Charltv nurnber: 1092668 Company number.. 04116137 Egst Sussex Foster C&re A5soci&tiOII Directors report 8nd financial 51atemeNts For the year ended 31 MArch 2024
Contents Page Company information Trustee's report Independent examiners, report io Ststement of financial activities li Balance sheet 12-13 Notes to the finan¢ial statements 14-16
Chirity number 1092668 Company registrntion number 4216137 Registered office Sorrel Drive Resource Centre 29-41 Sorrel Drive Eastbourne BN23 8BH IDdependent Examiner Dominic Hill Associates Limiled Archer House Britland Estate Northbourne Road Eastbovme East Sussex BN22 8PW
The directors present their report and the financial statements for the year ended 31 March 2024. Structure) governanee and management The charity is an iiirorporaÉed assuLia¢iun governed by lis memorandum and articles of asso¢iation, together with ils constitution. The following persons served as direclor<rustees during the year. Mrs. S Beesley BA {hons)- Chair Mr. MK Phillips-Treasurer Mrs. AH D Holder MBE Mrs. A Leeves Mrs. S Maylam Mrs. R Petraitis-williams BEM Mrs. C Phillips Mrs. V Archer Mrs. E Wells Mrs. S Turner- (Retired Jan 2024) Trustees are appointed at the AGM with ther¢ being a minimum of three and a maximum of twelve. At the AGM one ihird of the tn]stees must stand down, often the longest serving trust¢es sland down first, but may choose to stand for re-election. All truse$ tnust be members of East Sussex Foster Care Association and members can nominate themselves for election. Objeetivej of the charity The East Sussex Foster Care Associalion, as outlined in its Memornndum of Association, aims to promote charitable purposes for the ¢ommunity's benefit, primarily within East Sussex. Its key objectives include advancin8 public education on matters related to substitute care. providing education. training, and support for foster carers and their fainili¢s, and offerittg relief to Looked After Children and their carers by providing facilities and services to enhance their well-being. The Association sUPPOrts East Sussex Fosler Carers and their families in achieving the best outcomes for the children in their care by collabordting with relevant statutory and voluntsry agencies. It fulfils this mission by offering various events, advocacy. training. and supwrt for both the families and the childrett. Membership consists of Foster Carers registered with the East Sussex Local Authority. and the managing group comprises elected Trustees/Directors from within this membership. Groups we support Along Wlth looked after children, f()ster pArents and foster familtes ESFCA is proud to support various groups of young people within the care system across East Sussex in¢lvding (but not exhaustive). Young People Who Foster (YPWF) - These include the biological and adopted children of foster families who share their homes and parents with fostered children. They make numerous sacrifices to support these childr¢n and do so with miniinal complaints. This group provides them with a voice and an opportunity to share their experiences in a safe environment. Children in Care Council - The Children in Core Council (CICC) is a dedicated group of L(K)ked After Children (LAC) from across East Sussex, gerving as their colleetive voice and advocate throughout the t)uiily. They r¢ps¢t the inieresis of Th¢s¢ children ai signifiLant ¢v¢nts, such as Ihe Children and Young Peoples Trust {CYPT) ¢onf¢r¢nce, where they ¢ngag¢ with organisations supporting youth in East Sussex.
