The Willows Friends Association Charity No.1092946 Willows North Stratford-upon-Avon Warwickshire CV37 9QN Tel: 01789 205811 **Trustees Annual Report (y/e 31/07/24)** ## **Trustees: Louise Clarke (Chair & Trustee), Sarah Newitt (Treasurer & Trustee), James Shuker (Trustee), Claire Hughes (Trustee), Helen Eales (Secretary)** ## **Structure & Management** Consisting of a committee made up of a Chairman, Trustees (one of which is a representative from Holy Trinity School), Treasurer, Secretary and parents. Additional parent and carer volunteers are called upon to help run events for fundraising. Trustees are recruited from members of the committee and can remain until last child leaves the school. The committee works on a majority vote for all spending of the charities funding. The officers and the committee are elected annually at the Annual General Meeting held no later than 31st October each year. ## **Overview of the charitable objectives** 1. To promote relations between parents and teachers in everything pertaining to the well-being of the school and its pupils. 2. To afford opportunities for the study and discussion of all matters relating to the education and welfare of children. 3. To facilitate the above by organising social, educational and fund-raising activities. The trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'. The activities of The Willows Friends help create a community between teachers, children and parents, within the school. At the school and teachers request, both teachers and children of the school benefit from additional funds to support learning and welfare, which would not be possible within school budgets. ## **Activities and Objectives in the year** In the year, we have continued to organise fundraising events. Some of which have been successful in previous years and a new event, World Book Day which was a great success. ## **Financial Overview** The main sources of income from events were: ||**Income**|**Expenses**|**Profit**| |---|---|---|---| |Sponsored Bounce|£1,251.50|£100.00|£1,151.50| |Xmas cards|£491.00|£0|£491.00| |Disco|£1,620.41|£435.58|£1,184.83| |Pantomime|£8,512.82|£2,234.98|£6,277.84| |World Book Day|£1,598.61|£713.00|£885.61| |Break the Rules Day|£490.48|£0|£490.48| |Bingo Night|£705.16|£419.00|£286.16| |Summer Fair|£6,381.95|£2,175.69|£4,206.26| |Tuck shop|£110.28|£0|£110.28| |**Totals**|**£13,964.82**|**£3,483.56**|**£15,090.69**| ## **Non-Event income received: -** - Voluntary parent contributions for leavers hoodies £579.39 - Easy Fundraising £132.44 - Rags 2 Riches £165.45 - External grant received from Tesco’s for the KS1 playground of £1,500. - Grant received from Persimmon Homes from their Q1 Community Champion Scheme of £3,000 to be used towards refurbishment of the KS2 play area (2024/2025). - Scholastic book fair – books were provided and sold in school. School have been given credits to purchase books. ## **Regular Costs Incurred** In addition to expenses as indicated above, other expenses include: Parentkind membership Fee £153.00 ## **Support for the School** In addition to significant voluntary time and the community benefits of our events, a total of £16,312.24 has been provided to the School from PTA funds as follows: - Christmas Crackers £115.80 - Yr 4 outside garden area (tyres) £229.00 - Reception outside area £35.00 - Leavers hoodies £583.63 - Microphone stands £87.36 - Year 6 pizzas, play script and final day ice creams £452.00 - KS1 playground refurbishment £14,749.73 ## **Financial Summary** Total Income £26,967 Total Expenditure £24,820 ## **Debts** The charity has no debts. ## **Reserve policy** The Willows Friends hold a reserve fund of £5,000 ## **Acknowledgements** The trustees would like to thank: - Tesco - Persimmon Homes - Holy Trinity Primary School teachers and staff - Committee members - Volunteer parents * * * * * * * * * * Approved by the trustees on 17[th] April 2025 and signed on their behalf by: **Louise Clarke** Chair of Trustees Date: 17[th] April 2025 _This report should be read in conjunction with the accompanying financial statements._ THE WILLOWS FRIENDS ASSOCIATION ACCOUNTS 31st July 2024 THE WILLOWS FRIEND ASSOCIATION Income and Expenditure Account for the ear ended 31st Jul 2024 2022-2023 INCOME Grants Christmas Cards Break the Rules Day Leavers Hoodies Leavers Disco Staff Hoody Sponsorshlp Disco Sponsored Bounce Pantomime 4.500 491 491 579 568 556 434 617 550 1,940 1,602 7,342 1,622 1,252 8,513 I p I 292 5,763 90 75 155 Tuck Shop Summer Fete Rags to Riches Bags2School Amazon Book fair World book day Bingo Easy fundraising 130 6,382 165 406 1,599 705 132 19.984 26,967 LESS: DISTRIBUTIONS 473 455 971 549 Holy Trinity C of E School Forest school shed Leavers Hoodies Leavers Expenditu World book day Book fair Bingo Xmas crackers KS1 Playground Tuck shop Sponsored Staff Hoody's Disco Sponsored Bounce Pantomime Summer Fete Coronation Day Sundry 351 1,163 506 713 406 419 116 16,250 20 296 969 547 90 2,260 2,085 206 436 100 2,235 2,090 9,203 15 24,820 EXPENSES 140 Insurance 153 9,343 153 24,973 SURPLUS OF INCOME OVER EXPENDITURE FOR THE YEAR £10,641 £ 1,994 THE WILLOWS FRIENDS ASSOCIATION Balance Sheet as at 31st Jul 2024 2022-2023 CURRENT ASSETS 18,206 19 C8sh at Bank on Current Account Other Debtors 20,219 18,225 ( o) LESS.. LIABILITIES { o) £18,225 NET ASSETS £20.219 REPRESENTING: CAPITAL ACCOUNT (SEE NOTE) Balance at 31st July 2023 Surplus of Income over expenditure for the year 7,584 10,641 18.225 1,994 £18.225 £20,219 Prepared by us from the books and records malntalned by the Clerk to the Trustees and certified to be in accordance the￿With. Lof Oajn 17th April 2025 The Willows Friends Association LDP Luckmans Chartered Accou ntants THE WILLOWS FRIENDS ASSOCIATION ACCOUNTS 31st July 2024 THE WILLOWS FRIEND ASSOCIATION Income and Expenditure Account for the ear ended 31st Jul 2024 2022-2023 INCOME Grants Christmas Cards Break the Rules Day Leavers Hoodies Leavers Disco Staff Hoody Sponsorshlp Disco Sponsored Bounce Pantomime 4.500 491 491 579 568 556 434 617 550 1,940 1,602 7,342 1,622 1,252 8,513 I p I 292 5,763 90 75 155 Tuck Shop Summer Fete Rags to Riches Bags2School Amazon Book fair World book day Bingo Easy fundraising 130 6,382 165 406 1,599 705 132 19.984 26,967 LESS: DISTRIBUTIONS 473 455 971 549 Holy Trinity C of E School Forest school shed Leavers Hoodies Leavers Expenditu World book day Book fair Bingo Xmas crackers KS1 Playground Tuck shop Sponsored Staff Hoody's Disco Sponsored Bounce Pantomime Summer Fete Coronation Day Sundry 351 1,163 506 713 406 419 116 16,250 20 296 969 547 90 2,260 2,085 206 436 100 2,235 2,090 9,203 15 24,820 EXPENSES 140 Insurance 153 9,343 153 24,973 SURPLUS OF INCOME OVER EXPENDITURE FOR THE YEAR £10,641 £ 1,994 THE WILLOWS FRIENDS ASSOCIATION Balance Sheet as at 31st Jul 2024 2022-2023 CURRENT ASSETS 18,206 19 C8sh at Bank on Current Account Other Debtors 20,219 18,225 ( o) LESS.. LIABILITIES { o) £18,225 NET ASSETS £20.219 REPRESENTING: CAPITAL ACCOUNT (SEE NOTE) Balance at 31st July 2023 Surplus of Income over expenditure for the year 7,584 10,641 18.225 1,994 £18.225 £20,219 Prepared by us from the books and records malntalned by the Clerk to the Trustees and certified to be in accordance the￿With. Lof Oajn 17th April 2025 The Willows Friends Association LDP Luckmans Chartered Accou ntants