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2021-05-31-accounts

Company no. 04357727 Charity no. 1093059

Bristol City Robins Foundation Report and Audited Financial Statements 31 May 2021

Bristol City Robins Foundation

Reference and administrative details

For theyear ended 31 May 2021
Company number 04357727
Charity number 1093059
Registered office and Ashton Gate Stadium
operational address Ashton Road
Bristol
BS3 2EJ
Trustees Trustees, who are also directors under company law, who served during
the year and up to the date of this report were as follows:
Mark Ashton Resigned 20 April 2021
David Baker
John Greenwood
Douglas Harman
Lisa Knights-Hume
Cherry Kraus
Jon Lansdown
Michael Lea
Sara Sainsbury
Senior management Dan White - Chief Executive Officer
team Chris Stenner - Chief Community Officer
James Edwards - Chief Development Officer
Polly Wardle - Head of Education
Bankers Barclays Bank Plc Triodos Bank
15 Queen Square Deanery Rd
Bristol Bristol
BS1 4NP BS1 5AS
Auditors Godfrey Wilson Limited
Chartered accountants and statutory auditors
5th Floor, Mariner House
62 Prince Street
Bristol
BS1 4QD

1

Bristol City Robins Foundation

Report of the trustees

For the year ended 31 May 2021

The trustees present their report and the audited financial statements for the year ended 31 May 2021.

Reference and administrative information set out on page 1 forms part of this report. The financial statements comply with current statutory requirements, the Memorandum and Articles of Association and the Statement of Recommended Practice - Accounting and Reporting by Charities (effective from January 2019).

Structure, governance and management Governing document

Bristol City Robins Foundation is a company limited by guarantee, governed by its Memorandum and Articles of Association dated 22 January 2019. It is registered as a charity with the Charity Commission (registered number: 1093059). Date of incorporation 22 July 2002.

Appointment of trustees

As set out in the Articles of Association, trustees are invited to join the board. Bristol City Football Club Limited (‘the Club’) have the option to appoint two trustees. At the Annual General Meeting one third of the trustees shall retire by rotation.

On appointment, trustees complete a register of interests and undertake an induction programme that includes familiarisation with the purpose and operation of the charity, its strategies and objectives.

Organisation

The board of trustees, which shall include no less than three members, administers the charity. The trustee board comprises eight trustees, six Independent trustees and two trustees who represent Bristol City FC. The board meets on a quarterly basis, with three subcommittees on operations, education & HR and finance meeting on a regular basis. A Chief Executive Officer is appointed by the trustees to manage the day-to-day operations of the charity.

Related parties

The trustees consider that Bristol City FC Ltd is a related party of the charity by virtue of significant influence.

Risk management

The trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established to enable regular reports to be produced so that the necessary steps can be taken to lessen these risks.

Objectives and activities

The Robins Foundation is the official charity of Bristol City Football Club; we use football to support our local community and improve the lives of people across the city by delivering programmes and services that support people who feel that they have been written off by society. Our high-quality, targeted work focuses on three key areas:

We work across Bristol with a primary focus on young people and families, areas of deprivation and south Bristol.

2

Bristol City Robins Foundation

Report of the trustees

For the year ended 31 May 2021

Our Mission – To bring the club and community together.

Our Vision – Grow together. Improve lives. Inspire our community.

The Foundation's strategic objectives for 2021-25 are: We aim to increase meaningful contact time with participants; continue to improve achievement, progression and opportunity for participants; increase our engagement with participants from targeted groups; and create inspiring facilities.

The board of trustees has referred to the Charity Commission general guidance on public benefit when reviewing the aims and objectives of the Robins Foundation. It is satisfied they meet the public benefit requirements. Further information within this report's achievements and performance section provides details of the work done to meet these aims and objectives.

We tailor all of our delivery to meet the specific needs of people across Bristol. As an organisation, we have deep roots embedded within the local community and deliver a range of projects in many of the city's most deprived areas. In addition, we strive to tackle many of the most serious social issues facing the city, ranging from anti-social behaviour and gang culture to social isolation and exclusion.

We also recognise the importance of education and operate an education department, which provides post-16 and degree level students opportunities to study in a different context. By harnessing the inspirational power of football and Bristol City Football Club, we can engage with and educate students who would likely otherwise fall through the cracks of mainstream education. Unlike the more standard education providers, our education department aims to develop students personally, socially and academically and welcomes students of all academic abilities.