Through Care Service - The Through Care Service (TCS) at East Sussex County Council (ESCC) plays a pivotal rol¢ in sUPPOrting individuals transilioiiing from the care system into independent adulthood. Social workers and specialists prolde comprehenslV¢ SUPPOrt plans for young people aged 16-25. The TCS'S responsibilities include creating tailored care plans. offering emolional and practical supporL facilitating access to education, employment, and housiiig r¥suurirs, aTrd ensuring Ihe well-being and safety ot- these young adults. UnaccompADied Asylum-seeking Children The TCS also incorporates the Una¢companied Asylum- Seeking Childretk (UASC) team, which provides specialized care and legal support for vulnerable minors seeking asj'lum. ensuring their welfare and legal rights are upheld. Advoca¢y - Our Trustees are aclively involved with other organizations in networking, debating, promoting and raising the profile of Fost¢r Carers in East Sussex. We lobby government departmenls and attend meetings and debates to advocate for our member5 and our Looked After c.hildren (LAC). Independent allegation adviee & Support - We continue to receive annual funding from East Sussex County Coun¢il IESCC), which is held in a restricted fund. This Allegations Fund is used to provide independent support for any of our member foster parenls who ma. be subject to allegations or concerns regarding standards of care. These investigations can be complex and lengthy, often leaving foster families feeling isolated due to the confid¢nliality' required. In conjunction with ESCC fostering services. we have created and supply a specialist Allegation pack that breaks down the pro¢ess into manageable parts. helping ensure the carer does not become overwhelmed and signposts thetn to areas of help and support. Monthly SurgerirJ - ESFCA offers monihly surgeries where foster parents can present diificult or complex issues that require fasl-track resolution from settlor managers in Children's and Fostering services. A trustee is also available to attend these meetings, supporting the foster Larer in presenting their problem. This approach helps all parties find a way fonvard or address complaints in a face-to-face and professional manner. Lobbying - Our trustees and members are activel). engag¢d witli other organisalions where they network debate. and promote the profile of foster car¢rs both in East Suss¢x and nationally. We lobby central and local government departments. attend meetings and debaies to advocate for our members, their families, and our Looked After Children (LAC). ESFCA maintains regular ¢oniact with Easi Sussex County Council (ESCC), ESCC Children's Services. and Foslering Services, reporting annually on behalf of fostering families to the ESCC Corporate Parenting Committee. Our trustees also attend regular meetings with the Fostering Network charity and often participate in their campaigns and research initiatives. Projects The following projects run throughout the y¢ar and ar¢ accessible to foster parents and LAC social worker teams. Make it Reel Project - East Sussex Foster Care Association has a special pot of money in a restricted fund available to support LAC. The money has been donated from The Re¢] Poster Company and they would like the money to go directly to bettefit LAC where a small amount of money could make a real difference. During 2023 we provided a new racing BMX helmet to one of our looked after children who is an Uoming rdcer (and talks of a future Olympic rider). Our Patron Dam¢ Jacqueline Wilson joined us to present the Helmet and enjoy a sometime chatting to the family". Suitcase Initiative Dignity and self_eslccm are fundamental for a looked after child's self-perception. Unfortunately. this can be shartered when they are forced to leave their hom¢ with only 8 bin bag. which strips Ihem of their possessions, and self-worth. Black bags are for rubbish, not children's personal items. ESFCA proudly spearheads an initiative providing suitcases to ¢arers. social workers and assessment teams. Over 200 cases have been distribut¢d, preserving, pride for children entering the care system and offering dignity to care leavers (16-25) embarking on their independent journey.
Gift Bag Project - Each year. our friends at the Department of Work & Pensions (DWP) donate backpacks filled '1th essential gifts lo children entering the care s)'slem. These thoughtful contributions come from DWP statT. their families, and friends a¢ross the country. The backpacks are packed with a variety of items. including toiletries. stationery. b(x)ks. clothes, loys. and a cuddly companion. These items provide comfort and a sense of ownership during a challenging time in a child's life. Foster earers, soeial workers, and famil>. support teams have access to crdtes of these backpacks, which cater to various ages and genders. Our ESFCA trustees also maintain small ¢ollections of backpacks for emergency placements, ensuring every child's unique needs are met. Carer Welfare and contin%ency fund This fund has been set up to help support foster parents during challenging limes li.e. a placement thai is breaking down, or a long-lcrm placemenl moving on). It may be a bunch of flowers, or being tsken out for a coffee. cake and a chat. This fund allows us to offer some support at a moment when it is most need¢d. Aehievements 2023-2024 Easter Egg Donation- April 2023 During the Easter holidays, on¢ of our community partners, Mark Hopgood, dressed as the Easter Bunny and delivered over 30 Easter eggs for us to distribute to the young adults under the care of the Through Care Team. Bluebell Walk- I Ith & 12th April 2023 Wilh the arrival of spring, ESFCA returned to ihe Arlington Bluebell Walk, compl¢ting two duty days running the refreshments irk the Bluebell Barn and marshalling tl)e walk itself. Volunteers donated home-baked goods and attended tlie event to support the association. After costs, the two days raised over £1543.48, including visitor donations and a donation from tickcl sales. Wellbeing- Carers Painting Ses$ioD- 2nd May 2023 In a joiftl project between ESFCA and ESCC foster carer trnining department, we held our first wellbeing day. This project was desigiied to help foster carers take a few hours, respite and enjoy some time for themselves. In a saf¢ environment where they could chat openly with oih¢r foster parents. enjoy a creative activity, and have some light refreshments, the carers were able to relax. recharge. and reflect. This eveni featured a painting session led by Maureen Wells, a friend of ESFCA, and %¥as held at the Bri8ht Foundation's Theatr¢ and Museum of Toys in Hastings. All costs for this project wer¢ shared equally between ESFCA and ESCC. Bluebell Walk- 8th May 2023 In additioll ((p vur duty days in April, we were invited to participat¢ on the extra Bank Holiday created by the King's Coronation. The warni and dry weather brought over 1400 visitors. On¢¢ again. our volunteers supported us on tlie day by baking scones, cakes, and hoinemade soup. Some volunteers joined as part of King Charles's 'Big Help Oui" initiaiive. After costs, we raised £3649.?7, in¢luding donations and a share of gate sales. Climbing Mount SnowdoD- 28¢b May 2023 Over the May bank holiday weekend, while many people rel&xed and enjoyed the good weather. one of our roster families put on Éh¢ir walking boois and climhed Moiint Snowdon. the highest peak in Wales. Th¢y raised over £ 1000 for ESFCA. which will go towards the Carer Welfare and Contingen¢y Fund.
