## **Trustees' Annual Report for the period** Period start date Period end date **From** 06 04 2022 **To** 05 04 2023 ## Section A Reference and administration details **Charity name** Tulip London **Other names charity is known by** Tulip Pre-school (former name) **Registered charity number (if any)** 1092840 **Charity's principal address** c/o 1 Charlbury Grove Ealing London **Postcode** W5 2DY **Names of the charity trustees who manage the charity** |1
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17|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Sachiko
Hamamoto|Chair|From 24 April 2021 to 17
November 2023|| ||Fumie Igarashi|Treasurer|From 25 April 2022|| ||Maromi Hisano||From 12 December 2022|| ||Kaori Gawne||From 24 January 2023 to
17 November 2023|| ||Yukie Echigo||From 24 January2023|| ||Mariko Shiraki|Secretary|From 17 November 2023|| ||Hisako Onuki|Chair|From 23 April 2016|| ||Kotoko Uota||From 12 December 2022
to 24 January2023|| ||Yuko Oguri|Secretary|To 12 December 2022|| ||Taeko Oyama|Treasurer|To 12 December 2022|| ||Hideko Russell|Chair|To 25 April 2022|| ||Kumi Watanabe||To 25 April 2022|| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 |**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution adopted on 14 January 2002. Type of governing document (eg. trust deed, constitution) Unincorporated association. How the charity is constituted (eg. trust, association, company) By election at the General Meeting. In addition, the trustee body may Trustee selection methods appoint a replacement for a trustee who retires between the meetings. (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** The constitution of the charity is based on the model form of The Early You **may choose** to include Years Alliance, of which our group is a member. additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** We aim to enhance the development of children and to encourage parents to understand and provide for the educational needs of their children. **TAR** March **2012** 2 Our main activities are to provide Japanese language and culture learning for children and people in the west London area where there is a large Japanese community. The trustees have compiled with their duty to have due regard to the public benefit published by the Charity Commission in exercising their powers and duties. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** We run the following sessions for children during the term time at the St. Barnabas Millennium Hall and the St Andrew's Church Hall. ⚫ Pre-school sessions for ages 2 - 4; ⚫ After-school clubs; ⚫ Saturday school sessions for ages 3 - 6; ⚫ Parent & Toddler groups (reopened from September 2022). In order to support the children's continual learning of Japanese language, we also have a class for teenagers: - ⚫ GCSE/A-Level Japanese tuition. Until July 2022, we had been operating the following full-time nursery at the Harvington Prep School site. - ⚫ Sakura Yochien - Nursery school for ages 3 and above. During half terms and school holidays, holiday clubs are held at the St Barnabas Millennium Hall. Additionally, we conduct the following online sessions for those who need learning opportunities remotely: - ⚫ Private talking sessions; - ⚫ Online circle-time sessions for ages 3 and above; - ⚫ Online Parent & Toddler groups (in-person sessions were reopened from September 2022 as above); - ⚫ Other ad-hoc sessions. We reopened our Parent & Toddler sessions at the St Barnabas Church Hall this year, and all sessions that were previously conducted online due to COVID-19 have now shifted back to in-person format. This not only gives children the chance to interact in Japanese directly but also sparks interest in the charity's activities among younger children and their families. In July 2022, we closed our Nursery school and moved from the Harvington Prep School site, where we had been renting for nearly 10 years. These changes were implemented to mitigate the increasing costs. As a result, there was an inevitable decline in the number of enrolled children compared to the previous year (103 in 2023, 144 in 2022). Nevertheless, we have actively worked to enhance the balance between income and expenses while ensuring the quality of our sessions remains unaffected. As part of our fundraising efforts, we organised the charity's 20thanniversary festival in July 2022, and the year-end celebration event for the Japanese school term in March 2023. Through these major fundraising events and other activities, we managed to raise a total of £3,713 throughout the year (£2,196 in the prior year). **TAR** March **2012** 4 ## **Section E Financial review** A reserve of up to £10,000.00 or such greater amount as may be decided **Brief statement of the** by the Committee will be established. **charity’s policy on reserves** The reserve will be maintained in an instant access interest bearing account by the Committee of Tulip London or any other account or investment selected by the Committee of Tulip London. **Details of any funds materially** None **in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: The group's principal sources of funds are fees from parents of the group and fundraising events. - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** This fiscal year, we have transitioned our accounting reporting format from an accrual basis to a receipts and payments basis, as it is now confirmed that the charity's annual income is no longer exceeding £250,000. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Hisako Onuki Fumie Igarashi **Position (eg Secretary, Chair, etc)**[Chair ] **Date** 28 January 2024 **TAR** March **2012** 5 I CHARITY COMMISSION FOR ENGLAND AND WAIES Tulip London 1092840 Recei ts and ments accounts CC16a For the wlod frorn To SNM)22 05A)4r2023 Section A Receipts and payments ilnrestricled funds lknstricled Total funds funds Last y A1 Re¢el F£e5 Fundrais 121983 4713 1128 123.983 3,713 1128 Sub totsl(Gross income for ARJ 129024 t29.824 Trnv•stment sa Sub total 129.824 129.824 A3Pa Admin Consumables & EqL1Wn￿ts FUndr¥￿ing Insurance & Mernt*￿￿p Slaltwa Premises $J￿rie$ Fee5 for IndekEtwJent Ex8miwbon 1M19 1831 1.819 1831 1,667 134.132 134,132 25.686 t,202 750 1,202 750 Sub total 168,987 1M.987 A4 Asset and investrnent Sub total 168,987 t68.987 Net of recelptsupayments) A5 Transfers botween lundg A6 Cash funds last yoar end Cash funds this year end 39,163 39.163 55,222 16.059 55.222 16.059 Section B Statement of assets and liabilities at the end of the period Unrestricted funds Restricted hjnds Endowment funds ty> ne•r￿t£ IVITfJ B1 Cash funds 148 Pety Cash 1&059 lunds fund$ funds to nw8r•¥t £ Dtttails Cuvrentval Det2il towldch Csjrrent val onal 84 A8sets retalned for the charitys own use BS Liabilities Sion&J by one tntstees c behall Of￿ the tnjstees Print Name Date of roval HISA￿0 If/il/igL b-rt&h,' ## **Independent Examiner's Report to the Trustees of Tulip London** I report on my examina�on of the accounts of Tulip London (the Charity) for the year ended 5 April 2023. This report is made solely to the Charity’s trustees, as a body, in accordance with the Chari�es Act 2011. My work has been undertaken so that I might state to the Charity’s trustees those ma�ers I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permi�ed by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity’s trustees as a body, for any work, for this report, or for the opinions I have formed. ## **Responsibili�es and basis of report** As the Charity's trustees, you are responsible for the prepara�on of the accounts in accordance with the requirements of the Chari�es Act 2011 (“the Act”). You consider that an audit is not required for the year under sec�on 144 (2) of the Act and that an independent examina�on is needed. It is my responsibility to: - examine the accounts under sec�on 145 of the Act; - follow the procedures laid down in general Direc�ons given by the Charity Commission under sec�on 145(5)(b) of the Act; and - to state whether par�cular ma�ers have come to my a�en�on. ## **Basis of the independent examiner's report** My examina�on was carried out in accordance with the general Direc�ons given by the Charity Commission. An examina�on includes a review of the accoun�ng records kept by the Charity and a comparison of the accounts presented with those records. It also includes considera�on of any unusual items or disclosures in the accounts and seeking explana�ons from you as trustees concerning any such ma�ers. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those ma�ers set out in the statement below. ## **Independent examiner's statement** In connec�on with my examina�on no ma�er has come to my a�en�on: 1. which gives me reasonable cause to believe that in any material respect the requirements to keep accoun�ng records in accordance with sec�on 130 of the Act; and to prepare accounts which accord with the accoun�ng records and comply with the accoun�ng requirements of the Act have not been met, or 2. to which, in my opinion, a�en�on should be drawn in order to enable a proper understanding of the accounts to be reached. ## T E J��e� Trevor James FCA DChA FCIE Dormer Co�age West Broyle Chichester West Sussex PO19 3PR 18 December 2023