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← The Oak Foundation

2025-03-31-accounts

The Charity Registration Number is :- 1092967

The Oak Foundation

Audited Report and Accounts

31 March 2025

THE OAK FOUNDATION

Report and accounts for the year ended 31 March 2025

Contents
Page
Charity information 2
Trustees' Annual Report 3 - 6
Trustees responsibilities 7
Reserves policy 8 - 9
Independent Auditors' Report 10 - 12
Funds Statements: -
Statement of Financial Activities 13
Statement of Financial Activities - Prior Year Movements in funds 14
Revaluation reserves - Revenue Funds and Fixed Asset funds 15
Summary of funds 15
Balance sheet 16 - 17
Cash flow statement 18 - 19
Notes to the accounts 20 - 34

1

THE OAK FOUNDATION

CHARITY INFORMATION

TRUSTEES Mrs S. Ahmed - Chairperson Mrs F. Hussain Ms A. Farooq Ms S. Sajjad Ms S. Ali Ms M. Khawaja REGISTERED OFFICE 61 Fillebrook Road Leytonstone London E11 4AU BUSINESS ADDRESS 2a Boundary Road Walthamstow London E17 8JU CHARITY NUMBER 1092967 INDEPENDENT AUDITORS Glenn Armon-Jones Barrow LLP Senior Statutory Auditor Chartered Accountants Jackson House, Station Road Chingford, London E4 7BU BANKERS The Cooperative Bank Plc. P. O. Box 250 Skelmersdale W98 6WT SOLICITORS Whitefield Solicitors 384-388 Hoe Street Walthamstow E17 9AA

2

THE OAK FOUNDATION

TRUSTEES’ REPORT

FOR THE YEAR ENDED 31 March 2025

“The Trustees present their annual report together with the audited financial statements of the charity for the year ended 31 March 2025. The Trustees confirm that the Annual report and financial statements of the charity comply with the current statutory requirements, the requirements of the charity’s governing document and the provision of the Statement of Recommended Practice (SORP) 2015, applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) as amended by Update Bulletin 1 (effective 1 January 2019)."

INTRODUCTION

The Oak Foundation (formerly Waltham Forest Asian Mothers Group) was constituted in 1984 and registered with the Charity Commission for England and Wales on 16[th] July 2002 (under the Charities Act).

The main activity of the Charity is to provide services to children and adults with disabilities from all groups and cultural backgrounds within the Waltham Forest Communities. The Charity is also registered with the Office for Standards in Education (OFSTED) as a childcare provider agency.

The Trustees and Executive Management Committee this year comprised six mothers (of children and young adults with disabilities), who were all volunteers and collectively responsible for managing the Charity.

MANAGEMENT COMMITTEE AND KEY MANAGEMENT PERSONNEL

Management Committee members are the Charity's Trustees under Charity law. The Trustees and Executive Management Committee this year comprised six mothers (of children and young adults with disabilities), who were all volunteers and collectively responsible for managing the Charity.

Prospective members are invited to attend meetings of the Committee. On agreeing to become a member and eligible for election, a trustee induction pack is made available outlining the work of the Charity and the roles and responsibilities of the Management Committee and its members.

Key management personnel comprise the Management Committee Members and senior management who consist of the Nursey Manager, Samina Aslam.

All trustees give of their time freely and no trustee received remuneration in the year. Details of trustee expenses and related party transactions are disclosed in the notes to the accounts.

OBJECTIVE FOR THE PUBLIC BENEFIT

The aim of the Charity is to improve the quality of life for families who have children and young adults with disabilities living in the London Borough of Waltham Forest and Neighbouring Boroughs. The trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefits when reviewing the Trust’s aims and objectives and in planning future activities and setting the policies for the year.

FINANCIAL YEAR 2024/25 OVERVIEW

The Statement of Financial Activities on page 13 shows net movement in funds for the year of £156,991. Our reserves stand

at £868,307 in total.

The Financial Year 2024/25 has been a successful yet challenging year for The Oak Foundation. We have diligently worked to develop last year’s projects, including the Adult Day Centre for disabled individuals, The Healthy Living Project, and expand our domiciliary care. We now offer our services to families with chronically ill children and adults. This project is regulated by the Care Quality Commission. During our annual food standards health and hygiene inspection, we maintained our “5 star” rating. Our new projects ensured a robust financial year for the Oak Foundation.

Aims and objectives

The primary objective of our charity is to provide personalised support to individuals with disabilities and their carers. We collaborate closely with both the individual and the carers to tailor our services to their unique needs and circumstances. Our approach is centred on the individual, ensuring that our support adapts to the evolving needs of those we serve. Through this commitment, we aim to empower individuals with disabilities to lead fulfilling lives and provide support to their carers. Our work contributes to strengthening communities by enabling individuals with disabilities to actively participate in their local communities.

In addition to providing personalised support, our charity endeavours to raise awareness about the importance of disability inclusion and support. Regarding the challenges faced by individuals with disabilities and their caregivers, our organisation strives to educate the public about their needs, fostering a more inclusive and understanding community. By highlighting the achievements of people with disabilities, we aim to challenge stereotypes and demonstrate their capabilities and contributions to society. Our efforts focus on promoting acceptance, accessibility, and equal opportunities for all. We are an organisation that respects those we work with and reflects their needs.

3

THE OAK FOUNDATION

TRUSTEES’ REPORT

FOR THE YEAR ENDED 31 March 2025

Mission Statement

The Oak Foundation operates within the London Borough of Waltham Forest and its neighbouring boroughs. Our primary objective is to support local communities by providing equal opportunities to children, vulnerable young people, and children and adults with disabilities. We also believe that it is crucial to provide respite to carers who are caring for children and young people with lifethreatening illnesses or disabilities. Our aspiration is to guarantee that vulnerable individuals and their families receive personalised support through the challenges they face.