Bright Foundation - Family Festtval- 17th & 18tb June 2023 Our community partners. Th¢ Bright Foundatioii. held a family festival on th¢ 17th and 18th of June. The weekend featured music, dram& crnftin& and outd(K)r activities for families. They kindly donaied a limited number of fr¢e family tickets for our members. Art Session- 24th June 2023 Throughout the year, we offered art sessions run by Maureen Wells. an art teaching consultant and friend of ESFCA. These classes provided children of all ages the chance to spend a couple of hours painting and drawing under Maureen'5 guidattce and support, while giving carers a well-deserved respite. ESFCA funded the art supplies and subsidised the venue hire. Maurecn donalcd her lime for free. along with a volunteer trustee or staff member. These lessons were intended to be held once a month, subject to Maureen s and the v¢nue's availability, with class sizes typically rdll8ing from 4 to I l ¢hildren. Toddler Support Group- 291h June 2023 We aimed to hold our Baby & T(dIer group at least four times a year (ideally quarterly). Foster carer5 Wlth LAC under the age of 5 met in a safe and secure environment. The supwrt group was organized and njn by Irustees, wiih the entrance fee and first drink (tea, Coffe¢, etc.) paid for by ESFCA. Family First IYights- July-August 2023 Each summer. ESFCA members had the OPFX)rtunity to participate in "Family First Nights" and enjoy a trip to London theatre. Or8anizcd by Co Live Tli¢airv Proj¢cis. a chariry dedicated to making theatre accessible and affordable for families and young people, Family First Nights is an annual summer progrdm that offers families from diverse backgrounds the chance to see live theatre shows for just £8.00 per ti¢kel. ESFCA acted as the referTing organization. handling all bookings and paymcnts. The evenl was subsidized by Go Live Theatre Projects, with a contribution from the attending carers. Theatre Trip- Dragons & Mythical Beasts- 18 July 2023 We offered a limited number of sub5idised tiLkels lo our foster families for an end-of-tem) perforn)ance of Dragons & Mythical Beasts al the Congress Theatre in Eastbourne. Carer& paid half price for the tickets, and ESFCA covered the remaining amount. Over ten families participated, with more than 25 children attending. PGL DAY Cgmps- 7th Augu$t 2023 Thanks to funding from Children in Need (the final y¢ar of a three-year grant), we were able io run five-day camps at the Easi Sussex PGL Activity Centr¢ in Windmill Hill. Groups of ¢hildren, supported by volunte¢rs and social workers, enjoyed activities such as zip lining, aero ball, giant swing, and archery, along with impromptu games of Frisbee golf. basketball, and football. Th¢ funding allowed us to rutt five days over four eeks, with over 80 children attending August. Donation from HMD sl-Less Pumps- August 2023 We were delighted to receive a donation of £900 from local East Sussex company HMD Seal-Less Pumps. One of our foster parents recommended us. and the company reached out wilh this generous donation as part of their community support efforts. ESFCA- Get Together- 15th August 2023 We held a summer Get Together- at Alexarader Park in Hasting5, inviting (Jiir fosler families for fun and games. We provided ice creams, teas, coffees, and other soft drinks. allowing the children to play and the carers to chal.
