**Malarchi Pooncholai Trust Registration number: 1092994**
## Annual Report 2021
## Aims, objectives and achievements.
The Trust aims to lift children, who are either orphans or in the care of a lone parent, in the Tirunelveli District of Tamil Nadu in South India, out of dire poverty through the provision of regular financial, care, educational and medical support.
One hundred and thirteen children of school and college age, received monthly financial support, a monthly hygiene parcel, clothing and educational equipment. They receive medical support when needed. The support, which was heavily increased both in financial and practical terms such as food and items of hygiene due to the pandemic, continued throughout the year with a decision being made to permanently increase the financial support.
Attendance at school and college resumed gradually throughout the year.
Representatives of the UK trustees were unable to visit due to travelling restrictions resulting from the pandemic and various lockdowns.
The already audited India accounts were received by email on time and scrutinised. They were found to be reasonable and accurate and were accepted by the UK Trustees
## Children - Developments and activities.
Children returned to education with the years ten and twelve youngsters able to sit their final exams.
The children, along with their lone parents, were able to meet in groups for food and discussions and also, as usual, received clothing, blankets and gifts. Unusually, this was without the presence of any UK trustees. There was a further meeting at the beginning of the school year when the children received their educational equipment for the academic year.
## Staff
There was an increase in staff. An additional fieldworker, Esakkimuthu, who was brought up, from the age of three, in our Children’s Home, Pooncholai, joined the staff as a fieldworker. With the increase in the numbers of children being supported he was a welcome addition. Another part-time clerk, Muthukumari, was engaged. She has IT skills and is being trained to keep the daybook and the accounts, making the regular engagement of an accountant superfluous to requirements. One of her tasks will be to prepare the accounts ready for the auditor. A cook/carer has also been engaged to prepare food for a group of elderly people who are entirely without family support.
Both of our well-established Indian colleagues, who are fieldworkers, continue to do a first-class job continuing to maintain contact with our families and the children’s schools and colleges, delivering the monthly money, food and hygiene parcels.
Mr Prabakaran, continues to support every area of the Trust’s work. The parents of our children greatly trust and respect him and his advice, which is honest, sound and expert. It is he who completes and returns what are sometimes highly complex forms to the State and Central Governments. Regular approval (FCRA certificate) from Central Government for NGOs to receive funding from abroad has to be sought and given. Clearly, without the funding from the Malarchi Pooncholai Trust UK, the work in India would not be possible. Additionally, further obligatory regulations, around banking and scrutiny of procedures and accounting, are not infrequently imposed and they can be complex and demand a high knowledge of written English. Without Mr Prabakaran’s support and excellent written English, it is very unlikely that we would be able to negotiate and surmount these difficulties and we are deeply indebted to him for his, very willingly given, hard work on behalf of the Trust, the value of which, I stress, cannot be overestimated.
## The Impact of the Pandemic.
Some extremely poor elderly people who live alone and without assistance in Reddiyarpatti, the village of our headquarters, were included as recipients of the monthly food and hygiene packages during lockdowns. This support was greatly valued and made such a difference to recipients that it was decided to continue it although changing the focus to four extremely deprived pariah hamlets. Cooked daily food is given, served in the area of preparation or, in the case of serious mobility issues, delivered to the dwellings of the recipients. A cook/carer has been
engaged specifically for this work. Thirteen elderly people are currently benefiting.
## Toilets construction
None of the homes of our children contained either inside or outside toilets and, apart from those who live in the slums, where they have shared toilet facilities, they have had no alternative but to use surrounding scrub areas instead. It was decided, wherever possible, to install toilets in or to the side of our children’s dwellings. Additionally, where there were serious mobility problems, it was decided to extend this project to some of the elderly people supported by the Trust. To date, forty-six toilets have been completed.
## Visits to homes
Visits to the homes of our children by UK Trustees were not, due to the pandemic, possible this year.
## Funding
Because of a further generous legacy, the Trust is in the very fortunate position of being able to extend its work without any difficulties, whilst retaining sufficient funding for unforeseen eventualities during the next year and beyond.