Achievements and performance Health and wellbeing

FIT Robins

Our FIT Robins programme has seen some excellent results despite the COVID 19 pandemic. Participants were able to complete their 12-week programmes online and saw similar weight loss compared to in-person cohorts. Across the four groups ran over the period, the total weight loss by participants was a massive 400 kilograms.

Slim2Win

Slim2Win participants have also seen the programme's benefit with a combined weight loss of 297kg across the season. However, the programme's benefits reach far beyond just weight loss, with participants improving both physical and mental wellbeing whilst being engaged in the programme. The programme even featured on BBC Points West in October 2020, highlighting the programme's success following the relaxation of government guidelines.

Community Engagement

Kicks

In what has been a turbulent and disruptive year due to COVID-19, the Kicks project has provided young people with an outlet coming out of lockdown for them to socialise and return to some form of normality. As a result, participant outcomes have been more robust than ever, with 90% of participants reporting increased confidence and self-esteem because of the programme and 95% reporting a more positive attitude towards others and learning.

3

Bristol City Robins Foundation

Report of the trustees

For the year ended 31 May 2021

The most significant success has been the recreation of our Ignite Youth Council, with the next generation of young people coming together to make a difference in their community. In addition, they have been instrumental in delivering several of the Foundation's projects, including the Your Holiday Hubs programme (see below), by volunteering hundreds of hours over the holiday periods.

Your Holiday Hubs

The Your Holiday Hubs programme working in partnership with Bristol City Council, saw the Foundation deliver over the Easter and Summer holiday periods in 2021. The programme was delivered across five different sites within the south and central Bristol. In Summer 2021, it saw 580 hours of free football activity delivery to 557 individual participants. In addition, over 8,000 lunches were provided to the young people, with additional food hampers provided equivalent to 2,400 days worth of food.

Food Delivery

In partnership with Bristol City FC, Ashton Gate Stadium and Fairshare Southwest, the Foundation has continued to support families struggling to access food. Over the period from the start of the first lockdown to April 2021, the Foundation distributed over 60,000 food parcels to families in the south and central Bristol. In addition, staff from the Foundation went above and beyond on Christmas day, delivering hot meals to 20 families with the help of Rosedale House Care Home.

NCS

The NCS programme was also impacted by COVID-19, with programmes being condensed into shorter versions removing the residential element. Despite the challenges, the Summer 2020 programme saw 42 young people complete the programme, with an even larger cohort of 75 completing the Autumn 2020 programme. Our Summer 2021 programme again recruited well, achieving our target numbers with 146 taking part in the programme. Participant feedback via the Rant and Rave scores was exceptional and far exceeded the national average for the programme. Over the programmes, the young people have supported several charities and community organisations, raising over £4,000 in total.

Associate Teams

The "We are City" programme aims to make the dream of representing Bristol City a possibility for everyone. In 2020 we were pleased to welcome a Cerebral Palsy football team to the programme.

Education and Employability

Premier League Primary Stars

This year saw a real emphasis on integrating children back into school life following lockdowns and focusing on 1 to 1 work with children who struggle to fit in with mainstream education. Over the year, we supported 28 teachers during PE lessons across seven different schools. The impact on the students across the schools we work in has been assessed across improving confidence and selfesteem and improving their mental wellbeing. A significant increase was demonstrated across all schools the programme was delivered in. Additional elements including teacher CPD, social action groups and reading intervention (Reading Robins) were also delivered in partner schools.

Black History Month Q&A

As part of Black History Month, Bristol City First team players Jay Dasilva and Ebony Salmon took part in a live question and answers session with children from local primary schools to highlight the importance of diversity. More than 400 students from across Bristol tuned in live for the chance to ask the panel of City players and staff questions about their experiences.

4

Bristol City Robins Foundation

Report of the trustees

For the year ended 31 May 2021

Post-16 Education Programme

With the backdrop of COVID-19, the 2020/21-year academic results achieved were beyond expectation, considering the challenges faced by the young people over the year. 100% of students passed, with 83% of students exceeding their target grades. The Value-added was +74 across the programme with an average of 2.47 per student. In addition, 57% of students progressed onto university, which compares favourably to the average for South Bristol at 22%. The remaining 43% of students moved into employment. Parental feedback was also very positive, with 94% of parents reporting support during the lockdowns as very good or excellent.

Foundation Degree

The foundation degree also saw an increase in students numbers in the year, which was replicated with academic success. 100% of the students passed the course, all students achieving a 2:1 grade or higher.