Bright Foundation - Dance & Design Smmmer Perforn]an¢e Project- 21st Augu8t 2023 Our friends at the Bright Foundation (Haslings) held a week_long workshop with a team of amazing artists. developing skills in dance, perforniance. arL and design. Places were open for children aged 8-1 I, and the Bright Foundation generously offered three places free of charge lo our members, equivalent to £375. Unaeeompanied Asylum-seeking Children (UASCF 20th September 2023 ESFCA supported the UASC (Unaccompanied Asylum-seeking Children) with a trip to London. Thirty young adults and UASC teain members visited key tourist areas. traveling by river taxi and underground. This trip was a greal optK)rtuttity for these children to build friendships, have fun, and ¢reate a connection with the country they chose to settle in. Seafront Soapbox Raee- 24th September 2023 ESFCA participated in the 3rd Easibourne Soapbox Race. Volunteers helped marshal the course, keeping roads closed near the finish line and ensuring safe routes for emergency vehicles. This evenl is a fundraisin8 activity, and the Eastbourne Borough Council Ever]ts Team made a donation in gratitude for our support. Begehy Head Iok & Ultramarathon - 21" October 2023 Eastbourne Borough Council's 'Visit Easibourne" team invited us once again to marshal the Beachy Head I OK & Ultra Marathon in (ktober, and a dedicated team of our volunteers braved ihe unpredictable weather to take on the challenge. Our volunteers cheered on Ilie njnners. kept ev¢ryone safe, and ensured they stayed on cour.qe t(I reach the fjnish line. In return. ESFCA r¢ceived a dLiiitition ro support future projects, helping us ¢ontinu¢ to make a positive impact in our ¢ommunity. Brighi Foundation - Puppet Perfornlanee & Workshop- 26th October 2023 The Bright Foundation held puppet shows followed by puppet workshops during the October Half Term. Children watched and participated in a perforn)ance by the Longnose Puppet Thcatre. followed by a 'Orks]10p where they created and learned how to perfomi with their puppets. The Bright Foundation once again donated a limited numb¢r of pla¢es for our members. Annual General Meeting- 13th Novetnber 2023 We h¢ld our Annual General Meeting on Monday, 13th November. Whe we Celebrated the year 2022-23. Susanne Beesley (Chair ESFCA) and Michael Kim Phillips (Treasurer) spoke, giving an overview of ESFCA and fostering in general. Artendees included trustees. member foster parents, social workers, fostering service management, ESCC Councillors, and our Patr(>n Dame Jacqucline Wilson. More Radio- Toy Appe*l- December 2023 F.very Christmas, More Radio Collts toys and Sifts for underprivileged children living in Sussex. ESFCA is honoured to be among the charities and organizations that More Radio supports. helping to ensure these loy5 reach the neediest ¢hildren. The donated lo)'s and gifts were used al our Children's Christmas party, dislributed to children coming into care during December and January. and given lo the children of young adults under the care of the Through Care Team. A small number were also kept for children coming into care throughout the year. Asda Foundation - Donation - December 2023 We successfully bid for a grant from the Asda Foundaiion and received £400 towards our Children's Christmas Paty.
Christmas Party- 3rd December 2023 Sunday. the 3rd of December. was party time once again for our children and foster parents. The afternoon featured a disco. party games, ar]d a visit from Father Christmas. who delivercd an early pres¢nt for each child attending. Members of the Easibourne & Lewes Soroptimist's kindly donated their time and gifts for the children to give their carers at Christmas. The party WU5 fund¢d by EsfcA, itTrcludiii¥ £400 donation from the Asda Foundation. covering costs for food and entertainment. The v¢nue was donated by the Kings Centre. and we are truly thankful for their continued support. Carol Concert- 4th December 2023 For the second year, our friends, the Widows & Sons Masonic Bikers AsM)ciation, joined Masonic lodges across Sussex to hold a Christmas Carol Service at St Saviours Church in Eastboume. The concert was held in aid of ESFCA and WOLO (We Only Live Once - a local charity). We received a donation of £300. Ashdown Day School- Father Christmas Appearance- 6th Dember 2023 Through our friend Mark Hopgood, we provided a father Christmas appearance for the Ashdown Day Nursery fe5tiv¢ party, receiving a donation of £120 for helping the nursery and ensuring the young children could meet Santa Claus. Pgntomime- Beauty & the Beast- 6th January 2024 Our first event of 2024 was the annual trip to the pantomime. this year featuring Beauty & the Beast. This festive trip to the