
430.98
950.22
6305.69
63.95
198.98
2188.80||8463.16
1168.15
1229.30
1493.65
10075.69
162.44
477.00
6566.40|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |**FIXED ASSETS – THE CENTRE**
Land and Building
16
Renovation Costs
17||||| ||166112.70
367046.15||170265.51
375919.27|| |||||| |||||| |||||| |**TOTAL FIXED ASSETS**||**549815.95**||**575820.57**| |||||| |**CURRENT ASSETS**
**Cash at bank and in hand**
Barclays Community Account
Barclays Saver Account
Barclays Centre Account
Petty Cash
Barclays BCC Football Club
Santander Reserve Account
18||||| |||||| ||40991.28
114729.45
0.00
71.66
549.11
8818.41||6282.03
114908.18
26140.77
71.66
549.11
8818.41|| |||||| |||||| |||||| |||||| |||||| |||||| |**TOTAL CURRENT ASSETS**||**165159.91**||**156770.16**| |||||| |**LIABILITIES**|71203.02||74655.13|| |||||| Page of **8 15** **TOTAL ASSETS** **643772.84 657935.60** ## **REPRESENTED BY:** |**REPRESENTED BY:**|||| |---|---|---|---| |Reserves at 6thApril 2020
Surplus/Deficit for Year
Reserves at 6thApril 2021|657935.60
-14162.76|671031.83
-13096.23|| ||||| |||**643772.84**|**657935.60**| ||||| |**REPRESENTED BY:**
General Fund
Reserve Fund|||| ||634954.43
17
8818.41|649117.19
8818.41|| ||||| |||**643772.84**|**657935.60**| ## **These Accounts were approved by the Trustees and signed on their behalf by** **P Neil Tallamy Date: 26th January 2022** Page of **9 15** Ll ftp)rtiill ihL ￿((1￿￿1$￿t 1141￿ hY&yr4rerthd 5 Arrf 2fJ21. hith Wr sd ¢MIL Im p4c4 I t(1 6 Ihe iharit! s InJ51a54rEre5rAmyldr r(YthtF￿￿￿0[tht&1￿XMts truMrt5AWJ th￿ audil 15 Twirtyj r(yrthts be¥ I￿)14(rhtc￿￿￿￿sAci_y1i I lthe 2011 AL*IiT li is ￿". exaMinEth¢¥K4xw￿1 145 0[thx2011 A¢ urLd¢r 144(S¥bltsfihc 2011 Mat￿r5 Thr ' Itliyth Ijooftr J)li P￿41. Acc(nJNW* 3& Rt Port TrA'* fJl¥w A13 ILZ 1>*. 21 LkwthrWZI Page 10 of 15 ## **Baglan Community Church Trustees Report** ## Registered Charity Number 1093275 ## **Church Address** ## **Registered Address** The Centre 18 Baglan Heights Lodge Drive. Baglan Baglan Port Talbot Port Talbot SA12 8UF SA12 8UB ## **Trustees** Mr Peter Neil Tallamy Mr Leigh Davies Mr Andrew George Wood Mr John Andrew Buckley Mr James Vile (From 10/10/2021) Mr Andrew Connelly (From 7/11/2021) Mrs Susan Helen Wood (Until 13/10/2021) Mrs Susan Helen Davies (Until 13/10/2021) Mrs Suzanne Claire Buckley (Until 13/10/2021) Mrs Diane Parry (Until 28/07/2020). Mr Phillip Stephen William Parry (Until 28/07/2020) ## **Bankers** ## **Independent Examiner** Barclays Bank plc. PML Accountants 9 The Parade Chartered Certified Accountants Neath 56a Station Road SA11 1RE Port Talbot SA13 1LZ Page **11** of **15** ## **Governing Document.** Baglan Community Church was registered as a charity on 1st April 2002 The current governing document is the Constitution dated 16[th] June 2002 and amended 22[nd] April 2009. No alterations may be made to the constitution without a resolution being passed by a simple majority of the members voting at a Church Business Meeting of which at least 21 days’ notice has been given specifying the matter to be discussed. ## **Recruitment and Appointment of Trustees.** New trustees are appointed in accordance with Baglan’s constitution. Potential trustees are provided with copies of the Charity Commission’s guideline leaflets on trusteeship. They are also advised of their responsibilities and given copies of Baglan’s constitution and most recent accounts. ## **Risk Management.** The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. The church has adopted a ‘child protection’ policy, and all who work with our children and young people are provided with a copy of the document and are subject to the necessary DBS checks. We have also expanded our ‘Safeguarding’ to include work with Adults at Risk. We have reviewed and re-written our Health and Safety Policy and plan to undertake the necessary risk assessments. We review our Insurance policy to ensure that all prospective liability situations are adequately covered. Food Handling training is undertaken where appropriate and relevant certificates obtained. The Trustees are well aware of their responsibilities regarding the financial control of the charity, and robust procedures are in place. ## **Objectives and Activities.** These are set out in our Constitution. The principal purpose of the Church is the advancement of the Christian faith ## **Public Benefit** The Trustees are aware of the Charity Commissioners requirements regarding the provision of Public Benefit and this is evidenced in the following section. ## **Achievement and Performance.** In March 2020, as a result of the spread of COVID 19, we were no longer able to meet as a church in person. Church life was very different as a result: ## **Leadership** The Leadership team of Pastor and Elders have equal voting powers and used to meet on a monthly basis to discuss the leading and spiritual welfare of the church. As soon as the nation went into lockdown they began to meet on zoom twice a week to discuss the pastoral needs of the church and to understand how to apply the rules and guidance issued by Welsh Government. They also regularly discussed how best to minister to the church online and how to care for the community. They were also very keen to continue to spread the gospel. Church life was turned on its head. Normally, as a leadership and care team, there is a need to focus on the minority of people who are not in church due to sickness etc. Suddenly, the whole church were unable to attend and many were in need of spiritual care and guidance. Page **12** of **15** ## **Online Videos** We already had the technology in place to livestream services. In that respect we were able to respond more quickly to the new situation than most. Our first service online had over 1500 views. The ones following regularly had several hundred views. Discovering the number of unchurched people that were watching led to the church making a decision to construct an online Sunday service which was geared towards those with little biblical knowledge. The format was to have 3 pre recorded songs, either by a soloist or the church band (recorded in individual homes) a short Christian testimony, a 10 minute gospel message and a kids talk by our Youth Pastor. Over the months we received several messages from people all over the country expressing gratitude for what we were doing. Neil then began a midweek series going through the book of Revelation, followed by a Sunday series in the book of Philippians. Each day we also recorded short video devotionals for the church, mainly