Sports Business Entrepreneurship Degree

The SBE degree programme saw improvement from the previous academic year with a 91% first sit pass rate, with four students graduating the programme with first-class honours degrees. There was further success for the student's projects and charity fundraising, which saw a team of students nominated for a Bristol Young Hero Award after raising £5,000 in three days for Great Western Air Ambulance.

Laptops for learners

To support families in need with homeschooling throughout the national lockdowns, the Foundation partnered with local schools to source laptops and tablet devices to support learning. Over 150 devices were donated by businesses and Bristol City fans to support those most in need.

Awards

In 2021 the Foundation was Shortlisted for the Best Football Community Scheme at the Football Business Awards for the work carried out over the 2020/21 season.

The Foundation was also nominated alongside Ashton Gate Stadium and Bristol City FC for the Best COVID-19 Community Response - Non-Premier League.

Fundraising

Bristol City Robins Foundation is not a member of the fundraising regulator due to the limited amount of fundraising engaged in. To date, the Foundation has not received any complaints with regards to fundraising activities and are mindful not to undertake fundraising activities that: intrude on privacy, are unreasonably persistent, or put any person - especially vulnerable people - under undue pressure to donate. Bristol City Robins Foundation does not employ or engage with any external fundraising agencies and do not undertake any street-fundraising or telephone cold-calling.

5

Bristol City Robins Foundation

Report of the trustees

For the year ended 31 May 2021

Financial review

The results for the year ended 31 May 2021 show net incoming resources of £238,814 (2020: £212,526) Total incoming resources were £1,270,431 (2020: £1,179,677) and resources expended were £1,031,617 (2020: £967,151).

The trustees have continued to examine and keep all risks pertaining to the operation of the Foundation under review during 2020/2021, including all strategic and operational risks. The assessment and mitigation of potential risk arising from their own decisions, from the external operating environment, as well as from the activities of Trust employees are considered by trustees at every meeting and as part of each agenda item.

Reserves

It is the policy of the Foundation to maintain unrestricted funds at least at the level required to provide sufficient funds to cover administration costs for a three-month period, this equates to the figure of £254,236. The reserves held (defined as unrestricted net current assets) are £616,333 (2020: £367,144). The trustees are of the opinion that this represents a satisfactory level for current requirements. Due to the uncertainty provided by the COVID 19 pandemic, it has been considered prudent to retain reserves as cash to meet unforeseen contingencies that might arise. This will be reviewed once the perceived risk of uncertainty has significantly reduced.

Investments

The Foundation has unrestricted investment powers. The trustees have adopted a formal investment policy. The trustees have delegated decision making to the Finance and Governance committee. The Foundation has divided its reserves into those expected to be held for a long-term time horizon and those that may be needed in the short term. However, due to the COVID-19 pandemic and the global uncertainty the decision has been taken not to invest money at this time.

Plans for the future

The Foundation will continue to support the community during the recovery from the COVID-19 pandemic through its programmes. This combined with the Foundation's new strategy 2021-2025 will provide a focus for the future. The four strategic priorities set out in the 2021-25 strategy are as follows:

6

Bristol City Robins Foundation

Report of the trustees

For the year ended 31 May 2021

Statement of responsibilities of the trustees

The trustees (who are also directors of the charity for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and of the income and expenditure of the charity for that period. In preparing those financial statements the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the trustees are aware:

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Members of the charity guarantee to contribute an amount not exceeding £10 to the assets of the charity in the event of winding up. The trustees are members of the charity but this entitles them only to voting rights. The trustees have no beneficial interest in the charity.

Auditors

Godfrey Wilson Ltd were re-appointed as the charitable company's auditors during the year and have expressed their willingness to act in that capacity.

Approved by the trustees on 18 January 2022 and signed on their behalf by

Michael Lea - Chairman

7

Independent auditors' report

To the members of

Bristol City Robins Foundation

Opinion

We have audited the financial statements of Bristol City Robins Foundation (the 'charity') for the year ended 31 May 2021 which comprise the statement of financial activities, balance sheet, statement of cash flows and the related notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion, the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

Other information

The trustees are responsible for the other information. The other information comprises the information included in the annual report other than the financial statements and our auditor’s report thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

8

Independent auditors' report

To the members of

Bristol City Robins Foundation

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Opinion on other matters prescribed by the Companies Act 2006

In our opinion, based on the work undertaken in the course of the audit:

Matters on which we are required to report by exception

In the light of the knowledge and understanding of the charity and its environment obtained in the course of the audit, we have not identified material misstatements in the trustees’ report. We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if, in our opinion:

Responsibilities of the trustees

As explained more fully in the trustees’ responsibilities statement set out in the trustees’ report, the trustees are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as they determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so.