Devonshire Park Theatre 15 always a highlight of our ¥alviiddf, wilh over 40 foster families joining us for the Saturday morning perforniance. Each year, ESFCA subsidis¢s the tickets, allowing carers to pay half price to altend. Hall & Woodbou- Comtnunity Chest Donation- 12Éb Janmary 2024 During the summer of 2023. we placed a bid with the Hall & Woodhous¢ Community Chest Fund, a local Sussex-based brewery, to start the "My Things Matter" project. This initiative aims to provide storage boxes, suitcases, and gift bags lo children coming into care, enabling them to move their belongings Wlth dignity. We were successful and received £2500. PGL ReunioD-Jump Party- 14¢h January 2024 Due to an underspend on our PGL day ¢amps during AugusL our community partners, Children in Need, agreed io create three reunion events. bringing the ¢hildren who attended back together for a few hours of fun. The events were held at Urban Jump Trampoline Park in Heaihfield, where the children enjoyed two hours of trampolining fun and a lunch. Crazy Fun Sensory Music & Fun - 17th February 2024 This was our first evenl ex¢lu5ively for children with Special Educational Needs {SEN). The aim was lo offer range of activities that would assist them in their groth and development of social skills in a safe and nurturing environment. Future events are planned for 2024-25. Exster Eggs- Through Care Team- 25tb March 2024 We ended the year as wc started IL by supplying over 50 Easter eggs for the young adults under the care of the Through Care Team. These eggs were given to the young adulis living in sUPPOrted lodgings or on their own, funded by ESFCA.
Financial review This charity. like many ¢harities, is used to the need for change in order to navigate the demands of an economy under stress. the cost-of-living crisis. the environment post Covid and environmental problems and human problems of the world. from which the members of this ¢harity and those we serve. are by no means immune. Change, however, is not ad hoc proccs$. The ¢harity ¥aii, Ihruugh careful review and planning, manage its way through the difficulties and come oul capable of delivering the vital support and service that il renders, year in aftd year oul. That careful planning and review began in 2023 and will reach ils finalisation in 2024. First it is essential io acknowledge tlie considerydble benefit the Coronalion Holiday in May contributed to the income of ESFCA through the opportuniry it gave us lo operate an addition day managing the restaurant and facilities al the Blu¢bell Wood at Bates Green Fam in Arlington. This gave us an extra day and greatly increased our income at the start of the year. The contribution by the Bluebcll Wood was greatly appreciated as il is every year. However. even an extra day requires change and commitment and our members and vnliinleers rose to this challenge (as. indeed, Ihey have throughout the year) and ihe hugely popular event ran like a well-oiled ma¢hine. Change management requires the charity and its trustees and patrons to thoroughly review the Core purpose and scope of the charity from time to tim¢ and the adaptation of its purpose and scop¢ to Sult the needs of the time. This process began with a complete review of our Aims and Values as at) organisation and will culminate in the creation of a business plan for the future incorFK)rating a new budgetary approach to all aspects of the financial managyement of ihe organisation. So alongside the nomial work and meetings of the charity in 20?314, special meelings were held to look at ESFCA'S Fulure needs, a pro¢¢ss entitled 'Fulure's Thinking," It is true to say that during this process. no 5toii¢ b¢¢n left uniurned in our desire to Clearly idetttify the future needs of our membership, partners and those we directly serve. We have also looked with inieresl at alternalive siorage arrangements and aliernatives for office space and the potential for a home of our own. The adaptability and commitment of the trustees and advisors to tackle this task has matched the same approach and commilment shown this year in fundraising evenls, activities, cel¢bratory events. outreach and support of all kinds and dis¢u5sions about foster care in 8eneral which has had a nalional dimension ¢xpressed in the local and national m¢dia. Organisations funding our projects have also been prepared to adapt to our changing needs and we continue to benefit from the yearly support of East Sussex County Council for adtninistrative support, advocacy support atid membership fees. There continued presence and coiilribution and monthly truslee meetings allows the Ihorough ex¢hange of views and this dialogue is an essential elemeni of adaptin8 to a changing world. We have also seen an increase in joint projects with local supporters to facilitate awards and recognition for worthy r¢¢ipients in the world of foster care. Within the accounts we continue to show a healthy balane¢ in the business account month in attd out and strong use of funds to support activities, events and functions. We have maintained around £40 000 in a reserve accouni io cover eontingenci¢s and this has r¢mained uii ((TrULh¢d. The 2023 to 2024 has been a year of transilion and this will la). a foundation for going forward into th¢ years ahead with confidence in our ability to deliver for the foster care community at large. Kim Phillips Treasurer ESFCA