Ensuring our work delivers our aims

We are satisfied that our organisation’s objectives and activities can achieve our aims and benefit the public. To achieve our aims, we regularly review the outcomes of our activities to assess their success and identify areas for improvement, always keeping our clients' needs in mind. By analysing which activities were most beneficial and for whom, we gain valuable insights that inform our future efforts. This continuous evaluation process helps us maintain clear objectives and ensures that our support remains effective and responsive to the evolving needs of the individuals we serve.

We utilise the Charity Commission’s general guidance on public benefit to review our aims and activities, ensuring they align with our charitable objectives. This guidance is crucial in thoughtfully planning our activities, helping us stay focused on our mission to provide effective and meaningful support. By adhering to these standards, we can better assess the impact of our efforts and make informed decisions that benefit the individuals and carers that we serve. This structured approach ensures our initiatives are both purposeful and beneficial, reinforcing our commitment to public good.

Services and activities

We aim to provide activities that promote independent life skills and focus on stimulating experiences such as sports and leisure. Our programs are designed to support development, health, and enjoyment, emphasising cooperation and active engagement.

Lifestyles

Healthy living is an integral aspect of our services, as we firmly believe it is a right for all individuals. This commitment is particularly crucial for those with disabilities, ensuring they have access to activities that promote their well-being.

Over the past year, we have endeavored to provide a diverse range of experiences, including excursions to seaside destinations, national theme parks, zoos, cinemas, parks, shopping centres, bowling alleys, and boating facilities. Additionally, we have consistently participated in multi-sports sessions, such as hockey, swimming, and softball, fostering a sense of camaraderie and physical activity.

Furthermore, we have organised group outings to restaurants, enabling individuals with disabilities to enjoy meals in a social setting. These initiatives challenge societal assumptions and demonstrate the capacity of individuals with disabilities to actively participate in society. These activities enhance communication, social skills, self-confidence, and independence.

To ensure a safe and inclusive environment, we have undertaken significant renovations on our building, following the guidance of local authorities to facilitate full disabled access.

Services provided to children and young people

4

THE OAK FOUNDATION

TRUSTEES’ REPORT

FOR THE YEAR ENDED 31 March 2025

Early Years Day Care Nursery

We have successfully retained our “GOOD” rating from OFSTED. Our adult day centre capacity has increased, necessitating the expansion of our building’s activities. Given our primary focus on providing services for disabled children and adults, we are committed to ensuring that our facilities meet the evolving needs of our clientele. After careful consideration, we have made the difficult decision to close our Little Stars under-5 nursery in January 2025. Following our closure, we will be utilising our OFSTED registration for our short break service.

Adult Day Care Service

Our Adult Day Care service has garnered significant recognition from carers of disabled adults and the Local Authority. This service is regulated by the Care Quality Commission (CQC). Our registration was completed last year, and we underwent our initial inspection in January 2023. We were subsequently awarded a “GOOD” rating in all five standards.

Healthy Living Project

Our Healthy Living Project is carefully designed to engage disabled young adults and children in the community, fostering an appreciation for the benefits of spending time in green spaces.

At our designated Community Gardening allotment plot, we cultivate a diverse range of fresh produce, including an apple tree, strawberries, and an assortment of flowers. These visits provide an opportunity for our service users to enjoy the outdoor natural world and offer hands-on experience in gardening.

Through this project, we impart knowledge on the cultivation of produce, instilling a sense of responsibility and independence. Our service users gain insights into the life cycle of plants, the significance of environmental stewardship, and the satisfaction derived from harvesting and consuming fresh, homegrown fruits and vegetables. These activities not only serve an educational purpose but also evoke a sense of enjoyment, promoting healthy lifestyle habits.

The Healthy Living Project plays a pivotal role in developing independent life skills in an engaging and interactive manner. By participating in this project, our service users acquire a profound sense of accomplishment and pride in their contributions to the allotment, thereby enhancing their overall well-being and fostering a stronger connection to the community.

Future Plans

In the upcoming year, we anticipate continuing all the activities outlined above, based on the receipt of satisfactory funding. This includes maintaining our Healthy Living Project, community involvement initiatives, and inclusive educational practices.

Furthermore, we are actively developing proposals to collaborate with local job centres, thereby expanding the apprenticeship opportunities available to our service users. These initiatives aim to provide valuable work experience and contribute to their professional development.

5

THE OAK FOUNDATION

TRUSTEES’ REPORT

FOR THE YEAR ENDED 31 March 2025

Experience and Training Opportunities

Enhancing Employability and Skills

Our primary objective is to ensure that all our staff receive comprehensive training, equipping them to manage every aspect of care

for chronically ill children and adults. We are investing in specialised training programs to provide our team with the requisite skills and knowledge to deliver exceptional care and support.

Additionally, we plan to enhance our outdoor learning spaces by creating more structured gardening sessions and expanding the variety of produce grown at our allotment. These initiatives will contribute to our ongoing efforts to deliver high-quality care and support.

Acknowledgments

We extend our sincere gratitude to the following funders for their invaluable support:

We also want to express our profound appreciation to all the charity’s supporters and volunteers; their unwavering dedication makes our work possible..

........................................... Mrs S. Ahmed - Chairperson 29 January 2026

6

THE OAK FOUNDATION

Trustees' Responsibility Statement

The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) including Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland".

The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the constitution requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the constitution. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities .

Disclosure of information to auditor

Each of the persons who are Trustees at the time when this Trustees' report is approved has confirmed that:

Auditor

The auditor, Barrow LLP, has indicated their willingness to continue in office. The designated Trustees will propose a motion reappointing the auditor at a meeting of the Trustees.

Approved by order of the members of the board of Trustees and signed on their behalf by:

........................................... Mrs S. Ahmed - Chairperson 29 January 2026

7

THE OAK FOUNDATION

RESERVES POLICY STATEMENT

1. Purpose

This policy outlines the management of the charity's reserves to ensure financial stability and safeguard the charity’s ability to meet its obligations. The reserves consist of restricted reserves, unrestricted reserves, and restricted fixed asset funds.

1.1. Reserve Policy

We reviewed our reserves policy during the year. It remains our objective to build a general reserve sufficient to cover at least two months' operating costs - which currently stand at £156,400. We will build up our desired target reserves by increasing our unrestricted grants income and by improving savings via value for money exercises of services we use.

Fundraising Policy

The Charity does not use fundraising services, consultants or external professional fundraisers to undertake its fundraising activities. Additionally, no data is shared with or sold to any external agencies. It doesn't approach or pressure vulnerable people to support its work. A complaints policy is in place and is accessible on the Charity's website. The Charity adheres to the Fundraising Code of Practice issued by Fundraising Regulator.

1.2. Principal Risks And Uncertainties

Like every other business in the country the cost of living crisis will influence how we offer services in the future. The importance of supporting disabled children, carers and parents have been highlighted across the country and the role that charities play in society is finally being fully recognized. The continued cuts from central and local government will impact on the work we do. Changes in the Care sector and wider changes could also impact on our work.

Challenges include staying focused on continuing to offer a first rate service to disabled children and parents during cost of living crisis. Like other small charities we face the ongoing challenge of competitors for ever decreasing pots of money. The board and Senior Management Team need to continue to put disabled children and parents at the heart of all decisions made. We will continue to involve and listen to what parents tell us is important to them and act on the feedback we get.

2. Types of Reserves

2.1. Restricted Reserve:

This reserve consists of funds that are restricted by donors or funders for specific purposes. These funds can only be used for the designated activities as per donor agreements and cannot be reallocated for general operational use. The amount will vary based on donor restrictions and project commitments.

2.2. Unrestricted Reserve:

This reserve includes funds that are not restricted by donors and can be used at the discretion of the charity for general operations, strategic initiatives, or emergencies. The charity will aim to maintain a balance that allows for operational flexibility and financial stability, typically representing 3 to 6 months of average annual expenditure.

2.3. Restricted Fixed Asset Funds:

These are funds set aside specifically for the acquisition or maintenance of fixed assets, such as property, equipment, or infrastructure. These funds are restricted for use in capital projects or the upkeep of the charity’s assets and cannot be used for dayto-day operations or other purposes.

3. Funding and Use of Reserves

4. Reserve Management

The charity's Board of Trustees will review the reserve levels annually to ensure compliance with this policy. Any use of the reserves, especially restricted funds, must be aligned with the designated purpose and approved by the Board.

8

5. Policy Review

This policy will be reviewed and updated annually or as necessary to ensure it meets the charity’s evolving financial needs and regulatory requirements.

The reserve policy statement is Approved by:

............................................. Mrs S. Ahmed - Chairperson 29 January 2026

9

REPORT OF THE INDEPENDENT AUDITORS TO THE TRUSTEES OF THE OAK FOUNDATION

Opinion

We have audited the financial statements of The Oak Foundation (the 'charity') for the year ended 31 March 2025 which comprise the Statement of Financial Activities, the Statement of Financial Position, the Statement of Cash Flows and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice), including Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland'.

In our opinion the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditors' responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC's Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

Other information

The trustees are responsible for the other information. The other information comprises the information included in the Annual Report, other than the financial statements and our Report of the Independent Auditors thereon.

Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard.

Matters on which we are required to report by exception

We have nothing to report in respect of the following matters where the Charities (Accounts and Reports) Regulations 2008 requires us to report to you if, in our opinion:

10

REPORT OF THE INDEPENDENT AUDITORS TO THE TRUSTEES OF THE OAK FOUNDATION

Responsibilities of trustees

As explained more fully in the Trustees' Responsibilities Statement, the trustees are responsible for the preparation of the financial statements which give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charity's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so.

Our responsibilities for the audit of the financial statements

We have been appointed as auditors under Section 144 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder.

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue a Report of the Independent Auditors that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at www.frc.org.uk/auditorsresponsibilities. This description forms part of our Report of the Independent Auditors.

11

REPORT OF THE INDEPENDENT AUDITORS TO THE TRUSTEES OF THE OAK FOUNDATION

Use of our report

This report is made solely to the charity's trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charity's trustees those matters we are required to state to them in an auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity's trustees as a body, for our audit work, for this report, or for the opinions we have formed. Barrow LLP Statutory Auditor Lo Chartered Accountants Jackson House Station Road Chingford London E4 7BU

Date: 29 January 2025

Barrow LLP is eligible for appointment as auditor of the charity by virtue of its eligibility for appointment as auditor of a company under section 1212 of the Companies Act 2006.

Barrow LLP is a limited liability partnership registered in England and Wales (with registered number OC321977).