9

Independent auditors' report

To the members of

Bristol City Robins Foundation

Our responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The procedures we carried out and the extent to which they are capable of detecting irregularities, including fraud, are detailed below:

(1) We obtained an understanding of the legal and regulatory framework that the charity operates in, and assessed the risk of non-compliance with applicable laws and regulations. Throughout the audit, we remained alert to possible indications of non-compliance.

(2) We reviewed the charity’s policies and procedures in relation to:

(3) We inspected the minutes of trustee meetings.

(4) We enquired about any non-routine communication with regulators and reviewed any reports made to them.

(5) We reviewed the financial statement disclosures and assessed their compliance with applicable laws and regulations.

(6) We performed analytical procedures to identify any unusual or unexpected transactions or balances that may indicate a risk of material fraud or error.

(7) We assessed the risk of fraud through management override of controls and carried out procedures to address this risk. Our procedures included:

▪Testing the appropriateness of journal entries;

▪Testing transactions that are unusual or outside the normal course of business.

Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial statements or non-compliance with regulation. Irregularities that arise due to fraud can be even harder to detect than those that arise from error as they may involve deliberate concealment or collusion.

10

Independent auditors' report

To the members of

Bristol City Robins Foundation

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council’s website at: www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report.

Use of our report

This report is made solely to the charityʼs members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charityʼs members those matters we are required to state to them in an auditorʼs report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charityʼs members as a body, for our audit work, for this report, or for the opinions we have formed.

Date: 20 January 2022

Rob Wilson FCA (Senior Statutory Auditor)

For and on behalf of:

GODFREY WILSON LIMITED

Chartered accountants and statutory auditors 5th Floor, Mariner House 62 Prince Street Bristol BS1 4QD

11

Bristol City Robins Foundation

Statement of financial activities (incorporating an income and expenditure account)

For the year ended 31 May 2021

Restricted
Note
£
Income from:
Donations
3
-
Charitable activities:
Education
1,072
Inclusion
51,357
Participation
47,200
Health
-
Other trading activities
-
Investments
-
Total income
99,629
Expenditure on:
Raising funds
-
Charitable activities
106,228
Total expenditure
5
106,228
Net income / (expenditure)
(6,599)
Transfers between funds
-
Net movement in funds
6
(6,599)
Reconciliation of funds:
Total funds brought forward
17,055
Total funds carried forward
10,456		 Unrestricted
£
166,826
711,385
142,563
71,072
16,451
62,454
51
1,170,802
42,963
882,426
925,389
245,413
-
245,413
403,896
649,309		 2021
Total
£
166,826
712,457
193,920
118,272
16,451
62,454
51
1,270,431
42,963
988,654
1,031,617
238,814
-
238,814
420,951
659,765		 2020
Total
£
197,929
640,449
168,372
108,182
20,140
44,406
199
1,179,677
42,065
925,086
967,151
212,526
-
212,526
208,425
420,951

All of the above results are derived from continuing activities. There were no other recognised gains or losses other than those stated above. Movements in funds are disclosed in note 15 to the accounts.

12

Bristol City Robins Foundation

Balance sheet

As at 31 May 2021

Note
Fixed assets
Tangible assets
9
Current assets
Stock
10
Debtors
11
Cash at bank and in hand
Liabilities
Creditors: amounts falling due within 1 year
12
Net current assets
Net assets
14
Funds
15
Restricted funds
Unrestricted funds
Total charity funds		 £
2,034
127,690
598,091
727,815
(101,026)		 2021
£
32,976
626,789
659,765
10,456
649,309
659,765		 2020
£
36,752
-
193,698
301,700
495,398
(111,199)
384,199
420,951
17,055
403,896
420,951

These accounts have been prepared in accordance with the special provisions applicable to companies subject to the small companies' regime.