Chairperson's Review Dear All, As we reflect on the past year, I want to express my deepest thanks to our foster parents and their families. our esteemed patrons Dame Jacqueline Wilson DBE FRSL & Jayii¢ Tvri'ill OBE. friends of ESFCA and our community partners, for their steadfast support of Ihe East Sussex Foster Care Association (ESFCA). Their dedication continlies to make a real difference in the lives of looked after ¢hildren, and our fostering community across East Sussex. particularly want to Ihmnk our trustees Kim Phillips (treasurer), Ann Holder MBE (founder trustee). Sandra Maylam, Ru Petraitis-williams BEM, Anja Leeves, Christine Phillips, Veronica Archer & Emily Wells who despite their own busy livcs. continue lo step up and ensure the association runs smoothly and conlinues on its mission of "building brighter futures" for our children in care, their foster parents and families, and the invaluable role their own children play. This January saw Sam Tumer step down as a trustee and l ivould like to exlcnd our heartfelt appratIOn to Sam's contributions over the year. and we look forw'ard to seeing Iier al our future evenls. l also want lo take this opportunity to thank our community partners for their Continued collaboration. Your support throughout the year has been essential in helping us deliver services, raise awareness, and create opportunities for the children and families we serve. It is a privilege to work alongside so many compassionate and driven individuals and organisations. ESFC.A ¢ontinues to consider th¢ two significELnt ¢halleng¢s that hav¢ yrL this year impacied the foster community.. the ongoing shortage of foster parents and the ongoing ¢ost-of-living crisis. The foster parent shortage remains a critical issue nol just in East Sussex but across the country putting a Strain on local authorities and their resources. Throughout this year. ESFCA has continued to Lobby and advocate on our fosier parents behalf to address issues as they arise from this growing Crisis. we liave also continued to offer advice, and advocacy support along with the offer of a monthly surgery between the foster parent and managers from the local authority, to discuss concerns. ask questions. and receive guidance - often accompanied by a ESFCA trustee if requested. These surgeri¢s have been provett to be a cnjeial resource for our members. ensuring their voi¢¢s are heard and ih¢ir needs are addressed. The cost-of-living crisis has placed immense pressure on the charity sector. significantly impacting both operational costs and funding streams. Rising energy prices, increased demand for services. and inflationary pressures have driven up the cost of running charitj progratns. The double burden of increased costs and reduced income has forced charities to adapt quickly, often cutting back on projects or exploring altemaiive funding sources, all while trying to meet the needs of the communities they serve. In response to these challenges. we are incr¢dible grateful to Kim Phillips (ESFCA Treasurer) for his foresight and leaderqhip. Kim, with the support of the trustees friends of ESFCA instrum¢nTal in driving a review process that ivill help us dev¢lop a robust business plan. The plan aims to ensur¢ ihe long-lem) sustainability of the ESFCA, saf¢guarding our ability lo support our looked after childr¢n, foster parents and their families for years to come. In closing, I want to again thank each of you for your continued support. Whether you are a trustee, a foster parent. a patron, community partner, or a friend of the association. your contributions - both big and small - are what enable us to Continue our vital work. Together, we will navigate the5c chall¢nges and continue lo build brighter futures for our looked after children and the families that support them. Kind regards. Susanne Beesley- Chair of ESFCA