12

The Oak Foundation - Statement of Financial Activities for the year ended 31 March 2025

Income and Endowments from:
Donations
Charitable activities
Other trading activities
Investments
Total income (Note 13)
Expenditure on:
Charitable activities
Total expenditure (Note 15)
Net income for the year
Transfers between funds
Net income after transfers
Net movement in funds
Reconciliation of funds:-
Total funds brought forward
Total funds carried forward		 Current year
Unrestricted
Funds
2025
£
-
-
-
6,795
6,795
-
-
6,795
-
6,795
6,795
7,310
14,105		 Current
year
Restricted
Funds
2025
£
280
1,166,491
-
-
1,166,771
1,016,575
1,016,575
150,196
-
150,196
150,196
704,006
854,202		 Current
year
Total
Funds
2025
£
280
1,166,491
-
6,795
1,173,566
1,016,575
1,016,575
156,991
-
156,991
156,991
711,316
868,307		 Prior Year
Total
Funds
2024
£
5,540
1,008,941
-
3,571
**1,018,052 **
938,433
938,433
79,619
-
79,619
79,619
631,697
711,316

A separate Statement of total recognised gains and losses is not required as this statement includes all recognised gains and losses.

13

The Oak Foundation - Analysis of prior year total funds, as required by paragraph 4.2 of the SORP

Income and Endowments from:
Donations
Charitable activities
Investments
Total income
Expenditure on:
Charitable activities
Total expenditure
Net income for the year
Transfers between funds
Net income after transfers
Net movement in funds
Total funds brought forward
Total funds carried forward		 Prior Year
Unrestricted
Funds
2024
£
-
-
3,571
3,571
-
-
3,571
-
3,571
3,571
3,739
7,310		 Prior Year
Restricted
Funds
2024
£
5,540
1,008,941
-
1,014,481
938,433
938,433
76,048
-
76,048
76,048
627,958
704,006		 Prior Year
Total Funds
2024
£
5,540
1,008,941
3,571
1,018,052
938,433
938,433
79,619
-
79,619
79,619
631,697
711,316

14

Revenue accumulated funds

Accumulated funds brought forward
Recognised gains and losses before transfers
Closing revenue funds
Fixed asset funds
At 1 April
At 31 March
Summary of funds
Revenue accumulated funds
Fixed asset funds
Transfers
Total funds transfers		 Unrestricted
Funds
2025
£
7,310
6,795
14,105
14,105
Designated
Funds
2025
£
-
-
Unrestricted and
Designated funds
2025
£
14,105
-
22,487
36,592		 Restricted
Funds
2025
£
704,006
150,196
854,202
854,202
Restricted
Funds
2025
£
182,504
155,206
Restricted
Funds
2025
£
698,996
155,206
(22,487)
831,715		 Total
Funds
2025
£
711,316
156,991
868,307
868,307
Total
Funds
2025
£
182,504
155,206
Total
Funds
2025
£
713,101
155,204
-
868,307

15

Movements in revenue and capital funds for the year ended 31 March 2025

The Oak Foundation - Balance Sheet as at 31 March 2025

Notes
Fixed assets
Tangible assets
6
Total fixed assets
Current assets
Cash at bank and in hand
Accounts receivable
Total current assets		 647,162
83,411		 2025
£
155,206
155,206		 539,949
-		 2024
£
182,504
182,504
730,573 539,949
Creditors: amounts falling due within one
year
7
(17,472)
(11,137)
Net current assets
713,101
Net assets
868,307
The total net assets of the charity
868,307
The total net assets of the charity are funded by the funds of the charity, as follows: -
Restricted funds
Restricted Revenue Funds
9
676,509
521,502
Restricted Fixed Asset Funds
9
155,206
182,504
831,715
Unrestricted Funds
Unrestricted Revenue Funds
9
36,592
7,310
36,592
Total charity funds
868,307		 (17,472) (11,137) 528,812
711,316
711,316
704,006
7,310
7,310
711,316

16

The Oak Foundation - Balance Sheet as at 31 March 2025 - Continued

The Trustees acknowledge their responsibilities for complying with the requirements of charity legislation with respect to accounting records and the preparation of accounts.

The charity is subject to audit under charity act legislation, and the report of the Charities auditor is on page 8.

............................................. S Ahmed

Mrs S. Ahmed - Chairperson

Approved by the board of trustees on 29 January 2026

The notes attached on pages 20 to 34 form an integral part of these accounts.

17

The Oak Foundation

Cash Flow Statement for the year ended 31 March 2025

Cash flows from operating activities
Net cash provided by operating activities as shown below
A
Cash flows from investing activities
Interest received
Purchase of property, plant and equipment
Net cash provided by investing activities
B
Cash flows from financing activities
Net cash provided by financing activities
C
Overall cash provided by all activities
A+B+C
Cash movements
Change in cash and cash equivalents from activities
in the year ended 31 March 2025
Cash and cash equivalents at 1 April 2024
Cash at bank and in hand less overdrafts at 31 March		 2025
£
109,528
6,795
(9,110)
(2,315)
-
107,213
107,213
539,949
**647,162 **		 2024
£
117,959
3,571
(24,200)
(20,629)
-
97,330
97,330
442,619
539,949

18

The Oak Foundation

Cash Flow Statement for the year ended 31 March 2025 - Continued

Reconciliation of net income to net cash flow from operating activities

Net income as shown in the Statement of Financial Activities
Adjustments for :-
Depreciation charges
Net movement in Accounts Receivable
Interest from investments
Increase in creditors, excluding loans
Net cash provided by operating activities
A
Analysis of cash and cash equivalents
Cash in hand at for the year ended 31 March 2025
Total cash and cash equivalents
Analysis of change in net debt
At start
of the year
Cash
539,494
Total
539,949		 156,991
36,408
(83,411)
(6,795)
6,335
109,528
2025
£
647,162
647,162
Cash and Cash
equivalent
during the year
107,213
107,213		 79,619
40,304
-
(3,571)
1,607
117,959
2024
£
539,949
539,949
At end
of the
year
647,162
647,162

19

The Oak Foundation

Notes to the Accounts for the year ended 31 March 2025

1 Accounting policies

Policies relating to the production of the accounts.

