Trustees. Annual Report for the peiiod
To
usy
2021
Section A
Reference ap,d administration dciai.S
Charfty n•rn
V*y
1092645
chai￿ FYinclp•l addrns clo Wye Valley Music
PostGode GL15 6SJ
Offlct{Wary)
Chairperson
Il•me of p•rnon (orbotty) •nlftl¢d
Corinna Amold
Alice HcwJge
David Michael
Treasurer
Mthael Geofftey
Haine8
Manager
10
11
12
13
14
15
16
17
18
19
20
Names of the tru$teeb forthe charity. rfany. {for •xample. any custothan tsustoes)
TAR
M4rrh 2012

Ind•pgndent
Yew Tree H(K*e. E&%t & Sl Bri￿& Gk*. GL15 6TQ
Section B
Structure,
overnance and management
Descrfpoon of the charl￿$ tnmts
You may choose to include
a(Idftlonal infornatm. whern
relevant, aboul:
adopted for the induciKXI
training of trustees:
. the charitys CKganis8iKJn
stnjcture and any wider
works;
• relationshyp wilh any
parl8S;
risks and the system
and prcr*Jure5 to riwage
Soction C
Objectives and activities
and educatN)n of the puuic:
chartty set out in its
govamlry documont
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Marth 2012

The Scmietys aim of wov¥Jing op￿￿￿ kn youTrJ MUS￿ was
fulFdled by including 1 0)rmtWhe￿ sludeFts from ihe Royal Welsh
College of Musr perf￿rned.
The Scwiety has h&J rega￿ to the guidance is5￿1 by the Charity
The chamber musr ￿ wesenl is ofa qually rarety otheThYr* heard in
siies, email and letter (X￿aCt kn. Ixth5 arKI fyers. Sludents onty
nomirol adrnrssion. The ofaIt￿mI￿ the publlc has risen in
Summary of the main
actlvlties undertaken fiwth•
pubjlc benefft in relati￿) to
thoso oblocts (includ• *lthln
th18 section the statsrtuy
declaratlon thattrustets hav•
had regard to thè guid•n¢•
Issued by the Charity
CommSssh>n on publF
b•nefrt)
resull of the extension of the wli¥ibes of the Soclety from mainly St
Briavel8 to the wIderW￿ Valleyam. rfated tty the adopti￿ oftha
Wye Valley Musi
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IAard12012

• contritrArt1￿ fi￿Je
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during the
Section E
Financial review
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Marth 2012

In doll¢tt
the chwilys
soutces of
any I￿KIr8￿1ng)."
WVM has ttvo outreach programmes which are financially self-sufficieftt and
noT reliant on any WVM funding: Wye Valley Music in School* which brings
live music into local primary schools. and Wy¢ Vall¢y Musi¢ in Mind ivhich
brings music io people living with dementia and th¢ir careTS. Their fvnding 15
grani and donation based; both rais¢ money from small ¢hariti¢s.'
adopted.
Section F
Otlier optional information
Furth8r SrfftXTh￿n atTht tha ¢harty (*n ￿ obtslnèd fr￿n the charivs ￿b￿le.
https.IA￿.Wyeva1leYrnUs1C.org.uk
Section G
Declaration
Full nvn•(•) Co f i *)IIA
Z3
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Mwth2012