Approved by the trustees on 18 January 2022 and signed on their behalf by

Michael Lea - Chairman

13

Bristol City Robins Foundation

Statement of cash flows

For the year ended 31 May 2021

Cash used in operating activities:
Net movement in funds
Adjustments for:
Depreciation charges
Loss on disposal of fixed assets
Investment income
Decrease / (increase) in stock
Decrease / (increase) in debtors
Increase / (decrease) in creditors
Net cash provided by operating activities
Cash flows from investing activities:
Dividends, interest and rents from investments
Purchase of tangible fixed assets
Net cash used in investing activities
Increase in cash and cash equivalents in the year
Cash and cash equivalents at the beginning of the year
Cash and cash equivalents at the end of the year		 2021
£
238,814
21,986
58
(51)
(2,034)
66,008
(10,173)
314,608
51
(18,268)
(18,217)
296,391
301,700
598,091		 2020
£
212,526
16,431
-
(199)
-
(48,659)
17,483
197,582
199
(41,617)
(41,418)
156,164
145,536
301,700

The charity has not provided an analysis of changes in net debt as it does not have any long term financing arrangements.

14

Bristol City Robins Foundation

Notes to the financial statements

For the year ended 31 May 2021

1. Accounting policies

a) Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities in preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Bristol City Robins Foundation meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

b) Going concern basis of accounting

The accounts have been prepared on the assumption that the charity is able to continue as a going concern. In reaching this conclusion the trustees have considered the impact of the ongoing Covid-19 pandemic. Given the level of unrestricted reserves and cash held at the balance sheet date, there are no material uncertainties about the charity's ability to continue as a going concern for a period of at least 12 months from the date on which these financial statements are approved.

c) Income

Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item of income have been met, it is probable that the income will be received and the amount can be measured reliably.

Income from the government and other grants, whether 'capital' grants or 'revenue' grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

Income received in advance of provision of delivery of charitable projects is deferred until criteria for income recognition are met.

d) Conduit funds

Conduit funds are monies received for third parties and do not belong to the charity. The incoming funds and outgoing payments are excluded from the statement of financial activities. Any conduit funds in hand, or owing, at the year end are shown as creditors, or debtors, in the accounts.

e) Donated services and facilities

Donated professional services and donated facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the item is probable and the economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), general volunteer time is not recognised.

15

Bristol City Robins Foundation

Notes to the financial statements

For the year ended 31 May 2021

1. Accounting policies (continued)

e) Donated services and facilities (continued)

On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the charity, which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.

f) Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity: this is normally upon notification of the interest paid or payable by the bank.

g) Funds accounting

Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity's work or for specific projects being undertaken by the charity.

h) Expenditure and irrecoverable VAT

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

i) Allocation of support and governance costs

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Governance costs are the costs associated with the governance arrangements of the charity, including the costs of complying with constitutional and statutory requirements and any costs associated with the strategic management of the charity’s activities. These costs have been allocated between cost of raising funds and expenditure on charitable activities based on the proportion of staff costs as follows:

2021 2020
Raising funds 4.5% 3.2%
Charitable activities 95.5% 96.8%

j) Tangible fixed assets

Depreciation is provided at rates calculated to write down the cost of each asset to its estimated
residual value over its expected useful life. The depreciation rates in use are as follows:
Inflatable equipment
3 years straight line
Motor vehicles
4 years straight line
Office equipment
3 years straight line

Items of equipment are capitalised where the purchase price exceeds £500.

16

Bristol City Robins Foundation

Notes to the financial statements

For the year ended 31 May 2021

1. Accounting policies (continued)

k) Stock

Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.

l) Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

m) Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

n) Creditors

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

o) Financial instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently recognised at amortised cost using the effective interest method.

p) Pension costs

The company operates a defined contribution pension scheme for its employees. There are no further liabilities other than that already recognised in the SOFA.

q) Operating leases

Leases which do not transfer substantially all the risks and rewards of ownership to the charity are classified as operating leases.

Operating lease payments are recognised as an expense on a straight-line basis over the lease term.

17

Bristol City Robins Foundation

Notes to the financial statements

For the year ended 31 May 2021

1. Accounting policies (continued) r) Accounting estimates and key judgements

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised if the revision affects only that period, or in the period of the revision and future periods if the revision affects both current and future periods.

The key sources of estimation uncertainty that have a significant effect on the amounts recognised in the financial statements are depreciation as described in note 1 (j) above.