Basis of preparation and accounting convention

The accounts (financial statements) have been prepared under the historical cost convention with items recognized at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

The financial statements have been prepared in sterling and rounded to the nearest £1. The Oak Foundation is a Public Benefit Entity. It is an unincorporated charity registered with the Charity Commission for England and Wales.

The trust constitutes a public benefit entity as defined by FRS 102.

Assessment of Going Concern

The charitable activities are entirely dependent on continuing grant aid and voluntary donations. Therefore, the going concern basis is dependent on the future flow of these funding streams. Accordingly, the Trustees have obtained review of funding for future periods to 31 March 2026, therefore it is appropriate to adopt the going concern basis in preparing the financial statements. Other than these matters, the Trustees are not aware of any material uncertainties about the charity's ability to continue as a going concern.

Policies relating to categories of income and income recognition:

Income is included in the Statement of Financial Activities when the Charity has entitlement to the funds, receipt is probable and the amount can be measured with sufficient reliability. Income is deferred when received in advance of the period that the funder has specified the funding is for.

Donations are included in full in the Statement of Financial Activities when receivable. Grants, where entitlement is dependent on the delivery of a specific performance target by the Charity, are recognized when the Charity becomes unconditionally entitled to the grant, when the grant can be measured reliably and when it is probable that it is receivable.

The Oak Foundation contracts are over one year contracts and they are payable by London Borough of Waltham Forest and National Health Trust (NHS). The funding is dependent on the delivery of the specific targets by the Charity. The Oak Foundation is the kay partner and undertakes the majority of the contracted work. If Foundation fails to provide the service required, LB Waltham Forest has the right to issue a default notice or to deduct the amount payable to Foundation. The funding is therefore only recognized when it is clear that the specified targets have been achieved.

Bank interest is included when received.

20

The Oak Foundation

Notes to the Accounts for the year ended 31 March 2025

Accounting for deferred income and income received in advance

Where terms and conditions relating to income have not been met or uncertainty exists as to whether the charity can meet any terms or conditions otherwise within its control, income is not recognised but is deferred as a liability until it is probable that the terms or conditions imposed can be met.

Any grant that is subject to performance-related conditions received in advance of delivering the goods and services required by that condition or is subject to unmet conditions wholly outside the control of the recipient charity, is accounted for as a liability and shown on the balance sheet as deferred income. Deferred income is released to income in the reporting period in which the performance-related or other conditions that limit recognition are met.

When income from a grant or donation has not been recognised due to the conditions applying to the gift not being wholly within the control of the recipient charity, it is disclosed as a contingent asset if receipt of the grant or donation is probable once those conditions are met.

Where time-related conditions are imposed or implied by a funder, then the income is apportioned to the time periods concerned, and, where applicable, is accounted for as a liability and shown on the balance sheet as deferred income. When grants are received in advance of the expenditure on the activity funded by them, but there are no specific time related conditions, then the income is not deferred.

Any condition that allows for the recovery by the donor of any unexpended part of a grant does not prevent recognition of the income concerned, but a liability to any repayment is recognised when repayment becomes probable.

Donated goods, facilities and services

Donated fixed assets are recognised at the current fair value. All such donations are recognised as donation income and debited to fixed assets.

Donated goods that are not fixed assets are accounted for at a fair value, unless it is impractical to reliably measure the value of the donated items.

In the absence of any direct evidence of fair value of donated goods, then a value is derived from the cost of the item to the donor or, in the case of goods that are expected to be sold, the estimated resale value after deducting any anticipated costs of sales.

If it is impracticable to measure the fair value of goods donated for resale, or the costs of valuation outweigh the benefits, the donated goods are recognised as income when sold, with an equivalent amount being recognised as an expense.

The costs of goods donated for distribution to beneficiaries is deemed to be the fair value of those goods upon receipt. When the goods are distributed freely or for a nominal consideration, then the carrying amount is adjusted at the time of sale, to the value at the point of distribution and the adjustment is shown as a cost of donations made.

The cost of any stock of goods donated for distribution to beneficiaries is deemed to be the fair value of those gifts at the time of their receipt. If the goods held are to be distributed freely or for a nominal consideration, then the carrying amount is subsequently adjusted to reflect the lower of deemed cost adjusted for any loss of service potential and replacement cost. Replacement cost is the economic cost incurred if the charity was to replace the service potential of the donated goods at its own expense in the most economic manner.

Donated services and facilities (including seconded staff and use of property) are included in the accounts on the basis of the value of the gift to the charity.

All donated services and facilities are recognised as donation income when received, (provided the value of the gift can be measured reliably) and recognised as an expense with an equivalent value.

21

The Oak Foundation

Notes to the Accounts for the year ended 31 March 2025

Policies relating to expenditure on goods and services provided to the charity .

Recognition of liabilities and expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required, and the amount of the obligation can be measured reliably.

All expenditure is accounted for on an accrual’s basis. All expenses including support costs, direct cost and governance costs are allocated or apportioned to the applicable expenditure headings

A liability, and the related expenditure, is recognised when a legal or constructive obligation exists as a result of a past event, and when it is more likely than not that a transfer of economic benefits will be required in settlement, and when the amount of the obligation can be measured or reliably estimated.

Allocating costs to activities

Resources Expended

All expenditure is accounted for on an accruals basis and has been included under expense categories that aggregate all costs for allocation to activities. Where costs cannot be directly attributed to particular activities they have been allocated on a basis consistent with the use of the resources.