Carol Evans Chairperson
|Consolidated accounts(Account 1 and account 2)|Consolidated accounts(Account 1 and account 2)||||
|---|---|---|---|---|
|**Section A Receipts and Payments**|||||
|**A1 Receipts**|Unrestricted|Restricted|Endowment fu|Total funds|
|Donations and legacies|200,000|-|-|200,000|
|Interest on deposit accounts|2,949|-|-|2,949|
|Subtotal
**202,949 - - 202,949**|||||
||||||
|**A2 Asset and investment sales**|||||
|None
**- - - -**|||||
||||||
|**A3 Payments**|Unrestricted|Restricted|Endowment fu|Total|
|Transfers to India|43,104|0|0|43,104|
|Postage|210|0|0|210|
|Package to India|151|0|0|151|
|Claim|736|0|0|736|
|Bank charges|105|0|0|105|
|Subtotal
**44,306 - - 44,306**|||||
||||||
|**A4 Asset and investmentpurchases**|||||
|None
**- - - -**|||||
||||||
|**Summary**|||||
|**Totalpayments 44,306 - - 44,306**|||||
||||||
|**Net of receipts/(payments) 202,949 - - 202,949**|||||
|**A5 Transfers between funds**|||||
|**A6 Cash funds lastyear end 169,561 - - 169,561**
**Cash funds thisyear end 328,204 - - 328,204**|||||
||||||
||||||
||||||
|**Section B Statement of assets and liabilities at the end of theperiod**|||||
||Unrestricted|Restricted|Endowment fu|Total|
|**B1 Cash funds**
**328,204 - - 328,204**
**B2 Other monetary assets**
**- - - -**
**B3 Investment assets**
**- - - -**
**B4 Assets retained for the charity’s own use - - - -**
**B5 Liabilities**
**- - - -**|||||
|**Column1**
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**Column6**|**Column1**
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**Column4**
**Column5**
**Column6**|**Column1**
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**Column6**|**Column1**
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|---|---|---|---|---|---|
|Malarchi Pooncholai Trust||||||
||Registration number 109 2994|||||
|UK accounts 01/01/2021-31/12/2021||||||
|Account 1||||||
|Openingbalance at 01/01/2021
6,517||||||
||Receipts|_Notes_|Payments|_Notes_||
|January
320
410
_Transfers to India_||||||
|February|250||10|_postage_||
|245
_Claim_||||||
|March|20,000|_From Acc 2_|6,085|_Transfer to India_||
|270
15
_Bank charge_||||||
|April|310||151|_Parcel to India_||
|May
410
186
_Claim_||||||
||||210|_Transfer to India_||
|June
200,000
_Bequest_
919
_Transfer to India_ * See Note 1 below||||||
||310||919|_Transfer to India_|* See Note 1 below|
|460
_Transfer to India_ * See Note 1 below||||||
||||200,000|_Transfer to account 2_||
|101
_Transfer to India_||||||
||||15|_Bank charge_||
|July
300
1,323
_Transfer to India_||||||
||||3,976|_Transfer to India_||
|15
_Bank charge_||||||
||||2|_Postage_||
|88
_Postage_||||||
|August|250||5,960|_Transfer to India_||
|15
_Bank charge_||||||
||||3|_Postage_||
|310
_Transfer to India_||||||
|September|230||6,130|_Transfer to India_||
|15
_Bank charge_||||||
|October|6,000|_From Acc 2_|5,965|_Transfer to India_||
|85
15
_Bank charge_||||||
|November|10,000|_From Acc 2_|10,339|_Transfer to India_||
|75
15
_Bank charge_||||||
||||2|_Postage_||
|December
115
58
_Postage_||||||
||||305|_Claim_||
|3
_postage_||||||
||||46|_postage_||
|245,443
244,306||||||
|Balance 31/12/21|1,136|||||
|**Column1**
**Column2**
**Column3**
**Column4**
**Column5**|**Column1**
**Column2**
**Column3**
**Column4**
**Column5**|**Column1**
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**Column5**|**Column1**
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**Column5**|**Column1**
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**Column5**|
|---|---|---|---|---|
|Account 2|||||
|Openingbalance|163,044||||
|Receipts
_Notes_
Payments
_Notes_|||||
|January|2||||
|February
1|||||
|March|1||20,000|_To account 1_|
|April
1|||||
|May|1||||
|June
1|||||
||200,000|_From account 1_|||
|July
2|||||
|August|3||||
|September
3|||||
|October|3||6,000|_To account 1_|
|November
3|||||
|December|3||10,000|_To account 1_|
|200,024
36,000|||||
|Openingbalance|163,044||||
|363,068|||||
|Balance 31/12/21|327,068||||
## Note 1
Pandemic lockdowns in India were maintained extremely strictly. The general population was not allowed to travel and those caught doing so were harshly punished. Employment completely stopped for our children’s lone mothers and they, and some elderly people cared for by the Trust, quickly ran out of the basic necessities of life. Children were in serious danger of becoming malnourished and sick. The bank from which the staff normally collect funds, some distance away from our headquarters, was closed for business. The only way to get accessible funds to the Trust in India was to send £500 in rupees to each of five employees’ personal accounts held in local banks, from the personal account of the chairman of the UK Trust since the UK bank account is structured to transfer money only to the India Trust account and also to the chairman of the UK Trust for administration purposes. Funds sent by the chairman was paid back immediately as shown in the account. The decision to take this emergency action was taken unanimously by the UK Trustees.
Carol Evans Chairperson Ellen Downey Treasurer
Independent examlnerfs report to the trustees of Malarchi PooDcholai Trus( reglstratlon
number 1092994
The following is my report on the accounts of the Trust for the year ended 31 December 2021.
As the independent examiner I have undertaken the following tasks
Examination of the accounts. as detailed under sertion 145 of the 2011 Charlties Act
Followed the procedures laid down in the Beneral dirertions given by the Charity
Commisslon under sertion 145151 Ib} of the 2011 Act
Noted any particular matters that may have come to my attention
My examination was carried out in acCrdan with the general directions given by the Charity
Commission. The examination included a review of the accounting records kept by the charity and
. comparison of the accounts with those records. The vIeW did not cover the procedures necessary
to provide a full audit of the accounts and consequently no opinion is given as to whether the
accounts present a true and fair view.
In connection with my examination, no matter has come to my attention which gives me reasonable
cause to believe that in any material respW the following requirements have not been met.
To keep accountin8 records in accordance with section 130 of the 2011 Att
To prepare accounts which accord with the accounting records and comply wfth the
accounting requirements of the 2011 Act.
Dr. Jonathan Burton
Senior Consultant, Microsoft
The Cedars, Virtoria Road,
Llanwrtyd Wells
Powys. LD5 4SY.
15 August 2022