by Neil, called ‘Breakfast bites’. Some church members contributed also. James Vile began a weekly Saturday devotional called ‘the Full English’. We also ran an online Alpha course for several folk, one of whom professed faith in Christ. ## **Midweek meetings** Some of the house groups continued on zoom, and we introduced a midweek and Sunday zoom prayer meeting. There were also zoom quizzes and youth zoom meetings. Throughout the week the youth would often have challenges to occupy them. ## **Community** We wanted to help the community in whatever way we could and also continue to spread the gospel message. We therefore, in connection with local authority and other organisations, offered to shop for people who were unable to get out. We offered to pay for the shopping also. We discovered however that families and neighbours were mostly helping with this need. What we did have significant take up with was our offer to buy and deliver Sunday lunches to over 70’s in Baglan. Over a period of 10 weeks we delivered approximately 200 meals. Most of our advertising for this was on Facebook and our initiative received warm approval from the people of Baglan. ## **Church Walks** When the rules relaxed to allow up to 50 to meet outdoors we organised church walks. It was so lovely to see people again after such a long time. ## **New Facilities Manager** In September 2020 Steve Dennis started work as our Facilities Manager. He began putting together all the necessary documentation and helped the leadership team with preparation for reopening. He also began a program of maintenance works with our buildings overseer. ## **November 2020 Reopening** The church began meeting in person again in November. Services were limited in number to 50 people to begin with. Prior to reopening we put in place a risk assessment and measures to maintain social distancing and enable people to feel safe. Neil produced a walk through video to help people to see what would happen when they arrive. ## **Christmas 2020** Not being able to seat many people due to social distancing rules and not being able to sing, Neil devised a carol service which was performance and video based. We held two carol services on Dec 13th but had to cancel the next two services due to the onset of a new COVID variant. Fortunately the first services were filmed and we were able to produce a video for Youtube instead. Page **13** of **15** ## **Installation of New Video Equipment** As the COVID situation continued we realised that some things in church life, indeed, life in general, had changed forever. Now, many more people were watching and interacting online. Before our second reopening, in Easter 2021, a small team from the church installed a new camera and live-streaming system in the building. We now have a state of the art visual studio on the ground floor with cables running to the main hall. The livestream experience is now multi camera with very good audio/visual quality, which makes the experience of those watching at home more enjoyable. ## **The need for people to be unified** Throughout the pandemic the nation has been divided in its views on whether we should be in lockdown and whether the number of restrictions should be in place. The church has a similar split of views. The leadership have been conscious of the potential for these issues to become divisive and so have encouraged members to be understanding of differing views and to show grace. The congregation has consequently been unified throughout the pandemic. ## **Finance** Helen Wood and Julie Wood have been working together on the accounts. Due to the pandemic Helen didn’t step down as planned but prepared the annual accounts for audit. Nigel Irwin will take responsibility for the next set of accounts. The Trustees are well aware of their responsibilities regarding the financial control of the charity, and robust procedures are in place. ## **Financial Review.** The results for the year are set out in pages 3 – 8 of the financial statements. ## **Payment of Trustees** Notwithstanding the fact that Peter Neil Tallamy is a Trustee of the charity, he is entitled to an agreed remuneration in his position as Minister of the Church. ## **Reserves Policy.** The total funds of £643,772.84 are made up of fixed assets and Bank balances, the latter amount being £165,159.91 of which Restricted funds total £8,818.41. The remainder is free of restrictions. The Charity's practice is to have sufficient Bank balances to cover working capital requirements over a three month period. In the light of this, free reserves need to be no less than £25,200. ## **Principal Funding Sources.** Our main income is derived from the generous giving of our members and the resultant gift aid income. We also obtain grant funding, where it is available, for major property repairs and renewals. ## **Investment Policy.** The charity only uses Bank accounts, ensuring that cash not immediately required is placed on an interest bearing account. Stock market investments are not considered to be in accordance with the ethical standpoint of a Christian Church. ## **Future Developments.** We intend to continue to develop our ministries in accordance with our Objectives and Activities, ensuring that we are good stewards of the resources and talents that God has provided us with as we seek to share the love of Jesus with a needy world. ## **Pensions.** The Church, as an employer, has established work place pensions for all eligible staff. Page **14** of **15** ## **Statement of Trustees Responsibilities.** The trustees are responsible for preparing the financial statements in accordance with applicable law and U.K. Generally Accepted Accounting Practice. Charity law requires the trustees to prepare financial statements for each financial year. Under the law the trustees have elected to prepare the financial statements in accordance with the United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The financial statements are required by law to give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for that period. In preparing those financial statements, the trustees are required to: - Select suitable accounting policies and then apply them consistently; - Make judgements and estimates that are reasonable and prudent; - Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at the time the financial position of the charity and to enable them to ensure that the financial statements comply with Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other. Page **15** of **15**