Support costs are those costs incurred in support of expenditure on the objects of the Charity. They are apportioned based on the proportion of the management fees of each activity. Governance costs are included in support costs and are those incurred in connection with compliance with constitutional and statutory requirements.

Direct costs that are specifically related to an activity are allocated to that activity. Shared direct costs and support costs are apportioned between activities.

The basis for apportionment, which is consistently applied, and proportionate to the circumstances, is:-

Staffing - on the basis of time spent in connection with any particular activity. Staffing - on a per capita basis, based on the number of people employed within any particular activity. Premises related costs – on the basis of management judgment with respect to the use of services. Non-specific support costs - on the basis of management judgment with respect to the use of services.

Volunteers

In accordance with the SORP, and in recognition of the difficulties in placing a monetary value on the contribution from volunteers, the contribution of volunteers is not included within the income of the charity.

Tangible Fixed Asset

Tangible fixed assets are measured at their original cost value, or subsequent revaluation, or if donated, as described above. Cost value includes all costs expended in bringing the asset into its intended working condition.

All assets costing more than £500 are capitalized and valued at historical cost.

Depreciation has been provided at the following rates to write off the assets to their anticipated residual value over their estimated useful lives.

Leasehold premises 15 % reducing method Fixture, Fitting and Equipment 25 % reducing method Motor vehicles 25 % reducing method

A regular annual review of the likelihood of asset impairment is undertaken.

22

The Oak Foundation

Notes to the Accounts for the year ended 31 March 2025

Financial instruments including cash and bank balances

Cash held by the charity is included at the amount held and counted at the year end. Bank balances, whether in credit or overdrawn, are shown at amounts properly reconciled to the bank statements.

Leasing and hire purchase contracts and commitments

Assets held under finance leases and hire purchase contracts, which are those where substantially all the risks and rewards of ownership of the asset have passed to the charity, are capitalized in the balance sheet and depreciated over their useful lives. The corresponding lease or hire purchase obligation is treated in the balance sheet as a liability.

The interest element of the rental obligations is charged to the profit and loss account over the period of the lease and represents a constant proportion of the balance of capital repayments outstanding.

Rentals paid under operating leases are charged to income on a straight-line basis over the lease term.

Fund Accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objects of the Charity and which have not been designated for other purposes. Statutory grants which are given as contributions towards the Charity's core services are treated as unrestricted.

Restricted funds:

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors which have been raised by the Charity for particular purposes. The cost of administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

Designated Funds:

Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.

Pensions - defined contribution schemes

The charity operates a defined contribution pension scheme. Contributions are charged to the profit and loss account as they become payable in accordance with the rules of the scheme.

Related Party Transactions

The Charity occupies premises under a lease arrangement with a family member of one of the Trustees. The lease was entered into in 2019 and the Charity has continued to use the premises for its charitable activities since that date.

During the year, rent and facilities charges amounting to £75,972 (prior year: £63,525) were paid in respect of this arrangement.

The Trustee concerned declared their interest and did not participate in any discussions or decisions relating to the lease or the ongoing rental payments. The unconflicted Trustees reviewed the arrangement and were satisfied that the terms were no more favourable than those available on the open market and that the arrangement remained in the best interests of the Charity.

During the year, no trustees or other related parties received any remuneration, benefits, or expenses from the charity. All transactions with related parties, if any, were conducted on an arm’s length basis and in accordance with the charity’s governing documents.

.

23

The Oak Foundation

Notes to the Accounts for the year ended 31 March 2025

2 CRITICAL ACCOUNTING JUDGEMENTS AND KEY SOURCES OF ESTIMATION UNCERTAINTY

In the application of the charity's accounting policies, which are described in note 1 above, the Trustees are required to make judgements, estimates and assumptions about the carrying amounts of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised if the revision affects only that period or in the period of the revision and future periods if the revision affects both current and future periods. The following judgements and estimates have had the most significant effect on amounts recognised in the financial statements.

Revenue recognition

The Charity recognises revenue from the provision of services provided through a service contract and as the activity progresses. In making its judgement as to the value of work performed, and the estimate of costs to complete the contractual services (including any foreseeable cost overruns), management consider that while there is a degree of judgement in determining these factors, there is sufficient certainty to ensure that the charity meets the requirements of FRS 102 in relation to revenue recognition.

Allowance for doubtful debts

Management undertakes a review of all new nursery children finances and a periodic review of existing nursery students to determine whether specific risks of default exist. Beyond identification of specific risks, management undertakes periodic reviews into the calculation of provisions for doubtful debts to ensure historic trends continue to provide a basis for determining a reliable estimate for such doubtful debts.

Determining residual values and useful economic lives of fixed assets

The Charity depreciates tangible assets over their estimated useful lives. The estimation of the useful lives of the asset is based on historic performance as well as expectations of future use and therefore requires estimates and assumptions to be applied by management. The actual lives of these assets can vary depending on a variety of factors, including technological innovation, product life cycles and maintenance programmes. Judgement is applied by management when determining the residual values for plant, machinery and equipment. When determining the residual value management aim to assess the amount that the company would currently obtain for the disposal of the asset, if it were already of the condition expected at the end of its useful economic life.

3 Liability to taxation

The Trustees consider that the charity satisfies the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 for UK corporation tax purposes. Accordingly, the Charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by chapter 3 part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively on the specific charitable objects of the charity and for no other purpose. Value Added Tax is not recoverable by the charity and is therefore included in the relevant costs in the Statement of Financial Activities.