2. Prior period comparatives

Income from:
Donations
Charitable activities:
Education
Inclusion
Participation
Health
Other trading activities
Investments
Total income
Expenditure on:
Raising funds
Charitable activities
Total expenditure
Net income
Transfers between funds
Net movement in funds		 Restricted
£
-
10,300
90,500
40,000
5,000
-
-
145,800
-
168,628
168,628
(22,828)
(8,000)
(30,828)		 £
197,929
630,149
77,872
68,182
15,140
44,406
199
1,033,877
42,065
756,458
798,523
235,354
8,000
243,354
Unrestricted		 2020
Total
£
197,929
640,449
168,372
108,182
20,140
44,406
199
1,179,677
42,065
925,086
967,151
212,526
-
212,526

18

Bristol City Robins Foundation

Notes to the financial statements

For the year ended 31 May 2021

3. Donations

Football League Trust
City Foundation
Coronavirus Job Retention Scheme
Football Association Shield
Westerleigh Group
Other grants and donations < £1,000
Total donations		 Restricted
£
-
-
-
-
-
-
-		 £
38,500
41,725
76,534
2,000
3,002
5,065
166,826
Unrestricted		 2021
Total
£
38,500
41,725
76,534
2,000
3,002
5,065
166,826

Prior period comparative:

Football League Trust
City Foundation
Coronavirus Job Retention Scheme
Fundraising donations
Gifts in kind
City share donation
Football Association Shield
Anonymous
Other grants and donations < £1,000
Total donations		 Restricted
£
-
-
-
-
-
-
-
-
-
-		 £
35,000
49,500
22,712
17,015
3,205
63,573
2,932
1,107
2,885
197,929
Unrestricted		 2020
Total
£
35,000
49,500
22,712
17,015
3,205
63,573
2,932
1,107
2,885
197,929

Gifts in kind represent donated vehicle hire and bookkeeping services.

4. Government grants

The Foundation receives government grants to help fund charitable activities. In the year ending 31 May 2021, government grant funding came from the Coronavirus Job Retention Scheme (as per note 3 above) and in the prior year from Children in Need. The total value of these grants was £76,534 (2020: £32,712). There are no unfulfilled conditions or contingencies attaching to these grants in 2020/21.

19

Bristol City Robins Foundation

Notes to the financial statements

For the year ended 31 May 2021

5. Total expenditure

Total expenditure
Staff costs (note 7)
Hire of facilities
Trophies and prizes
Vehicle hire
Motor, travel and subsistence
Fundraising, advertising and promotions
Audit
Accounting
Bank charges
Communication costs
Computer and software
Depreciation
Insurance
Legal and professional fees
Printing, postage and stationery
Rent
Repairs and maintenance
Staff training and development
Sundry
Sub-total
Allocation of support and governance costs
Total expenditure
Kit, equipment, resources and education fees		 Raising
funds
£
26,620
-
-
-
-
-
4,955
-
-
-
-
-
-
-
-
-
-
-
-
-
31,575
11,388
42,963		 Charitable
activities
£
563,993
97,437
60,293
3,052
5,723
16,863
-
-
-
-
-
-
-
-
-
-
-
-
-
-
747,361
241,293
988,654		 Support
and
governance
costs
£
138,394
-
-
-
-
-
-
4,860
16,459
208
7,036
13,657
21,986
2,491
5,983
3,633
8,400
804
24,116
4,654
252,681
(252,681)
-		 2021
Total
£
729,007
97,437
60,293
3,052
5,723
16,863
4,955
4,860
16,459
208
7,036
13,657
21,986
2,491
5,983
3,633
8,400
804
24,116
4,654
1,031,617
-
1,031,617

Total governance costs were £4,860 (2020: £4,560).

20

Bristol City Robins Foundation

Notes to the financial statements

For the year ended 31 May 2021

5. Total expenditure (continued) Prior year comparative

Total expenditure (continued)
Prior year comparative
Staff costs (note 7)
Hire of facilities
Trophies and prizes
Vehicle hire
Motor, travel and subsistence
Tours
Fundraising, advertising and promotions
Audit
Accounting
Bank charges
Communication costs
Computer and software
Depreciation
Entertainment and hospitality
Insurance
Legal and professional fees
Printing, postage and stationery
Rent
Repairs and maintenance
Staff training and development
Sundry
Sub-total
Allocation of support and governance costs
Total expenditure
Kit, equipment, resources and education fees		 Raising
funds
£
16,260
-
-
-
-
-
-
18,442
-
-
-
-
-
-
-
-
-
-
-
-
-
-
34,702
7,363
42,065		 Charitable
activities
£
486,731
65,935
79,098
9,667
8,428
24,645
30,178
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
704,682
220,404
925,086		 Support
and
governance
costs
£
114,938
-
-
-
-
-
-
-
4,560
13,509
720
9,763
14,311
16,431
3,945
1,476
3,785
8,344
11,204
133
23,307
1,341
227,767
(227,767)
-		 2020
Total
£
617,929
65,935
79,098
9,667
8,428
24,645
30,178
18,442
4,560
13,509
720
9,763
14,311
16,431
3,945
1,476
3,785
8,344
11,204
133
23,307
1,341
967,151
-
967,151