## **Income and Expenditures** 

## **Year Ended July 31st, 2021** 

|**Income**|**2021-2022**|**2020-2021**|**2019-2020**|
|---|---|---|---|
|**WVM**||||
|MembershipSubscriptions|4567|<br>2429|2801|
|Ticket Sales|12733|2261|6567|
|Concert related extras|0|0|194|
|Sponsorship|0|0|225|
|Donations|664|400|525|
|Programme cover advertising|0|0|300|
|Other income|0|0|100|
|Gift Aid recovered|0|0|1083|
|**WVM Total Income**|**17963**|**5090**|**11795**|
|||||
|**WVM in Mind**||||
|Sponsorship|8750|0|n/a|
|Donations|215|813||
|Other|125|0||
|**WVM in Mind Total income**|**9090**|**813**||
|||||
|**WVM inSchools**||||
|Sponsorship (Lark Trust)|3543|3500|4000|
|Other|230|500|0|
|Donations|295|129|0|
|**WVM inSchools Total Income**|**4067**|**4129**|**4000**|
|||||
|**TOTAL INCOME**|**31121**|**10032**|**15795**|
|||||
|**EXPENDITURE**||||
|**WVM**||||
|Musicians|9810|2196|4917|
|Venue hire|1029|200|824|
|Page turning|80|50|60|
|Piano tuning|450|75|140|
|Programme design|898|60|0|
|MakingMusic|140|200|163|
|Communications and website|586|207|338|
|Marketingandpublicity|0|0|920|
|Concert related extras(refunds)|35|0|227|
|Insurance|95|91|91|
|Administration|2|250|2359|
|Graphic design|60|59|401|
|Equipmentpurchases|338|0|0|
|Advertising|0|0|<br>958|
|Brochure distribution|0|0|240|
|Printingand stationary|50|0|94|
|Donations|0|9|19|
|Gifts|0|0|100|
|**WVM Expenditure Total**|**13573**|**3397**|**11851**|
|**WVM Income - Expenditure**|**4390**|**1693**|**-56**|
|||||
|**WVM in Mind**||||
|Musicians|4105|0|n/a|
|Venue Hire|308|||
|Administration|252|104||
|Other|69|||





|**WVMiM Expenditure Total**|**4734**|**104**||
|---|---|---|---|
|**WVMiM Income - Expenditure**|**4356**|**709**||
|||||
|**WVM inSchools**||||
|Musicians|3809|1200|2499|
|Other|0|399|0|
|**WVMiS Expenditure Total**|**3809**|**1599**|**2499**|
|**WVMiS Income - Expenditure**|**258**|**2530**|**1501**|
|||||
|**TOTAL EXPENDITURE**|**22116**|**5100**|**14350**|
|||||
|**TOTAL INCOME - EXPENDITURE**|**9004**|**4932**|**1455**|
|||||
|||||
|**Cash held at 31st July 2022**||||
|Current account|£21,242|£12,238||
|Deposit account|£2,720|£2,712||
|**Total**|**£23,962**|**£14,950**||
|||||
|**Physical Assets**||||
|Piano(insured value £41000)|£14,500|£14,500||
|Piano stool|£545|£545||
|Four lamps|£260|£260||
|Lighting stands with lamps|£197|£197||
|Dehumidifier|£105|£105||
|Piano Cover|£288|£288||
|Piano wheels|£338|n/a||
|Electronic piano|£200|n/a||
|**Total**|**£16,433**|**£15,895**||





CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinefs
report on the accounts
Section A
Independent Exèrniner s Report
July 31° 2022
any)
&5
dwity rfv Trusn 27A)7r2022
2011 fthe P£n.
I report In respeci of my e￿Ir01￿)n of the Tnrfs ￿)UnIS ￿lfIed out
under section 145 ofthe 2011 AGt and in Ca￿y1￿j my examination. I
have folknhtd the applKable DiredNYlS given by ￿ Chaiity C(Mnmiss￿n
under sedi)n 145(5)(b) of the Art.
Independent
I have ccffipleted my examinatkn. I confimi that material matte15 have
examlnefs slatomont corne to my attentton (other th8n that disclosed telow") in connectton vAth
the ex￿InatIon gives me to belkve that tn, any material
the Act or
slgned:
qualificadorfsl or body
(rf any):
Octolwr 2018
IER

Section E
04s¢lo£Jr¢
h￿￿lig￿ mattw5 olccrtem (see CC32,
any items thatthe
examiner wyshes to
dis¢lose.
IER
October 2018