East Sussex Foster Care Associatio Independent ex8minePs report to the trustees on the ynaudited financial $taternent$ of EA$t Sussex Foster Care Assoflation. I report on the account5 of East Sussex Foster Care Association for the year ended 31 March ?024 set out on pages 2 to 19. Respective responsibilities of trustees independent examiner The charity's trustees (who are a150 the directors of the compaiiy for PLirposes of company lawl are responsible for the preparation of the accuun15. The trusiees consider thai an audit 1% not reqllired for this year under section 144(?) ofihe Charities Aci 201 I (the 2011 .4ct}, and that an Indendent examination is needed. l am qualtfied to uiideriake the exainin¢ttion by being a qualified member ot-the Institute of Chanered Accountaiit5 in England and 11.'ales. Having satisfied mvself thai the charity is noi siibject io audii under company law and is eligible for indepeiideiit examination. 11 15 m}. responsibility to.. Examine the a¢¢ounts under seciion 145 of the ?01 l Act To follow the pro¢edures laid doivn in the general dir¢¢iions given by the Charity Commission under section 1451511bl of The ?01 l Aci and To state whether particular matiers have come to my attention Basis of independent examiner'$ $tntement MJ. examinarioi) was carried out in accordance with General Directions gtven by the Charity, c.ommission. An examinaiion include5 a review of the a¢¢ouniing records kept b) the charity and a comparison of the accounts presented wTth those records. It also includes consideration of anj iiniisiial items or disclosures in the accoiints. and seeking explanation5 from yoii as triist¢es concerning any siich rtiatters. The procediires Iindertaken do noi provide all the C'idence that would be required in an audit and ¢on5equenil}' no optnion 15 given as 10 whether the accounts presenl a'true and fair view, aiid Ihe report is limiied io ih05e Ma15 Set out in the statement belo. Independent ¢xarniner's $tatement In connection with mv examiiialion. iio matter has come to my attention.. l. which give5 me asonable Cause to believe thai in any material reSpt the requirements.. lo keep proper a¢couniing Tecord% in accordance M'ith section 386 of the Companie5 Aci ?006'. and io prepare accounts whi¢h accord 1th rhe accounting records. Coniply with the accounting r¢quiTement5 of seciion 396 of the Companies Act 2(K>6 and 1th the method5 and principles of ihe Staiemetlt of Recommended Pra¢ii¢e.' Accounting ajid Reportirhg by Charities have ot been met.. or 2. to which. tn my opinion. attention should be drdwn in order to enable a propeT understandrTh8 of ihe accounis to be reached. Peler D Hill FCA On Behalf Of Domii)ic Hill Associates Limrted Archer House BTltland Estate Northlx)urne Road Eastbouriie Easi Sussex BN?2 8PW Pa¥t TO
East Sussex Foster Care Association Statement of financial activities {ineorporating the in¢ome and expenditure account) For the year ended 31 March 2024 Unrestrlcted funds Re5trieted funds 2(124 Total 2023 Total Notes Incoming Resources Donations CoTe funding Advocacy support Apprentice scheme grant Membership FundTaising Christmas events Keep it reel Jamies farm 4,512 20,000 4,512 20.000 4,968 14.696 20,000 1,913 6.000 4,968 1.155 8,118 738 3.733 896 75 430 735 1,490 459 87 511,514 738 PGL Theatre vi51ts & pantomine Eveni eontributions Interest Total Incomlng resources 1,676 589 482 36.115 1.676 589 482 42,238 fj,123 Resources expended Insurance General running expenses Pantomime PGL Through care team Keep it reel Jamies farni Events and projects Fundraising Intuitive Horse AdvoLti¢y 5uppon Salaries & pensions Christmas events Accountancy fees Total outgoing resource5 612 8,734 3,108 612 8,734 -3.108 7,946 2.280 134 579 4.307 3,330 6.351 2,692 7.946 2.280 134 6,789 2,118 704 480 4,563 19.816 1,017 1.905 54,651 2.064 454 2.064 454 5,318 5,318 18.872 1,019 1.990 52JJl 18.872 1,019 1,990 39.133 13J99 Net incomingl(outgoing) resourees for the yearl Net incomellexpenditure) for the year (3.018) (7.276} (10.2931 (4,137) Transfer5 Toial funds brought forward 5,370 72.605 (5.3701 19,202 91.807 95,944 Total re$our¢ 74.957 6.556 81,514 91.807
E&st Susses Foster Care Asyoclation Bal#nee sheet As at 31 Mrcb 2024 21124 2023 Fiied xsstts Tamgible Current Cash at bank and iu hand Ddjrors & prepayments 83.503 93,487 18 Credttors: mouffjts flli•8 due within ODe y¢r 83,503 93J05 {1.990) 11,698} 81.513 91,807 Nrt Awets 81.513 91,807 Fun Unrestric*d fiu]ds Rcstricttd fijnds 74.957 6,556 72,005 19202 Totsl FuDd& 81 J14 91.807 12