21

Bristol City Robins Foundation

Notes to the financial statements

For the year ended 31 May 2021

6. Net movement in funds

This is stated after charging:

Depreciation
Auditors' remuneration:
Statutory audit (including VAT)
Other services (including VAT)
Trustees' indemnity insurance
Trustees' reimbursed expenses		 2021
£
21,986
773
Nil
4,860
3,857		 2020
£
16,431
868
Nil
4,560
2,496

7. Staff costs and numbers

Staff costs were as follows:

Salaries and wages
Social security costs
Pension contributions
Casual wages and freelancers		 2021
£
662,523
43,179
23,305
-
729,007		 2020
£
561,853
35,942
20,084
50
617,929

No employees received emoluments of more than £60,000 (2020: none).

The key management personnel of the charitable company comprise the senior management team. Total employee benefits, including gross salary, employer pension contributions and employer national insurance contributions, paid to key management personnel were £178,427 (2020: £168,184).

Average staff numbers are as follows:

Average head count (permanent staff only) 2021
No.
27		 2020
No.
26

8. Taxation

The charity is exempt from corporation tax as all its income is charitable and is applied for charitable purposes.

22

Bristol City Robins Foundation

Notes to the financial statements

For the year ended 31 May 2021

9. Tangible fixed assets

Cost
At 1 June 2020
Additions in year
Disposals
At 31 May 2021
Depreciation
At 1 June 2020
Charge for the year
On disposal
At 31 May 2021
Net book value
At 31 May 2021
At 31 May 2020
10. Stock
Kit and equipment
11. Debtors
Trade debtors
Accrued income
Prepayments
Other debtors		 Inflatable
equipment
£
3,000
-
-
3,000
3,000
-
-
3,000
-
-		 Motor
vehicles
£
31,994
-
-
31,994
25,873
3,050
-
28,923
3,071
6,121		 Office
equipment
£
84,504
18,268
(8,240)
94,532
53,873
18,936
(8,182)
64,627
29,905
30,631
2021
£
2,034
2021
£
46,447
67,195
11,734
2,314
127,690		 Total
£
119,498
18,268
(8,240)
129,526
82,746
21,986
(8,182)
96,550
32,976
36,752
2020
£
-
2020
£
84,815
95,685
10,640
2,558
193,698

23

Bristol City Robins Foundation

Notes to the financial statements

For the year ended 31 May 2021

12. Creditors : amounts due within 1 year

Creditors : amounts due within 1 year
Trade creditors
Accruals
Deferred income
Other taxation and social security
Pension control account
Other creditors		 2021
£
39,280
26,411
17,360
13,250
4,621
104
101,026		 2020
£
31,989
14,840
29,181
30,306
3,919
964
111,199

Deferred income consists of income received in advance of the provision of service delivery. Movements in the year are:

Balance brought forward
Amounts released during the period
Amounts deferred during the period
Balance carried forward		 29,181
(434,386)
422,565
17,360		 32,849
(745,669)
742,001
29,181

13. Operating leases

The charity had operating leases at the year end with total future minimum lease payments as follows:

Amount falling due:
Within 1 year
Within 2 - 5 years		 2021
2020
£
£
32,500
32,500
-
-
Land and buildings		 2021
2020
£
£
1,578
4,735
-
1,578
Motor vehicles

24

Bristol City Robins Foundation

Notes to the financial statements

For the year ended 31 May 2021

14. Analysis of net assets between funds

Analysis of net assets between funds
Tangible fixed assets
Net current assets
Net assets at 31 May 2021
Prior year comparative
Tangible fixed assets
Net current assets
Net assets at 31 May 2020		 £
-
10,456
10,456
£
-
17,055
17,055
Restricted
funds
Restricted
funds		 £
32,976
616,333
649,309
£
36,752
367,144
403,896
Unrestricted
funds
Unrestricted
funds		 Total funds
£
32,976
626,789
659,765
Total funds
£
36,752
384,199
420,951