24

The Oak Foundation

Notes to the Accounts for the year ended 31 March 2025

4 Net Surplus before tax in the financial year

Net Surplus before tax in the financial year
2025 2024
£ £
The net surplus before tax in the financial year is stated after charging:-
Depreciation of owned fixed assets 36,408 40,304
Auditors' remuneration 7,200 9,600
Number of trustees to whom benefits accrued under money
Purchase pension schemes - -

5 Staff costs and emoluments

Salary costs
Gross Salaries excluding trustees and key management personnel
Employer's National Insurance for all staff
Employer's operating costs of defined contribution pension
schemes
Total salaries, wages and related costs
Numbers of full time employees or full time equivalents
The average number of total staff employed in the year was
The estimated equivalent number of full time staff deployed in different
Engaged on charitable activities
Engaged on publicity activities
Engaged on fundraising activities
Engaged on management and administration		 2025
2024
£
£
746,629
671,473
52,112
44,742
-
-
798,741
716,215
2025
2024
53
50
activities in the year was:-
48
45
1
1
1
1
3
3		 2024
£
671,473
44,742
-
716,215
2024
50

During the year, 1 staff has received the remuneration of over £60,000 During the year, Key Management Personnel received remuneration of £137,008 (2024 – 107,552)

6 Defined contribution pension scheme 6

The charity operates a defined contribution pension scheme, the costs of which are shown above. Any liabilities and assets associated with the scheme are shown under debtors and creditors.

25

The Oak Foundation

Notes to the Accounts for the year ended 31 March 2025

7 Tangible fixed assets

Current Year
Cost
At 1 April 2024
Additions
At 31 March 2025
Depreciation
At 1 April 2024
Charge for the year
At 31 March 2025
Net book value
At 31 March 2025
At 31 March 2024
Prior Year
Cost
01 April 2023
Additions
01 April 2024
Depreciation
01 April 2023
Charge for the year
01 April 2024
Net book value
01 April 2024
01 April 2023		 Land and
Buildings
£
212,236
-
212,236
106,948
15,793
122,741
89,495
105,288
Land and
Buildings
£
209,236
3,000
212,236
88,677
18,271
106,948
105,288
120,559		 Equipment
£
112,145
9,110		 Motor
Vehicles
£
103,900
-
103,900
51,176
13,181
64,357
39,543
52,724
Motor
Vehicles
£
90,900
13,000
103,900
36,851
14,325
51,176
52,724
54,049		 Total
£
428,281
9,110
121,255
87,653
7,434		 **437,391 **
245,777
36,408
95,087
26,168
24,492
Equipment
£
103,945
8,200		 282,185
155,206
**182,504 **
Total
£
404,081
24,200
112,145
79,945
7,708		 428,281
205,473
40,304
87,653
24,492
24,000		 245,777
182,504
198,608

26

The Oak Foundation

Notes to the Accounts for the year ended 31 March 2025

8
Creditors: amounts falling due within one
year
Accruals
PAYE, NIC VAT and other taxes
Other creditors		 2025
£
16,990
-
482



2024
£
11,039
5
93
17,472 **11,137 **
9
Financial commitments under operating
leases
At the year end the charity had annual
commitments under non-cancellable operating
leases as set out below:
Operating leases which expire:
within one year
within two to five years
2025
£
75,972
303,888
379,860		 2024
£
63,525
254,100
317,625

27

The Oak Foundation

Notes to the Accounts for the year ended 31 March 2025

10 Particulars of how particular funds are represented by assets and liabilities

At 31 March 2025
Tangible Fixed Assets
Current Assets
Current Liabilities
Transfers
At 1 April 2024
Tangible Fixed Assets
Current Assets
Current Liabilities		 Unrestricted
funds
£
-
31,577
(17,472)
22,487
36,592
Unrestricted
funds
£
-
18,447
(11,137)
7,310		 Designated
funds
£
-
-
-
-
Designated
funds
£
-
-
-
-		 Restricted
funds
£
155,206
698,996
-
(22,487)
831,715
Restricted
funds
£
182,504
521,502
-
704,006		 Total
Funds
£
155,206
730,573
(17,472)
-
868,307
Total
Funds
£
182,504
539,949
(11,137)
711,316

28

The Oak Foundation

Notes to the Accounts for the year ended 31 March 2025

10. Change in total funds over the year as shown in Note 9, analysed by individual funds

Unrestricted and designated funds:-
Unrestricted Revenue Funds
15% of total funds transferred to general reserves
Total unrestricted and designated funds
Restricted funds:-
Restricted Fixed Asset Funds
National Health Services
Nursery- Adult day centre + Last year Little star
LBWF-Social Services Short Break
Direct Payments
Donation and Legacies
Governance Cost
15% of total funds transferred to general reserves
Asset funds reduced by net movement
Total restricted funds
Total charity funds		 Funds
brought
forward
from 2024
£
7,310
7,310
182,504
41,881
95,370
153,328
234,983
5,540
(9,600)
-
-
704,006
711,316		 Movement
in funds in
2025
£
6,795
22,487
29,282
(27,298)
42,798
8,566
50,292
57,860
280
(9,600)
(22,487)
27,298
127,709
156,991		 Funds
carried
forward to
2026
£
14,105
22,487
36,592
155,206
84,679
103,936
203,620
292,843
5,820
(19,200)
(22,487)
27,298
831,715
868,307