Wye Valley Music- Charlty Number 1092645- Review of Accounts- 2021122
Summary
Overall. the AC￿Unts are an accurate statement of the flnances of the Wye Valley Music
society. All checks were ok, and the Accounts were consistent with the documentatlon
supplied.
There was one concem:
There was no documentation for some significant expense items. so not all
payments could be verlfied.
Details of all the checks are given below, together wlth a few note5 and observatlons.
InfvmTatlon supplled..
Copie5 of involces
Bank statements for Lloyds and CCLA accounts
System prlnts of all Income and Expenses transactlons.
Account Summary
Asset Ilst
Checks.. Ac•)unt5 vs bunk5tatements
The accounts were recorded on the Moneydance system, whlch is closely Integrated
to the bank account. Two sample months of bank transactions were checked a8alnst
the Moneydance prlnts. All checked out ok. Subsequent detall checks were a8alnst
prints of the account5 from the Moneydance system.
Checks.. Recelpts
All ticket payments and most donatlons were input directly by members via the
Tlcketsource system. All Ticketsource transactions cross•checked ok to the accounts.
Almost all membership payments are made dlrect through the bank. Four payments
were entered manually ok.
It was not Posslble to check that every manual donation and membership payment
had been paid in, or that they had been entered corrertly.
All Income transactlons were correctly allocated to the approprlate account.
Checks." Payments
All payments In the biggest expense cate8orle5 {Performers, Musicians, Venue Hlre,
Programme Des & Print, and Comm5 & Websltel, and a sample of payments In other
categories, were checked agalnst involces.
There was supportin8 documentstion for most payments in the biggest expense
ategories. except for eight payments to Performers, three payments to Musicians,
and the regular payments to the email and marketln8 company.
All sample payments had matching invol¢e5, and all sample Invoices had matchln8
payments.
All payments were correctly allocated to the approprlate account.
Checks.. Account Summary
The Account Summary was checked a8ainst the totals on the detall lists of receipts
and payments- all checked out ok.
SubtotsSs and Overall tota15 all checked out ok.

Checks.. Cash Held
The opening and closing bank balancesfor the current and deposit accounts were
checked a8ainst the Bank statements~ all checked out ok.
The Lloyds opening bank balance plus Receipts less Payments reconclled with the
closing bank balance
Che(ks.' Physlcal Assets
No check5 were done on the exISten￿ or walue of the Physical Assets.

Notes and Obser¥ations-
Re¢elpts
No bank paying book was supplied. As there were relatively few items paid in
manually. this was not a major concern.
Like last year, no Glft Aid was reclaimed. Thi5 can still be reclaimed next year but
would have been better included in thi5 yearfs accounts.
Payments
A lot of searching was needed to flnd invoices to match payments. It Is important
that all Invoices are filed at the tlme they are paid.
A5 mentioned in the summary, several payments to Performers and Muslclans had
no paperwork. It Is not easy persuade artists to submit invoices, but any paperwork
would help. such as email confirmation of receipt of payment.
Cash Held
It would be extremely usefvl if thls also showed the opening bank balances. Thi5
would enable a clear reconciliation wlth the publlshed accounts from the prevlous
year and indicate how much thlngs have changed over the year.
The yleld on the CCLA COIF Investment account has rlsen. It mlght be worth investing
more of the Charity funds.
PhyslcalAsset5
Assets been valued on their cost. Whlle this is normal with cash accounting, the
current value may be substantlally dlfferent. Th15 is particularly important wlth the
plano, and insurance cover should be kept in line wlth the replacement cost.
Charlty
The name on the Charity Register is still St. Brlavels Music Society. This should be
changed to reflect the current name.
The 2019-2021 financial results on the Charlty Re8iSter are slightly d5fferent from the
published accounts. Income on the Charity reglster is £10185, down by £7 from the
accounts, possibly due to the13te Inclusion of E7 Interest from the savings account?
Expenditure Is up by £1, probably lust roundlng.