25

Bristol City Robins Foundation

Notes to the financial statements

For the year ended 31 May 2021

15. Movements in funds

Restricted funds
HAF
HourTime
iMentor
Joy of Moving
PFA Union learning grant
Premier League Kicks
You vs Train
Total restricted funds
Total unrestricted funds
General funds
Unrestricted funds
Children in Need
Premier League Primary Stars
SportME
Total funds		 At 1 June
2020
£
3,322
-
-
6,691
-
-
7,042
-
-
-
17,055
403,896
403,896
420,951		 Income
£
-
5,700
6,371
-
1,500
1,974
39,012
40,000
1,072
4,000
99,629
1,170,802
1,170,802
1,270,431		 £
(3,322)
(5,700)
(710)
(6,691)
(1,500)
(1,974)
(41,259)
(40,000)
(1,072)
(4,000)
(106,228)
(925,389)
(925,389)
(1,031,617)
Expenditure		 £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Transfers
between
funds		 £
-
-
5,661
-
-
-
4,795
-
-
-
At 31 May
2021
10,456
649,309
649,309
659,765

Purposes of restricted funds Children in Need

Project focused on helping children and young people with disabilities to take part in regular sporting and physical activity.

HAF

Your Holiday Hub is a Bristol City Council led initiative offering funding to help organisations provide free spaces on school holiday activities and meals to children and young people who receive benefits related free school meals.

HourTime

The purpose of this project is to raise awareness and teach families transferable skills about the importance of family time. This in turn will hopefully lower the worrying rate of physical and mental health issues young people face. The project includes two elements. A free weekly football/fitness session open to all family members and a monthly activity targeted at 20 families who will have been selected to attend.

iMentor

The I-Mentor project, funded as part of the EFL Trust innovation grant, aims to engage with young people in foster care.

Joy of Moving

The Home School Festival is part of the Joy of Moving programme which is an unbranded CSR project by Ferrero designed to help children develop valuable life skills and get moving during the COVID19 lockdowns.

26

Bristol City Robins Foundation

Notes to the financial statements

For the year ended 31 May 2021

15. Movements in funds (continued)

Purposes of restricted funds (continued)

PFA Union learning grant

Grants for promotion and publicity materials and for IT equipment to support education.

Premier League Kicks

Premier League kicks uses the power of football to help hard-to-reach young people in some of the most disadvantaged areas of the community to turn their lives around.

Premier League Primary Stars Premier League Primary Stars uses the appeal of the Premier League and professional football clubs to inspire children to learn, be active and develop important life skills. It inspires girls and boys aged 5-11 in the classroom, the playground and on the sports field.

SportME The SportME project aims to share methodologies for the social inclusion of young people using mentoring in the field of sport. Working with international partners from Portugal and Spain.

You vs Train Grant for the Foundation to raise awareness of the Network Rail You vs. Train campaign.

Prior year comparative
Restricted funds
The Medlock
Children in Need
EFL Trust
iMentor
Kickin2Shape
PFA Union learning grant
Premier League Kicks
Premier League Primary Stars
You vs Train
Your City, Your Club
Walking Sport
Total restricted funds
Unrestricted funds
General funds
Total unrestricted funds
Total funds		 At 1 June
2019
£
-
-
-
11,935
8,479
-
-
-
-
9,899
17,570
47,883
160,542
160,542
208,425		 Income
£
5,000
10,000
8,000
12,500
-
2,300
60,000
40,000
3,000
-
5,000
145,800
1,033,877
1,033,877
1,179,677		 £
(5,000)
(6,678)
-
(17,744)
(8,479)
(2,300)
(52,958)
(40,000)
(3,000)
(9,899)
(22,570)
(168,628)
(798,523)
(798,523)
(967,151)
Expenditure		 £
-
-
(8,000)
-
-
-
-
-
-
-
-
(8,000)
8,000
8,000
-
Transfers
between
funds		 At 31 May
2020
£
-
3,322
-
6,691
-
-
7,042
-
-
-
-
17,055
403,896
403,896
420,951

27

Bristol City Robins Foundation

Notes to the financial statements

For the year ended 31 May 2021

16. Related party transactions

Jon Lansdown, Mark Ashton and Doug Harman are directors of Bristol City Football Club Limited. Jon Lansdown is also director of Ashton Gate Limited and Bristol Sport Limited. Mark Ashton is also a director of Football League Limited. Mike Lea was a partner of Francis Clark LLP until November 2020.

Transactions between these parties during the year were as follows:

Ashton Gate Limited
Bristol City Football Club Limited
Bristol Sport Limited
Football League Limited
Francis Clark LLP		 Income
-
(127,186)
-
(1,937)
1,406
(7,712)
-
(2,400)
-
(12,185)
1,406
(151,419)
Expenditure		 Net debtor
/ (creditor)
at 31 May
2021
(18,913)
-
(1,824)
-
-
(20,737)

28