29

The Oak Foundation

Notes to the Accounts for the year ended 31 March 2025

11 Analysis of movements in funds over the year

Unrestricted and designated funds: -
Unrestricted Revenue Funds
15% of total funds transferred to general reserves
Restricted funds
National Health Services
Nursery- Adult day centre
LBWF-Social Services Short Break
Direct Payments
Income from donations
Governance Cost
15% of total funds transferred to general reserves		 Income
2025
£
6,795
354,052
62,484
445,626
304,329
280
-
-
1,173,566
-		 Expenditure
2025
£
-
(311,254)
(53,918)
(395,334)
(246,469)
-
(9,600)
-
(1,016,575)
-		 Movement
in funds
2025
£
6,795
22,487
42,798
8,566
50,292
57,860
280
(9,600)
(22,487)
**156,991 **
12 Analysis of income by activity
Activity
Income from charitable activities
National Health Services
Little Stars- Nursery
Early Years Day Care Nursery- Adult day centre
LBWF-Social Services Short Break
Direct Payments
Total Income from charitable activities		 2025
£
354,052
62,484
445,626
304,329
-
1,166,491		 2024
£
243,366
113,746
49,673
246,900
355,256
1,008,941

30

The Oak Foundation

Notes to the Accounts for the year ended 31 March 2025

13 Summary of Total Income, including the items above
Charitable activities
Donations
Investment income
Total income as shown in the SOFA		 1,166,491
280
6,795
1,173,566		 1,008,941
5,540
3,571
1,018,052

14 Analysis of charitable expenditure by activity

Activity
National Health Services
Direct costs
Employee costs not included in direct costs
Miscellaneous expense
Premises expenses
Administrative overheads
Professional fees
Financial costs
Total National Health Services
Activity
Little Stars- Nursery
Direct costs
Employee costs not included in direct costs
Miscellaneous expense
Premises expenses
Administrative overheads
Professional fees
Financial costs
Total Little Stars- Nursery		 Direct
costs
2025
£
247,710
-
-
-
-
-
-
247,710
Direct
costs
2025
£
-
-
-
-
-
-
-
-






Support
costs
2025
£
-
24,821
1,715
24,457
1,993
-
10,558
63,544
Support
costs
2025
£
-
-
-
-
-
-
-
-		 Total
2025
£
247,710
24,821
1,715
24,457
1,993
-
10,558
311,254
Total
2025
£
-
-
-
-
-
-
-
-		 Total
2024
£
232,147
16,467
1,348
16,972
2,113
698
10,076

279,821
Total
2024
£
65,255
6,713
539
6,789
1,260
279
4,030
84,865

31

The Oak Foundation

Notes to the Accounts for the year ended 31 March 2025

Activity
Early Years Day Care Nursery- Adult day
centre
Direct costs
Employee costs not included in direct costs
Miscellaneous expense
Premises expenses
Administrative overheads
Professional fees
Financial costs
Total Early Years Day Care Nursery- Adult
day centre		 Direct
costs
2025
£
40,564
-
-
-
-
-
-
40,564		 Support
costs
2025
£
-

5,343

355

5,060

413

-

2,185

13,356		 Total
2025
£

40,564
5,343
355
5,060
413
-
2,185

53,920		 Total
2024
£
36,514
4,041
270
3,394
769
140
2,015

47,143
Activity
LBWF-Social Services Short Break
Direct costs
Employee costs not included in direct costs
Miscellaneous expense
Premises expenses
Administrative overheads
Professional fees
Financial costs
Total LBWF-Social Services Short Break		 Direct
costs
2025
£
312,150
-
-
-
-
-
-
312,150		 Support
costs
2025
£
-
32,443
2,247
32,047
2,611
-
13,835
83,183		 Total
2025
£
312,150
32,443
2,247
32,047
2,611
-
13,835
395,333		 Total
2024
£
165,814
16,309
1,348
16,972
2,113
698
10,076
213,330

32

The Oak Foundation

Notes to the Accounts for the year ended 31 March 2025

Activity
Direct Payments
Direct costs
Employee costs not included in direct costs
Miscellaneous expense
Premises expenses
Administrative overheads
Professional fees
Financial costs
Total Direct Payments		 Direct
costs
2025
£
172,569
-
-
-
-
-
-
172,569		 Support
costs
2025
£
-
23,127
1,597
22,770
1,855
14,720
9,830
73,899		 Total
2025
£
172,569
23,127
1,597
22,770
1,855
14,720
9,830
246,468		 Total
2024
£
201,184
43,302
1,887
23,760
4,968
14,467
14,106
303,674

15 Summary of charitable costs by activity

15 Summary of charitable costs by activity
Total National Health Services
Total Little Stars- Nursery
Total Early Years Day Care Nursery- Adult day
centre
Total LBWF-Social Services Short Break
Total Direct Payments
Total Governance costs
Total charitable expenditure		 Direct
costs
2025
£
247,710
-
40,564
312,150
172,569
-
772,993		 Support
costs
2025
£
63,544
-
13,356
83,183
73,899
9,600
243,582		 Total
2025
£
311,254
-
53,920
395,333
246,468
9,600
1,016,575		 Total
2024
£
279,821
84,865
47,143
213,330
303,674
9,600
938,433

The basis of allocation of costs between activities is described under accounting policies.

33

The Oak Foundation

Notes to the Accounts for the year ended 31 March 2025

Analysis of support and governance costs by charitable activities

Activity
Governance Cost
National Health Services
Nursery- Adult day centre
LBWF-Social Services Short
Break
Direct Payments
Grand Total		 Governance
9,600
-
-
-
-
9,600		 Finance
-
10,558
2,185
13,835
9,830
36,408		 Human
Resources
-
26,536
5,698
34,690
24,724
91,648		 Other
Overheads
-
26,450
5,473
34,658
39,345
105,926		 Total
9,600
63,544
13,356
83,183
73,899
243,582

34