East Sussex Foster Care Association Balance sheet (eontinu¢d) Direetors ststements required by the CompADie$ A¢¢ 2006 for the year ended 31 March 2024 In approving these financial staiemenls as trustees of the company we hereby confirni: (a) that for the year stated above the company was entitled to the exemption conferred by section 477 of the Companies Act 2006 ,. {b) that no notice has been deposited at the registered office of tlie company pursuant to section 476 of the Companies A¢t 2006 requesting ihat an audit be conducted for thc year ended 31 March 2024. (c) that wv ItLknowledg¢ our responsibilities for- { l ) ensuring thai the company keeps proper 2¢COUnting records which comply with section 386 and 387 of the Companies Act 2006, and (2) preparing financial statements which give a true and fair view of the stale of affairs of the company as at the end of the financial year and of its profit or loss for the year ihen ended in a¢cordan¢c with the requirements of sections 394 and 395, and which othenvise comply with th¢ provisions of the Compani¢s Act relating to financial slatem¢nls, so far as applicable to the company. These financial slalemenls are prepared in accordance with the provisions of Section l A 'Small Entities of Financial Reporting Standard 102 'The Reporting Standard applicable in the UK and Republic of Ireland. and the Companies Act 2006. The financial statements have been prepared under the historical cosl convention. The finan¢ial statements were approved by the board on by.. and signed on ils behalf Mrs S Bee51ey Director and chair of trustee5 13
East Sussex Foster Care Association Notes to financial statements for the year ended 31 March 2024 Accounting polieies Th¢ principal #lLcouniing policies are summarised below. The accounting policies hav¢ been applied consistently throughout the year and the preceding ye. Basis of accounting The financial statements are prepared in accordance with the provisions of Section l A 'Small Entities, of Fittancial Reporting Standard 102 '"The Financial Reportittg Standard applicable in the UK and Republic of Ireland, and tlie Companies Act 2006. The financial stalem¢nt5 have been prepared under the historical cost convention. Going eoDeer The truslees are of the view that the charity is a going concern and will ¢ontinue for the foreseeable futur¢. IJ. Incoming resources All incoming resources are included in the statement of financial activities when the ¢harity is entitled to the income and the amount can be qvantified with reasonable accuracy. The following 5cIfiC policies are 2pplied lo particular categories of income.. Voluntary income is rec¢ived by way of donations and gifts and is included in full in the statement of financial activities when receivable. The value of services provided by volunteers has not been included. Grants and incoming resources from charitsble activities are recognised in full in the slatemenl of financial activities in the year in which they are receivable. Income from investments is included in the year in which it is re¢eivable. IJ. Resources expended Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VA T, which cannot be fully recovered. and is reported as part of the expenditure to whi¢h it relates. 1.4. Tangible fixed Assets depreciation Expenditure on individual items of office and computer equipment costing less than £5,000 is written off in the period in which the expenditure incurred. 1.5. Fund 8¢¢ouuting Unrestricted funds are available to spend on activities that further atty of the purpose5 of charity. Restricted tunds are specifically for particular areas and projects undertaken by th¢ charity. 1.6. Average number ofemployees The average number of employees during the year was l. There are also a number of volunteer support workers. 14
East Sussex Foster Care Association Notes to financiydl statements for the year ended 31 March 2024 Debtors And Prepaymenls 2024 2023 PA YE debtor Creditor5: amollts falling due witbin one year 2024 2023 Accountancy Pension PA YE cr¢ditor Other creditor 1.632 1)8 152 108 1.593 105 1.990 1,698 Unrestri¢ted fmnds Bal&nce at 111-Apr-23 Bglance at .11-MRr-24 Incoming Outgoing Transfers General fund Designated fund 72.605 8,925 30,209 (4.838) 10,209 20,000 74.957 72,605 36,115 39.133 5,370 74.957 15
East Sussex Foster Cgre AsSOClgtion Notes to fRnancial statement$ for the year ended 31 March 2024 Restricted funds BalAnce gt 01-Apr-23 Incoming Outgoing Balance at 31-Mar-24 Transfers Advocacy support CiN PGL events Apprenticeship scheme Keep it Reel Memb¢rship 5,438 4.968 5.318 7.946 5.088 12.000 447 6,630 112,0001 134 313 1.155 19.202 6,123 5.370 6.556 Analysis of net assets by fund Unrestricted funds Restricted funds 2024 TVIMI 2032 Total Current asset5 Current liabilities 76.947 {1.990) 6.556 83.503 11,990) 93,505 (1.698} 74,957 6.556 81,513 91.807 Related party transaetjOD5 There were no related party transa¢iions other than expenditure reimbursement made to trustees. These payments were supported by documentary evidence such as receipts, and approved for payment by a third party. 16